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General Government Committee
Minutes
Date:
Time:
Location:
October 6, 2025
9:30 a.m.
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor S. Elhajjeh, Councillor C. Traill,
Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor G. Anderson, Councillor L. Rang
Staff Present: M. Dempster, J. Newman, L. Preston, D. Lyons, L. Reck, T. Pinn,
R. Maciver
Other Staff Present: M. Westover, P. Pirri, K. Esseghaier, L. Backus
_____________________________________________________________________
1. Call to Order
Councillor Zwart called the meeting to order at 9:31 a.m.
2. Land Acknowledgement Statement
Councillor Woo led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
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October 6, 2025
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6. Consent Agenda
Resolution # GG-150-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That all items listed in Section 6, be approved, in accordance with the Agenda.
Carried
6.1 LGS-026-25 - Staff Accomplishments Annual Report
Resolution # GG-151-25
That Report LGS-026-25 be received; and
That Council direct the Chief Administrative Officer to develop and implement a
program that recognizes employee accomplishments through an annual report
presented to Council in accordance with the parameters identified in Report LGS-
026-25.
6.2 LGS-033-25 - Appointment to the Orono Business Improvement Area Board
(BIA)
Resolution # GG-152-25
That Report LGS-033-25, and any related delegations or communication items,
be received;
That the resignations of Frank Maitland, Karen Lowry, and Gavin Crabb, from the
Orono Business Improvement Area Board, be received with thanks;
That Brad Beckstead, Chad Harmer, and Will Davies be appointed to the Orono
Business Improvement Area Board for a term ending December 31, 2026, or until
a successor is appointed; and
That all interested parties listed in Report LGS-033-25, and any delegations, be
advised of Council’s decision.
6.3 FSD-029-25 - Engineering Services for Concession Road 4 Reconstruction
& Liberty Street North Improvements
Resolution # GG-153-25
That Report FSD-029-25, and any related delegations or communication items,
be received;
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That Ainley Graham & Associates Limited with a bid amount of $308,659.96 (Net
HST Rebate) being the highest scoring Proponent meeting all terms, conditions
and specifications of RFP2025-10 be awarded the contract for the provision of
Engineering Services for Concession Road 4 Reconstruction & Liberty Street
North Improvements;
That the funds required to complete this project be funded from the approved
budget; and
That all interested parties listed in Report FSD-029-25, be advised of Council’s
decision.
6.4 FSD-030-25 - Delegated Authority for Consulting and Professional Services
for New Operations Depot, Fire Station and Training Facility
Resolution # GG-154-25
That Report FSD-030-25, and any related delegations or communication items,
be received;
That Council’s approval requirement under Section 73 of the Procurement By-law
2024-052 for Consulting and Professional Services over $100,000 be waived for
the design and construction of the new Operations Depot, Fire Station, and
Training Facility;
That the Chief Administrative Officer be authorized to approve all Consulting and
Professional Services awards required for this project, subject to the
requirements of Procurement By-law 2024-052 and within the Council-approved
Budget; and
That all interested parties listed in Report FSD-030-25, be advised of Council’s
decision.
6.5 FSD-031-25 - Courtice Community Complex – Boiler Replacement
Resolution # GG-155-25
That Report FSD-031-25, and any related delegations or communication items,
be received;
That the bid received from Carrier Commercial Services with a bid amount of
$395,846.40 (Net HST Rebate) being the lowest bidder meeting all terms,
conditions and specifications of CL2025-15 be awarded the contract for the boiler
replacement at the Courtice Community Complex;
That additional funding of $50,000.00 is required for this project to be approved
and would be funded from the Climate Action Plan Reserve Fund; and
That all interested parties listed in Report FSD-031-25, be advised of Council’s
decision.
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October 6, 2025
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6.6 FSD-032-25 - Development of the Growth Management Study
Resolution # GG-156-25
That Report FSD-032-25, and any related delegations or communication items,
be received;
That the proposal received from Watson & Associates Economists Ltd., being the
highest scoring proponent meeting all terms, conditions and specifications of
RFP2025-13, be awarded the contract for the development of the Municipality’s
Growth Management Study; and
That all interested parties listed in Report FSD-032-25, be advised of Council’s
decision.
6.7 PUB-016-25 - Civic Recognition Award Program
Resolution # GG-157-25
That Report PUB-016-25, and any related delegations or communication items,
be received for information;
That Council repeal the existing Volunteer Recognition Program Policy to align
with the Civic Recognition and Dedication Program Policy CP-016;
That Council rescind resolution GPA-319-11 regarding the Clarington Sports Hall
of Fame; and
That all interested parties listed in Report PUB-016-25, and any delegations, be
advised of Council’s decision.
6.8 CAO-016-25 - Proposed Municipal Accommodation Tax Program
Resolution # GG-158-25
That Report CAO-016-25, and any related delegations or communication items,
be received;
That the proposed Municipal Accommodation Tax as outlined in the report , be
endorsed;
That Staff be directed to complete a business case to support the implementation
of a tourism focused municipal services corporation; and
That Staff develop a Municipal Accommodations Tax by-law in accordance with
this report.
6.9 CAO-017-25 - Economic Development Semi-Annual Update
Resolution # GG-159-25
That Report CAO-017-25, and any related delegations or communication items,
be received for information.
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October 6, 2025
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6.10 CAO-018-25 - Council-Staff Relations Policy (2025 Update)
Resolution # GG-160-25
That Report CAO-018-25, and any related delegations or communication items,
be received;
That the updated Council-Staff Relations Policy, attached to Report CAO-018-25,
as Attachment 1, be approved; and
That all interested parties listed in Report CAO-018-25, be advised of Council’s
decision.
7. Items for Separate Discussion
8. New Business
9. Confidential Items
9.1 LGS-034-25 - OLT Appeal - Lambs Road School Property
Recess
Resolution # GG-161-25
Moved by Mayor Foster
Seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:07 a.m. with Councillor Zwart in the Chair.
Recess
Resolution # GG-162-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:32 a.m. with Councillor Zwart in the Chair.
Councillor Traill left the meeting at 10:46 a.m.
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October 6, 2025
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Closed Session
Resolution # GG-163-25
Moved by Mayor Foster
Seconded by Councillor Woo
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with
litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 11:38 a.m.
Councillor Zwart advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001, and one resolution
was passed to provide direction to Staff.
10. Adjournment
Resolution # GG-164-25
Moved by Councillor Elhajjeh
Seconded by Councillor Woo
That the meeting adjourn at 11:39 a.m.
Carried