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Report To: General Government Committee
Date of Meeting: October 6, 2025 Report Number: FSD-031-25
Authored By: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: CL2025-15
Report Subject: Courtice Community Complex – Boiler Replacement
Recommendations:
1.That Report FSD-031-25, and any related delegations or communication items, be
received;
2.That the bid received from Carrier Commercial Services with a bid amount of
$395,846.40 (Net HST Rebate) being the lowest bidder meeting all terms, conditions
and specifications of CL2025-15 be awarded the contract for the boiler replacement
at the Courtice Community Complex;
3.That additional funding of $50,000.00 is required for this project be approved and
would be funded from the Climate Action Plan Reserve Fund; and,
4.That all interested parties listed in Report FSD-031-25, be advised of Council’s
decision.
Municipality of Clarington Page 2
Report FSD-031-25
Report Overview
To request authorization from Council to award tender CL2025 -15 Courtice Community
Complex Boiler Replacement to the lowest compliant bidder.
1. Background
1.1 CIMA Canada Inc. were hired to design and prepare the tender specifications for the
boiler replacement at the Courtice Community Complex. The project scope includes the
removal and replacement of boiler units, pumps, and associated plumbing works.
Tender specifications were provided by Community Services Division.
1.2 Tender CL2025-15 was prepared and issued by the Procurement Division. The tender
was posted electronically on the Municipality’s website and closed on June 9, 2025.
2. Analysis
2.1 Nineteen companies registered as plan takers. Ten submissions were received. All
submissions were deemed compliant (see Attachment 1). The bid results were sent to
the department for their review.
2.2 After review and analysis by the Community Services Division and the Procurement
Division, it was mutually agreed that the low-compliant bidder, Carrier Commercial
Services, be recommended for the award of tender CL2025 -15.
2.3 The Municipality of Clarington has not worked with Carrier Commercial Services, in the
past and reference checks were completed and considered satisfactory.
3. Financial
3.1 Due to the industry pricing and timing of tender the budget is insufficient to complete the
boiler replacement required at the Courtice Community Complex. Staff are requesting
additional funding of $50,000.00 for this work to be approved and funded from the
Climate Action Plan Reserve Fund.
3.2 The total funding required for this project is $415,846.40, which includes the
construction costs of $395,846.40 (Net HST Rebate) and other related costs, including
equipment testing, and contingency in the amount of $20,000.00 (Net HST Rebate). The
funds exceed the allocated budget and are being requested to be funded from the
following accounts:
Municipality of Clarington Page 3
Report FSD-031-25
Description Account Number Amount
CCC – Interior Improvements
2025
110-42-421-84252-7401 $365,846
Additional Funding Required –
Climate Action Plan RF
110-42-421-84252-7401 $50,000
4. Strategic Plan
This project aligns with C.4 of the strategic plan that implements the Parks, Recreation,
and Culture Master Plan and prioritizes recreation to cultivate a strong, thriving, and
connected community where everyone is welcome.
Additionally, the project aligns with C.2.5 prioritizing initiatives to improve community
safety and well-being.
5. Climate Change
On March 2, 2020, the Municipality declared a climate emergency, highlighting its
commitment to protect the community and ecosystems from climate change by re ducing
greenhouse gas (GHG) emissions that are causing climate change. (Resolution: GG-
083-20). The proposed project aligns with the objectives of the Clarington Climate
Action Plan, as it contributes to enhanced energy efficiency and a measurable reduction
in GHG emissions.
6. Concurrence
This report has been reviewed by the Deputy CAO, Public Services who concurs with
the recommendations.
7. Conclusion
It is respectfully recommended that Carrier Commercial Services be awarded the
contract to complete the boiler replacement required at the Courtice Community
Complex.
Staff Contact: Mandy Chong, Manager of Procurement, 905-623-3379 Ext 2209 or
mchong@clarington.net.
Attachments:
Municipality of Clarington Page 4
Report FSD-031-25
Attachment 1 – Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 5
Report FSD-031-25
Attachment 1 to Report FSD-031-25– Bid Summary
Municipality of Clarington
CL2025-15 – Courtice Community Complex – Boiler Replacement
Bid Summary
Bidder Total Bid
(Including HST) Total Bid
(Net HST Rebate)
Carrier Commercial Services $ 439,570.00 $395,846.40
Mic Mechanical Inc 457,692.94 412,166.67
Adamson and Dobbin Ltd. 479,120.00 431,462.40
Bagli Brothers Ltd. O/A B&B Mechanical
Services 508,435.71 457,862.11
Modern Niagara Building Services Inc 523,638.61 471,552.79
Crozier Environmental Inc 535,055.00 481,833.60
MacNamara Fuels, div. of Samuel P.
MacNamara Enterprise Limited 546,807.00 492,416.64
Enercare Home and Commercial Services
LP 558,220.00 502,694.40
Canadian Tech Air Systems Inc. 650,654.00 585,934.08
S.I.G. Mechanical Services Limited 715,290.00 644,140.80