HomeMy WebLinkAbout2026-01-13
Newcastle Memorial Arena Management Board
Minutes – January 13, 2026 - 7:00 p.m.
Newcastle Memorial Arena
Present: Todd Taylor - Chair /Treasurer Jim Vinson - Vice Chair
Shea-Lea Latchford - Secretary Josh Turner - Manager
Sue White Mark Stahler
Joshua Macdonald Councilor Margaret Zwart
1. Declarations of Pecuniary Interest – There were no declarations of pecuniary interest.
2. Land Acknowledgment Statement - Shea-Lea Latchford
3. Adoption of Agenda - Motion #26-001- Moved by Shea-Lea Latchford, seconded by Sue
White THAT: The agenda be accepted.
CARRIED
4. Update from CJRM Group George Acorn George has been working with the Newcastle
Memorial Arena Board and Arena Manager to assess our current state related to safety
procedures. A copy of George’s assessment and recommendations will be forwarded to the
Board by Todd. Working Alone system and procedures are ready to be implemented. George
to finalize Staff Accident form and send to Todd. Next area of focus will be procedures related
to the refrigeration system/room and workplace violence.
5. Adoption of Minutes – Motion #26-002 – Moved by Joshua Macdonald, seconded by Shea-
Lea Latchford THAT: The minutes of November 11, 2025, be accepted as presented.
CARRIED
6. Manager’s Report (copy attached) Highlights discussed include 1. 4-hour power outage Dec
28th – emergency procedures followed and effective. 2. Rainwater leader from flat roof
disconnected, flooding parts of the second floor and office. Municipality emergency personnel
contacted and responded for repairs. 3. Lone Worker system installed. 4. 2 new rink board
advertisers. 5. Need to purchase a snow blower for arena staff use. 6. TSSA inspection on
January 2nd. One order issued. Josh to have certificate posted and TSSA advised by Friday Jan
16th. 7. Olympia failure on January 11th. Back up not immediately available from Municipality
but was sent over the next day. Resurfice was able to do the repair - rentals impacted on Sunday
and Monday. Natural gas hook up installed for this type of emergency was tested and worked.
7. Financial Report – Todd provided a copy of the proposed budget for 2026. Motion #26-003
– Moved by Shea-Lea Latchford, seconded by Jim Vinson THAT: The proposed budget be
accepted as presented.
CARRIED
8. Risk Management Risk walkarounds took place Dec 16 and Jan 8th with Josh Turner and
Joshua MacDonald. Most outstanding items were corrected/completed. Shower clips and a
hose/plugged drain are still outstanding.
9. Business from Previous Minutes
a. 75th Anniversary – Shea-Lea Latchford provided some material to Mark for the Family
Day event and indicated the Mayor, Regional Councillor Woo, and Councillor Zwart
will say a few words.
b. External Signage – Josh to contact James signs to initiate the work for the 2 signs
approved previously by the Board. Todd Taylor advised the Board and the Board
agreed to add the 75th Anniversary logo in vinyl form to the outside block wall beside
the main entrance.
c. Connectivity Improvements - Mark Stahler updated the Board on what he has learned
– currently the Arena is serviced by a phone line only. Mark is investigating options
for improvements. Councillor Zwart was asked to discuss WIFI capability and whether
that is infrastructure the Municipality will assist with.
d. Board Member Vacancy – the Board has not seen an advertisement yet from the
Municipality to fill the vacant Board position. Councillor Zwart will follow up with the
Municipality.
10. The Chair adjourned the meeting at 8:40 p.m.
Next Board Meeting, Tuesday, February 10, 2026
7:00 pm – Newcastle Arena