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HomeMy WebLinkAbout2025-06-10Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday June 10, 2025; 6:30pm Virtual Meeting 1. Attendance In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes, Director Edgar Lucas, Director Bonnie Wrightman, CBOT representative (departed 8:00pm) Laura Knox, MOC Ec Dev representative (departed 8:05pm) Sarah Gerdy, owner Markets Amber Ross, owner Pink Lemon Natalie Dookheran, owner Roam Coffee Nadine Herron, owner Nest Desserts (joined 6:43pm) Regrets: Lloyd Rang, Council Representative Erin Kemp, Director Delegation Present: Marc Oosterholt, VP Sales and Marketing for Creative Outdoor Advertising Detective Constable Andrew Edwards & Derek Williams, forensic video analyst, Durham Regional Police Service (joined 7:00pm) 2. Call to Order The Chair called the meeting to order. 3. Land Acknowledgement The Chair read the land acknowledgement statement. 4. Presentation by Delegations (a) M. Oosterholt presented on the garbage receptacles with advertisements. He has been with company for over 25 years. Lives in Durham Region. There are currently 80 containers in the area and the company takes care of all aspects including waste removal. Sell ad spaces on containers and there is a profit share with the Municipality. Most advertising customers are small businesses. Clarington rates $186-206 per month on a one-year contract. Rates vary based on location and includes all design and printing. Requests for placement are considered. Can pay $25 fee for reservation for first right of refusal when space becomes available. Most customers stay with company for 7-10 years. Efforts are made to not place competing advertisements in front of business type. Cannot be directly in front or within 100ft either direction of a conflicting business. Containers are visited 1.2 times per week. For events, keys can be provided to the Municipality during events when extra waste is expected. Advertising space is first come first serve and no preference is given to local business. There are a few of these containers downtown already but there are some new proposed containers. The Chair suggests that Mariano may be able to provide some proposed locations for new containers downtown. Containers are 5ft and require space around to allow for waste collection so street parking downtown limits where containers can be placed. Historic Downtown Bowmanville 2 JUNE 2025 Business Centre (BIA) Concerns raised about the aesthetics of the containers including overspilling garbage, paint wearing off, and graffiti. M. Oosterholt assured that grafitti is handled as soon as noticed or reported, and that the containers receive regular maintenance and upkeep. The Chair expressed thanks for attending. M. Ooosterholt departed at 6:50pm. (b) DRPS representatives joined at 7:00pm and shared presentation on screen regarding the CCTV camera program. A. Edwards is Detective Constable working Criminal Investigative Branch at East Division (Bowmanville). D. Williams is a civilian member of DRPS working as a forensic video analyst. The Ontario government offered initial funding for police services to assist with guns and gang violence in 2020. DRPS joined in 2021. Have 23 fixed camera locations, solar power trailer, 6 mobile units. DRPS uses crime statistics to determine locations. Cameras are not hidden and clearly signed. Goal is to have clear images day and night with multiple views. There is a one-time fee for the purchaser. All other costs are handled by DRPS. Fixed units typically have 6 cameras with continuous recording stored for 30 days. PTZ, general view, 2 to 4 lane, 180 degree. Temporary units can be installed within 24 hours and are deployed with occasions of serial repeated crime. Can be installed on street lights with electrical hookups. Mobile trailer has two cameras powered by solar panels. Can be utilized during events. Cameras are built in-house, video stored in-store, and have bucket truck for install. DRPS has a crime dashboard on the public website. Analysts identified 5 areas in Clarington; Hwy 2 & Townline, downtown Bowmanville, Baseline & Liberty, King Ave & Mill St, Hwy 2 & Green Rd. Major routes to highways are effective in investigations. Region of Durham website has a traffic watch section that displays where all cameras are located. DRPS stores video from Region intersection cameras for 10 days. There is a masking feature to mitigate security concerns. Request for video review must be submitted and approved before accessed. DRPS uses the CCTV footage together with residential and business cameras. Footage is not live monitored and only accessed when approved and for sole purpose of supporting investigation. There have been less than 5 concerns raised from community about cameras. There have not been any incidents of damage of cameras and signage since 2021. If vandalized, DRPS will handle repairs and purchaser is not liable. DRPS met with Clarington and representatives from all three BIAs on May 29, 2025. There may be a future opportunity for Clarington to apply for grant funding from the Province to assist with cost. The Chair thanked the delegations for attending. A. Edwards and D. Williams departed at 7:32pm. 5. Updates from Community Partners (a) CBOT B. Wrightman reports that CBOT has 30 events planned before the end of the year. July 17 between 11-2 is CBOT open house and hopes everyone can attend. Has no information about what is happening with the renovations at the former Happy King. Tattoo Kid has relocated to downtown Whitby. The Willow Branch has secured a new location downtown and will open soon. (b) Economic Development L. Knox reported that two seasonal patios have been installed. Will be asking for feedback from the BIA at the end of the season. Plan to review program before 2026. May 29 hosted a meeting with all BIAs, Clarington, and DRPS about the CCTV program supported by the province. Clarington has joined OBIAA. Spoke with the new OBIAA executive director and plan to do some strategic planning for all Clarington BIAs. July 3 the Mayor and Council are hosting a social to recognize the community spirit that came in the wake of Historic Downtown Bowmanville 3 JUNE 2025 Business Centre (BIA) the downtown fire. A formal invitation will be forthcoming. The building adjacent to where the fire took place has some repair and remediation work ongoing. 6. Adoption of Minutes Moved by G. Lucas, seconded by C. Holmes THAT the minutes of the meeting of May 6, 2025 be approved as circulated. CARRIED 7. Business Arising from Previous Minutes (a) Tree at BMO The Chair reports that the arborist has assessed the tree and it cannot be saved. E. Lucas reports that he spoke with the maintenance person who takes care of the BMO property. They have submitted a proposal to BMO finance department for approval. Asked for 20-25ft tree to be placed where the bush is on King Street side. Will leave existing tree as is. E. Lucas will follow up with maintenance person by end of summer if no response from BMO is provided. Discussion about tree-lighting ceremony or alternative will be deferred until next meeting. (b) Recycling Regulations The Chair spoke with Councillor Rang and he will provide a written report to be circulated. 8. Consent Items - Correspondence Correspondence was received from i. Planning Department regarding Notice of Adoption ZBA2024-0029 & PD-25-PDS016-25 re: 221 Liberty St N ii. Planning Department regarding Ontario Land Tribunal OLT-25-000182 re: upcoming Case Management Conference Aug 6, 2025 iii. Municipal Law Enforcement regarding repairs and final touches on parking meters iv. Economic Development regarding Pride Stickers for BIA members v. Rotary Club of Bowmanville regarding letter of request vi. Economic Development regarding Clarington BIA meeting with DRPS re: CCTV program May 29, 2025 vii. Orono DBIA regarding letter of engagement viii. CBOT regarding invitation to Tourism Peer2Peer group and Terms of Reference Moved by G. Lucas, seconded by L. Holmes THAT the correspondence be received for information. THAT item 8.iv. was distributed to members. CARRIED 9. Consent Items – Discussion none Historic Downtown Bowmanville 4 JUNE 2025 Business Centre (BIA) 10. Treasurer’s Report The Treasurer presented the following: i. $241728.60 in current account ii. Large invoices will be arriving soon Moved by G. Lucas, seconded by L. Holmes THAT the Treasurer’s Report be adopted as presented. CARRIED 11. Directors’ Reports (a) Council Liaison – No report. (b) Events – C. Holmes has no report. (c) Membership Relations – G. Lucas has no report. (d) Streetscape – E. Lucas reported that meeting is set for later this month to discuss new planters and brackets. Hanging baskets will be installed soon. Watering will commence when baskets installed. The Chair reported that the volunteers have planted near the bus shelter and will submit receipt. (e) Communications – L. Holmes reported that invitation to neighbourhood meeting June 9 hosted by Lifelong Group regarding development at former Goodyear property was sent to members. Members were also informed about Pride stickers that are available for pick up at front desk of the Municipal Administrative Centre. An invitation to CBOT Open House on July 17 was distributed to members. Discount at Rekkers Garden Centre for business members provided. The Chair reported that he attended the Lifelong Group meeting and there was a lot of concern raised over the multi-level buildings proposed on the property. (f) Website & Social Media – L. Holmes reported that the business directory is updated. Post celebrating fire relief fundraising efforts of members and commemoration of three month anniversary since fire put on social media. Post with the Shop Main Street Canada Shop Local logo from OBIAA put on social media. 12. New Business Historic Downtown Bowmanville 5 JUNE 2025 Business Centre (BIA) (a) Letter of support for DRPS Clarington CCTV program Moved by E. Lucas, seconded by L. Holmes THAT the BIA is in support of Clarington exploring the opportunity to join the DRPS CCTV camera program and supports placement of the DRPS CCTV cameras in the downtown core CARRIED (b) Clarington BIAs collaboration proposal The Co-Chairs of the Orono BIA sent a letter of engagement to Bowmanville and Newcastle BIAs by email on May 29, 2025. Proposal for quarterly meetings to collaborate on BIA initiatives such as events, marketing, beautification, etc. The entire Board would like to be present rather than just sending a representative. Concerns raised over proposed meeting frequency and proposed topics that appear more suited to an individual BIA discussion. Moved by G. Lucas, seconded by L. Holmes THAT the Secretary send a letter of response recommending to start with a once-yearly meeting of the Executive Boards focused on higher-level topics affecting all three BIAs. CARRIED (c) Banners Summer banners are the oldest, but due to length of install and harsh weather conditions the winter banners likely need replaced first. Discussion deferred to next meeting. (d) Tourism Peer2Peer group There was an initial meeting of tourism-related business last month which the Chair attended. CBOT has offered to be facilitator of a Tourism focused group of like-minded/related business in Clarington. The group will discuss ideas of cross-promotion. At the present time, there will be no Municipal support or funding. CBOT will extend the invitation to the P2P meeting to the BIA. (e) Policy for use of BIA items The Chair will reach out to OBIAA to see if they have any policy templates. 13. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday September 9, 2025 commencing at 6:30pm, virtually. 14. Adjournment Historic Downtown Bowmanville 6 JUNE 2025 Business Centre (BIA) Moved by C. Holmes, seconded by E. Lucas THAT the meeting adjourn. CARRIED The meeting adjourned at 8:26pm