Loading...
HomeMy WebLinkAboutCAO-021-25Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: December 1, 2025 Report Number: CAO-021-25 Authored by: Amanda Welsh, Executive Assistant to the Chief Administrative Officer Submitted By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: Semi-Annual Update on Outstanding Resolutions of Council Recommendation: 1.That Report CAO-021-25, and any related delegations or communication items, be received for information. GG-189-25 Municipality of Clarington Page 2 Report CAO-021-25 Report Overview 1. Background 1.1 On January 9, 2023, Council directed the CAO to report semi-annually on the status of outstanding resolutions. This report fulfills that requirement by listing all outstanding items and providing updates. 2. Outstanding Motions Status Updates Council Request for Staff Report - Parking on Clarington Streets 2.1 At the Planning and Development Committee meeting on March 18, 2024, the following motion was carried: Resolution #PD-024-24 Whereas existing and new neighborhoods are experiencing a transition to higher densities through additional dwelling units, increasing rates of car ownership, and changing demographics to multigenerational living. And whereas new neighborhood designs in particular townhouse developments, are being proposed with narrower frontages and shallow lots reducing the possibility of accommodating more than one parking space forcing residents to park on the street, take over visitor parking, and convert fronts yards to parking. And whereas these new dense neighborhood designs increase the safety risk for children, pedestrians, and create operational constraints for municipal operations like emergency response and snow removal. Now therefore be it resolved that Staff report back on the following: a. additional measures to design standards and zoning that could improve on -street parking and visitor parking plans for new neighbourhoods; b. review of parking opportunities within existing neighbourhoods and implement methods to improve parking conflicts through additional signage and enforcement; c. include amendments to the Boulevard By-law; and Municipality of Clarington Page 3 Report CAO-021-25 That Council will not support reduced townhouse frontages less than 6 metres until such time Staff report back to Council with additional design standards and zoning provisions that will improve parking plans for new and existing neighbourhoods. 2.2 This item is a joint item for Legislative Services and Public Services. A draft update to the Boulevard By-law has been completed by Legislative Services and circulated to internal departments for review. Due to competing priorities, feedback from other departments has been delayed. As a result, the planned public consultation for November will be postponed, and the by-law update will not be ready for enactment before the end of 2025 as originally anticipated. 2.3 Staff in Planning and Infrastructure Services have requested funding in the 2026 budget to undertake a comprehensive parking study. North Bowmanville Dog Park Site Selection 2.4 At the Council Meeting on March 24, 2025, the following motion was carried: Resolution #C-066-25 Whereas Staff were directed to locate and develop an off-leash dog park in north Bowmanville as part of the 2021 capital budget; And whereas Staff Report PDS-002-25 presented at the February 3, 2025, General Governance Committee provided a proposed location for a dog park and analysis illustrating that there were no municipally owned lands in north Bowmanville that meet the siting criteria contained in the Parks, Recreation and Culture Master Plan; And whereas Resolution #GG-031-25 directed: “That Report PDS-002-25 – North Bowmanville Dog Park Site Selection, be referred to the March 3, 2025, General Government Committee meeting; and That Staff consult with Valleys 2000 regarding the preferred location.”; And whereas Valleys 2000, in a letter dated February 25, 2025, objects to the proposed location. Now therefore, be it resolved: 1. That that Report PDS-002-25, and any related delegations or communication items, be received for information; 2. That Staff be directed to report back to a future Planning and Development Committee with recommendations for a new dog park when muni cipal lands, that meet the criteria outlined in the Parks Recreation and Culture Master Plan, become available in north Bowmanville; and 3. That Staff be directed to bring forward a budget request through the appropriate annual budgeting process for the new d og park location, when available, and in the meantime return the remaining budget of $195,533.89 to the Parks and Recreation Development Charge Reserve Fund. Municipality of Clarington Page 4 Report CAO-021-25 2.5 Staff will report back to a future Planning and Development Committee meeting when municipal lands that meet the Parks and Recreation Master Plan (PRCMP) criteria for a dog park become available in north Bowmanville. Council Request for Staff Report - Courtice Waterfront and Energy Park Secondary Plan 2.6 At the Council meeting on May 26, 2025, the following motion was carried: Resolution #C-115-25 That Report PDS-021-25 and any related communication items be received; That any comments received be considered during preparation of the recommended Courtice Waterfront and Energy Park Secondary Plan and Urban Design Sustainability Guidelines; That Staff report back to Council with a Recommendation Report, including the Official Plan Amendment for the Courtice Waterfront and Energy Park Secondary Plan; And whereas, in 2020, Clarington declared itself to be an unwilling host community to anaerobic digestion and waste pre-sort facility (Resolution #C-202-20). Now therefore be it resolved: That Council direct Staff to include in the Courtice Waterfront and Energy Park Secondary Plan that Clarington is not a willing host of an Anaerobic Digester and that the Secondary Plan include language prohibiting Anaerobic Digesters in the Secondary Plan and noting Clarington's position on the matter; and That all interested parties listed in Report PDS-021-25 and any delegations be advised of Council’s decision. 2.7 A recommendation report for the Courtice Waterfront Secondary Plan is forecasted for January 2026. As part of this report staff will also recommend adding the requested policy to the existing Energy Park Secondary Plan. Municipality of Clarington Page 5 Report CAO-021-25 Council Request for Staff Report – Whistle Cessation at CN Rail Grade Level Crossings at Bennett Road and Cobbledick Road 2.8 At the General Government Committee meeting on June 2, 2025, the following motion was carried: Resolution #GG-115-25 That Report LGS-020-25, and any related delegations or communication items, be received; That Council of The Corporation of the Municipality of Clarington declares that it agrees that whistles on railway equipment should not be used at the CN grade level crossing on Bennett Road; That Council of The Corporation of the Municipality of Clarington declares that it agrees that whistles on railway equipment should not be used at the CN grade level crossing on Cobbledick Road; That Council request Metrolinx to implement whistle cessation measures as part of the Bowmanville GO Expansion project at all grade level crossings on the Bowmanville Line Extension along the CP Rail corridor to mitigate issues related to increased train traffic and growth within the Courtice and Bowmanville GO Station Areas; That Council direct Staff to prepare a 2026 Budget request to undertake a Clarington - wide whistle cessation study to understand the potential implementation and operating costs, development of policies to address whistle cessation requests and take into account performance information from the Cobbledick Road and Bennett Road CN Rail crossings (post-whistle cessation); and That all interested parties listed in Report LGS-020-25, and any delegations be advised of Council’s decision. 2.9 The Clarington-wide Whistle Cessation Study request has been included in the proposed 2026 budget. 2.10 Staff are preparing a report PDS-063-25 to the December 1 General Government Committee meeting requesting Council direction to proceed with additional safety works required by CN. Municipality of Clarington Page 6 Report CAO-021-25 Council Request for Staff Report – Cultural Heritage Designation for 3347 Liberty Street North, Bowmanville 2.11 At the Planning and Development Committee meeting on June 16, 2025, the following motion was carried: Resolution # PD-060-25 That Report PSD-035-25, and any related delegations or communication items, be received; That the Clerk issue a Notice of Intention to Designate the following properties as a cultural heritage resource as individual designations under Part IV of the Ontario Heritage Act; 1. 33 King Street West, Bowmanville, 2. 19 1/2 - 23 King Street West, Bowmanville, 3. 175 Liberty Street North, Bowmanville, 4. 192 Liberty Street North, Bowmanville, and 5. 1598 Baseline Road West, Courtice. That the property at 3347 Liberty Street North, Bowmanville, be referred back to Staff; That the Clerk prepare the necessary by-laws if no objection(s) are received within 30 days after the date of publication of the Notice of Intention or staff will report back to Council regarding objection(s); and That all interested parties listed in Report PSD-035-25 and any delegations be advised of Council’s decision. 2.12 Designation By-laws have been passed for the subject properties. Planning and Infrastructure Staff will arrange a follow up meeting with the property owner for 3347 Liberty Street North. Municipality of Clarington Page 7 Report CAO-021-25 Durham Region Social Services - Shower Access Outside of Winter Warming Lease Duration 2.13 At the Council meeting on June 23, 2025, the following motion was carried: Resolution # C-132-25 Whereas Clarington has provided access to Durham Region Social Services for winter warming programming at the former tourism building on Liberty Street in Bowmanville; Whereas Clarington recognizes the urgent need to address homelessness and support unsheltered individuals within the community; Whereas Clarington is committed to collaborating with local organizations, stakeholders, and residents to develop effective strategies and programs for assisting the unsheltered population; Whereas Durham Region Social Services and the local volunteer network ICONIC have helped identify a need for shower access for unsheltered individuals outside of the typical winter warming period; Therefore be it resolved that the CAO (or designate) be authorized to execute any agreements needed to facilitate the use of the former tourism building, or alternate facility if required, to provide shower access outside of the winter warming lease duration; and That the work be facilitated by the Region of Durham, and any costs incurred by Clarington will be passed along to the Region. 2.14 Staff have prepared report CAO-023-25 Homelessness Update for the December 1 General Government Committee meeting. Ban Symbols of Hate 2.15 At the Council Meeting on June 23, 2025, the following motion was carried: Resolution # C-154-25 That the minutes from the Clarington Diversity Advisory Committee meeting dated June 12, 2025, be received for information, with the exception of Item 8, which shall be endorsed by the Council of the Municipality of Clarington: Whereas hate has no home in Clarington; and Whereas acts of hate have a profound impact on those directly targeted, as well as the community as a whole; and Whereas municipalities such as Hamilton, Uxbridge, and Peterborough have either amended their sign by-laws or passed motions banning the display of hate symbols on municipal property; and Municipality of Clarington Page 8 Report CAO-021-25 Whereas all levels of government have a collective responsibility in keeping our communities safe and welcoming for all residents; and Whereas in previous sessions of Parliament, bills were introduced to amend the Criminal Code to ban hate symbols; and Whereas regular data reporting on hate crime incidents, charges and convict ions will provide transparency, create awareness, and identify areas of focus. Therefore, be it resolved that Clarington: 1. Ban symbols of hate on municipal property, either through policy or amendments to the Sign By-law; and 2. Urge the Federal Government to amend the Criminal Code to ban public displays of hate symbols; and 3. Request that DRPS make publicly available statistics on hate -related incidents through a hate crime dashboard and present an annual report on hate crimes, similar to those of the Toronto Police Service; and 4. Endorse the development of the regional, community-based hate reporting system proposed in Report #2025-A-4 of Durham Region’s F&A Committee and request that the Region add CDAC and other lower-tier DEI advisory committees in future consultations on the system’s development and other anti-hate initiatives; and 5. Forward a copy of Council’s resolution to the Region of Durham, other Durham Region municipalities and their DEI advisory committees (where applicable). 2.16 Diversity, Equity and Inclusion and Legislative Services Staff are working together to research how to implement this recommendation. Emergency Dispatch Negotiations 2.17 At the Council meeting on June 23, 2025, the following motion was carried: Resolution # C-157-25 That the recommendations as outlined in Confidential Report PUB-007-25, be approved. 2.18 Staff are progressing as directed. Municipality of Clarington Page 9 Report CAO-021-25 South Bowmanville Recreation Centre Phase 2 2.19 At the Council meeting on June 23, 2025, the following motion was carried: Resolution #C-158-25 That the recommendations as outlined in Confidential Report PUB-008-25, be approved. 2.20 Staff are progressing as directed. Extension of Winter Warming Centre Hours 2.21 At the Council meeting on September 22, 2025, the following motion was carried: Resolution # C-191-25 That the delegation by David Moss, St. Paul's United Church/St. Andrew's Presbyterian Church, Regarding W inter Warming Centre Extension of Hours, be referred to Staff; That Staff coordinate with Durham Region on a response to the request by David Moss; and That Staff identify efforts that we can use to lever on existing attempts to get the Federal and Provincial government step up. 2.22 Staff have prepared report CAO-023-25 Homelessness Update for the December 1 General Government Committee meeting. Commemoration of Marie Hubbard 2.23 At the Council meeting on September 22, 2025, the following motion was carried: Resolution #C-196-25 That Report PUB-010-25, and any related delegations or communication items, be received; That Council approve the budget from the rate stabilization reserve; That Staff continue to collaborate with VAC Staff to undertake a commemorative garden as presented in May 2025 report and approve $10,000 to facilitate its design and construction; That Staff report back on how to achieve the following two options: That Soper Creek Park be renamed to Marie Hubbard Park, or alternatively, the Soper Creek Trail to Marie Hubbard Trail; and that $12,000 be allocated for updated signage in the newly designated areas; and Municipality of Clarington Page 10 Report CAO-021-25 That, as part of expanding visual arts programming, staff collaborate with the Visual Arts Centre (VAC) on the design and construction of a deck to support summer theatre and related activities; and that the deck be named in recognition of Marie Hubbard as part of the 50th anniversary in summer of 2026. The estimated cost of construction is $73,500 to $120,750 depending on materials selected. That all interested parties listed in Report PUB-010-25, be advised of Council’s decision. 2.24 The commemorative garden is scheduled for construction in Spring of 2026. Building Services is reviewing options for the deck design and construction. There is no update on the renaming of Soper Creek Park at this time; this will be addressed as part of a broader assessment. Council Request for Staff Report – Best Practices for Reporting Expenses for Members of Council 2.25 At the Council Meeting on September 22, 2025, the following motion was carried: Resolution # C-197-25 That Staff investigate and report back on practices in peer municipalities of reporting on expenses of elected representatives and provide options for Clarington Council to consider. 2.26 Staff have prepared Report CAO-024-25 Expense Reporting for Members of Council for the December 1 General Government Committee meeting. Camp 30 Cafeteria Building Costing Options for Temporary Stabilization and Demolition 2.27 At the Planning and Development meeting on October 20, 2025, the following motion was carried: Resolution #PD-088-25 That the Jury Lands Foundation be requested to proceed with a professional structural assessment of cost of the stabilization of the Cafeteria Building; and That the assessment will be provided within 30 days of the contract being awarded after which the matter shall return to Council for further discussion. 2.28 Staff are awaiting submission of a professional structural assessment of the cafeter ia building from the Jury Lands Foundation for Council. 3. Financial Considerations Not Applicable. 4. Strategic Plan These outstanding resolutions cover a broad cross section of items within the Strategic Plan. Municipality of Clarington Page 11 Report CAO-021-25 5. Climate Change Not Applicable. 6. Concurrence This report has been reviewed by all applicable Deputy CAO’s who concur with the recommendation. 7. Conclusion It is respectfully recommended that Council receives this report for information. Staff Contact: Amanda Welsh, Executive Assistant to the CAO, 905-623-3379 x2018 or awelsh@clarington.net. Attachments: Not Applicable Interested Parties: There are no interested parties to be notified of Council's decision.