HomeMy WebLinkAboutFSD-030-25Staff Report
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Report To: General Government Committee
Date of Meeting: October 6, 2025 Report Number: FSD-030-25
Authored By: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Delegated Authority for Consulting and Professional Services for New
Operations Depot, Fire Station and Training Facility
Recommendations:
1.That Report FSD-030-25, and any related delegations or communication items, be
received;
2.That Council’s approval requirement under Section 73 of the Procurement By-law
2024-052 for Consulting and Professional Services over $100,000 be waived for the
design and construction of the new Operations Depot, Fire Station and Training
Facility;
3.That the Chief Administrative Officer be authorized to approve all Consulting and
Professional Services awards required for this project, subject to the requirements of
Procurement By-law 2024-052 and within the Council-approved Budget and;
4.That all interested parties listed in Report FSD-030-25, be advised of Council’s
decision.
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Report FSD-030-25
Report Overview
The Operations Depot, Fire Station and Training Facility project is scheduled to open in the
summer of 2028. To ensure continuity of work and maintain the approved project timeline,
staff recommend that the CAO be authorized to approve all awards for consulting and
professional services for this project, with biannual reports to Council for information on all
awards exceeding $100,000 made under this delegated authority.
1. Background
1.1 The Operations Depot, Fire Station and Training Facility project is a major multi-year
capital initiative with construction activities scheduled to achieve an anticipated opening
in the summer of 2028. The scale and complexity of the project require timely
acquisition of specialized consulting and professional services to support the various
stages of design and construction.
1.2 The consulting and professional services required for this project include services such
as architectural and engineering design, environmental and geotechnical investigations,
and heritage assessments. Each of these services are directly tied to construction
readiness, and timely acquisition is necessary to advance the project through each
stage.
1.3 Under Section 73 of the Procurement By-law 2024-052, the award of consulting and
professional service contracts exceeding $100,000 require Council approval. Each
award over this threshold follows Council’s regular meeting cycle, which can extend
timelines by up to eight weeks. The additional time required will impact the project’s
critical path and overall schedule.
2. Financial Considerations
2.1 All awards made under this delegated authority will remain subject to the approved
capital budget for the Operations Depot, Fire Station and Training facility project.
2.2 To maintain transparency, staff will report to Council, on a biannual basis, all consulting
and professional service awards exceeding $100,000 for this project.
3. Strategic Plan
3.1 The design and construction of the new Operations Depot, Fire Station and Training
Facility is a priority project within the Strategic Plan objective.
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Report FSD-030-25
4. Climate Change
Not Applicable.
5. Concurrence
This report has been reviewed by the Deputy CAO, Planning and Infrastructure who
concurs with the recommendations.
6. Conclusion
It is respectfully recommended that Council approve the recommendations in this report,
which will help ensure that the project remains on schedule and key milestones for the
new Operations Depot, Fire Station and Training Facility are met.
Staff Contact: Mandy Chong, Manager, Procurement, 905-623-3379 ext. 2209 or
mchong@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.