HomeMy WebLinkAbout2025-12-01
General Government Committee
Revised Agenda
Date:December 1, 2025
Time:9:30 a.m.
Location:Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Laura Preston, Temporary
Committee Coordinator, at 905-623-3379, ext. 2106 or by email at lpreston@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Collection, Use and Disclosure of Personal Information: If you make a delegation, or presentation,
at a Committee or Council meeting, the Municipality will be recording you and will make the
recording public on the Municipality’s website, www.clarington.net/calendar. Written and oral
submissions which include home addresses, phone numbers, and email addresses become part of
the public record. If you have any questions about the collection of information, please contact the
Municipal Clerk.
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
The Revised Agenda will be published on Wednesday after 12:00 p.m. Late items added or a
change to an item will appear with a * beside them.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.Declaration of Interest
4.Announcements
5.Presentations/Delegations
*5.1 Delegation by Karen Tremblay, President of the Wilmot Creek
Homeowners' Association Regarding Item 7.2, Report PDS-063-25 -
Update on Whistle Cessation at CN Grade Level Crossings at Bennett
Road and Cobbledick Road
4
5.2 Presentation by Justin MacLean, Director, Strategic Initiatives and
Deepak Seharawat, Manager, Corporate Performance and Innovation,
Regarding a Continuous Improvement (CI) Program Update from
Corporate Performance and Innovation Team
6.Consent Agenda
6.1 LGS-043-25 - Bowmanville Tennis Club – Lease Renewal 6
6.2 FSD-038-25 - Engineering Services for Queen Street, Lambert Street
and St. George Street Reconstruction
9
6.3 FSD-039-25 - Audit Services 14
6.4 PUB-019-25 - Corporate Climate Action Plan, 2025 Update 19
6.5 CAO-021-25 - Semi-Annual Update on Outstanding Resolutions of
Council
24
6.6 CAO-023-25 - Homelessness Update 35
7.Items for Separate Discussion
7.1 CAO-024-25 - Council Expense Reporting 42
7.2 PDS-063-25 - Update on Whistle Cessation at CN Grade Level
Crossings at Bennett Road and Cobbledick Road
49
General Government Committee Revised Agenda
December 1, 2025
Page 2
8.New Business
8.1 Requests to the Fire Marshal Regarding the Application of the Fire Code
as it Relates to Agricultural Housing (Mayor Foster)
60
9.Confidential Items
9.1 LGS-042-25 - Potential Disposition of 247 King Avenue East, Newcastle
Municipal Act, 2001 Section 239 (2) (c) and (k)
9.2 Potential Property Acquisition in Courtice
Municipal Act, 2001 Section 239 (2) (c)
10.Adjournment
General Government Committee Revised Agenda
December 1, 2025
Page 3
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Tremblay
Date:Tuesday, November 25, 2025 7:30:41 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Update on Whistle Cessation at CN Grade Level Crossings at Bennett
Road and Cobbledick Road
Action requested of Council
Ask that council vote for "Option A" and proceed with the work
requested by CN to implement the train Whisle Cessation
Date of meeting
12/1/2025
Summarize your delegation
As President of the Wilmot Creek Homeowners' Association will be
asking council to support "Option A" in report PDS-063-25
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Councillor Traill
Report number (if known)
PDS-063-25
Will you be attending this meeting in person or online?
In person
First name:
Karen
Single/Last name
Tremblay
Page 4
How to pronounce your name:
Karen Tremblay
Firm/Organization (if applicable)
Wilmot Creek Homeowners' Association
Job title (if applicable)
President
Address
Town/Hamlet
Newcastle
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
Page 5
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: LGS-043-25
Authored By: Cheryl Waters, Real Estate Manager
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: L4010-10-07E
Report Subject: Bowmanville Tennis Club – Lease Renewal
Recommendations:
1. That Report LGS-043-25, and any related delegations or communication items, be
received;
2. That a lease agreement with the Bowmanville Tennis Club for a five-year term from
January 1, 2026, to December 31, 2030, with one additional five-year extension
option, at the current annual rate of $1,912.33 plus an annual increase to account for
inflation, be approved and that the Deputy CAO/Solicitor be authorized to execute
the agreement on behalf of the Municipality.
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Municipality of Clarington Page 2
Report LGS-043-25
Report Overview
1. Background
1.1 In 1998 the Municipality of Clarington acquired the tennis court facility at Beech Avenue
including the lease of the Bowmanville Tennis Club. On December 31, 2007, the 20 -
year lease between the Bowmanville Tennis Club and the Municipality of Clarington
expired and since then the Municipality has continued t o renew the lease arrangement
with the Bowmanville Tennis Club on an annual basis.
1.2 The Bowmanville Tennis Club has requested to renew the ir lease agreement in 2026
and are requesting a minimum five-year term as the club intends to fundraise for the
resurfacing of the tennis courts.
1.3 The Bowmanville Tennis Club is presently paying an annual rent of $1,912.33 (plus
HST) and is subject to a yearly increase based on the Consumer Price Index as
published by Statistics Canada.
2. Comments
2.1 It is recommended that the Municipality renew the lease arrangement with the
Bowmanville Tennis Club for five years with annual rent adjustments based on the
Consumer Price Index as published by Statistics Canada and with an option to renew
the lease agreement one additional five-year term.
3. Financial Considerations
3.1 In 2025, The Bowmanville Tennis Club paid an annual rent of $1,912.33 (plus HST)
and is subject to yearly increases based on the Consumer Price Index as published by
Statistics Canada. Staff recommend that the new agreement also contain annual
increases to account for inflation.
4. Strategic Plan
Connected Community C.1.3. Strengthen existing and build new partnerships with
upper levels of government, academia, businesses, community groups and other
sectors.
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Municipality of Clarington Page 3
Report LGS-043-25
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Director of Community Services who concurs with
the recommendations.
7. Conclusion
It is respectfully recommended that Council approve the renewal of the lease agreement
with the Bowmanville Tennis Club, for a five-year term commencing January 1, 2026, to
December 31, 2030, with one five-year extension option.
Staff Contact: Cheryl Waters, Real Estate Manager, 905-623-3379 ext. 2029 or
cwaters@clarington.net.
Attachments:
Not Applicable.
Interested Parties:
The following interested parties will be notified of Council's decision:
Not Applicable.
Page 8
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: FSD-038-25
Authored By: Sandra McKee, Acting Procurement Manager
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: RFP2025-16
Report Subject: Engineering Services for Queen Street, Lambert Street and St. George
Street Reconstruction
Recommendations:
1. That Report FSD-038-25, and any related delegations or communication items, be
received;
2. That the proposal received from CIMA Canada Inc., being the highest scoring
proponent meeting all terms, conditions and specifications of RFP2025-16 be
awarded the contract for the provision of Engineering Services for Queen Street,
Lambert Street & St. George Street Reconstruction ;
3. That the funds required to complete this project be funded from the approved
budget; and
4. That all interested parties listed in Report FSD-038-25, be advised of Council’s
decision.
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Municipality of Clarington Page 2
Report FSD-038-25
Report Overview
1. Background
1.1 The Municipality of Clarington requires the assistance of a qualified engineering
consulting firm with the skills, resources, and experience necessary to provide
engineering services for the detailed design and tender preparation for the
reconstruction of Queen Street (Liberty Street South to St. George Street South),
Lambert Street (Queen Street to King Street East) & St. George Street (Queen Street to
King Street East) in Bowmanville.
1.2 Road improvements are required to enhance (urbanize) the roadways and support
pedestrian and traffic movements as well as servicing for the Bowmanville Hospital
Expansion.
1.3 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified
Consultant to assist with the reconstruction of Queen Street, Lambert Street & St.
George Street in Bowmanville.
1.4 RFP2025-16 was prepared and issued by the Procurement Services Division and
advertised electronically on the Municipality’s website. The RFP was structured on a
two-envelope system with price being an evaluated factor.
2. Analysis
2.1 The Request for Proposal closed on September 22, 2025.
2.2 Fifteen companies downloaded the request for proposal, and seven proposals were
received (refer to Attachment 1) by the stipulated closing date and time. All proposals
received were determined to have met the mandatory items as contained within the
RFP. The proposals were distributed to the evaluation committee for review,
evaluation, and scoring.
2.3 The technical proposals were evaluated and scored independently by the members of
the evaluation committee in accordance with the established criteria as outlined in the
RFP. The evaluation committee was comprised of staff from the Planning and
Infrastructure Services Department.
2.4 The RFP stipulated, among other things, that the proponents were to provide a
description of the Firm/Consulting team, key qualifications, firm profile, highlights of past
service and experience of team members with projects of similar size, nature and
complexity, and demonstrate their understanding of the Municipality’s requirements.
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Municipality of Clarington Page 3
Report FSD-038-25
2.5 The evaluation committee met to review and agree upon the overall scores for each
proposal. Some of the areas on which the proposals were evaluated were as follows:
The Proponent’s understanding of the Municipality’s requirements.
Experience and qualifications of both the firm as well as the proposed team who
would be working on the project.
That the proposed team had the expertise in the fields required such as Civil
Engineering, Stormwater Management and Drainage Design, Streetlight Design,
Geotechnical Engineering and Management of Excess Soil, Landscape
Architecture Design, Construction Inspection and Construction Management.
The qualifications and experience record of the Contract Administrator and Site
Inspector to be utilized on the project.
The Proponents methodology and understanding of the requirements for the
project.
A proposed work plan indicating the project method, schedule, Time -Task Matrix
showing an estimated overall timeline of the project.
Measures, processes and procedures used by the Proponent to ensure that high
quality services are being provided to the Municipality.
2.6 Upon completion of the evaluation, four proposals met the established passing
threshold of 80 percent for Phase 2 - Technical Submission and moved to Phase 3 -
Pricing. The evaluation committee determined that the optional presentation from the
short-listed proponents would not be required.
2.7 The pricing envelopes for the short-listed proponents were opened and evaluated as
stipulated in the RFP document.
2.8 Upon completion of the evaluation scoring, the recommendation is to award the contract
for this work to the highest scoring proponent, CIMA Canada Inc.
2.9 CIMA Canada Inc. has completed work for the Municipality in the past therefore no
reference checks were completed.
3. Financial Considerations
3.1 This project was broken down into two stages for pricing purposes .
3.2 The first stage will include the design and approvals as well the preparation of the
tender documents and tendering phase. This portio n of the work was quoted as
$262,259.15 (Net HST Rebate).
3.3 The second stage was provisional and included the Inspection and Contract
Administration services required during the execution of the work. The Municipality will
therefore not be including this portion of the work in the award.
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Municipality of Clarington Page 4
Report FSD-038-25
3.4 The total funding required for this contract award and associated secondary costs, such
as permit application fees and utility relocations, is $340,698.66 (Net HST Rebate). The
project will be funded from the following accounts, of which funding was approved as
part of Resolution #PD-062-25.
4. Strategic Plan
This project supports Strategic Plan objectives C.1.4: Proactively address traffic
management, walkability, livability, and connectivity and C2.1: Support efforts to
improve access to medical practitioners and health care services
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Deputy CAO, Planning and Infrastructure
Services who concurs with the recommendations.
7. Conclusion
It is respectfully recommended that CIMA Canada Inc., being the highest scoring
proponent meeting all terms, conditions and specifications of RFP2025-16 be awarded
the contract for the provision of Engineering Services for the Queen Street, Lambert
Street & St. George Street Reconstruction.
Staff Contact: Sandra McKee, Acting Procurement Manager, 905-623-3379 Ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 - Summary of Proposals Received
Interested Parties:
List of Interested Parties available from Department.
Page 12
Municipality of Clarington Page 5
Report FSD-038-25
Attachment 1 to Report FSD-038-25 – Summary of Proposals Received
Municipality of Clarington
RFP2025-16 – Engineering Services for Queen Street, Lambert Street
& St. George Street Reconstruction
Summary of Proposals Received
Bidder
Ainley Graham & Associates Limited
CIMA Canada Inc.
ConceptDash Inc.
D.G. Biddle and Associates Ltd.
Engage Engineering Ltd.
Jp2g Consultants Inc. (Greer Galloway)
MGM Consulting Inc.
Note: Bidders bolded were shortlisted.
Page 13
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: FSD-039-25
Authored By: Sandra McKee, Acting Procurement Manager
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: RFP2025-17
Report Subject: Audit Services
Recommendations:
1. That Report FSD-039-25, and any related delegations or communication items, be
received;
2. That the proposal received from Deloitte LLP, being the highest scoring proponent
meeting all terms, conditions and specifications of RFP2025 -17 be awarded the
contract to provide the required Audit Services to the Municipality of Clarington.
3. That the funds required to complete this project be funded from the approved
budget; and
4. That all interested parties listed in Report FSD-039-25, be advised of Council’s
decision.
Page 14
Municipality of Clarington Page 2
Report FSD-039-25
Report Overview
1. Background
1.1 The Municipality of Clarington requires the assistance of a qualified a qualified auditor to
carry out examinations of the records and financial statements of the Municipality.
1.2 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified
Chartered Professional Accountants who is licensed under the Public Accounting Act,
2004 with significant experience in providing audit services to Ontario municipalities and
are qualified within the conditions outlined in Section 296 of the Municipal Act.
1.3 RFP2025-17 was prepared and issued by the Procurement Services Division and
advertised electronically on the Municipality’s website. The RFP was structured on a
two-envelope system with price being an evaluated factor.
2. Analysis
2.1 The Request for Proposal closed on October 16, 2025.
2.2 Five companies downloaded the request for proposal, and two proposals were received
(refer to Attachment 1) by the stipulated closing date and time. Both proposals received
were determined to have met the mandatory items as contained within the RFP. The
proposals were distributed to the evaluation committee for review, evaluation, and
scoring.
2.3 The technical proposals were evaluated and scored independently by the members of
the evaluation committee in accordance with the established criteria as outlined in the
RFP. The evaluation committee was comprised of staff from the Accounting Division.
2.4 The RFP stipulated, among other things, that the proponents were to provide a
description of the Firm/Consulting team, key qualifications, firm profile, highlights of past
service and experience of team members with projects of similar size, nature and
complexity, and demonstrate their understanding of the Municipality’s requirements.
Page 15
Municipality of Clarington Page 3
Report FSD-039-25
2.5 The evaluation committee met to review and come to a consensus on the scores for
each proposal. Some of the areas on which the proposals were evaluated were as
follows:
Experience and qualifications of both the firm as well as the proposed team who
would be working on the project.
That the proposed team had the expertise and certifications required to complete
the services.
The Proponents methodology and understanding of the requirements for the
project.
A proposed work plan indicating the project method, schedule, Time-Task Matrix
showing an estimated overall timeline of the project.
2.6 Upon completion of the evaluation, one proposal met the established passing threshold
of 80 percent for Phase 2 - Technical Submission and moved to Phase 3 - Pricing. The
evaluation committee determined that the optional presentation from the short-listed
proponents would not be required.
2.7 The pricing envelope for the short-listed proponent was opened and evaluated as
stipulated in the RFP document.
2.8 Upon completion of the evaluation scoring, the recommendation is to award the contract
for this work to the highest scoring proponent, Deloitte LLP.
2.9 Deloitte LLP has completed work for the Municipality in the past therefore no reference
checks were completed.
3. Financial Considerations
3.1 The funding required for this contract award for the five-year term of the agreement is
$596,822.40 (Net HST Rebate). The project will be funded from the following accounts,
of which funding was approved
–
4. Strategic Plan
Not Applicable.
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Municipality of Clarington Page 4
Report FSD-039-25
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Deloitte LLP being the highest scoring proponent
meeting all terms, conditions and specifications of RFP2025 -17 be awarded the contract
for the provision of the required Audit Services.
Staff Contact: Sandra McKee, Temporary Procurement Manager, 905-623-3379 Ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Summary of Proposals Received
Interested Parties:
List of Interested Parties available from Department.
Page 17
Municipality of Clarington Page 5
Report FSD-039-25
Attachment #1 to Report FSD-039-25 – Summary of Proposals Received
Municipality of Clarington
Summary of Bid Results
RFP2025-17 Audit Services
Bidder Status
Deloitte LLP Short-listed
MNP LLP
Page 18
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: PUB-019-25
Authored by: Natalie Ratnasingam, Project Manager, Climate Response and
Sustainability
Submitted By: Mariano Perini, A/Deputy CAO, Public Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Corporate Climate Action Plan, 2025 Update
Recommendation:
1. That Report PUB-019-25, and any related delegations or communication items, be
received for information.
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Municipality of Clarington Page 2
Report PUB-019-25
Report Overview
1. Background
Previous Decisions
1.1 On March 2, 2020, the Municipality of Clarington declared a climate emergency,
highlighting its commitment to protecting the community and ecosystems from climate
change by reducing greenhouse gas (GHG) emissions (Resolution: GG-083-20).
1.2 In March 2021, Council endorsed the Clarington Corporate Climate Action Plan (CCAP)
(Resolution: C-085-21). The CCAP contains 116 actions to respond to the impacts of
climate change and establishes corporate GHG emissions reductions targets. The
CCAP sets a target of 35% reduction from baseline 2018 GHG emissions by 2030, and
to achieve net-zero by 2050.
1.3 In December 2023, Council approved the Green Fleet and Equipment Policy
(Resolution: C-159-23), replacing the Electric Vehicle Action Plan (EVAP) with a more
flexible approach to fleet electrification.
2. CCAP Update
2025 Accomplishments
2.1 In collaboration with Clarington Library, Museums and Archives (CLMA), new e-waste
collection bins have been installed at three locations: Bowmanville Library, Courtice
Library and Newcastle Library. The bins will allow the community to more easily dispose
of their end-of-life electronics in a safe and responsible way, expanding our waste
diversion programs and promoting recycling.
2.2 In 2025, the Municipality installed 13 new EV charging stations including its first Level 3
fast charger at Diane Hamre Recreation Complex. These chargers were partly funded
by Ontario’s EV ChargeON Program and Natural Resource Canada’s Zero Emissions
Vehicle Infrastructure Program (ZEVIP).
2.3 Staff attended the Durham Greener Buildings Evening of Recognition where several
Broader Public Sector (BPS) organizations from across the Region are recognized for
their achievements in energy efficiency, emissions reduction, and sustainability
leadership. This year, the Municipality received the Leadership and Sustainability
Impact Award for the sustainable features included in the design of the Clarington
Operations Depot, Emergency Fire Station, and Training Facility (CODEFS).
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Municipality of Clarington Page 3
Report PUB-019-25
2.4 In November, staff presented the results of the GHG Reduction Pathway Feasibility
Study to Council. Staff recommended that Pathway 1, the “minimum performance”
scenario with a 20-year timeline, be approved as the preferred Pathway to reducing
GHG emissions from corporate facilities. Staff will begin reviewing opportunities to
implement the identified Energy Conservation Measures (ECMs) as feasible and
continue to identify external funding opportunities to offset the cost to the Municipality.
2.5 The table below summarizes the work being done by staff to advance the actions
identified in the CCAP.
Action CCAP Action
Number
Status
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Municipality of Clarington Page 4
Report PUB-019-25
2026 Priorities
2.6 In June 2025, the Province passed Bill 17 (the Protect Ontario by Building Faster and
Smarter Act, 2025), introducing changes to various Acts, including the Planning Act,
Building Code Act, and Development Charges Act, that impact how municipalities can
implement green development standards. These amendments limit the Municipality’s
ability to mandate certain sustainable design measures through planning approvals. As
a result, Staff are making the necessary adjustments to the Green Development
Framework’s scope, timeline, and implementation strategy to ensure alignment with the
new provincial requirements.
2.7 Staff are working on Clarington’s first Community Climate Risk Assessment and
Adaptation Plan. The project will identify climate risks and vulnerabilities specific to the
Clarington community, set adaptation goals and objectives, develop actions, and create
a strategy to monitor and report on progress. The Plan will meaningfully consider
Reconciliation and DEI principles to ensure all residents have been represented and
ensure equitable access to resources.
2.8 Staff are preparing a grant application to update the 2018 Urban Forestry Strategy. The
funding would support a new tree inventory and canopy assessment which will inform
canopy targets and a future urban forest management plan.
2.9 Staff will be working on an update to the CCAP. This will involve an updated GHG
inventory, revised strategies to meet our targets, and a timeline for implementation of
action items. The new Plan will provide the Municipality with a clear, actionable
framework to anticipate and address the impacts of climate change and ensure we
remain on track to meet our climate goals.
3. Financial Considerations
3.1 Projects related to the implementation of the CCAP will be funded by the Climate
Change Professional Fees account, the capital/operating budget of the applicable
department, and/or the Climate Action Plan/Climate Resilience Reserve Funds, as
appropriate.
3.2 As grants become available, Staff will continue to prepare applications to offset costs
where possible. In 2025, Staff have successfully applied for and received $205,000 to
offset the cost of the Municipality’s sustainability initiatives.
4. Strategic Plan
G.4.2. Be a leader is anticipating and addressing the impacts of climate change.
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Municipality of Clarington Page 5
Report PUB-019-25
5. Climate Change
The work summarized in this report supports the Municipality’s work to reduce GHG
emissions from corporate activities and to improve the overall climate resiliency of our
community.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Council receive this report for information.
Staff Contact: Natalie Ratnasingam, Project Manager, Climate Response and Sustainability,
905-623-3379 x. 2429 or nratnasingam@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 23
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: CAO-021-25
Authored by: Amanda Welsh, Executive Assistant to the Chief Administrative Officer
Submitted By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Semi-Annual Update on Outstanding Resolutions of Council
Recommendation:
1. That Report CAO-021-25, and any related delegations or communication items, be
received for information.
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Municipality of Clarington Page 2
Report CAO-021-25
Report Overview
1. Background
1.1 On January 9, 2023, Council directed the CAO to report semi-annually on the status of
outstanding resolutions. This report fulfills that requirement by listing all outstanding
items and providing updates.
2. Outstanding Motions Status Updates
Council Request for Staff Report - Parking on Clarington Streets
2.1 At the Planning and Development Committee meeting on March 18, 2024, the following
motion was carried:
Resolution #PD-024-24
Whereas existing and new neighborhoods are experiencing a transition to higher
densities through additional dwelling units, increasing rates of car ownership, and
changing demographics to multigenerational living.
And whereas new neighborhood designs in particular townhouse developments, are
being proposed with narrower frontages and shallow lots reducing the possibility of
accommodating more than one parking space forcing residents to park on the street,
take over visitor parking, and convert fronts yards to parking.
And whereas these new dense neighborhood designs increase the safety risk for
children, pedestrians, and create operational constraints for municipal operations like
emergency response and snow removal.
Now therefore be it resolved that Staff report back on the following:
a. additional measures to design standards and zoning that could improve on -street
parking and visitor parking plans for new neighbourhoods;
b. review of parking opportunities within existing neighbourhoods and implement
methods to improve parking conflicts through additional signage and
enforcement;
c. include amendments to the Boulevard By-law; and
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Municipality of Clarington Page 3
Report CAO-021-25
That Council will not support reduced townhouse frontages less than 6 metres until such
time Staff report back to Council with additional design standards and zoning provisions
that will improve parking plans for new and existing neighbourhoods.
2.2 This item is a joint item for Legislative Services and Public Services. A draft update to
the Boulevard By-law has been completed by Legislative Services and circulated to
internal departments for review. Due to competing priorities, feedback from other
departments has been delayed. As a result, the planned public consultation for
November will be postponed, and the by-law update will not be ready for enactment
before the end of 2025 as originally anticipated.
2.3 Staff in Planning and Infrastructure Services have requested funding in the 2026 budget
to undertake a comprehensive parking study.
North Bowmanville Dog Park Site Selection
2.4 At the Council Meeting on March 24, 2025, the following motion was carried:
Resolution #C-066-25
Whereas Staff were directed to locate and develop an off-leash dog park in north
Bowmanville as part of the 2021 capital budget;
And whereas Staff Report PDS-002-25 presented at the February 3, 2025, General
Governance Committee provided a proposed location for a dog park and analysis
illustrating that there were no municipally owned lands in north Bowmanville that meet
the siting criteria contained in the Parks, Recreation and Culture Master Plan;
And whereas Resolution #GG-031-25 directed:
“That Report PDS-002-25 – North Bowmanville Dog Park Site Selection, be referred to
the March 3, 2025, General Government Committee meeting; and
That Staff consult with Valleys 2000 regarding the preferred location.”;
And whereas Valleys 2000, in a letter dated February 25, 2025, objects to the proposed
location.
Now therefore, be it resolved:
1. That that Report PDS-002-25, and any related delegations or communication
items, be received for information;
2. That Staff be directed to report back to a future Planning and Development
Committee with recommendations for a new dog park when muni cipal lands, that
meet the criteria outlined in the Parks Recreation and Culture Master Plan,
become available in north Bowmanville; and
3. That Staff be directed to bring forward a budget request through the appropriate
annual budgeting process for the new d og park location, when available, and in
the meantime return the remaining budget of $195,533.89 to the Parks and
Recreation Development Charge Reserve Fund.
Page 26
Municipality of Clarington Page 4
Report CAO-021-25
2.5 Staff will report back to a future Planning and Development Committee meeting when
municipal lands that meet the Parks and Recreation Master Plan (PRCMP) criteria for a
dog park become available in north Bowmanville.
Council Request for Staff Report - Courtice Waterfront and Energy Park Secondary Plan
2.6 At the Council meeting on May 26, 2025, the following motion was carried:
Resolution #C-115-25
That Report PDS-021-25 and any related communication items be received;
That any comments received be considered during preparation of the recommended
Courtice Waterfront and Energy Park Secondary Plan and Urban Design Sustainability
Guidelines;
That Staff report back to Council with a Recommendation Report, including the Official
Plan Amendment for the Courtice Waterfront and Energy Park Secondary Plan;
And whereas, in 2020, Clarington declared itself to be an unwilling host community to
anaerobic digestion and waste pre-sort facility (Resolution #C-202-20).
Now therefore be it resolved:
That Council direct Staff to include in the Courtice Waterfront and Energy Park
Secondary Plan that Clarington is not a willing host of an Anaerobic Digester and that
the Secondary Plan include language prohibiting Anaerobic Digesters in the Secondary
Plan and noting Clarington's position on the matter; and
That all interested parties listed in Report PDS-021-25 and any delegations be advised
of Council’s decision.
2.7 A recommendation report for the Courtice Waterfront Secondary Plan is forecasted for
January 2026. As part of this report staff will also recommend adding the requested
policy to the existing Energy Park Secondary Plan.
Page 27
Municipality of Clarington Page 5
Report CAO-021-25
Council Request for Staff Report – Whistle Cessation at CN Rail Grade Level Crossings
at Bennett Road and Cobbledick Road
2.8 At the General Government Committee meeting on June 2, 2025, the following motion
was carried:
Resolution #GG-115-25
That Report LGS-020-25, and any related delegations or communication items, be
received;
That Council of The Corporation of the Municipality of Clarington declares that it agrees
that whistles on railway equipment should not be used at the CN grade level crossing on
Bennett Road;
That Council of The Corporation of the Municipality of Clarington declares that it agrees
that whistles on railway equipment should not be used at the CN grade level crossing on
Cobbledick Road;
That Council request Metrolinx to implement whistle cessation measures as part of the
Bowmanville GO Expansion project at all grade level crossings on the Bowmanville Line
Extension along the CP Rail corridor to mitigate issues related to increased train traffic
and growth within the Courtice and Bowmanville GO Station Areas;
That Council direct Staff to prepare a 2026 Budget request to undertake a Clarington -
wide whistle cessation study to understand the potential implementation and operating
costs, development of policies to address whistle cessation requests and take into
account performance information from the Cobbledick Road and Bennett Road CN Rail
crossings (post-whistle cessation); and
That all interested parties listed in Report LGS-020-25, and any delegations be advised
of Council’s decision.
2.9 The Clarington-wide Whistle Cessation Study request has been included in the
proposed 2026 budget.
2.10 Staff are preparing a report PDS-063-25 to the December 1 General Government
Committee meeting requesting Council direction to proceed with additional safety works
required by CN.
Page 28
Municipality of Clarington Page 6
Report CAO-021-25
Council Request for Staff Report – Cultural Heritage Designation for 3347 Liberty Street
North, Bowmanville
2.11 At the Planning and Development Committee meeting on June 16, 2025, the following
motion was carried:
Resolution # PD-060-25
That Report PSD-035-25, and any related delegations or communication items, be
received;
That the Clerk issue a Notice of Intention to Designate the following properties as a
cultural heritage resource as individual designations under Part IV of the Ontario
Heritage Act;
1. 33 King Street West, Bowmanville,
2. 19 1/2 - 23 King Street West, Bowmanville,
3. 175 Liberty Street North, Bowmanville,
4. 192 Liberty Street North, Bowmanville, and
5. 1598 Baseline Road West, Courtice.
That the property at 3347 Liberty Street North, Bowmanville, be referred back to Staff;
That the Clerk prepare the necessary by-laws if no objection(s) are received within 30
days after the date of publication of the Notice of Intention or staff will report back to
Council regarding objection(s); and
That all interested parties listed in Report PSD-035-25 and any delegations be advised
of Council’s decision.
2.12 Designation By-laws have been passed for the subject properties. Planning and
Infrastructure Staff will arrange a follow up meeting with the property owner for 3347
Liberty Street North.
Page 29
Municipality of Clarington Page 7
Report CAO-021-25
Durham Region Social Services - Shower Access Outside of Winter Warming Lease
Duration
2.13 At the Council meeting on June 23, 2025, the following motion was carried:
Resolution # C-132-25
Whereas Clarington has provided access to Durham Region Social Services for winter
warming programming at the former tourism building on Liberty Street in Bowmanville;
Whereas Clarington recognizes the urgent need to address homelessness and support
unsheltered individuals within the community;
Whereas Clarington is committed to collaborating with local organizations, stakeholders,
and residents to develop effective strategies and programs for assisting the unsheltered
population;
Whereas Durham Region Social Services and the local volunteer network ICONIC have
helped identify a need for shower access for unsheltered individuals outside of the
typical winter warming period;
Therefore be it resolved that the CAO (or designate) be authorized to execute any
agreements needed to facilitate the use of the former tourism building, or alternate
facility if required, to provide shower access outside of the winter warming lease
duration; and
That the work be facilitated by the Region of Durham, and any costs incurred by
Clarington will be passed along to the Region.
2.14 Staff have prepared report CAO-023-25 Homelessness Update for the December 1
General Government Committee meeting.
Ban Symbols of Hate
2.15 At the Council Meeting on June 23, 2025, the following motion was carried:
Resolution # C-154-25
That the minutes from the Clarington Diversity Advisory Committee meeting dated June
12, 2025, be received for information, with the exception of Item 8, which shall be
endorsed by the Council of the Municipality of Clarington:
Whereas hate has no home in Clarington; and
Whereas acts of hate have a profound impact on those directly targeted, as well as the
community as a whole; and
Whereas municipalities such as Hamilton, Uxbridge, and Peterborough have either
amended their sign by-laws or passed motions banning the display of hate symbols on
municipal property; and
Page 30
Municipality of Clarington Page 8
Report CAO-021-25
Whereas all levels of government have a collective responsibility in keeping our
communities safe and welcoming for all residents; and
Whereas in previous sessions of Parliament, bills were introduced to amend the
Criminal Code to ban hate symbols; and
Whereas regular data reporting on hate crime incidents, charges and convict ions will
provide transparency, create awareness, and identify areas of focus.
Therefore, be it resolved that Clarington:
1. Ban symbols of hate on municipal property, either through policy or amendments
to the Sign By-law; and
2. Urge the Federal Government to amend the Criminal Code to ban public displays
of hate symbols; and
3. Request that DRPS make publicly available statistics on hate -related incidents
through a hate crime dashboard and present an annual report on hate crimes,
similar to those of the Toronto Police Service; and
4. Endorse the development of the regional, community-based hate reporting
system proposed in Report #2025-A-4 of Durham Region’s F&A Committee and
request that the Region add CDAC and other lower-tier DEI advisory committees
in future consultations on the system’s development and other anti-hate
initiatives; and
5. Forward a copy of Council’s resolution to the Region of Durham, other Durham
Region municipalities and their DEI advisory committees (where applicable).
2.16 Diversity, Equity and Inclusion and Legislative Services Staff are working together to
research how to implement this recommendation.
Emergency Dispatch Negotiations
2.17 At the Council meeting on June 23, 2025, the following motion was carried:
Resolution # C-157-25
That the recommendations as outlined in Confidential Report PUB-007-25, be
approved.
2.18 Staff are progressing as directed.
Page 31
Municipality of Clarington Page 9
Report CAO-021-25
South Bowmanville Recreation Centre Phase 2
2.19 At the Council meeting on June 23, 2025, the following motion was carried:
Resolution #C-158-25
That the recommendations as outlined in Confidential Report PUB-008-25, be
approved.
2.20 Staff are progressing as directed.
Extension of Winter Warming Centre Hours
2.21 At the Council meeting on September 22, 2025, the following motion was carried:
Resolution # C-191-25
That the delegation by David Moss, St. Paul's United Church/St. Andrew's Presbyterian
Church, Regarding W inter Warming Centre Extension of Hours, be referred to Staff;
That Staff coordinate with Durham Region on a response to the request by David Moss;
and
That Staff identify efforts that we can use to lever on existing attempts to get the Federal
and Provincial government step up.
2.22 Staff have prepared report CAO-023-25 Homelessness Update for the December 1
General Government Committee meeting.
Commemoration of Marie Hubbard
2.23 At the Council meeting on September 22, 2025, the following motion was carried:
Resolution #C-196-25
That Report PUB-010-25, and any related delegations or communication items, be
received;
That Council approve the budget from the rate stabilization reserve;
That Staff continue to collaborate with VAC Staff to undertake a commemorative garden
as presented in May 2025 report and approve $10,000 to facilitate its design and
construction;
That Staff report back on how to achieve the following two options:
That Soper Creek Park be renamed to Marie Hubbard Park, or alternatively, the Soper
Creek Trail to Marie Hubbard Trail; and that $12,000 be allocated for updated signage in
the newly designated areas; and
Page 32
Municipality of Clarington Page 10
Report CAO-021-25
That, as part of expanding visual arts programming, staff collaborate with the Visual Arts
Centre (VAC) on the design and construction of a deck to support summer theatre and
related activities; and that the deck be named in recognition of Marie Hubbard as part of
the 50th anniversary in summer of 2026. The estimated cost of construction is $73,500
to $120,750 depending on materials selected.
That all interested parties listed in Report PUB-010-25, be advised of Council’s decision.
2.24 The commemorative garden is scheduled for construction in Spring of 2026. Building
Services is reviewing options for the deck design and construction. There is no update
on the renaming of Soper Creek Park at this time; this will be addressed as part of a
broader assessment.
Council Request for Staff Report – Best Practices for Reporting Expenses for Members
of Council
2.25 At the Council Meeting on September 22, 2025, the following motion was carried:
Resolution # C-197-25
That Staff investigate and report back on practices in peer municipalities of reporting on
expenses of elected representatives and provide options for Clarington Council to
consider.
2.26 Staff have prepared Report CAO-024-25 Expense Reporting for Members of Council for
the December 1 General Government Committee meeting.
Camp 30 Cafeteria Building Costing Options for Temporary Stabilization and Demolition
2.27 At the Planning and Development meeting on October 20, 2025, the following motion
was carried:
Resolution #PD-088-25
That the Jury Lands Foundation be requested to proceed with a professional structural
assessment of cost of the stabilization of the Cafeteria Building; and
That the assessment will be provided within 30 days of the contract being awarded after
which the matter shall return to Council for further discussion.
2.28 Staff are awaiting submission of a professional structural assessment of the cafeter ia
building from the Jury Lands Foundation for Council.
3. Financial Considerations
Not Applicable.
4. Strategic Plan
These outstanding resolutions cover a broad cross section of items within the Strategic
Plan. Page 33
Municipality of Clarington Page 11
Report CAO-021-25
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by all applicable Deputy CAO’s who concur with the
recommendation.
7. Conclusion
It is respectfully recommended that Council receives this report for information.
Staff Contact: Amanda Welsh, Executive Assistant to the CAO, 905-623-3379 x2018 or
awelsh@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 34
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: CAO-023-25
Authored by: Melissa Westover, Manager of Strategic Communications & Initiatives
Submitted By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Homelessness Update
Recommendation:
1. That Report CAO-023-25, and any related delegations or communication items, be
received for information.
Page 35
Municipality of Clarington Page 2
Report CAO-023-25
Report Overview
. This includes an update about Clarington’s
Clarington’s
1. Background
Local Context and Actions
1.1 An issue facing many communities across Ontario and Canada, t here is a growing
population of people in Clarington who are living without stable, permanent, appropriate
housing.
1.2 The Regional Municipality of Durham is legislated by the Province of Ontario as the
Service System Manager for all Durham municipalities under the Housing Services Act,
2011. This means the Region plans, funds and delivers homelessness services for
individuals experiencing or at risk of homelessness. In April 2025, the Region presented
an update about homelessness to Clarington Council.
1.3 Through Clarington’s Strategic Plan, C.2.5 prioritizes supporting the proactive
management of community safety and well-being. Clarington Staff from the Diversity,
Equity and Inclusion and Community Development teams sit on the Region’s
Community Safety and Wellbeing Plan committee, to support the local implementation
of the plan.
1.4 Since 2023, Staff from the CAO’s Office have met with the Regional Homelessness
System Manager on a monthly basis to discuss and advocate for local issues and
coordinate support where possible. This ongoing collaboration led to the facilitation of a
Winter Warming Centre in an underused municipal building, which is further detailed in
section 2 - Winter Warming.
1.5 Clarington is committed to collaborating with local organizations, stakeholders, and
residents to develop effective strategies and programs for assisting the unsheltered
population; and have continued to meet on an ongoing basis Clarington Library,
Museum and Archives; ICONIC (Integrated Community Outreach Network In
Clarington); joined the Clarington Board of Trade’s Leadership Discussion panel about
Unhoused in Clarington; and other community partners to identify opportunities to
proactively collaborate and respond to homelessness locally.
Page 36
Municipality of Clarington Page 3
Report CAO-023-25
1.6 In November 2025, the Community Services Division engaged the Region of Durham to
provide a two-day training session for front-line staff, including building operations staff,
to build capacity on how to support unsheltered individuals accessing recreation
facilities and other Municipal buildings.
1.7 In June 2025, following the identification of a need for access to shower services for the
unsheltered population, Council directed staff to work with the Region to facilitate the
use of a Municipal facility to provide shower access outside of the Winter Warming
program duration. The Region identified the best location to be at the municipally-owned
132 Church St, Bowmanville (old firehall building), within the John Howard Society of
Durham Region offices. JHS is the designated Community Access Point for the
Region’s Homelessness Coordinated Access System, and has agreed to facilitate the
shower access during business hours. Staff are currently su pporting the Region to
undertake required renovations to the existing washrooms to add an accessible shower,
and the service is scheduled to open by April 1, to coincide with the end of the Winter
Warming season.
1.8 On December 3, the Municipality of Clarington, in partnership with ICONIC, Gathering
Place, and the Region of Durham, is hosting a viewing of the film “Us & Them” to
engage the community on the realities of homelessness. “Us & Them” is a
documentary-style film following the story of homeless individuals through their eyes.
Following the film, a panel of speakers will answer questions and discuss strategies to
address homelessness in Clarington. The event aims to challenge stereotypes,
humanize the issue of homelessness, and engage residents in meaningful conversation
about local solutions. The event will take place from 7 to 9 p.m. at Garnet B. Rickard
and is free to attend. Attendees are encouraged to bring a donation of a pair of new-
condition mittens or socks, which will be collected and distributed by local volunteers
with The Seeds of Hope Project.
1.9 The Municipality of Clarington has a website with a comprehensive list of all supports
and resources available locally, including contact information for Durham Region’s
Street Outreach team, food banks, drop-in programs, and other support services. This is
kept up to date on an ongoing basis based on information from community partners.
2. Winter Warming
2.1 In fall 2024, through CAO-005-24, Council approved a short-term lease the former
Tourism Office at 181 Liberty Street South to the Regional Municipality of Durham to
operate an accessible Winter Warming Centre from November 2024 to April 2025,
addressing the growing homelessness challenge in Clarington.
2.2 In April 2025, following the successful first pilot season of Winter Warming at the former
Tourism Office, Council approved the ongoing use of the facility as a Warming Centre
through CAO-008-25. The facility is leased to the Region of Durham for a nominal rent
to cover costs incurred (electricity, snow clearing, etc.). The Region’s Winter Warming
program, which has locations Durham, runs from December 1 to March 31 annually.
Page 37
Municipality of Clarington Page 4
Report CAO-023-25
2.3 In September 2025, David Moss, St. Paul's United Church/St. Andrew's Presbyterian
Church, delegated to General Government Committee calling for an extension of
operations at the Winter Warming Centre, for an additional four weeks from November
15 to April 15.
2.4 Through Resolution #GG-132-25, Council directed staff to coordinate with Durham
Region on a response to the request; and to identify efforts that Clarington can use to
lever on existing attempts to get the Federal and Provincial government step up.
2.5 Staff brought this recommendation to the Region of Durham, and received a written
response outlining the Region’s inability to extend Clarington’s Warming Centre’s as
they prioritize the allocation of any resources toward the expanding system capacity
across Durham through the development of additional shelter beds, given the continued
growth of the By-Name List. The letter can be found in Attachment 1.
2.6 The Region of Durham, through consultation with Municipal staff, have reviewed the
Building Code requirements of the Winter Warming Centre and identified the ability to
expand the capacity from 10 people to 20 people for the 2025-26 winter season,
through a combination of cots and chairs.
3. Advocacy
3.1 The Municipality is facing several challenges, including homelessness, healthcare,
housing, and a widening municipal funding gap to support resident's quality of life.
3.2 In December 2024, through Resolution #GG-206-24, the Municipality of Clarington
supports Ontario Big City Mayor’s SolvetheCrisis.ca Campaign and requested that the
Provincial and Federal Governments take action to address the Growing Mental Health,
Addictions and Homelessness Crisis in Ontario.
3.3 Staff will continue to identify and pursue advocacy opportunities through established
networks, including Ontario Big City Mayors, the Association of Municipalities of
Ontario, and the Federation of Canadian Municipalities. Leveraging these broader
networks will strengthen our influence and amplify our voice on this important issue.
4. Financial Considerations
Not Applicable.
5. Strategic Plan
C.2.5: Support the proactive management of community safety and well -being.
6. Climate Change
Not Applicable.
Page 38
Municipality of Clarington Page 5
Report CAO-023-25
7. Concurrence
This report has been reviewed and concurred by the Deputy CAO, Public Services and
the Deputy CAO, Legislative Services.
8. Conclusion
It is respectfully recommended that Council receive this report for information.
Staff Contact: Melissa Westover, Manager of Strategic Communications and Initiatives,
mwestover@clarington.net.
Attachments:
Attachment 1 – Letter from Durham Region about request for extended Winter Warming
hours
Interested Parties:
The following interested parties will be notified of Co uncil's decision:
David Moss and Laura McLelland, ICONIC
Sahar Foroutani, Region of Durham
Page 39
The Regional
Municipality of
Durham
Social Services
Department
605 Rossland Rd. E.
PO Box 623
Whitby, ON L1N 6A3
Canada
905-668-7711
1-800-372-1102
durham.ca
Sahar Foroutani
Area Manager,
Homeless System
Management
Sent Via Email
September 29, 2025
The Corporation of the Municipality of Clarington
40 Temperance Street,
Bowmanville, ON
L1C 3A6
RE: Winter Warming Centre Extension of Hours
Thank you for your correspondence dated September 24, 2025,
regarding Resolution #C-191-25 and the request to extend hours for
the Winter Warming Centre in Clarington.
Durham Region remains committed to working collaboratively with
Clarington and all local area municipalities to ensure that Winter
Warming Centres can operate effectively across all communities. We
recognize the importance of providing safe, warm spaces for
individuals experiencing homelessness, especially during extreme
weather conditions.
The proposed extension of operational dates would have system-
wide implications for the Winter Warming Program, including staffing
requirements, resource allocation, and coordination among multiple
service providers. At this time, the Region will maintain a
standardized operating schedule for Winter Warming Centres,
running annually from December 1 to March 31.
While the extension of operating hours is an important consideration,
the Region must prioritize the allocation of any resources toward the
development of additional shelter beds, given the continued growth of
the By-Name List. Expanding system capacity remains essential to
Attachment 1 to Report CAO-023-25
Page 40
The Regional
Municipality of
Durham
Social Services
Department
605 Rossland Rd. E.
PO Box 623
Whitby, ON L1N 6A3
Canada
905-668-7711
1-800-372-1102
durham.ca
Sahar Foroutani
Area Manager,
Homeless System
Management
ensuring that a greater number of individuals have reliable access to
safe and stable accommodations.
Durham Region continues to work closely with Clarington to address
local homelessness needs and greatly values Clarington’s ongoing
efforts and advocacy.
We continue to encourage community members to contact
homelesshelp@durham.ca with any concerns or requests for support
related to individuals experiencing homelessness.
Thank you,
Sahar Foroutani
Area Manager, Homeless System Management
Income, Employment and Homelessness Supports Division
Social Services Department
The Regional Municipality of Durham
Page 41
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: CAO-024-25
Authored By: Samantha Gray, Project Manager - Strategic Priorities
Submitted By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Council Expense Reporting
Recommendations:
1. That Report CAO-024-25, and any related delegations or communication items, be
received;
2. That Council select one of the following options:
Option A: That staff be directed to maintain the current practice of annual
reporting, in compliance with legislative requirements;
Option B: That staff be directed to adopt quarterly reporting of Council expenses
in addition to the legislated requirement to report annually on Council expenses;
and
3. That all interested parties listed in Report CAO-024-25, be advised of Council’s
decision.
Page 42
Municipality of Clarington Page 2
Report CAO-024-25
Report Overview
1. Background
1.1 At the September 8, 2025 General Government Committee meeting, Resolution
#GG-148-25 was passed, directing staff to investigate and report back on the practices
of peer municipalities regarding the reporting of elected representatives’ expenses, and
to provide options for Clarington Council’s consideration.
1.2 All municipalities are required under Section 284 of the Municipal Act, 2001 (“the Act”)
to provide an annual itemized statement of remuneration and expenses paid to elected
officials by March 31. While this represents the legislated minimum standard,
municipalities may choose to exceed this requirement by reporting on a more frequent
basis.
1.3 The Municipality of Clarington’s current and historic approach of providing the detailed
remuneration and expenses of each member has been through an annual staff report
in March each year to Council.
2. Summary of Findings from Peer Municipalities
2.1 Below is a table that analyzes findings from comparator lower-tier municipalities, with
Clarington included for ease of reference. All lower-tier municipalities in Durham are
listed as well as Caledon and Halton Hills, who have been historically included when
undertaking comparison exercises.
Reporting
Frequency
Municipality Reporting Highlights
Annual
Reporting
Municipal Act,
2001
Page 43
Municipality of Clarington Page 3
Report CAO-024-25
Town of
Caledon
The Town previously reported Council expenses on a
quarterly basis; however, in May 2025, the Council
Expense Policy was updated to align with the Municipal
Act, 2001 requirements for annual reporting.
The current annual report provides a high-level summary
of expenses paid to Members of Council but does not
include a detailed itemized breakdown.
In contrast, the former quarterly reports offered more
comprehensive detail, including categories such as
Office Supplies, Newsletters and Printing, Training and
Development, Seminars, Community Engagement, and
Mobile Phone expenses.
Both the quarterly reports and the annual summaries
remain publicly accessible on the Town’s website
through the dedicated Council Expenses page.
Town of
Halton Hills
The Town publishes an annual report on remuneration
and expenses paid to members of Council in accordance
with the requirements of the Municipal Act, 2001.
The authority for such payments is established under By-
laws 2023-0053 and 2024-0019, as well as their 2022
Council Expense Guidelines.
The annual report outlines expenses related to
conferences, seminars, and community outreach
activities.
The report notes that the Mayor and each Member of
Council are provided with a discretionary spending
allowance of $14,500 and $2,700 respectively,
designated to support community engagement.
Eligible discretionary expenses include communication
materials, participation in community or charity events,
souvenirs or promotional items, and production costs for
ward newsletters or other mass mailings.
The report also notes that when Council members
attended major conferences such as the Federation of
Canadian Municipalities (FCM) and the Association of
Municipalities of Ontario (AMO), all related costs,
including travel, meals, accommodations, and
registration fees, were funded through the general
Council Budget administered by Town staff.
Page 44
Municipality of Clarington Page 4
Report CAO-024-25
Township of
Scugog
The Township publishes an annual report on
remuneration and expenses paid to members of Council
in accordance with the requirements of the Municipal Act,
2001.
The annual report includes details related to conference
registration fees, hotel accommodations, mileage, cell
phone and meal expenses incurred by members of
Council.
Other expenses captured in the report include annual
memberships and subscriptions.
Municipality
of Clarington
The Municipality publishes an annual report that includes
a detailed schedule of remuneration and expenses paid
to each Member of Council in accordance with the
requirements of the Municipal Act, 2001.
Reported expenses are categorized under Travel
Allowance, Conferences, and Other.
The Conferences category captures all payments made
by the Municipality for registration fees,
accommodations, and any directly reimbursed
conference-related expenses.
The Other category includes costs such as parking,
meals, airfare, external kilometre reimbursements, and
other miscellaneous charges incurred by Members of
Council while carrying out their official duties.
Township of
Uxbridge
The Township publishes an annual report on
remuneration and expenses paid to members of Council
in accordance with the requirements of the Municipal Act,
2001 and the Township’s Council Expense Policy,
authorized under By-law 2019-184.
The report includes a range of expense categories such
as car allowances, seminars and conferences, meeting
expenses, charity functions, and office-related costs.
Page 45
Municipality of Clarington Page 5
Report CAO-024-25
Town of
Ajax
In addition to the required annual report, the Town also
publishes a quarterly report that outlines the Council
expense budgets, which are set at $9,500 for the Mayor,
$4,000 for Regional Councillors, and $7,000 for Local
Councillors.
The quarterly report summarizes the annual budgets for
public relations and for conferences and seminars, along
with year-to-date actual spending.
The annual report provides a more detailed breakdown of
expenses across categories such as communication and
meeting costs, travel allowances, and education and
training.
All quarterly reports are publicly accessible on the
Town’s website through the dedicated Council page.
City of
Oshawa
In addition to the required annual report, the Town also
prepare a quarterly report to Council.
The report notes that throughout the term of Council
each Councillor can spend up to $6,000.
The Council expense report includes categories such as
car mileage and allowances, travel expenses, and other
unallocated expense reimbursements submitted by
members of Council.
Town of
Whitby
The municipality currently reports to Council on an
annual basis in accordance with the requirements of the
Municipal Act, 2001 but will transition to quarterly
reporting beginning in 2026.
The Town has a Council Expense Policy (G050) which
provides members of Council with clear guidelines
regarding eligible expenses incurred while carrying out
their official duties.
Reported expenses include car allowances, corporate
conferences and seminars, education and meeting costs,
office and administrative expenses, participation in
community events, and communication or advertising-
related expenses.
Page 46
Municipality of Clarington Page 6
Report CAO-024-25
City of
Pickering
In addition to the annual required report, the City
publishes monthly reports.
The City reimburses reasonable and permitted expenses
in accordance with their Council Compensation Policy.
The monthly expense reports provide detailed
information on items such as travel, cellular phone
services, internet, meals and general hospitality,
stationery and office supplies, corporate initiatives, and
communication materials like brochures and newsletters,
and include an accompanying explanatory note.
The annual reports also offer a comprehensive
breakdown of expenses, including conferences, cellular
phones, internet services, newsletters and postage,
Mayor’s Office representation, corporate initiatives,
meals and special events, office supplies, and travel.
The statements exclude costs that are corporate in
nature, such as Council receptions, committee meeting
expenses, and City Hall administration or overhead.
Each monthly expense report is published on the City’s
website as soon as practical.
3. Expense Reporting Options and Implications
Maintain Current Annual Reporting (Option A)
3.1 Maintaining the current annual reporting approach meets all legislative requirements
outlined in the Municipal Act and involves minimal administrative burden. The
Municipalities existing practice fully satisfies this requirement, and no additional
reporting obligations are mandated at this time.
3.2 This option represents a simple and low-effort process that requires limited staff time. It
ensures continued compliance without introducing new systems or reporting processes.
3.3 From a staffing and resourcing perspective, there would be no impact. It would not
require additional staff time or new resources, and existing processes could continue
without modification.
3.4 This option represents the simplest and most resource-efficient method of meeting all
legislative obligations.
Adopt Quarterly Reporting (Option B)
3.5 Quarterly reporting aligns with practices observed in municipalities such as, Ajax,
Oshawa, and Whitby (in 2026) that go beyond minimum legislative requirements.
Page 47
Municipality of Clarington Page 7
Report CAO-024-25
3.6 From a staffing and resourcing perspective, this option would result in a moderate
increase in staff time required for data collection, verification, formatting, and posting.
However, it is anticipated that the additional workload could be managed within existing
resources, with minor adjustments to work planning and scheduling.
3.7 It should be noted that other municipalities, including those which have increased
frequency of reporting, have a broader set of expenses for me mbers of Council which
may include discretionary expense accounts and ward expenses.
3.8 As the Municipality currently only has expenses for remuneration and travel
allowances, which are set by by-law, and a relatively minor conference budget, the
benefit of additional reporting on a quarterly basis may be outweighed by the additional
time taken to prepare.
4. Financial Considerations
4.1 There are no direct incremental costs of implementation of either of these options at
this time.
5. Strategic Plan
Not Applicable.
6. Climate Change
Not Applicable.
7. Concurrence
7.1 This report has been reviewed by the Director of Strategic Initiatives and the Deputy
CAO/Treasurer who concur with the recommendations.
8. Conclusion
8.1 It is respectfully recommended that, based on the review of practices in comparable
municipalities, Council provide direction to staff on whether to maintain the current
annual reporting of Council expenses or to move to a quarterly reporting schedule.
Staff Contact: Samantha Gray, Project Manager, Strategic Initiatives, 905-623-3379 ext. 2001
or sgray@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 48
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: December 1, 2025 Report Number: PDS-063-25
Authored By: Robert Brezina, Manager, Engineering Design
Submitted By: Kaela Esseghaier, Director of Infrastructure
Darryl Lyons, Deputy CAO, Planning and Infrastructure
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Update on Whistle Cessation at CN Grade Level Crossings at Bennett
Road and Cobbledick Road
Recommendations:
1. That Report PDS-063-25, and any related delegations or communication items, be
received;
2. Option A: That Staff be directed to utilize the remaining available funding for Whistle
Cessation Implementation at Bennett Road and Cobbledick Road , up to
$1,468,450.17, for the purposes of installation of fencing and additional anti-trespass
countermeasures along the rail corridor as required by CN; and
3. That the Deputy CAO, Planning and Infrastructure be the delegated authority to
execute any necessary agreements with CN or amendments to existing agreements
with CN that are required to implement whistle cessation.
OR
4. Option B: That staff be directed to not proceed with CN’s requested upgrades which
would result in CN not implementing whistle cessation at the two grade level
crossings; and
5. That all interested parties listed in Report PDS-063-25, be advised of Council’s
decision.
Page 49
Municipality of Clarington Page 2
Report PDS-063-25
Report Overview
direct staff to not proceed with CN’s requested upgrades
1. Background
1.1 At a meeting held on June 23, 2025 Council of the Municipality of Clarington approved
Resolution #GG-115-25 declaring that it agrees that whistles on railway equipment
should not be used at the CN Rail grade level crossings of Bennett Road and
Cobbledick Road.
1.2 Canadian National Railway (CN) was notified of the Resolution on July 2, 2025,
triggering the 30-day period within which CN must confirm that whistling has stopped at
the crossings in accordance with the whistle cessation process outlined by Transport
Canada.
1.3 CN responded by expressing concern regarding trespassing within the vicinity of the
Cobbledick Road grade level crossing with persons accessing Wilmot Creek and by
providing the Municipality with two (2) Transportation Safety Board (TSB) reported
incidents in the vicinity of the subject grade level crossings occurring within the last two
(2) years. CN noted that due to these concerns, they could not authorize whistle
cessation as the crossings do not meet the requirements of the Railway Safety Act;
specifically, that the area must not have repeated incidents of unauthorized access
(trespass) to the line of railway.
1.4 From August through October 2025, staff engaged with CN while CN worked to
determine their requirements for additional anti-trespassing countermeasures, which
resulted in the Municipality receiving a letter dated November 12, 2025 (included in
Appendix 1) that outlines the requirements for each crossing. CN also confirmed via e-
mail on November 14, 2025 (included in Appendix 2) that once the prescribed
requirements are met, it is CN’s intention to allow for whistle cessation. Refer to
Appendix 3 for schematics that show the locations of the requirements. A summary of
the requirements is provided below:
Page 50
Municipality of Clarington Page 3
Report PDS-063-25
Cobbledick Road:
CN advised that CN Police Services have identified that trespassers have been
walking along the rail corridor and crossing the track to access the south side of
the creek crossing to fish. CN stated that the installation of fencing and anti -
trespass panels would mitigate trespassing incidents at this location.
Requirements for installation by the Municipality:
o 1.8-meter-high chain link security fence along the property line on both
sides of the tracks between Cobbledick Road and Toronto Street,
including lockable gates at both grade level crossings (south side) for
CN’s access to its maintenance road (approximately 800 meters per side,
or approximately 1,600 meters total length).
o Installation of anti-trespass panels across the tracks on the east side of
Cobbledick Road and the west side of Toronto Street.
Bennett Road:
CN advised that fencing along the southeasterly property line between the
Waterfront Trail and the tracks would mitigate trespassing incidents where the
public has access directly adjacent to the rail corridor and would close the
remaining gap in the existing fenceline.
Requirements for installation by the Municipality:
o 1.8-meter-high chain link security fence only along the southeast property
line from the crossing, between the Waterfront Trail and the tracks,
extending from the grade level crossing to where the existing fence
terminates (approximately 400 meters in length).
1.5 Should Council direct staff to proceed with CN’s requirements for the installation of
fencing and additional anti-trespass countermeasures, staff would advise CN of the
decision to proceed. CN would draft new grade level crossing agreements specifically
tailored to whistle cessation that outline the above noted safety requirements. CN
advised that these draft agreements would be submitted to the Municipality in
December for review and comment. CN has indicated that the new agreements would
need to be executed before any construction works could be conducted.
1.6 Once the agreements have been executed, and all fencing and trespass
countermeasures have been installed by the Municipality, CN would review the
installed safety measures against the Municipality’s attestation that the crossings and
surrounding areas meet the requirements of the Railway Safety Act and Grade
Crossing Regulations & Standards. Once the crossings are deemed compliant CN
would then respond to Resolution #GG-115-25 stating it agrees that the crossings meet
the requirements for whistle cessation, and they would then begin their internal
procedural change to implement whistle cessation within 30 days of the compliance
notification.
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Municipality of Clarington Page 4
Report PDS-063-25
2. Financial Considerations
2.1 At the time of this report expenses for the Bennett Road grade level crossings
improvements total $1,406,066.21 which are being facilitated by the Municipality and
are subject to full Developer recovery. These improvements included the replacement
of the warning system, improvements/widening to the road approaches and crossing
surface, and warning system detection upgrades. Final invoicing from CN for the
Bennett Road improvements has not been received. Note that any further costs related
to the Bennett Road crossing improvements will be fully Developer recoverable. Staff
are working to obtain final invoicing from CN related to the Bennett Road grade level
crossing improvements.
2.2 At the time of this report expenses for the Cobbledick Road grade level crossing
improvements total $817,823.66 and have been fully funded by the Municipality. The
improvements included upgrades to the crossing warning system including modification
to flashing lights, bells, and gates, relocation of the communications bungalow causing
sightline obstruction, warning system detection upgrades, signage and line painting
updates / corrections. Final invoicing from CN for the Cobbledick Road improvements
has not been received; however, any further costs that are the responsibility of the
Municipality are expected to be minor and would be covered by the existing budget.
Staff are working to obtain final invoicing from CN for the Cobbledick Road grade level
crossing improvements.
2.3 The remaining approved budget for whistle cessation at Bennett Road and Cobbledick
Road, barring final invoicing from CN, is $1,468,450.17 which is funded from two
sources: the Rate Stabilization Fund and the Roads Capital Reserve Fund.
2.4 Staff have prepared a high-level cost estimate of approximately $925,000 to implement
the required fencing and additional anti-trespass countermeasures as directed by CN.
These costs include, but may not be limited to, engineering design, review / permits by
CN, construction, railway corridor flagging by CN during construction, contract
administration and inspection, and staff time.
2.5 The implementation of fencing for the Bennett Road grade level crossings would not be
subject to Developer recovery as this would be over and above the requirements in the
Developer’s Subdivision Agreement and would be required to be funded by the
Municipality.
2.6 CN has advised that the installation of the fencing must be performed by the
Municipality, except for the provision of railway flagging during construction of which
costs will be borne by the Municipality. The installation of anti-trespass panels would be
undertaken by CN, however all costs would be charged back to the Municipality.
Page 52
Municipality of Clarington Page 5
Report PDS-063-25
2.7 Ownership and maintenance of the fencing and anti-trespass panels would be the
Municipality’s responsibility and would be required to be inspected, maintained and
repaired to remain in compliance with CN’s whistle cessation requirements. CN has
noted that should the fence or panels fall into disrepair the decision to stop whistling
could be reverted at CN’s discretion. Furthermore, whistling may resume if, at CN’s
discretion, there is continued unauthorized access to the rail corridor. Staff have
estimated that an annualized operating carry cost for maintenance of the fencing and
anti-trespass panels could be approximately $25,000 and would have to be confirmed
once staff understand the full cost of the additional security measures. Staff will also
look into tracking this infrastructure through the asset management plan.
2.8 A summary of the above information is provided as follows:
Item
Whistle Cessation Budget:
110-50-330-83713-7401
Sub-Total of Budget Spent to Date $ 1,468,450.17
Remaining Budget (after additional safety
measures are implemented) $ 543,450.17
3. Anticipated Timing of Implementation
3.1 Should Council direct implementation of the additional measures, i t is anticipated that
the installation of fencing and anti-trespass panels, and the subsequent acceptance
and implementation of whistle cessation by CN would occur by Q3-2026. This is due to
the time required to retain a consultant to complete the fencing design, receive
approval from CN, tender the project, construct the fence in acceptable weather/ground
conditions (spring/summer), and for CN to facilitate the change in railway corridor
operations.
4. Strategic Plan
Not applicable.
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Acting Deputy CAO Public Services and Deputy
CAO / Treasurer - Finance and Technology Department who concurs with the
recommendations.
Page 53
Municipality of Clarington Page 6
Report PDS-063-25
7. Conclusion
It is respectfully requested that staff be directed to either utilize the remaining available
funding for Whistle Cessation Implementation at Bennett Road and Cobbledick Road ,
up to $1,468,450.17, for the purposes of installation of fencing and additional anti-
trespass countermeasures along the rail corridor as required by CN and that the Deputy
CAO, Planning and Infrastructure be delegated the authority to execute any necessary
agreements with CN or amendments to existing agreements with CN that are required
for CN to implement whistle cessation, or that staff be directed to not proceed with CN’s
requested upgrades which would result in CN not implementing whistle cessation at the
two grade level crossings.
Staff Contact: Kaela Esseghaier, Director of Infrastructure – Planning & Infrastructure
Services, at KEsseghaier@Clarington.net
Attachments:
Appendix 1 – CN Letter Outlining Required Safety Countermeasures
Appendix 2 – CN E-mail dated November 14, 2025
Appendix 3 – Schematics of Requested Safety Measures for Cobbledick Road and Bennett
Road
Interested Parties:
The following interested parties will be notified of Council’s decision:
Adrian Tena-Russell, Manager of Public Works, East – CN
Umair Naveed, Officer, Public Works – CN
Karen Trembley – President – Wilmot Creek Homeowners’ Association
Dan Pantaleo
Page 54
Public Works - Engineering Travaux Public - Ingénierie
1 Administration Rd 1 Administration Rd
Concord, ON, Canada Concord, ON, Canada
L4K 1B9 L4K 1B9
11/12/2025
Kaela Esseghaier
40 Temperance Street
Bowmanville, ON
L1C 3A6
Dear Ms. Esseghaier
The following is further to the recent discussions between CN and the Municipality of Clarington
with regards to the Municipality’s request for whistle cessation at the Bennett Road and Cobbledick
Road grade crossings. In certain circumstances, a particular crossing may be exempted from the
whistling requirements. Section 23.1 of the Railway Safety Act sets out the process which must be
followed to implement whistle cessation within a municipality. Taking into account the requirements
of the Railway Safety Act, CN cannot authorize whistle cessation at this time as the locations in
question do not meet the requirements of the Railway Safety Act. More specifically, the prescribed
requirements, which are outlined in Section 104 of the Grade Crossings Regulations, require that the
area must not have repeated incidents of unauthorized access to the line of railway. As detailed in
our discussions, CN has noted unauthorized access to the railway right of way along with crossing
incidents in the past five years at these locations. CN requires the Municipality to implement and
thereafter maintain at its cost the following mitigation measures:
•At Bennett Rd:
Install approximately 400 metres of security fencing per CN standard along the property line
Southeast of the crossing between the Waterfront Trail and the track, from the roadway to
where the existing fence terminates.
•At Cobbledick Rd:
Install approximately 1,600 metres total of security fencing per CN standard on both sides of
the track between Cobbledick Rd and Toronto St along the property line or where approved
by CN if not possible to install on the property line including lockable access gates at both
crossings on the south side for CN’s access road as well as anti-trespass panels across the
tracks at each of the crossings, East of Cobbledick Rd. and West of Toronto Rd. The final
location of the anti-trespass panels and access gates will be determined at a later date after
consultation with local CN maintenance groups.
Once this is completed, CN will review the Municipality’s attestation that the area meets the
requirements of the Railway Safety Act and of the Grade Crossings Regulations and the Grade
Crossings Standards to implement whistle cessation.
Attachment 1 to Report PDS-063-25
Page 55
Public Works - Engineering Travaux Public - Ingénierie
1 Administration Rd 1 Administration Rd
Concord, ON, Canada Concord, ON, Canada
L4K 1B9 L4K 1B9
While CN understands that whistling may be an inconvenience at times, CN’s preference is that
whistling at crossings be maintained as CN considers whistling at crossings to be an important
component of crossing safety that alerts motorists and pedestrians to the presence of an
approaching train.
Sincerely,
Adrian Tena-Russell, P.Eng.
Manager Public Works - East
CN
Page 56
1
Robert Brezina
From:Adrian Tena-russell <Adrian.Tena-russell@cn.ca>
Sent:Friday, November 14, 2025 3:18 PM
To:Kaela Esseghaier
Cc:Robert Brezina; Umair Naveed
Subject:Cobbledick and Bennett Whistle Cessation
Attachments:KNG287.26-289.08 - Cobbledick & Bennett Whistle Cessation (Final).pdf
EXTERNAL
Good a ernoon Kaela,
I’m wri ng to confirm that it is CN’s inten on to allow for whistle cessa on once all the prescribed requirements are met
to CN’s sa sfac on.
I hope this clarifies everything.
Regards,
Adrian Tena-Russell, P.Eng./ing.
Manager, Public Works – East | Directeur, Travaux Publics – Est
Engineering | Ingénierie
Concord, ON | C: 437-446-5743
What's New at CN | Quoi de neuf au CN
Attachment 2 to Report PDS-063-25
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Attachment 3 to Report PDS-063-25
Page 58
PROPOSED APPROX. 800m OF
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PROPOSED
LOCKABLE GATES
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PANELS ACROSS THE TRACKS
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PROPOSED ANTI-TRESPASS PANELSPage 59
Municipality of Clarington
General Government Committee Meeting Resolution
DATE: December 1, 2025
MOVED BY Mayor Foster
SECONDED BY Councillor Elhajjeh
Whereas the Municipality of Clarington acknowledges the significant
contributions of the agricultural industry to local employment and tourism;
And whereas the agricultural sector requires seasonal housing for its workforce;
And whereas the Municipality is committed to ensuring a safe work environment
for all agricultural workers and ensuring compliance with relevant fire code
requirements;
And whereas concerns have been raised by the agricultural community regarding
the interpretation and application of fire safety regulations in agricultural housing;
Now therefore be it resolved that:
1. The Fire Marshal for the Province of Ontario be requested to review the
current definition and application of the Fire Code as it pertains to
agricultural housing, specifically Section 9.3 Boarding Lodging and
Rooming Houses;
2. The Fire Marshal for the Province of Ontario evaluates the financial impact
of retrofitting agricultural occupancies, and as such, consider an
exemption for these occupancies under Section 9.3 Boarding, L odging,
and Rooming Houses in the Fire Code;
3. The Fire Marshal for the Province of Ontario be asked to provide clear
guidance and direction to fire services across Ontario to ensure consistent
application of the Fire Code for occupancies housing agricultural workers;
4. A copy of this Council resolution be forwarded to the Fire Marshal for the
Province of Ontario, Minister McCarthy, Minister Piccini, the Agricultural
Advisory Committee and Charles Stevens.
Page 60