HomeMy WebLinkAbout2025-11-11
Newcastle Memorial Arena Management Board
Minutes – November 11, 2025 - 7:00 p.m.
Newcastle Memorial Arena
Present: Todd Taylor - Chair /Treasurer Jim Vinson - Vice Chair
Shea-Lea Latchford - Secretary Josh Turner - Manager
Sue White Mark Stahler
Joshua Macdonald
Councilor Margaret Zwart
Absent: Luc Chiasson
1. Declarations of Pecuniary Interest – There were no declarations of pecuniary interest.
2. Land Acknowledgment Statement - Also a moment of reflection on Remembrance Day.
3. Adoption of Agenda - Motion #25-037- Moved by Sue White, seconded by Jim Vinson
THAT: The agenda be accepted.
CARRIED
4. Adoption of Minutes – Motion #25-038 – Moved by Shea-Lea Latchford, seconded by Jim
Vinson THAT: The minutes of October 14, 2025, be accepted as presented.
CARRIED
5. Manager’s Report (copy attached) Josh drew our attention to the following modifications:
Training: Lone Worker Safety device was received and will be installed shortly by MOC.
Rentals: All invoices were sent out for the month of October for pad activities. Newcastle
Smile Dental Centre has purchased a rink ad. Vending machines will be installed for a 2-
month trial period. Dance has added an extra day and additional hours on Saturday without
informing Josh. Josh will put together a spread sheet to track the additional hours against
operating costs for future review. Repairs: Durham Region has installed a new water meter
in sprinkler room. Moore Electric installed two outlets in the lobby fire alarm panel room.
Moore Electric also installed a GFI outlet in the Olympia room. Staff: Staff work apparel is
ready for pick up. Everyone will be instructed with expectations to wear these to identify them
as employees of the arena. Inspections: A Municipality structural inspection of the beams
was conducted on October 22nd, 2025. On October 23rd, 2025, a walk-down was conducted with
Intact Insurance and MOC as scheduled. Other: Josh has received numerous customer
complaints about the water pressure in the showers. A work order will be submitted to MOC.
ORFA Updates: Josh has informed the Board that his next course will be “Ice Maintenance
& Equipment Operations” which he plans to have completed by our next meeting.
2.
6. Financial Report – Todd provided an update for the month of October with the monthly
invoicing incomplete as all the bills have not been received or processed yet. Working Alone:
Grace Safety Equipment has been received, and Josh will work with MOC on the installation.
Sage Security installation cost will follow the installation. Cimco Refrigeration has been
informed that we wish to proceed with monthly inspections. Josh will follow-up on the new
contract. An account has been approved for mobile service on the Olympia by Liftow Limited.
They will complete oil changes and minor repairs as needed.
7. Risk Management –Josh, Jim and Joshua completed a Health and Safety Inspection of the
arena on November 4th. Several items were addressed as listed in the Manager’s Report.
8. Business arising from previous minutes: a) 75th NMA Anniversary 2026 – Shea-Lea
reported she has received the towels for the free skate on February 16th (Family Day 2:30-
4PM). Shea-Lea also reported that Tim Hortons will supply hot chocolate and Tim bits for the
event. History Boards – Sue reported the four history boards have been installed and have
been well received External Signage: Josh will request a proposal for raised lettering
signage on the South side of the building to be reviewed by the Board at our next meeting, –
Motion #25-039 – Moved by Mark Stahler, seconded by Sue White THAT: The old sign be
removed on the North wall and we proceed with two new signs with raised lettering on the
West wall and East side above the door.
CARRIED
c) Working Alone – As reported earlier the equipment has been received and Josh will work
with MOC on the installation. CJRM group is working on a draft procedure for the Board
to review & provide feedback on.
d) WIFI Connections – deferred until January’s meeting.
9. New Business: Recognition – Shea-Lea will take the lead on behalf of the Board on the
recognition plans in Lieu of a December 9, 2025, Board Meeting.
10. Round Table Discussion – Shea-Lea reenforced the importance of Staff wearing the new
Staff Apparel when on shift and posting of the new internal signage. No additional comments.
11. “In Camera” Session – An “In-Camera” meeting session took place at the conclusion of the
regular Board Meeting.
The Chair adjourned the meeting at 8:40 p.m.
Next Board Meeting, Tuesday, January 13, 2026
7:00 p.m. – Newcastle Memorial Arena