HomeMy WebLinkAbout2026-01-23
Electronic Council Communications Information
Package
Date:January 23, 2026
Time:12:00 PM
Location:ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Thursday at noon the
two weeks prior to the appropriate meeting, otherwise the item will be included on the agenda for
the next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
Pages
1.Region of Durham Correspondence
2.Durham Municipalities Correspondence
3.Other Municipalities Correspondence
3.1 Township of Southgate - OMERS Bill 68 Municipal Resolution - January
21, 2026
3
4.Provincial / Federal Government and their Agency Correspondence
5.Miscellaneous Correspondence
5.1 Minutes from the Bowmanville Business Improvement Area (BIA)
meeting dated January 20, 2026
5
5.2 Durham Region Transit Accessibility Survey - Driving Accessibility
Forward
11
January 23, 2026
Electronic Council Communications Information Package (ECCIP)
Page 2
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Township of Southgate Phone: 519-923-2110
Administration Office Toll Free: 1-888-560-6607
185667 Grey County Road 9, RR 1 Fax: 519-923-9262
Dundalk, ON N0C 1B0 Web: www.southgate.ca
January 21, 2026
Re: Township of Southgate - Notice of Motion – OMERS Bill 68 Municipal
Resolution
Please be advised that at the January 21, 2026, regular Council meeting, the Council of
the Corporation of the Township of Southgate, approved the following:
No. 2026-027
Moved By Deputy Mayor Dobreen
Seconded By Councillor Shipston
WHEREAS the Ontario Municipal Employees Retirement System (OMERS) Pension
Fund serves over 1,000 employers and over half a million employees and retirees
from diverse groups including: municipal governments, school boards, libraries, police
and fire departments, children’s aid societies, and electricity distribution companies;
and
WHEREAS the long-standing jointly-sponsored governance model with two corporate
boards has provided stability, accountability, and fairness for both plan members and
employers for more than two decades; and
WHEREAS the Government of Ontario has passed legislative changes to OMERS’
governance structure through Bill 68; and
WHEREAS these changes would replace the current OMERS Sponsors Corporation
with a new Sponsors Council that would lose its corporate status and independent
resources; and
WHEREAS the proposed model could allow pension decisions affecting municipal
employers and employees to be made without meaningful municipal oversight,
increasing financial risk for municipalities and local taxpayers; and
WHEREAS municipalities are already under significant financial strain and cannot
absorb additional pension costs without consequences for property taxes or local
services;
THEREFORE BE IT RESOLVED THAT the Township of Southgate does not support
the legislative changes to the OMERS Act contained in Bill 68 and requests that the
Government of Ontario reconsider the advisability of proceeding with these changes;
FURTHER BE IT RESOLVED THAT the Council of the Township of Southgate
supports the Association of Municipalities of Ontario (AMO) in calling on the
Government of Ontario to maintain the current OMERS governance model, with two
corporate Boards, as the structure that would best deliver on the long-term interests
of municipalities, taxpayers, and employees.
BE IT FURTHER RESOLVED THAT this resolution be circulated to The Honourable
Rob Flack, Minister of Housing and Municipal Affairs, The Honourable Peter
Bethlenfalvy, Minister of Finance, MPP Paul Vickers, The Association of Municipalities
of Ontario (AMO), and all Ontario municipalities.
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If you have any questions, please contact our office at (519) 923-2110.
Sincerely,
Lindsey Green, Clerk
Township of Southgate
CC: Honourable Rob Flack, Minister of Housing and Municipal Affairs
Honourable Peter Bethlenfalvy, Minister of Finance
MPP Paul Vickers
The Association of Municipalities of Ontario (AMO)
Ontario Municipalities
Page 4
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday January 20, 2026; 6:30pm
Virtual Meeting
1. Attendance
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative (departed 7:40pm)
Paul Pirri, MOC Invest Clarington Director
Glen Macfarlane, MOC Invest Clarington representative (departed 6:43pm)
Natalie Dookheran, owner Roam Coffee
Nadine Herron, owner Nest Desserts
Regrets: Lloyd Rang, Council Representative
Erin Kemp, Director
Delegations Present: none
2. Call to Order
The Chair called the meeting to order.
3. Land Acknowledgement
The Chair read the land acknowledgement statement.
4. Presentation by Delegations
The Chair recognized that no delegations were present.
5. Updates from Community Partners
(a) CBOT
B. Wrightman shared that CBOT’s seasonal shop local campaign will start soon. The CBOT website contains
a shop local page with videos, links to BIAs, etc. Invitation to attend event Feb 19, 5-7pm at Markets open
to all. Hosting address from the Mayor on March 24, 5:30pm at CTMP – tickets required.
(b) Invest Clarington
G. Macfarlane shared that work is ongoing with the CIP Update. The survey should be launched soon and
will be distributed to the BIAs. Looking to collect feedback on CIP experiences, ideas for future programs.
Expecting draft of program in April. Statutory public meeting in May. Review needs completed prior to
election drop or program changes will need to be deferred to 2027.
P. Pirri shared that Newcastle funded two CCTV cameras for their downtown. Clarington is exploring grant
opportunities for 2026 and is in communication with DRPS. Provincial funding typically released in October.
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Historic Downtown Bowmanville 2 JANUARY 2026
Business Centre (BIA)
Clarington offers to split cost if BIA wishes to move forward without grant funding. Working with Planning
on the Patio Program for 2026. Two stream approach – private property & public property. Looking to best
practices from other communities for safety recommendations. Planning/Infrastructure update either in
February or March. Clarington will continue to advocate and speak with partners on the recycling issue but
claims it is a regional responsibility.
The BIA requests to be included in consultations about the new patio program. BIA has previously raised
concerns about safety, aesthetics, and utilization of one patio from 2025. Regarding CCTV cameras, concern
over recommended priority locations for cameras in Bowmanville. If BIA pays, would require camera to be
placed in downtown. DRPS would be consulted on recommended location and number of cameras
downtown.
6. Adoption of Minutes
Moved by L. Holmes, seconded by E. Lucas
THAT the minutes of the meeting of November 10, 2025 be approved as circulated.
CARRIED
7. Business Arising from Previous Minutes
(a) Recycling Regulations
The Secretary provided an update on what happened from November meeting to now.
Durham Economic Task Force meeting in November had a presentation on recycling. Durham Region
confirmed they will not provide service for non-eligible sources and any ongoing service will be up to
Municipalities. Durham Region is looking at possibility of waiving fees for drop off at depot. Region
representatives hand-delivered letters & FAQ sheet to each affected business. BIA also sent same
documents by email to member businesses.
In mid-November the collaborative letter from Clarington BIAs was sent to Clarington Council. The Mayor,
BIA Chairs, & CBOT met in December to discuss the issue. Clarington has no plan to offer an alternate level
of service to affected businesses in Clarington’s BIAs/Downtowns.
In late-November a letter of response was received from Minister McCarthy. This letter confirmed that the
Province was unsuccessful in their request for Circular Materials to continue collection in mixed-use areas.
The Minister stated that the Province will continue to engage on the issue and hinted that changes to the
program may be forthcoming.
CBOT compiled resources for businesses and placed a dedicated page on their website. This information
was distributed to all BIA members.
In late-December, Durham Region confirmed that fees waived for depot drop-off in January 2026. Regional
Council will vote on an any extension of fee waiver in the new year. This information was distributed to BIA
members.
Final blue box collection for downtown businesses was December 19, 2025. BIA members were sent several
reminders.
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Historic Downtown Bowmanville 3 JANUARY 2026
Business Centre (BIA)
Since the transition on January 1, 2026 there are various experiences with collection. Some eligible sources
(residential) blue box materials are not being collected downtown. There are some concerns that loose
materials are currently buried under the snow banks.
8. Consent Items - Correspondence
Correspondence was received from
i. Copy of CIP presentation from November meeting & statistics on historical usage of CIP grants
ii. Durham Economic Task Force recycling presentation & related documents
iii. Durham Region notice to small business re: recycling changes & FAQ document
iv. Traffic Notice: Bowmanville Santa Claus Parade
v. Traffic Notice: CPKC Holiday Train
vi. Traffic Notice: Moonlight Magic
vii. Copy of collaborative letter sent to Council by Orono BIA & associated email
viii. Invest Clarington notification of funding opportunities for BIAs
ix. Letter of Response from Minister McCarthy regarding recycling changes
x. Proposal with Quote from Miller Waste Systems for recycling collection
xi. Durham Region notice regarding fee waiver for recycling depot drop-off in January 2026
Moved by L. Holmes, seconded by E. Lucas
THAT the correspondence be received for information.
THAT items 8. iii., iv., v., vi. xi., were time sensitive and were distributed to members upon receipt.
CARRIED
9. Consent Items – Discussion
none
10. Treasurer’s Report
The Treasurer presented the following:
i. $302708 in current account, includes 2026 levy deposit of $189442
ii. The Audit has started
iii. Proposed 2026 budget shared on-screen. See Addendum A.
Moved by G. Lucas, seconded by C. Holmes
THAT the Treasurer’s Report be adopted as presented and 2026 proposed budget be approved and sent to
Council.
CARRIED
11. Directors’ Reports
(a) Council Liaison –
The Chair shared that Camp 30 renovation was approved. Courtice waterfront development approved.
(b) Events –
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Historic Downtown Bowmanville 4 JANUARY 2026
Business Centre (BIA)
C. Holmes reported that Visit Santa was very successful and $4775 collected for Salvation Army. The
reindeer were a huge draw. 2026 Event dates proposed as follows Visit Easter Bunny Apr 4, Late Night
Shopping Apr 16, Maplefest May 2, Twilight Tuesday Jul 14, Sidewalk Sale Aug 14/15, Applefest Oct 17, Late
Night Shopping Nov 5, Moonlight Magic Dec 4, Visit Santa Dec 5/12/19. Dates will be shared with members.
(c) Membership Relations –
G. Lucas reported that The Gift Hunter has vacated. Autism Home Base has expanded into the former Big
Brothers house on Scugog. A financial tech business moved into Veltri building. The Pilates Boutique
opened on Temperance Street south of King.
Discussion on how the one year anniversary of the fire be recognized.
Moved by E. Lucas, seconded by L. Holmes
THAT a respectful gathering be planned for March 6, 2026 to commemorate the 1-year anniversary of the
downtown fire.
CARRIED
(d) Streetscape –
E. Lucas reported that the welder is going to produce a sample of the new plant hangers. Will measure plant
baskets and distance from poles to ensure proper sizing. Is awaiting a response from BMO regarding the
tree. Summer flowers on order. The Chair asks if the Municipality has been consulted. Once sample is
prepared it will be shown.
(e) Communications –
L. Holmes reported that all relevant communications were shared and will send CIP survey once available.
(f) Website & Social Media –
L. Holmes reported that website business directory updated with new and closed businesses. New
storefront photos required but will wait until spring when street looks tidier. Social media during holiday
season focused on shop downtown. New businesses are being featured on more recent posts.
12. New Business
(a) OBIAA updates
The Chair shared that he attended the best practices call. Focus was mainly on Executive Director difficulties
with staff and how to approach human resource issues. Challenges of some Toronto areas with new
recycling collection. Shop Local gift cards and the various ways downtown areas offer shopping dollars.
13. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday February 10, 2026
commencing at 6:30pm, virtually.
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Historic Downtown Bowmanville 5 JANUARY 2026
Business Centre (BIA)
14. Adjournment
Moved by E. Lucas, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:51pm.
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Historic Downtown Bowmanville 6 JANUARY 2026
Business Centre (BIA)
ADDENDUM A
Proposed 2026 Budget
Administration 44,010.00$
Events 86,332.00$
Marketing/Website 43,000.00$
Streetscape 47,450.00$
Capital Works 48,825.00$
Contingency Fund -$
Office Expenses/Utilities/Rent 11,500.00$
Total Budget 281,117.00$
less variable 72,216.00-$
less budget surplus 19,460.00-$
NET TOTAL = levy 189,441.00$
Page 10
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