HomeMy WebLinkAbout2025-11-07
Electronic Council Communications Information
Package
Date:November 7, 2025
Time:12:00 PM
Location:ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Thursday at noon the
two weeks prior to the appropriate meeting, otherwise the item will be included on the agenda for
the next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
Pages
1.Region of Durham Correspondence
2.Durham Municipalities Correspondence
3.Other Municipalities Correspondence
3.1 Town of Plympton-Wyoming - Conservation Fee Freeze - October 8,
2025
3
3.2 Town of Blue Mountains - TC Energy's Proposed Storage Project be
Excluded from Designation as a Special Economic Zone - October 20,
2025
4
3.3 Municipality of Wawa - Accessible and Effective Alcohol Container
Return System in Ontario - October 21, 2025
6
3.4 Town of Bradford West Gwillimbury - Removing HST/GST from New
Homes to Support Housing Affordability - October 27, 2025
10
4.Provincial / Federal Government and their Agency Correspondence
4.1 Honourable Todd McCarthy, Minister of the Environment, Conservation
and Parks - Producer Responsibility Organizations (PROs) - October 1,
2025
11
4.2 WSP Canada Inc. - 2025 Project Update Letter - Hwy 401 Bennett -
November 4, 2025
16
5.Miscellaneous Correspondence
5.1 Minutes from the Bowmanville Business Improvement Area meeting
dated October 14, 2025
18
5.1.1 Correspondence from the Bowmanville BIA Board of
Management regarding assistance with Downtown Recycling
Collection - October 27, 2025
23
November 7, 2025
Electronic Council Communications Information Package (ECCIP)
Page 2
✔
Carried Defeated Deferred
Yay Nay
Gary L. Atkinson
Netty McEwen
Alex Boughen
Kristen Rodrigues
John van Klaveren
Mike Vasey
Bob Woolvett
Date: 8 October 2025 ______2________
Moved By:
Councillor Kristen Rodrigues
Seconded By:
Councillor Alex Boughen
Whereas conservation authorities serve a critical function in safeguarding Ontario's natural heritage,
overseeing watershed management, mitigating flood risks, and advancing climate resilience;
And whereas the Province of Ontario's recent mandate to freeze conservation authority fees has
significantly hindered their capacity to deliver essential services;
And whereas Conservation Authorities are now expected to process an increasing volume of permit
applications under a fee structure that remains frozen, despite rising costs of living and wage
pressures, further compounding operational and fiscal challenges;
And whereas municipalities are increasingly compelled to absorb the resulting financial shortfalls,
leading to unsustainable downloading of costs onto local taxpayers;
And whereas the intent behind the provincial fee freeze was to reduce development-related expenses
and accelerate housing supply;
And whereas this policy has inadvertently shifted the financial burden from a user-pay cost recovery
model to the municipal tax base, thereby straining local budgets and compromising the principle of
fair and equitable funding;
Now Therefore, be it resolved that the Council of the Town of Plympton-Wyoming urges the Province
of Ontario to reconsider the fee freeze mandate and to implement a funding framework that protects
municipal taxpayers from cost recovery deficits, while supporting a sustainable and balanced
approach to conservation authority financing.
Page 3
The Town of The Blue Mountains
Council Meeting
Title:Correction to July 14, 2025 Council Meeting Minutes
Date:Monday, October 20, 2025
Time:2:49 PM
Moved by:Councillor Ardiel
Seconded by:Councillor Hope
THAT, at the July 14, 2025 Council Meeting, Council received the June 19, 2025 correspondence from the CANN
Group;
AND THAT, in response to the correspondence received, Council passed the following two motions that, in error,
included reference to “battery storage”;
NOW THEREFORE, in order to correct the formal record of the July 14, 2025 Council Meeting minutes, Council
directs the Town Clerk to amend the July 14, 2025 Council Meeting minutes, to remove the words “battery
storage” from the two resolutions, and to circulate the corrected resolutions to all parties:
D.1.2 Sally Leppard, Co-Lead, Climate Action Now Network TBM (CANN) Re: Bill 5, Special Economic
Zones and T.C. Energy's Pumped Storage Proposal
THAT Council of the Town of The Blue Mountains receives for information the June 19, 2025,
correspondence from Sally Leppard, CANN regarding Bill 5, Special Economic Zones and T.C. Energy’s
Pumped Storage Proposal;
AND THAT Council communicate to the Province that the Town of The Blue Mountains requests that TC
Energy's proposed battery storage project is excluded from designation as a Special Economic Zone under
the regulations to be developed in Bill 5 - Protect Ontario by Unleashing our Economy Act 2025;
THAT Council of the Town of The Blue Mountains receives for information the June 19, 2025,
correspondence from Sally Leppard, CANN regarding Bill 5, Special Economic Zones and T.C. Energy’s
Pumped Storage Proposal;
AND THAT Council requests Grey County Council and the Municipality of Meaford to request the Province
to exclude TC Energy's proposed battery storage project from designation as a Special Economic Zone
under the regulations to be developed in Bill 5 - Protect Ontario by Unleashing our Economy Act, 2025;
AND THAT the Town of The Blue Mountains welcomes enquiries from any municipalities or Indigenous
Nations interested in making similar motions to the Town of The Blue Mountains
Page 4
YES: 7
NO: 0
ABSENT: 0
YES: 7 NO: 0 ABSENT: 0
The motion is Carried
Mayor Matrosovs
Councillor Maxwell
Deputy Mayor Bordignon
Councillor McKinlay
Councillor Ardiel
Councillor Porter
Councillor Hope
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Town of Bradford West Gwillimbury
100 Dissette St., Unit 4
P.O. Box 100, Bradford, Ontario, L3Z 2A7
Telephone: 905-775-5366 ext. 1200
jleduc@townofbwg.com
www.townofbwg.com
October 27, 2025
The Right Honourable Mark Carney P.C., O.C., M.P.
Office of the Prime Minister of Canada
80 Wellington Street
Ottawa, ON K1A 0A2
The Honourable Doug Ford MPP
Premier of Ontario
Legislative Building
Queen’s Park
Toronto, ON M7A 1A1
Dear Prime Minister Carney and Premier Ford:
Re: Removing HST/GST from New Homes to Support Housing Affordability
At its meeting of October 21, 2025, the Council of the Town of Bradford West Gwillimbury adopted the
enclosed motion calling on the Governments of Canada and Ontario to remove the federal and provincial
portions of the HST from new homes purchased as primary residences.
This measure would extend the relief already provided for purpose-built rental housing to families seeking
to buy their first home. It represents a practical, immediate step toward improving affordability and
supporting new housing supply.
For an average new home in our community, the 13 percent HST adds tens of thousands of dollars to the
purchase price, a burden that directly undermines our shared goal of making homeownership affordable for
working families and seniors. Removing that tax would provide meaningful relief.
Bradford West Gwillimbury is one of Ontario’s fastest-growing municipalities, investing heavily in growth-
related infrastructure while working to keep housing within reach. We urge both levels of government to
work together on this change as part of a broader strategy to make homeownership attainable again for
young Canadians. Simply put, cutting taxes in this way will help make life more affordable.
We would welcome the opportunity to contribute to any federal–provincial review of housing-related
taxation and policy tools that can help deliver more affordable homes.
Sincerely,
Mayor James Leduc Jonathan Scott
Town of Bradford West Gwillimbury Councillor, Ward 2
encl.
cc:
Hon. François-Phillipe Champagne PC MP Hon. Gregor Robertson PC MP
Hon Peter Bethlenfavly MPP Hon. Rob Flack MPP
Hon. Caroline Mulroney MPP Scot Davidson MP
Federation of Canadian Municipalities (FCM) Association of Municipalities of Ontario (AMO)
All Ontario Municipalities
Page 10
From:Michelle Chambers
To:ClerksExternalEmail
Subject:Letter from the Honourable Todd McCarthy, Minister of the Environment, Conservation and Parks / lettre de
l’honourable Todd McCarthy, ministre de l’Environnement, de la Protection de la nature et des Parcs
Date:November 4, 2025 1:00:28 PM
From: Minister, MECP (MECP) <Minister.MECP@ontario.ca>
Sent: Wednesday, October 01, 2025 12:09 PM
Subject: Letter from the Honourable Todd McCarthy, Minister of the Environment,
Conservation and Parks / lettre de l’honourable Todd McCarthy, ministre de l’Environnement,
de la Protection de la nature et des Parcs
EXTERNAL
Good morning,
As you know, Ontario is transitioning the blue box system from municipal control to a
producer-run model where Producer Responsibility Organizations (PROs) will be
running a province-wide blue box collection system. This will save municipalities over
$171 million annually and the transition will be complete in 2026.
I am writing today to confirm that, under the Blue Box Regulation, PROs are not, and
have never been, responsible for collecting blue box waste from industrial,
commercial, and institutional (IC&I) sources. In addition, PROs have indicated that,
beginning in 2026, they will not voluntarily continue to offer this service to
municipalities who are willing to pay for it as they have been doing for some small
IC&I locations during the transition.
As PROs have been communicating since 2023, this means that municipalities will
need to continue to work with their small IC&I establishments to identify the best path
forward for collection in their communities. It is the ministry’s understanding that many
municipalities have already started this work to be ready for January 1, 2026.
This is not the outcome I had hoped for when I wrote PROs on June 4, 2025, to ask
them to prepare an offer of service that would continue small IC&I collection at
municipal cost. I had heard from municipalities and PROs that PROs could leverage
the province-wide blue box collection system to offer a cost-effective option for
municipalities to consider.
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Unfortunately, on September 19, 2025, PROs indicated that they would not be able to
fulfill my initial direction. They identified operational, infrastructure, and financial
challenges to providing small IC&I collection that would make it impractical and
unaffordable for most municipalities and potentially disruptive for the residential
collection run by PROs.
While I remain disappointed that the design of the proposal does not support broader
curbside collection, leaving a gap in service across municipalities, I am pleased that
PROs have agreed to work with communities that rely on depots for blue box
collection to facilitate small IC&I collection. They are proposing to allow for comingling
of residential and small IC&I blue box in shared depot containers. This means that
municipalities will not have to plan and pay for separate depot containers for small
IC&I blue box waste, which would add cost and burden. Under the PROs’ proposed
approach, PROs will be responsible for hauling and recycling the estimated share of
collected recyclables from residential sources, and municipalities will be responsible
for hauling and recycling the estimated share from small IC&I establishments.
I am very disappointed that PROs were not able to deliver an offer for small IC&I
collection. However, I also recognize that the vast majority of businesses in Ontario
arrange their own recycling collection through private contracts, or through an
arrangement with their municipalities. While PROs will not be making municipalities
an offer for small IC&I collection, these private sector solutions are still available to
municipalities. If municipalities are not going to offer this service to businesses,
proactive communication will be needed to inform individual businesses and business
associations of the need to organize recycling independently.
My government is committed to the best possible blue box system for both producers
and municipalities. To this end, we will be considering improvements to the system
over the coming year. As this occurs, we will be looking into how any changes to the
Blue Box Regulation could leverage the producer-run system and support our
communities, small businesses, and institutions to cost-effectively maintain blue box
services.
My ministry will be in touch with further information over the coming months as we
move forward on this initiative. In the meantime, if you have questions about the
PROs’ offer to facilitate small IC&I collection in depot communities, please contact
info@circularmaterials.ca.
Thank you for your continued support of the transition to producer responsibility. This
Page 12
transition will improve the amount of material recycled in Ontario and save money for
municipalities.
Todd McCarthy
Minister of the Environment, Conservation and Parks
Bonjour,
Comme vous le savez, l’Ontario effectue la transition du système des boîtes bleues,
en passant d’un contrôle municipal à un modèle exécuté par les producteurs dans
lequel les organismes assumant les responsabilités d’un producteur exploiteront un
système de collecte des matériaux destinés aux boîtes bleues à l’échelle de la
province. Ce transfert de responsabilités permettra aux municipalités d’économiser
annuellement plus de 171 millions et cette transition sera achevée en 2026.
Je vous écris aujourd’hui afin de clarifier et de confirmer qu’en vertu du règlement sur
la boîte bleue, les organismes assumant les responsabilités d’un producteur ne sont
pas responsables, et ne l’ont jamais été, de la collecte de déchets destinés à la boîte
bleue issus de sources industrielles, commerciales et institutionnelles (ICI). De plus,
ces organismes ont indiqué qu’à partir de 2026, ils ne continueront plus
volontairement à offrir ce service aux municipalités qui sont prêtes à payer pour ce
service comme elles le font pour de petits établissements des secteurs ICI pendant la
transition.
Comme les organismes assumant les responsabilités d’un producteur l’indiquent
depuis 2023, cela signifie que les municipalités devront continuer à collaborer avec
leurs petits établissements ICI pour déterminer la meilleure voie à suivre pour la
collecte dans leurs collectivités. Le ministère croit savoir que de nombreuses
municipalités ont déjà commencé ce travail pour être prêtes le 1er janvier 2026.
Ce n’était pas le résultat que j’espérais lorsque j’ai écrit aux organismes assumant les
Page 13
responsabilités d’un producteur, le 4 juin 2025, pour leur demander de préparer une
offre de services qui permettrait de poursuivre les petites collectes pour les
secteurs ICI aux frais des municipalités. Les municipalités et ces organismes m’ont
indiqué que les organismes assumant les responsabilités d’un producteur pourraient
tirer parti du système de collecte des matériaux destinés aux boîtes bleues à l’échelle
de la province pour offrir une option rentable aux municipalités.
Malheureusement, le 19 septembre 2025, ces organismes ont indiqué qu’ils ne
seraient pas en mesure de répondre à mon orientation initiale. Ils ont ciblé des
problèmes d’infrastructures, d’ordre financier et d’ordre opérationnel limitant leur
capacité à fournir de petites collectes de matériaux ICI, les rendant impossibles à
réaliser et inabordables pour la plupart des municipalités. De plus, ces difficultés
risquaient de créer d’éventuelles interruptions dans la collecte résidentielle exécutée
par ces organismes.
Malgré ma déception sur la conception de la proposition qui ne prend pas en charge
une collecte plus large sur le trottoir, laissant ainsi une lacune de service dans les
municipalités; je suis ravi de constater l’engagement d’un travail collaboratif des
organismes assumant les responsabilités d’un producteur avec les collectivités qui
comptent sur les dépôts pour la collecte des boîtes bleues, afin de faciliter les petites
collectes de déchets ICI. Ces organismes proposent de permettre le regroupement
des boîtes bleues résidentielles et ICI dans des conteneurs de dépôts partagés. Cela
permettra aux municipalités de ne pas avoir à planifier et à payer pour des
conteneurs de dépôts séparés pour les petits déchets ICI destinés aux boîtes bleues
et ainsi d’empêcher l’augmentation de leurs coûts et de leurs frais généraux. Selon
l’approche proposée par ces organismes, ceux-ci seront responsables du transport et
du recyclage pour la partie estimée des sources résidentielles collectées et les
municipalités pour la partie estimée des sources ICI collectées de petits
établissements.
Je suis très déçu que les organismes assumant les responsabilités d’un producteur
n’aient pas été en mesure d’accomplir une offre de collecte des déchets ICI issus des
petits établissements. Cependant, je reconnais également que la grande majorité des
entreprises en Ontario organisent leur propre collecte de recyclage par le biais de
contrats privés ou d’ententes avec leur municipalité. Bien que ces organismes
n’offrent pas aux municipalités une petite collecte sélective de déchets ICI, les
solutions du secteur privé sont toujours disponibles pour les municipalités. Si les
municipalités n’offrent pas ce service aux entreprises, elles devront le communiquer
de manière proactive afin que les entreprises individuelles et les associations
commerciales puissent organiser le recyclage de manière indépendante.
Page 14
Mon gouvernement s’est engagé à fournir le meilleur système de boîtes bleues
possible aux producteurs et aux municipalités. À cette fin, nous envisagerons
d’améliorer ce système au cours de la prochaine année. Au fur et à mesure du
processus, nous examinerons quelles sont les modifications adéquates à apporter au
règlement sur la boîte bleue pour tirer parti du système exploité par les producteurs et
aider nos collectivités, nos petites entreprises et nos institutions à maintenir les
services de collecte des boîtes bleues de manière rentable.
Mon ministère vous informera au cours des prochains mois, au fur et à mesure que
nous progressons dans cette initiative. En attendant, si vous avez des questions sur
l’offre des organismes assumant les responsabilités d’un producteur pour faciliter les
petites collectes de matériaux recyclables issus de sources industrielles,
commerciales et institutionnelles dans les dépôts des collectivités, veuillez
communiquer à info@circularmaterials.ca.
Nous vous remercions de votre soutien continu de la transition vers la responsabilité
des producteurs. Elle permettra d’augmenter la quantité de matériaux recyclés en
Ontario et fera économiser de l’argent aux municipalités.
Todd McCarthy
Ministre de l’Environnement, de la Protection de la nature et des Parcs
Page 15
1
November 4, 2025
RE: Project Update Letter
Replacement of Highway 401 Underpass at Bennett Road
Detail Design and Class Environmental Assessment Study
G.W.P. 2244-21-00
The Ontario Ministry of Transportation (MTO) has retained WSP Canada Inc. to re-initiate
the Detail Design and Environmental Assessment Studies for the replacement of the
Highway 401 Underpass at Bennett Road and associated works, including pavement
rehabilitation of the Highway 401/Bennett Road interchange westbound lane ramps and
two new overhead sign structures. The purpose of this letter is to inform you of the
project’s status and the proposed detour plan that will take place during construction.
The project includes:
• Replacement of the Highway 401/Bennett Road Underpass.
• Reconstruction of Highway 401 westbound and eastbound shoulder widths to
current standards at Bennett Road.
• Reconstruction of Bennett Road within the interchange, to accommodate the new
Highway 401 Underpass.
• Pavement Rehabilitation for the Highway 401 westbound lane ramps at Bennett
Road.
• Provision of two new overhead sign support structures, one on each Highway 401
approach to Bennett Road.
• Traffic Signing and Roadside Safety upgrades to current Ministry standards.
The new Bennett Road Underpass has been designed, as documented in the Design
Construction Report (2019), to accommodate the future expansion of Highway 401 as per
the Recommended Plans from the Preliminary Design and Class EA study for th e
Highway 401 rehabilitation and long-term widening needs from Courtice Road to East
Townline Road (2014). The new structure will therefore be longer, wider and higher than
the existing structure.
The study is following the approved environmental planning process for Group “B”
projects under the Class Environmental Assessment for Provincial Transportation
Facilities (2000), with the opportunity for public input.
Two full closures of Highway 401, between Liberty Street South and Highway 35/115, will
be required to enable the removal of the bridge in two stages. The closures will be
scheduled on weekends, during non-peak hours (Saturday 11:00 PM to Sunday 7:00 AM)
and are planned for two separate construction seasons, starting in Spring 2026 . Highway
401 traffic will be detoured locally along the adjacent municipal road network during these
closures.
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2
During construction, Bennett Road traffic will be maintained on a single lane, with two-
way traffic controlled by temporary traffic signals. Two lanes of traffic on Bennett Road
will be restored during the over-winter period.
Should you have any comments, please feel free to contact the undersigned at the
address listed below.
David Ducheck, P.Eng.
Consultant Project Manager
WSP Canada Inc.
150 Commerce Valley Drive West
Thornhill, Ontario L3T 7Z3
Tel: 289-982-4575
Email: David.Ducheck@wsp.com
Under the Freedom of Information and Protection of Privacy Act (FOIPPA) comments and
information regarding this project, except for personal information, will become part of the
public record.
If you have any accessibility requirements to participate in the project, please contact me,
as noted above.
Sincerely,
David Ducheck, P.Eng.
Consultant Project Manager
cc: Anthea Lau, P.Eng., MTO Project Manager
Katrina Lalor, MTO Environmental Planner
Christine Green, Consultant Environmental Planner – WSP Canada Inc.
Page 17
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday October 14, 2025; 6:30pm
Virtual Meeting
1. Attendance
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative (depart 7:52pm)
Laura Knox, MOC Ec Dev representative (depart 7:56pm)
Sarah Gerdy, owner Markets
Amber Ross, owner Pink Lemon
Natalie Dookheran, owner Roam Coffee (joined 6:52pm)
Regrets: Lloyd Rang, Council Representative
Erin Kemp, Director
Delegations Present: none
2. Call to Order
The Chair called the meeting to order.
3. Land Acknowledgement
The Chair read the land acknowledgement statement.
4. Presentation by Delegations
The Chair recognized that no delegations were present.
5. Updates from Community Partners
(a) Economic Development
L. Knox was unable to get an update from Region of Durham on recycling regulations. Tony Riccardi is
aiming to have a review on Thursday of the construction zone. Construction is unable to pause and will
proceed at Division. Attempts be made to mitigate any impacts. Talk of the Town grand opening pushed
back due to permitting and no date set. Small business week partnering with CBOT and BACD on October 23
at Wellington Lofts. Waiting for an update from DRPS on the opening date for the provincial funding project.
DRPS installed a temporary camera on pole at eastbound on-ramp to 401 near Liberty.
The Chair requests that Municipal staff notify the BIA and impacted businesses when work is planned
downtown. This request follows Enbridge Gas starting work downtown today.
(b) CBOT
B. Wrightman expressed gratitude for the BIA sharing the letter sent to Minister McCarthy regarding
recycling changes. CBOT shared with Orono and Newcastle and is currently crafting their own letter.
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Historic Downtown Bowmanville 2 OCTOBER 2025
Business Centre (BIA)
Bowman Bins grand opening is November 8. Community leader discussion this Friday afternoon on
navigating homelessness which is an ongoing discussion since 2002. Key community leaders will be looking
for what is the solution for Bowmanville. CBOT is trying to get contact info for Salihi Rug.
6. Adoption of Minutes
Moved by C. Holmes, seconded by E. Lucas
THAT the minutes of the meeting of September 9, 2025 be approved as circulated.
CARRIED
7. Business Arising from Previous Minutes
(a) Tree at BMO
E. Lucas has not had an update from BMO. Budget discussions to happen in October.
The Chair spoke with one lighting installation company about lights on the existing tree but has not received
a quote. We will move forward with lighting the existing tree for Moonlight Magic.
(b) Recycling Regulations
A letter was sent from the BIA to Minister McCarthy with copy to Clarington Council and Durham Region
Council at the end of last month. It included 56 petition signatures from downtown businesses plus a letter
from church board.
Invest Clarington shared correspondence that Clarington had received from the Minister. The Minister
announced that despite direction from his office, the Producer Responsibility Organization (PRO) refuses to
collect from non-eligible sources.
The letter from the PRO mentions that if Municipalities want to collect they can drop off at the recycling
depot.
The Chair shared that the Mayor has asked if OBIAA has shared what other Municipalities are doing in the
wake of the loss of collection for their downtowns.
Downtown businesses are very concerned over the discontinuation of recycling collection. Concern that
recyclable materials will be packaged as garbage or left to blow around the downtown. In the historic area,
there is no space for third-party collection bins.
Moved by G.Lucas, seconded by L. Holmes
THAT Clarington Council be asked to work with Durham Region Council to find an alternate level of service
for our downtown recycling collection.
CARRIED
(c) Clarington BIAs Collaboration
Meeting scheduled for next week. Submit any agenda items.
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Historic Downtown Bowmanville 3 OCTOBER 2025
Business Centre (BIA)
(d) Banners
New winter banners are in production and should be ready for install before Santa Claus Parade.
(e) Construction
The Chair requests that businesses receive notification when work is planned in the area. Enbridge Gas was
performing work on the sidewalk area when he arrived to open the business. It is unclear if Clarington had
advance notice of the work being done.
8. Consent Items - Correspondence
Correspondence was received from
i. Planning & Infrastructure regarding notice of intersection accessibility improvements (via email)
ii. Invest Clarington distributing a copy of letter from Minister McCarthy to Mayor Foster and letter from
PROs to Mayor Foster regarding recycling regulations (via email)
Moved by L. Holmes, seconded by G. Lucas
THAT the correspondence be received for information.
THAT item 8.i. was distributed to members.
CARRIED
9. Consent Items – Discussion
None. Item 8.ii. was already discussed in 7.b. Recycling Regulations.
10. Treasurer’s Report
The Treasurer presented the following:
i. $208092.79 in current account
ii. All Applefest invoices are outstanding
Moved by G. Lucas seconded by L. Holmes
THAT the Treasurer’s Report be adopted as presented.
CARRIED
11. Directors’ Reports
(a) Council Liaison –
No report.
(b) Events –
C. Holmes reported that Applefest is fully booked. Construction may impact plotting of vendors. Shuttle
buses are booked with parking at Liberty Church. It is much more complicated to use non-Municipal
property for parking and negotiations took long time. Ladies Night participation requests go out after
Applefest for November event. Halloween activity books will be distributed. Planning for Moonlight Magic
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Historic Downtown Bowmanville 4 OCTOBER 2025
Business Centre (BIA)
is underway. BMO window wrap will coordinate with new winter banners and be installed in time for
parade. Vintage carriage will be entered into parade happening Nov 15.
(c) Membership Relations –
G. Lucas reported that flowers will be sent to the new businesses. Split purchases among downtown
businesses and send bakery treats when indicated.
(d) Streetscape –
E. Lucas reported that welder provided quote for new basket hangers. Existing pole hangers are rusted and
falling out. Have been in use for 30 years or more. There are 78 required (200ea for welding), labour
estimated at 150ea to remove old and install new. Use existing hangers this year for Christmas– down to 40.
Welder could have them ready for next spring. There are unused holiday décor funds in the budget that
could be put towards hangers and the remainder could be put forward to 2026 budget. Board will take
closer look at budget and revisit next meeting.
(e) Communications –
L. Holmes reported that several alerts about construction road closures have been distributed. Numerous
reminders about Applefest road closures have been issued.
(f) Website & Social Media –
L. Holmes reported that there has been a significant increase in the number of contact us messages received
through the website. Most are related to Applefest. New businesses have been updated on the directory.
Since last month’s meeting two BIA member businesses have asked for promotion on social. An explanation
was sent to each explaining that the Historic Downtown Bowmanville social media is for promotion of the
downtown overall, and not individual businesses. Would like to know if BIA should send email to all
members explaining guidelines. Board decides to take no action. The Chair has collected some social media
policies from OBIAA members.
12. New Business
(a) Downtown property defacing
On Sunday September 28, two persons were witnessed downtown using a paint brush and bucket with
shellac or strong glue to affix posters to downtown light poles. Clarington Bylaw was immediately notified.
A work request was submitted to Operations which was carried out later in the week but there was difficulty
removing the posters. Significant remnants remain after mechanical scraping.
The Chair will speak with Mariano to see if there is a solvent that can help with removal.
It is typical for the events coordinators to find and remove posters taped to light poles the night ahead of a
large festival. Outside businesses try to use the festival as an opportunity to advertise. Posters affixed to
the light poles, or anywhere throughout downtown, deface our area and encourage others to do the same.
Like graffiti, all types of property defacing needs to be discouraged and promptly removed.
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Historic Downtown Bowmanville 5 OCTOBER 2025
Business Centre (BIA)
The same evening, security cameras caught footage of a person destroying the sidewalk patio installed at
Brewers Pantry. Patio sides were kicked and thrown leaving it broken and disassembled.
(b) Proposal for business involvement contest
G. Lucas would like to get businesses involved by offering a contest for holiday decorating. Some ideas were
discussed, as well as incentives. The board is supportive. Discussion will continue outside of the meeting.
(c) November meeting date
The Chair has a conflict with Remembrance Day events.
Moved by G. Lucas, seconded by L. Holmes
THAT the meeting date be rescheduled to Monday November 10 at 6:30pm
CARRIED
13. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Monday November 10, 2025
commencing at 6:30pm, virtually.
14. Adjournment
Moved by G. Lucas, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 8:13pm.
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PO BOX 365, Bowmanville, ON, L1C 3L1
October 27, 2025 delivered via email
Mayor Foster and members of Municipal Council,
At the October 14, 2025 meeting of the Board of Management of the Historic Downtown Bowmanville
BIA a motion was passed
THAT Clarington Council be asked to work with Durham Region Council to find an alternate level
of service for our downtown recycling collection.
On behalf of our BIA members, we are respectfully asking that action be taken immediately. As you are
aware, starting January 1, 2026 recycling collection from non-eligible sources including our downtown
Bowmanville businesses will be discontinued.
From the documents shared with us, we understand from the correspondence sent to the Mayor from
the Minister and Producer Responsibility Organization (PRO), that the Province was unsuccessful in their
request for the PRO to continue to offer voluntary small Industrial, Commercial, and Institutional (IC&I)
curbside collection. However, the PRO has agreed to allow for co-mingling of eligible and IC&I materials
at the depot with sharing of responsibility by producers and municipalities.
As a historic downtown district there is very limited space around our buildings to accommodate large
collection bins or vehicles navigating for rear lot pick-up. If no action is taken, we are concerned that
recyclable materials will be packaged as waste for continued curbside collection starting January 1, 2026
leading to an increase in waste collection downtown or uncollected materials littering our downtown
area.
We understand from both the letter from the PRO and communications with the Ontario BIA
Association (OBIAA) that other municipalities have implemented alternate levels of service, including
continued curbside collection of recyclable materials to their downtowns.
On behalf of our members who will be losing this vital curbside collection service, we ask that you work
with your counterparts at the Regional Municipality of Durham to offer an alternate level of service to
the BIA areas.
Sincerely,
Board of Management of Historic Downtown Bowmanville BIA
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