HomeMy WebLinkAbout2025-09-22
Council
Agenda
Date:September 22, 2025
Time:6:30 p.m.
Location:Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Michelle Chambers,
Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at
mchambers@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Collection, Use and Disclosure of Personal Information: If you make a delegation, or presentation,
at a Committee or Council meeting, the Municipality will be recording you and will make the
recording public on the Municipality’s website, www.clarington.net/calendar. Written and oral
submissions which include home addresses, phone numbers, and email addresses become part of
the public record. If you have any questions about the collection of information, please contact the
Municipal Clerk.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.Canadian National Anthem
4.Moment of Reflection
5.Declaration of Pecuniary Interest
6.Announcements
7.Presentations / Delegations
8.Consent Agenda
8.1 Minutes from the Special General Government Committee Meeting dated
June 23, 2025
5
8.2 Minutes from the regular meeting of Council dated June 23, 2025 7
8.3 Minutes from the special meeting of Council dated August 11, 2025 20
8.4 Minutes from the General Government Committee Meeting dated
September 8, 2025
24
8.5 Minutes from the Special Council Meeting dated September 8, 2025 34
8.6 Minutes from the Planning and Development Committee Meeting dated
September 15, 2025
37
8.7 Minutes from the Clarington Heritage Committee meetings dated May 20
and June 17,2025
43
8.8 Minutes from the Newcastle Arena Board meetings dated June 10 and
August 12, 2025
54
8.9 Minutes from the Clarington Diversity Advisory Committee meetings
dated June 26 and September 11, 2025
64
8.10 Minutes from the Agricultural Advisory Committee of Clarington meeting
dated June 12, 2025
70
September 22, 2025
Council Agenda
Page 2
8.11 Minutes from the Samuel Wilmot Nature Area Management Advisory
Committee meetings dated June 17 and August 19, 2025
74
8.12 Minutes from the Active Transportation and Safe Roads Advisory
Committee meeting dated June 19, 2025
82
8.13 Minutes from the Newcastle Village Community Hall Board meetings
dated July 16, July 21 and August 6, 2025
88
8.14 Minutes from the Clarington Anti-Black Racism Advisory Committee
meetings date September 3 and 11, 2025
96
8.15 By-law 2025-045 - Being a By-law to regulate the placement of election
signs in the Municipality of Clarington
101
Item 6.3 of the General Government Committee Minutes
8.16 By-law 2025-046 - Being a By-law to adopt the Use of Corporate
Resources for Election Purposes Policy, and Repeal By-law 2021-091
113
Item 6.8 of the General Government Committee Minutes
8.17 By-law 2025-047 - Being a By-law to exempt Lots 147, 148 and149,
Registered Plan 40M-2784 from Part Lot Control
127
Memo-004-25 - By-Law to Exempt Part Lot Control
Applicant: Tribute (King Street) Limited
8.18 Report PUB-015-25 - Appointment of Interim Fire Chief 131
8.18.1 By-law 2025-048 - Being a by-law to appoint a Director of
Emergency and Fire Services/Fire Chief for the Municipality of
Clarington, and to repeal By-law 2023-017 which appointed
David Speed.
135
9.Items for Separate Discussion
9.1 Appointment to the Diversity Advisory Committee
(Referred from the September 8, 2025, General Government Committee
Meeting)
Link to Report LGS-030-25
September 22, 2025
Council Agenda
Page 3
10.Confidential Items
10.1 Report LGS-032-25 - Renewal Collective Agreement with CUPE Local
74, Inside and Outside Bargaining Units, 2025-2028
Municipal Act, 2001 239 (2) (d)
11.Confirming By-Law
12.Adjournment
September 22, 2025
Council Agenda
Page 4
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Special General Government Committee
Minutes
Date:
Time:
Location:
June 23, 2025
1:00 PM
Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: M. Dempster, D. Lyons, R. Maciver, L. Reck, J. Gallagher, M.
Chambers
Other's Present: Randy Cowan, Kaitlin Keefer, Brad Lamport, Monika Machacek,
Justin MacLean, Julie Mitchell ,Sarah Raso, Jennifer Stycuk,
Leanne Walker, Melissa Westover, Jeannette Whynot
_____________________________________________________________________
1. Call to Order and Welcome
Mayor Foster called the meeting to order at 1:00 p.m.
2. Closed Session Presentations
Closed Session
Resolution # GG-130-25
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That, in accordance with Section 239 (3.1) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of educating or training the
members.
Carried
3. Land Acknowledgement Statement
Councillor Rang led the meeting in the Land Acknowledgement Statement.
Page 5
June 23, 2025
Special General Government
Committee Minutes
2
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
5. Closed Session Presentations
5.1 Municipal Communications Training with Redbrick Communications -
Lecture/Best Practices
5.2 Hallmarks of Hate Workshop by the Canadian Anti-Hate Network
Rise and Report
The meeting resumed in open session at 5:03 p.m.
Mayor Foster advised that two items was discussed in “closed” session in
accordance with Section 239 (3.1) of the Municipal Act, 2001 and no resolutions
were passed.
6. Adjournment
Resolution # GG-131-25
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the meeting adjourn at 5:03 PM.
Carried
Page 6
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Date:
Time:
Location:
June 23, 2025
6:30 p.m.
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, C. Lyon, D. Lyons, T. Pinn, L. Reck, J. Gallagher,
M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 6:30 p.m.
2. Land Acknowledgement Statement
Councillor Traill recited the Land Acknowledgement Statement.
3. Canadian National Anthem
4. Moment of Reflection
Councillor Traill read the moment of reflection.
5. Declaration of Interest
There were no declarations of interest stated at the meeting.
6. Announcements
Members of Council announced upcoming community events and matters of
community interest.
7. Presentations / Delegations
7.1 2025 Clarington Diversity Leadership Student Bursary Presentation
Mayor Foster noted the Clarington Diversity Leadership Student Bursary was
launched in 2024 with the goal of supporting the educational and career
aspirations of youth who champion diversity and inclusion in their school and in the
community.
Page 7
June 23, 2025
Council Minutes
2
Mayor Foster explained that the bursary, made available by the Municipality of
Clarington and on behalf of Clarington’s Diversity Advisory Committee, provides
two $1,250 bursaries to eligible graduating high-school students involved in
activities and initiatives that create positive change related to diversity, inclusion,
anti-racism, and accessibility in Clarington.
The recipients of this year’s awards are Alina Gregory and Jacob Kniaz. Mayor
Foster read the achievements and accomplishments of both recipients.
The first recipient of this year’s award was Alina Gregory, a Grade 12 student at
Courtice Secondary School. Alina has made it her priority to create safe spaces for
women and 2SLGBTQ youth, advancing social justice and giving back to othe rs.
Alina's passion for helping others and giving back to the community is truly
remarkable. From creating care packages for Bethesda House, to organizing
school events that raise awareness for the 2SLGBTQ community and coordinating
Christmas parties at a retirement home, Alina’s actions have demonstrated her
commitment to creating a diverse and inclusive community.
Through ‘compassionate curiosity’, Alina has supported underrepresented and
marginalized students and community members. Alina has found joy an d purpose
in uplifting others. Not only seeing the value in DEI but actively championing it at
every opportunity.
In September Alina will be attending Trent University to study Kinesiology. Alina
intends to pursue a career in occupational therapy because i t aligns with her
passion for helping people and seeing others succeed.
The second recipient of this year’s award was Jacob Knaiz, a Grade 12 student at
Holy Trinity Catholic Secondary School. Jacob’s passion and commitment to
supporting diversity and creating inclusive communities is remarkable.
Serving as the Student Cabinet Prime Minister, Jacob was responsible for ensuring
that school events were inclusive and welcoming to all. Using an inclusion lens,
Jacob sought ways to remove barriers that would limit student participation in
school events, including making sure events were physically and financially
accessible to all.
Outside of school, Jacob was involved with DRPS’s Youth in Policing Initiative. As
a team leader, he led his group to raise $15,000 for the Coldest Night of the Year in
support of The Refuge, a local homeless youth drop-in shelter. Through this
experience, Jacob saw the importance of knowing what community issues exist
and finding ways to support and uplift others.
Jacob is driven by the belief that inclusion benefits everyone, diversity should be
celebrated, and that accessibility is a right, not a privilege. With this belief, Jacob’s
future will focus on creating solutions that make technology more accessible and
inclusive to community needs.
Page 8
June 23, 2025
Council Minutes
3
In September Jacob will be attending the University of Waterloo to study
Management Engineering. This program will provide him with the education and
experience necessary to create human-centered, inclusive, and adaptable designs
that benefit everyone.
Alina and Jacob, the dedication you’ve already shown to advancing diversity,
equity and inclusion in our community is inspiring. We know youth in Clarington are
doing great things in our community, and it is a privilege to recognize and celebrate
both of you this evening.
The Mayor congratulated Alina and Jacob and presented a certificate on behalf of
the Members of Council.
7.2 2025 Awards of Academic Excellence Presentation
Mayor Foster welcomed students, parents, and the public to the presentation of the
24th Annual “Awards for Academic Excellence”. Local elementary and secondary
schools were asked to submit the name of a student who, in their opinion, has
demonstrated academic excellence combined with a commitment to leadership
and community service.
June Gallagher, Municipal Clerk, announced the following recipients of the Award
of Academic Excellence who were unable to attend due to scheduling conflicts.
Bowmanville High School – Sophia Taylor
Courtice North Public School - Ava E. J. Perry
Dr. Emily Stowe Public School – Esmay Renton
Dr. Ross Tilley Public School – Krishna Sandeep-Hari
Duke of Cambridge Public School – Makayla Kelly
Harold Longworth Public School – Gwendolyn Holmes
Holy Family Catholic Elementary School – Madison Beltrano
John M. James Public School – Arabella Corbin
Lydia Trull Public School – Alana Watson
M.J. Hobbs Senior Public School – Emma Ireland
Waverley Public School – Skylar Higdon
Central Public School – Lucy Pridie
Mayor Foster recognized the following elementary students and presented them
with a personal framed certificate:
Clarington Central Intermediate School – Melia Osbourne
Courtice Intermediate School – Kenadie McNamara
Page 9
June 23, 2025
Council Minutes
4
Good Shepherd Catholic Elementary School – Noah Volovic
Knox Christian School – Chloe Eastwood
Monsignor Leo Cleary Catholic Elementary School – Lilly Cupelli
S.T. Worden Public School – Brayden Mavin
St. Elizabeth Catholic Elementary School – Dianne Anieke
St. Francis of Assisi Catholic Elementary School – Whitney Rowell
St. Joseph Catholic Elementary School – Helen Lowe Spicer
St. Mother Teresa Catholic Elementary School – Nivish Thayalan
The Pines Senior Public School – Adelaide Smith
Vincent Massey Public School – Riley Williamson
Mayor Foster recognized the following secondary students and p resented them
with a personal framed certificate and bursary:
Clarington Central Secondary School – Hafsa Zubair
Clarke High School – Charlie Leherbauer
Courtice Secondary School – Aiden Ormesher
Durham Christian High School – Alba Bick
Holy Trinity Catholic Secondary School – Jacob Kniaz
St. Stephen Catholic Secondary School – Olivia Walker
7.3 Durham Region Social Services - Shower Access
Suspend the Rules
Resolution # C-131-25
Moved by Councillor Woo
Seconded by Councillor Rang
That the Rules of Procedure be suspended to add an additional item to the Agenda
regarding an agreement with Durham Region Social Services and access to
shower services.
Carried
Page 10
June 23, 2025
Council Minutes
5
Resolution # C-132-25
Moved by Councillor Woo
Seconded by Councillor Zwart
Whereas Clarington has provided access to Durham Region Social Services for
winter warming programming at the former tourism building on Liberty Street in
Bowmanville;
Whereas Clarington recognizes the urgent need to address homelessness and
support unsheltered individuals within the community;
Whereas Clarington is committed to collaborating with local organizations,
stakeholders, and residents to develop effective strategies and programs for
assisting the unsheltered population;
Whereas Durham Region Social Services and the local volunteer network ICONIC
have helped identify a need for shower access for unsheltered individuals outside
of the typical winter warming period;
Therefore be it resolved that the CAO (or designate) be authorized to execute any
agreements needed to facilitate the use of the former tourism building, or alternate
facility if required, to provide shower access outside of the winter warming lease
duration; and
That the work be facilitated by the Region of Durham, and any costs incurred by
Clarington will be passed along to the Region.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
7.4 Presentation by Matthew Haire, MNP LLP, regarding Report FSD-023-25 -
2024 Audited Financial Statements
Matthew Haire, MNP, was present regarding Report FSD-023-25 - 2024 Audited
Financial Statements. With the use of an electronic presentation, Matthew provided
an overview of the following:
Engagement Status
Independent Auditor's Report
Risk Areas and Responses
Significant Audit, Accounting and Reporting Matters
Auditor's Views of Significant Accounting Practices
Page 11
June 23, 2025
Council Minutes
6
Other matters:
o Management Representations
o Auditors Independence
Summary of Significant Differences
Appendix A - Summary of Unadjusted Differences
Appendix B - Draft Independent Auditor’s Report
Appendix C - Independence Communication
Appendix D - Representations Letter
Matthew answered questions from the Members of Council.
8. Consent Agenda
Resolution # C-133-25
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That all items listed in Section 7, be approved, in accordance with the Agenda, with
the exception of Item 8.6.
Carried
8.1 Minutes from the regular meeting of Council dated May 26, 2025
Resolution # C-134-25
That the minutes from the regular meeting of Council dated May 26, 2025, be
adopted.
8.2 Minutes from the General Government Committee meeting dated June 2,
2025
Resolution # C-135-25
That the minutes from the General Government Committee meeting dated June 2,
2025, be approved.
8.3 Minutes from the Planning and Development Committee meeting dated June
16, 2025
Resolution # C-136-25
That the minutes from the Planning and Development Committee meeting dated
June 16, be approved.
Page 12
June 23, 2025
Council Minutes
7
8.4 Minutes from the Clarington Heritage Committee meeting dated May 20, 2025
Resolution # C-137-25
That the minutes from the Clarington Heritage Committee meeting dated May 20,
2025, be received for information.
8.5 Minutes from the Newcastle Village Community Hall Board meeting dated
May 27 and June 17, 2025
Resolution # C-138-25
That the minutes from the Newcastle Community Hall Board meeting dated May 27
and June 17, 2025, be received for information.
8.7 Minutes from the Tyrone Community Hall Board meetings dated March 19,
April 23, and April 23 (Annual General Meeting), 2025
Resolution # C-139-25
That the minutes from the Tyrone Community Hall Board meetings dated March
19, April 23, and April 23 (Annual General Meeting), 2025, be received for
information.
8.8 Minutes from the Samuel Wilmot Nature Area Management Advisory
Committee meeting dated May 20, 2025
Resolution # C-140-25
That the minutes from the Samuel Wilmot Nature Area Management Committee
meeting dated May 20, 2025, be received for information.
8.9 FSD-024-025 - Updates to User Fee By-law
Resolution # C-141-25
That Reports FSD-019-25 and FSD-024-25, and any related delegations or
communication items, be received;
That the By-law attached to Report FSD-024-25, as Attachment 1, be approved;
and
That all interested parties listed in Report FSD-024-25, be advised of Council’s
decision.
8.10 FSD-023-25 - 2024 Audited Financial Statements
Resolution # C-142-25
That Report FSD-023-25, and any related delegations or communication items, be
received;
Page 13
June 23, 2025
Council Minutes
8
That the Financial Statements for the Board of Management for Historic Downtown
Bowmanville Business Improvement Area for the year ending December 31, 2024,
be approved;
That the Financial Statements for the Board of Management for the Newcastle
Central Business District Improvement Area for the year ending December 31,
2024, be approved;
That the Financial Statements for the Board of Management for the Orono Central
Business District Improvement Area for the year ending December 31, 2024, be
approved;
That the Financial Statements for the Municipality of Clarington Trusts for the year
ending December 31, 2024, be approved;
That the Consolidated Financial Statements for the Municipality of Clarington for
the year ending December 31, 2024, be approved;
That the Deputy CAO/Treasurer and Accounting Services Manager/Deputy
Treasurer be authorized to sign the required letters to finalize each of the audits;
That Staff prepare the Annual Financial Report for the year ending December 31,
2024, for publication;
That the Mayor be given delegated authority to approve the final version of the
financial statements, as substantially in the form attached to Report FSD -023-25;
and
That all interested parties listed in Report FSD-023-25 and any delegations be
advised of Council’s decision.
8.11 2025-026 - Being a by-law to designate the property known for municipal
purposes as 2774 Concession Road 6 Darlington, Municipality of Clarington
Resolution # C-143-25
That By-law Number 2025-026, be approved.
8.12 2025-027 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
Resolution # C-144-25
That By-law Number 2025-027, be approved.
8.13 2025-028 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
Resolution # C-145-25
That By-law Number 2025-028, be approved.
Page 14
June 23, 2025
Council Minutes
9
8.14 2025-029 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning
By-law for the Corporation of the Municipality of Clarington
Resolution # C-146-25
That By-law Number 2025-029, be approved.
8.15 2025-030 - Being a By-Law to deem Block 14, Plan 40M-1978, Municipality of
Clarington, no longer to be a Block on a Registered Plan of Subdivision
Resolution # C-147-25
That By-law Number 2025-030, be approved.
8.16 2025-031- Being a By-law to establish, lay out and dedicate certain lands as
public highways in the Municipality of Clarington, to assume certain streets
within Clarington as public highways, and to name them
Resolution # C-148-25
That By-law Number 2025-031, be approved.
8.17 2025-032- Being a By-law to establish, lay out and dedicate certain lands as
public highways in the Municipality of Clarington, to assume certain streets
within Clarington as public highways, and to name them
Resolution # C-149-25
That By-law Number 2025-032, be approved.
8.18 2025-033 - Being a by-law to require the payment of fees for services
Resolution # C-150-25
That By-law Number 2025-033, be approved.
8.19 Minutes from the special meeting of Council dated June 19, 2025
Resolution # C-151-25
That the minutes from the special meeting of Council dated June 19, 2025, be
adopted.
8.20 Minutes of the Anti-Black Racism Advisory Committee dated June 4, 2025
Resolution # C-152-25
That the minutes of the Anti-Black Racism Advisory Committee dated June 4,
2025, be received for information.
Page 15
June 23, 2025
Council Minutes
10
8.6 Minutes from the Bowmanville Santa Claus Parade Committee meeting dated
May 30 and June 13, 2025
Resolution # C-153-25
Moved by Councillor Rang
Seconded by Councillor Anderson
That the minutes from the Bowmanville Santa Claus Parade Committee meetings
dated May 30 and June 13, 2025, be received for information, with the exception of
Item 8 of the May 30, 2025, minutes, which shall be endorsed by the Council of the
Municipality of Clarington:
“Whereas Section 5.8 of the Bowmanville Santa Claus Parade Committee
Terms of Reference states that “If a member is absent for three consecutive
meetings, the Committee, by resolution, may request that Council remove
the Member, including a Member of Council, from the Committee;” and
Whereas Bowmanville Santa Claus Parade Committee member Mia Mansi
has been absent for three consecutive meetings;
Therefore, be it resolved that Mia Mansi be removed from the Bowmanville
Santa Claus Parade Committee and the vacancy be filled.”
Carried
9. Items for Separate Discussion
9.1 Minutes from the Clarington Diversity Advisory Committee dated June 12,
2025
Resolution # C-154-25
Moved by Councillor Anderson
Seconded by Councillor Rang
That the minutes from the Clarington Diversity Advisory Committee meeting dated
June 12, 2025, be received for information, with the exception of Item 8, which
shall be endorsed by the Council of the Municipality of Clarington:
Whereas hate has no home in Clarington; and
Whereas acts of hate have a profound impact on those directly targeted, as well as
the community as a whole; and
Whereas municipalities such as Hamilton, Uxbridge, and Peterborough have either
amended their sign by-laws or passed motions banning the display of hate
symbols on municipal property; and
Whereas all levels of government have a collective responsibility in keeping our
communities safe and welcoming for all residents; and
Page 16
June 23, 2025
Council Minutes
11
Whereas in previous sessions of Parliament, bills were introduced to amend the
Criminal Code to ban hate symbols; and
Whereas regular data reporting on hate crime incidents, charges and convictions
will provide transparency, create awareness, and identify areas of focus.
Therefore, be it resolved that Clarington:
1. Ban symbols of hate on municipal property, either through policy or
amendments to the Sign By-law; and
2. Urge the Federal Government to amend the Criminal Code to ban public
displays of hate symbols; and
3. Request that DRPS make publicly available statistics on hate -related
incidents through a hate crime dashboard and present an annual report on
hate crimes, similar to those of the Toronto Police Service; and
4. Endorse the development of the regional, community-based hate reporting
system proposed in Report #2025-A-4 of Durham Region’s F&A Committee
and request that the Region add CDAC and other lower-tier DEI advisory
committees in future consultations on the system’s development and other
anti-hate initiatives; and
5. Forward a copy of Council’s resolution to the Region of Durham, other
Durham Region municipalities and their DEI advisory committees (where
applicable).
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
9.2 Speed Humps - Tyrone
Suspend the Rules
Resolution # C-155-25
Moved by Councillor Woo
Seconded by Councillor Traill
That the Rules of Procedure be suspended to add an additional item to the Agenda
regarding speed humps in Tyrone.
Carried
Page 17
June 23, 2025
Council Minutes
12
Resolution # C-156-25
Moved by Councillor Woo
Seconded by Councillor Traill
Whereas the issues of road and pedestrian safety have been an ongoing concern
of the residents of the Municipality of Clarington and the Hamlet of Tyrone is no
exception;
And whereas the road through the Hamlet of Tyrone is classified as a local road or
minor collector road;
And whereas Public Works Staff through Traffic Engineering are addressing the
speed and cut through concerns with the Traffic Calming Policy PUB -003-25;
And whereas the measures to reduce excessive speeds and excessive cut-through
traffic have not had the desired effect;
Now therefore be it resolved:
1. That seasonal speed humps be installed near house #2673 Liberty St N
and #2799 Liberty St. N.;
2. That Durham Regional Police Service, Community Response Team, and
Traffic officer attend the Hamlet of Tyrone on a periodic basis; and
3. That a copy of Council’s decision be forwarded to the Region of Durham
and Durham Regional Police Service.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, and Councillor Woo
No (1): Councillor Zwart
Carried on a recorded vote (6 to 1)
10. Confidential Items
10.1 PUB-007-25 - Emergency Dispatch Negotiations
Resolution # C-157-25
Moved by Councillor Woo
Seconded by Councillor Traill
That the recommendations as outlined in Confidential Report PUB-007-25, be
approved.
Carried
Page 18
June 23, 2025
Council Minutes
13
10.2 PUB-008-25 - South Bowmanville Recreation Centre Phase 2
Resolution # C-158-25
Moved by Councillor Rang
Seconded by Councillor Woo
That the recommendations as outlined in Confidential Report PUB-008-25, be
approved.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
No (1): Councillor Traill
Carried on a recorded vote (6 to 1)
11. Confirming By-Law
Resolution # C-159-25
Moved by Councillor Woo
Seconded by Councillor Anderson
That By-law 2025-034 being a by-law to confirm the proceedings of the Council of
the Municipality of Clarington at a regular meeting held on June 23, 2025, be
approved.
Carried
12. Adjournment
Resolution # C-160-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the meeting adjourn at 7:56 p.m.
Carried
Page 19
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Special Council Meeting Minutes
Date:
Time:
Location:
August 11, 2025
5:00 PM
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, D. Lyons, R. Maciver, T. Pinn, L. Reck, J.
Gallagher, M. Chambers
Other Staff Present: K. Esseghaier J. MacLean, K. Richardson and C. Waters, M.
Westover
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 5:03 p.m.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Matters of Business
4.1 Motion regarding Jury Lands Foundation
Resolution # C-161-25
Moved by Councillor Traill
Seconded by Councillor Woo
Whereas Council has supported the Jury Lands Foundation (JLF) grant application
to the Ontario Trillium Foundation (OTF) for $80,000;
And whereas the grant was successful and has seen the development of a
"Rejuvenation Garden" adjacent to the Cafeteria building, with produce being
donated to the East Clarington Food Bank;
Page 20
August 11, 2025
Council Minutes
2
And whereas a storage container has been purchased, installed, and a mural will
be painted on the container in early August;
And whereas the OTF grant provided funding for events including a speaker
series, movie nights and a community picnic/market;
And whereas the speaker series has been ongoing since April at the Sarah Jane
Williams Heritage Centre and the movie nights are at the Visual Arts Centre, but
the OTF grant requires some events to be held on site;
And whereas the JLF was working with the owner of the site to gain access for
community events, (essentially for parking) and a license agreement has been
drafted and reviewed with the owner and their insurer;
And whereas liability would be the responsibility of JLF;
And whereas this is much like the permits necessary for the use of the municipal
property;
And whereas the JLF permit applications have been reviewed with staff and are
ready to be issued when dates are confirmed;
And whereas the owner of the site has advised that, until ownership is transferred
to Clarington (and then to JLF), their insurer will not permit any events to take
place on or near the site, thereby jeopardizing the JLF's OTF funding;
And whereas future municipal access to the site will be via a new entrance from
Lambs Road to match the future road alignment as approved in Official Plan
Amendment 121;
Now therefore be it resolved that:
1. To facilitate municipal access without requiring use of Kaitlin's easement,
the planned gated driveway access be constructed in the Fall of 2025
through the donation of materials and in-kind contributions from local
contractors in the same manner that the Ehrenwort Trail was constructed in
2015 from Sprucewood to the Ring Road (i.e. NOT using Clarington staff);
and
2. To ensure the timely construction of the driveway, funds already approved in
the 2023 budget (Resolution# PD-080-23), be used to augment any
construction materials, design fees and labour donations that JLF is unable
to secure; and
3. All interested parties, including Kaitlin Corp., be notified of Council’s
decision.
Carried
Page 21
August 11, 2025
Council Minutes
3
4.2 FSD-026-25 - Elexicon Financing Strategy Update 2025
Resolution # C-162-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report FSD-026-25, and any related delegations or communication items, be
received for information;
That the Mayor be requested to phase-out Elexicon dividend and interest revenue
from the operating budget in 2026 and 2027 and that the Deputy CAO/Treasurer
be directed to put any future dividend and interest revenue from Elexicon into
capital reserve funds to assist with financing future capital budgets;
That the Deputy CAO/Treasurer, as the Shareholder Representative, be authorized
to approve the Memorandum of Understanding and any related documentation
necessary to give effect thereto, on behalf of the Municipality, as substantially
outlined in Report FSD-025-25, in a form satisfactory to the Deputy CAO/Solicitor.
Carried
5. Confidential Items
Closed Session
Resolution # C-163-25
Moved by Councillor Anderson
Seconded by Councillor Rang
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing matters that deal with the
following:
a proposed or pending acquisition or disposition of land by the municipality
or local board;
a matter that deals with litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board; and
a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization.
Carried
Page 22
August 11, 2025
Council Minutes
4
Rise and Report
The meeting resumed in open session at 7:15 p.m.
Mayor Foster advised that four items were discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was
passed on a procedural matter and three resolutions were passed to provide
direction to Staff.
Councillor Anderson left the meeting.
6. Confirming By-law
Resolution # C-164-25
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That By-law 2025-036 being a by-law to confirm the proceedings of the Council of
the Municipality of Clarington at a special meeting held on August 11, 2025, be
approved.
Carried
7. Adjournment
Resolution # C-165-25
Moved by Councillor Zwart
Seconded by Councillor Rang
That the meeting adjourn at 7:15 p.m.
Carried
Page 23
1
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date:
Time:
Location:
September 8, 2025
9:30 a.m.
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: M. Dempster, J. Newman, L. Turcotte, L. Preston, D. Lyons, R.
Maciver, T. Pinn, L. Reck
Other Staff Present: M. Westover
_____________________________________________________________________
1. Call to Order
Councillor Zwart called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Page 24
General Government Committee Minutes
September 8, 2025
2
5. Presentations/Delegations
5.1 Delegation by David Moss, St. Paul's United Church/St. Andrew's
Presbyterian Church, Regarding Winter Warming Centre Extension of
Hours
David Moss, St. Paul's United Church/St. Andrew's Presbyterian Church, was
present regarding Winter Warming Centre Extension of Hours. David provided an
overview of the winter warming centre and the ongoing need for the service. D.
Moss requested that the funding be extended, either by Council or Durham
Region Council, for an additional four weeks from November 15th to April 15th to
ensure those accessing the centre are further protected from the extreme winter
temperatures and weather conditions. David stated that a petition was circulated
in June and July, for the funding extension, and received 663 signatures
supporting the concept. D. Moss answered questions from Members of
Committee.
Resolution # GG-132-25
Moved by Mayor Foster
Seconded by Councillor Anderson
That the delegation by David Moss, St. Paul's United Church/St. Andrew's
Presbyterian Church, Regarding Winter Warming Centre Extension of Hours, be
referred to Staff;
That Staff coordinate with Durham Region on a response to the request by David
Moss; and
That Staff identify efforts that we can use to lever on existing attempts to get the
Federal and Provincial government step up.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
Recess
Resolution # GG-133-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:35 a.m. with Councillor Zwart in the Chair.
Page 25
General Government Committee Minutes
September 8, 2025
3
6. Consent Agenda
Resolution # GG-134-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That all items listed in Section 6, with the exception of items 6.7 and 6.9, be
approved, in accordance with the Agenda.
Carried
6.1 Correspondence from Steve Kay, Regarding a Memorial for Doug
MacCheyne
Resolution # GG-135-25
Whereas Doug MacCheyne has made significant contributions to the Clarington
community, particularly through his leadership on the Bowmanville Legion’s
Clarington Honours our Veterans Committee;
Whereas Doug played a key role in paying tribute to local veterans through the
creation of the banner program installed on lamp posts each year from October
until Remembrance Day;
Whereas Doug also helped the Bowmanville Legion publish a book to honour
veterans called “Clarington Honours our Veterans”, which was donated to all
local libraries and schools;
Now therefore be it resolved that Council direct Staff to install a memorial bench
in Bowmanville Rotary Park in memory of Doug MacCheyne;
That the fee to install the memorial bench be waived;
That the source of funding for the $2,824 to procure and install the bench and
plaque be determined by Staff; and
That the Bowmanville Legion be notified of Council’s decision.
6.2 LGS-029-25 - Parking Payment Modernization Update
Resolution # GG-136-25
That Report LGS-029-25, and any related delegations or communication items,
be received for information.
6.3 LGS-031-25 - Election Sign By-law Review
Resolution # GG-137-25
That Report LGS-031-25, and any related delegations or communication items,
be received;
That the By-law attached to Report LGS-031-25, to repeal and replace the
Election Sign By-law 2016-004 and amendments, be approved; and
Page 26
General Government Committee Minutes
September 8, 2025
4
That all interested parties listed in Report LGS-031-25, and any delegations be
advised of Council’s decision.
6.4 FSD-027-25 - Contract Awards between November 19, 2024, to August 26,
2025, Exceeding $500,000 and During Council Recess
Resolution # GG-138-25
That Report FSD-027-25, and any related delegations or communication items,
be received for information.
6.5 FSD-028-25 - Information Technology Strategy – Strengthen, Innovate,
Transform
Resolution # GG-139-25
That Report FSD-028-25, and any related delegations or communication items,
be received;
That Council endorse the Municipality of Clarington’s Information Technology
Modernization Strategy 2025-2027 as the guiding framework for technology
investment, security, and service delivery transformation; and
That all interested parties listed in Report FSD-028-25, be advised of Council’s
decision.
6.6 PUB-011-25 - Orono Town Hall Loan Repayment
Resolution # GG-140-25
That Report PUB-011-25, and any related delegations or communication items,
be received;
That the Deputy CAO/Treasurer, Finance and Technology, be delegated authority
to amend the repayment terms on the balance ($52,500) of the loan up to a
maximum of 15 years; and
That all interested parties listed in Report PUB-011-25, be advised of Council’s
decision.
6.8 CAO-014-25 - Use of Corporate Resources for Election Purposes Policy
Update
Resolution # GG-141-25
That Report CAO-014-25, and any related delegations or communication items,
be received;
That the By-law attached to Report CAO-014-25, as Attachment 1, to repeal and
replace the existing by-law adopting Clarington’s Use of Corporate Resources for
Election Purposes Policy, be approved; and
That all interested parties listed in Report CAO-014-25, and any delegations be
advised of Council’s decision.
Page 27
General Government Committee Minutes
September 8, 2025
5
6.7 PUB-014-25 - Camp 30 Cafeteria Building - Structural Update
Resolution # GG-142-25
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report PUB-014-25, and any related delegations or communication items,
be received;
That Council direct Staff to immediately install expanded collapse area fencing
and put in place additional security measures to mitigate risk;
That the remaining funds held in the General Capital Reserve for Camp 30
repairs and maintenance, approximately $200,000 be made available for
proposed risk mitigations;
That the Staff Report in October 2025, regarding Camp 30, includes options for
the cost of demolition and where the $4.5 million for stabilization may come fr om;
and
That all interested parties listed in Report PUB-014-25, be advised of Council’s
decision.
Carried
6.9 CAO-015-25 - Parks, Recreation and Culture Master Plan Five-Year Action
Plan
Resolution # GG-143-25
Moved by Councillor Rang
Seconded by Mayor Foster
That Report CAO-015-25, and any related delegations or communication items,
be received;
That Council endorse the five-year action plan for short-term recommendations in
the Parks, Recreation and Culture Master Plan;
That Council direct Staff to bring forward capital and operating budget requests
through the annual budget process to implement the five-year action plan
outlined in this report;
That Council direct Staff to identify staffing and equipment requirements along
with requests for capital funds for design and construction of new parks and
facilities to ensure Council has the full financial impact before approval is
granted;
That Council direct Staff to report back annually on implementation progress;
That Staff investigate the addition of indoor ice surfaces in South Courtice; and
Page 28
General Government Committee Minutes
September 8, 2025
6
That all interested parties listed in Report CAO-015-25, be advised of Council’s
decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
7. Items for Separate Discussion
7.1 PUB-010-25 - Commemoration of Marie Hubbard
Resolution # GG-144-25
Moved by Mayor Foster
Seconded by Councillor Rang
That Report PUB-010-25, and any related delegations or communication items,
be received;
That Council approve the budget from the rate stabilization reserve;
That Staff continue to collaborate with VAC Staff to undertake a commemorative
garden as presented in May 2025 report and approve $10,000 to facilitate its
design and construction;
That Staff report back on how to achieve the following two options:
That Soper Creek Park be renamed to Marie Hubbard Park, or
alternatively, the Soper Creek Trail to Marie Hubbard Trail; and that
$12,000 be allocated for updated signage in the newly designated areas;
and
That, as part of expanding visual arts programming, staff collaborate with
the Visual Arts Centre (VAC) on the design and construction of a deck to
support summer theatre and related activities; and that the deck be
named in recognition of Marie Hubbard as part of the 50th anniversary in
summer of 2026. The estimated cost of construction is $73,500 to
$120,750 depending on materials selected.
That all interested parties listed in Report PUB-010-25, be advised of Council’s
decision.
Carried
Page 29
General Government Committee Minutes
September 8, 2025
7
7.2 LGS-030-25 - Appointment to the Accessibility Advisory Committee, Anti-
Black Racism Advisory Committee, Bowmanville Santa Claus Parade
Committee, and Diversity Advisory Committee
Resolution # GG-145-25
Moved by Councillor Elhajjeh
Seconded by Councillor Woo
That Report LGS-030-25, and any related delegations or communication items,
be received;
That the resignation of Michael Kamstra, from the Accessibility Advisory
Committee, Rochelle Thomas and Dione Valentine from the Anti-Black Racism
Advisory, Jennifer Bheemsingh and Dory Strikwerda from the Bowmanville Santa
Claus Parade Committee, and Rochelle Thomas from the Diversity Advisory
Committee, be received with thanks;
That Sandra Kearns be appointed to the Bowmanville Santa Claus Parade
Committee for a term ending December 31, 2026, or until a successor is
appointed;
That the Committee consider the applications, in accordance with the
Board/Committee Management Policy, for appointments to the Accessibility
Advisory Committee, Anti-Black Racism Advisory Committee, and Diversity
Advisory Committee, and that the vote be conducted to appoint the citizen
representatives for a term ending December 31, 2026, or until a successor is
appointed; and
That all interested parties listed in Report LGS-030-25 and any delegations be
advised of Council’s decision.
Carried
Accessibility Advisory Committee
That Jagmeet Kohli be appointed to the Accessibility Advisory Committee for a
term ending December 31, 2026, or until a successor is appointed.
Anti-Black Racism Advisory Committee
That Angola Phillips and Tosin Soremekum be appointed to the Anti-Black
Racism Advisory Committee for a term ending December 31, 2026, or until a
successor is appointed.
Page 30
General Government Committee Minutes
September 8, 2025
8
Diversity Advisory Committee
Resolution # GG-146-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the appointment for the Diversity Advisory Committee be referred to the
September 22, 2025, Council meeting.
Carried
8. New Business
8.1 Mayor Foster - Elect Respect Pledge
Resolution # GG-147-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
Whereas democracy is healthy when everyone is able to participate fully and
safely and contribute to the well-being of their community;
And whereas we are witnessing the dissolution of democratic discourse and
respectful debate across all levels of government and in neighbouring
jurisdictions;
And whereas Ontario’s municipally elected officials are dealing with increasingly
hostile, unsafe work environments, facing threats and harassment;
And whereas social media platforms have exacerbated disrespectful dialogue,
negative commentary, and toxic engagement, which disincentivize individuals,
especially women and candidates from diverse backgrounds, from running for
office;
And whereas better decisions are made when democracy is respectful and
constructive and the voices of diverse genders, identities, ethnicities, races,
sexual orientations, ages and abilities are heard and represented around
municipal council tables;
And whereas the Association of Municipalities of Ontario’s Healthy Democracy
Project has identified concerning trends with fewer people voting in local
elections and running for municipal office;
And whereas, in 2024, female elected representatives from across Halton f ormed
a group called H.E.R. (Halton Elected Representatives), which pledged to speak
out against harassment and negativity in politics and call on elected officials to
uphold the highest standards of conduct;
Page 31
General Government Committee Minutes
September 8, 2025
9
And whereas H.E.R. Halton has launched a campaign called “Elect Respect” to
promote the importance of healthy democracy and safe, inclusive, respectful
work environments for all elected officials, which encourages individuals to
participate in the political process;
And whereas, on June 5, 2025, the Canadian Association of Feminist
Parliamentarians launched a non-partisan “Parliamentary Civility Pledge” to
encourage all parliamentarians to commit to ending workplace harassment and
increasing civility on Parliament Hill, modelled after the pledge developed in
Halton by representatives of H.E.R.;
Now therefore be it resolved that the Council of the Municipality of Clarington
supports the Elect Respect pledge and commits to:
1. Treat each other, and others, with respect in all spaces—public, private,
and online,
2. Reject and call out harassment, abuse, and personal attacks,
3. Focus debate on ideas and policies, not personal attacks,
4. Help build a supportive culture where people of all backgrounds feel safe
to run for and hold office,
5. Call on relevant authorities to ensure the protection of elected officials
who face abuse or threats, and
6. Model integrity and respect by holding one another to the highest
standards of conduct.
7. That the Council of the Municipality of Clarington calls on elected officials,
organizations and community members to support the Elect Respect
campaign and sign the online pledge at electrespect.ca.
8. That a copy of this resolution be sent to Durham Region Municipalities,
Durham Region, the Association of Municipalities of Ontario, Ontario’s Big
City Mayors, the Federation of Canadian Municipalities, MPs Jamil Javani
and Phillip Lawrence, and Minister Todd McCarthy and Minister David
Picinni.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajje h, Councillor Rang,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
Page 32
General Government Committee Minutes
September 8, 2025
10
8.2 Mayor Foster - Report Expenses for Members of Council
Resolution # GG-148-25
Moved by Mayor Foster
Seconded by Councillor Woo
That Staff investigate and report back on practices in peer municipalities of
reporting on expenses of elected representatives and provide options for
Clarington Council to consider.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
9. Confidential Items
10. Adjournment
Resolution # GG-149-25
Moved by Mayor Foster
Seconded by Councillor Rang
That the meeting adjourn at 11:53 a.m.
Carried
Page 33
1
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Special Council Meeting
Minutes
Date:
Time:
Location:
September 8, 2025
11:58 AM
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: M. Dempster, J. Newman, L. Turcotte, L. Preston, D. Lyons, T.
Pinn, L. Reck
Other Staff Present: C. Lyon, K. Esseghaier, S. Chanthirakumar, J. Mitchell
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 11:58 a.m.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgement Statement.
3. Moment of Reflection
Councillor Anderson read the moment of reflection.
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
Recess
Resolution # C-166-25
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the Committee recess until 1 p.m.
Carried
The meeting reconvened at 1:02 p.m. with Mayor Foster in the Chair.
Page 34
Special Council Minutes
September 8, 2025
2
5. Staff Reports
5.1 PUB-012-25 - South Bowmanville Recreation Centre – Budget Update
Resolution # C-167-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report PUB-012-25, and any related delegations or communication items,
be received;
That Council approve additional project budget of $16,560,000, reflecting current
construction costs and estimates, and to facilitate the successful delivery of the
South Bowmanville Recreation Centre project to completion;
That the amount of up to $16,560,000 is financed through grants, applicable
reserves, and the remaining through debenture at the Treasurer’s discretion; and
That the Deputy CAO/Treasurer is authorized to split the debenture into phases
at their discretion and in consultation with the Region of Durham.
Carried
6. Confidential Items
Closed Session
Resolution # C-168-25
Moved by Councillor Zwart
Seconded by Councillor Woo
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing the following matters that
deal with:
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose; and
a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
6.1 PUB-013-25 - South Bowmanville Recreation Centre - Project Update
Rise and Report
The meeting resumed in open session at 1:32 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one
resolution was passed to provide direction to Staff.
Page 35
Special Council Minutes
September 8, 2025
3
7. Confirming By-law
Resolution # C-169-25
Moved by Councillor Rang
Seconded by Councillor Zwart
That By-law 2025-041 being a by-law to confirm the proceedings of the Council
of the Municipality of Clarington at a special meeting held on September 8, 2025,
be approved.
Carried
8. Adjournment
Resolution # C-170-25
Moved by Councillor Elhajjeh
Seconded by Councillor Zwart
That the meeting adjourn at 1:34 p.m.
Carried
Page 36
1
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Planning and Development Committee
Minutes
Date:
Time:
Location:
September 15, 2025
5:00 p.m.
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Turcotte, L. Preston, D. Lyons, K.
Richardson, L. Backus
Other Staff Present: S. Allin, A. Brooks, B. Rice, N. Zambri, A. Johnston
_____________________________________________________________________
1. Call to Order
Councillor Anderson called the meeting to order at 5:01 p.m.
2. Land Acknowledgment Statement
Councillor Elhajjeh led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Page 37
Planning and Development Committee Minutes
September 15, 2025
2
5. Presentations/Delegations
5.1 Presentation by Darryl Lyons, Deputy CAO, Planning and Infrastructure
Services, Regarding Planning for Growth and Efficiency: Clarington's
Planning and Infrastructure Transformation
Darryl Lyons, Deputy CAO, Planning and Infrastructure Services, was present
and delivered an electronic presentation. Darryl provided an overview of
Clarington's Growth History, Planning and Infrastructure's initiatives, and goals
underway. D. Lyons explained each initiative, which included improving
development application review processes, digitizing planning applications, and
the Planning Act application fees update. Darryl outlined the next steps and
answered questions from Members of Committee.
Resolution # PD-072-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Presentation by Darryl Lyons, Deputy CAO, Planning and Infrastructure
Services, regarding Planning for Growth and Efficiency: Clarington's Planning
and Infrastructure Transformation, be received with thanks.
Carried
5.2 Delegation by Sarto E Provenzano, Regarding Planning and Development
Interactions with Lakeshore Residents Regarding the Bowmanville
Lakeshore Past Strategy
In accordance with Section 2.6 (c) and (f) of the Procedural By-law, the
Delegation by Sarto E. Provenzano, Regarding Planning and Development
interactions with Lakeshore Residents Regarding the Bowmanville Lakeshore
Past Strategy, was removed from the Agenda, following the provision of further
information on the delegation subject matter.
5.3 Delegation by Libby Racansky, Regarding Concerns of Farewell Heights
Residents Well Water
Libby Racansky was present and delivered an electronic presentation. Libby
explained that the area is situated on a high but shallow water table, with an
unconfined aquifer underlain by clay, and noted that groundwater in the basin
flows from northeast to southwest. L. Racansky stated that after the pipeline was
installed in front of their home, the groundwater was diverted away from their
well. Libby expressed concerns about water runoff being redirected to Farewell
Creek and the resulting impact on Farewell Heights residents. L. Racansky
provided an overview of the Region’s responses to the issue and raised concerns
about the Well Interference Policy. Libby answered questions from Members of
Committee.
Page 38
Planning and Development Committee Minutes
September 15, 2025
3
Resolution # PD-073-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Delegation of Libby Racansky, regarding Concerns of Farewell Heights
Residents Well Water, be referred to Staff.
Carried
6. Consent Agenda
6.1 PDS-041-25 - Historic Lambert House Revised Relocation Plan as part of
the Lakeridge Health Bowmanville Hospital Redevelopment
Resolution # PD-074-25
Moved by Mayor Foster
Seconded by Councillor Traill
That Report PDS-041-25, and any related delegations or communication items,
be received;
That Council approve the relocation of the Lambert House to an alternative
location on the Hospital property;
That any further relocation of the Lambert House on the Hospital property as part
of the Bowmanville Hospital Expansion project be delegated to the Deputy CAO
of Planning and Infrastructure Services and addressed through the site plan
approval process, and;
That all interested parties listed in Report PDS-041-25, and any delegations, be
advised of Council’s decision.
Carried
7. Items for Separate Discussion
8. Unfinished Business
9. New Business
Recess
Resolution # PD-075-25
Moved by Councillor Elhajjeh
Seconded by Councillor Zwart
That the Committee recess until 6:30 p.m.
Carried
The meeting reconvened at 6:32 p.m. with Councillor Anderson in the Cha ir.
Page 39
Planning and Development Committee Minutes
September 15, 2025
4
10. Public Meetings
10.1 Public Meeting for a Temporary Proposed Zoning By-law Amendment
Libby Racansky was present and expressed concerns regarding Nash Road
realignment and grading, CLOCA's involvement with the wetlands, health risks,
and climate change.
Jacob Dosman, Project Manager, Tribute Communities, was present to answer
questions from Members of Committee.
10.1.1 PDS-042-25 - Application to amend Zoning By-law 84-63 to permit a
Temporary Sales Office in Bowmanville
Resolution # PD-076-25
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PDS-042-25 and any related communication items, be received for
information only;
That Staff receive and consider comments from the public, review agencies, and
Council with respect to the Zoning By-law Amendment application for a
temporary use submitted by Tribute Tercot Brookhill 2 Inc. and continue
processing the application;
That any further extensions beyond the three (3) year expiry date shall not be
subject to another public meeting; and
That all interested parties listed in Report PDS-042-25 and any delegations be
advised of Council’s decision.
Carried
10.2 Public Meeting for an Official Plan Amendment, Zoning By-law Amendment
and Draft Plan of Subdivision
Libby Racansky was present to express concerns regarding development on
lands identified as natural heritage, speeding of cyclists, and wildlife.
Jim McEwen was present regarding the application and raised several questions.
Jim inquired whether the Traffic Impact Report prepared by TYLIN was based on
the existing two-lane configuration or the future four-lane expansion of
Bowmanville Avenue and whether the analysis considered the cumulative
impacts of proposed developments near Highway 2 and Bowmanville Avenue. J.
McEwen expressed concerns about the proposed signalized intersection at
Street A and Bowmanville Avenue, noting its proximity to Longworth Avenue and
the grading in the area. Jim questioned the planned locations of bus shelters
along Bowmanville Avenue and whether they would affect sight lines at Street A.
Page 40
Planning and Development Committee Minutes
September 15, 2025
5
Suspend the Rules
Resolution # PD-077-25
Moved by Councillor Elhajjeh
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the delegation of Jim
McEwen for an additional 5 minutes.
Carried
Jim McEwen expressed concerns regarding the lack of discussion on pedestrian
movements along both shoulders of Bowmanville Avenue, between Longworth
Avenue and Stevens Road, and noted the absence of a cumulative traffic impact
analysis. Jim suggested that Clarington retain its own traffic consultant to review
all development proposals within the Brookhill area, emphasizing that the Traffic
Impact Analysis conducted for the Brookhill Secondary Plan Update was
completed without knowledge of the total number of new residential units
proposed. J. McEwen also expressed concerns about the Hydrogeological
Report prepared by Palmer, stating it lacked consideration of potential well
interference at the Linden Lane community. Jim noted that three properties on
Linden Lane, including his own, rely on the deep aquifer for potable water, while
one relies on the upper water table, and pointed out that there are no nearby
watermains available should the wells be impacted. J. McEwen stressed the
importance of future well monitoring during construction and recommended that
well monitoring be included as a draft plan condition. Jim further requested that
the municipality require a letter of credit specific to well interference as part of the
draft plan conditions. J. McEwen questioned how the diversion of 0.64 hectares
of drainage area from the Bowmanville Creek watershed to the Brookhill Creek
watershed is possible, given that the land slopes from Bowmanville Avenue
toward Bowmanville Creek and answered questions from Members of
Committee.
Jim Derlatka was present and noted that he had delegated at the Public Meeting
in January. Jim thanked Staff for reducing the number of units within the
proposed development by 50%. J. Derlatka questioned whether the community
efforts, such as door knocking and petitions, had contributed to the reduction,
and if so, whether a similar approach could be used as a formula to reduce
residential unit counts in future developments. Jim answered questions from
Members of Committee.
Thorsten Kosek was present and suggested the use of artificial intelligence tools
to help residents identify elements of development proposals that may not align
with best practices. T. Kosek expressed concern that the traffic study was
conducted during the pandemic, potentially affecting its accuracy, and
emphasized that any safety concerns raised should be reviewed by qualified
experts. Thorsten also noted that wildlife studies may not have included all
relevant species and answered questions from Members of Committee.
Page 41
Planning and Development Committee Minutes
September 15, 2025
6
Mark Jacobs, Associate, The Biglieri Group, was present on behalf of Tribute
Communities. Using an electronic presentation, Mark provided an overview of the
site and surrounding area, planning policy context, and Brookhill Neighbourhood
Secondary Plan. M. Jacobs outlined the revisions in the proposed development
since January 2025, conceptual renderings, medium -density corridor concept
plan, proposed zoning regulations, and answered questions from Members of
Committee.
The Public Meetings concluded at 7:54 p.m.
10.2.1 PDS-043-25 - Applications for an Official Plan Amendment, Zoning By-law
Amendment and Draft Plan of Subdivision to permit 100 residential units at
2547 Bowmanville Avenue in Bowmanville
Resolution # PD-078-25
Moved by Mayor Foster
Seconded by Councillor Woo
That Report PDS-043-25 and any related communication items, be received for
information only;
That Staff receive and consider comments from the public and Council with
respect to the Official Plan Amendment, Zoning By-law Amendment and Draft
Plan of Subdivision applications submitted by Tribute Tercot Brookhill 1 Inc. and
continue processing the applications, including the preparation of a subsequent
recommendation report; and
That all interested parties listed in Report PDS-043-25 and any delegations be
advised of Council’s decision.
Carried
11. Confidential Items
12. Adjournment
Resolution # PD-079-25
Moved by Mayor Foster
Seconded by Councillor Traill
That the meeting adjourn at 7:55 p.m.
Carried
Page 42
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
May 20, 2025
- 1 -
If this information is required in an alternate format, please contact the Accessibility .
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee Meeting was held as a hybrid meeting
in person at 40 Temperance Street, Bowmanville, and via Microsoft Teams on May 20,
2025, at 7:00 PM.
Members Present: Ron Hooper, Peter Vogel, Steve Conway, Laura Thiel-
Convery (Museum), Ron Sproule, Heather Graham,
Councillor Sami Elhajjeh, Jason Moore (ACO), Joseph
Dalrymple, Sitara Welch, Victor Suppan. Olivia Mar
Regrets: Noel Gamble, Brian Jose (NVDHS)
Staff Present: Sarah Allin, Jane Wang, Alicia da Silva - Planning and
Infrastructure Services
Guests: Jake Hone, Wilcox Architects Inc; Tim Welsh, Supervisor,
Community Services; Lashia Jones, Meaghan, Rivard,
Stantec; Sarah & Mitchell Giles
1 Declaration of Interest
None.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington’s Land Acknowledgement Statement.
3 Adoption of Agenda
25.29 Moved by R. Hooper, seconded by R. Sproule
That the Agenda be adopted.
“Carried”
4 Adoption of Minutes of Previous Meeting
25.30 Moved by S. Conway, seconded by J. Moore
That the minutes of the April 15, 2025, Clarington Heritage Committee meeting be
adopted.
“Carried”
5 Delegations/Presentations:
5.1 Newcastle Town Hall AC Project:
Page 43
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
May 20, 2025
- 2 -
J. Hone from Wilcox Architects Inc provided the overview of the proposal for the
Newcastle Town Hall AC project, including the size, the appearance, the location,
and installation of the AC unit. The proposed AC project is expected to have
minimal impact on the heritage attributes of the Newcastle Town Hall building. The
Committee member recommended the black iron fencing for the AC outside units
at the parking lot. It would be sympathetic to the aesthetics of the building and the
downtown area of Newcastle. Staff will check with the design guidelines for the
parking lot.
5.2 Camp 30 - Cafeteria Building Draft Heritage Impact Assessment
The Stantec team presented the draft heritage impact assessment for Camp 30
Cafeteria building, undertaken in accordance with Council’s October 28, 2024,
resolution to consider alternative options to full restoration. Five conservation
alternatives were identified. Impacts and mitigation measures were listed. The Jury
Land Foundation will be presented with the HIA on May 28. Council will be
presented on June 16. The Committee member raised concern about a short
period for reviewing the report. Staff updated the status of the previous heritage
permit for the Cafeteria Building (to remove the chimney for storage). The previous
restoration plan was no longer pursued. Committee members asked questions
about tree preservation and the associated costs of the options.
6 Business Arising
6.1 Heritage evaluation report
192 Liberty Street North, Bowmanville
The revised evaluation report for the property at 192 Liberty North, Bowmanville,
had been shared with the Committee for review. The conclusion remained that the
property at 192 Liberty North, Bowmanville, meets the criteria to be designated
under the Ontario Heritage Act. The Committee requested the property owner’s
feedback. Staff was contacted by the property owner. The Property Owner did not
express opposition to the Designation.
25.31 Moved by R. Hooper, seconded by S. Conway
That the Clarington Heritage Committee recommends to Council the designation of
192 Liberty North, Bowmanville, under Part IV of the Ontario Heritage Act.
“Carried”
Staff will verify if the property was relocated.
1598 Baseline Road, Courtice
The revised evaluation report for the property at 1598 Baseline Road, Courtice,
had been shared with the Committee. Comments and additional information
Page 44
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
May 20, 2025
- 3 -
provided by the Committee informed the report revision . The conclusion remained
that the property at 1598 Baseline Road, Courtice, meets the criteria to be
designated under the Ontario Heritage Act.
25.32 Moved by V. Suppan, seconded by S. Conway
That the Clarington Heritage Committee recommends to Council the designation of
1598 Baseline Road, Courtice, under Part IV of the Ontario Heritage Act.
“Carried”
Additional information related to the property's heritage significance will be
provided later.
7 Project Reports: No updates
7.1 Subcommittee reports
- Municipal Inventory/Register: No updates
7.2 Public Outreach/Education –No updates
o Cultural Heritage Information Station Initiative
o Heritage Barn Project
8 Correspondence and Council Referrals: No updates
9 New Business:
9.1 Camp 30 - Cafeteria Building Draft Heritage Impact Assessment
The Committee discussed the presented HIA and options for restoring and reusing
the Camp 30 Cafeteria building. A few concerns were raised, including what the
next steps are, whether the Committee could provide formal comments for the
Council’s consideration on short notice and what the timeline would be for the
information to be available. The Committee considered the proposed alternatives.
25.33 Moved V. Suppan, seconded by S. Conway
That the Heritage Impact Assessment – 2020 Lambs Road, dated May 2025,
prepared by Stantec Consultant Ltd, be received.
“Carried”
The motion was not passed unanimously.
25.34 Moved by V. Suppan, seconded by R. Sproule
Page 45
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
May 20, 2025
- 4 -
That the Committee does not support two of the options presented, being Option 3
(Footprint Delineation) and Option 4 (Complete Demolition), and recommends to
Council that those options not be considered.
“Carried”
The motion was not passed unanimously. The Committee member suggested that
no recommendation be made due to the untimely delivery of the report for review.
25.35 Moved by V. Suppan, seconded by S. Conway
That the Committee recommends that the Council continues to consider the full
restoration of the Cafeteria Building.
“Carried”
The motion was not passed unanimously.
25.36 Moved by R. Hooper, seconded by R. Sproule
That the remaining items on the meeting agenda are deferred to the next meeting.
“Carried”
10 Other Committee Updates:
10.1 ACO:
10.2 NVDHS:
10.3 Museum:
10.4 Heritage Conservation District
10.5 Wilmot Creek Heritage Park
10.6 Jury Lands Foundation
11 Standing items:
11.1 81 Scugog Street: No updates
11.2 Fletcher Tree: No updates
11.3 Parkland around Belmont House: The path is being utilized.
11.4 71,73,75 King Street West: No updates
Adjournment: 9:20 pm
Next Meeting: June 17, 7:00 PM
Page 46
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 17, 2025
- 1 -
If this information is required in an alternate format, please contact the Accessibility .
Co-ordinator at 905-623-3379 ext. 2131
Minutes of the Clarington Heritage Committee Meeting was held as a hybrid meeting
in person at 40 Temperance Street, Bowmanville, and via Microsoft Teams on June 17,
2025, at 7:00 PM.
Members Present: Ron Hooper, Peter Vogel, Brian Jose (NVDHS), Laura Thiel-
Convery (Museum), Ron Sproule, Heather Graham,
Councillor Sami Elhajjeh, Joseph Dalrymple, Sitara Welch,
Victor Suppan. Olivia Mar, Noel Gamble.
Regrets: Steve Conway, Jason Moore (ACO)
Staff Present: Sarah Allin, Jane Wang - Planning and Infrastructure
Services
Guests: Vincent J. Santamaura Vincent J. Santamaura, Architect Inc;
Carrie Ann Szorady, Marina Moukhortova, Maureen Wong,
Lakeridge Health. Brad Beckstead, Orono DBIA Co-Chair.
Stephen Found, 2774 Concession Road 6.
1 Declaration of Interest
None.
2 Land Acknowledgement Statement
P. Vogel read aloud Clarington’s Land Acknowledgement Statement.
3 Adoption of Agenda
25.37 Moved by J. Dalrymple, seconded by N. Gamble
That the Agenda be adopted.
“Carried”
4 Adoption of Minutes of Previous Meeting
25.38 Moved by R. Hooper, seconded by R. Sproule
That the minutes of the May 20, 2025, Clarington Heritage Committee meeting be
adopted, with revisions on motion voting records.
“Carried”
5 Delegations/Presentations:
5.1 Lambert House Relocation Revision:
Page 47
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 17, 2025
- 2 -
V. Santamaura provided an update on the Conservation Management Plan status
for the Lambert house relocation. Due to site conditions and other considerations,
it is proposed to relocate the Lambert house to a southeast location on the hospital
property, facing Prince Street, which differs from the original proposed location
approved by the Council. Heritage and building permits have been applied for; all
architectural, structural and construction drawings have been prepared . Once this
amendment is dealt with, the project will proceed.
The Presentation outlined the challenges of the original proposal and the benefits
of the changing location for the Lambert House relocation. This location is a better
location than the originally proposed Liberty Street location in terms of transition,
access, and gatehouse to the hospital. It simplifies the logistics of the move
(remains within the hospital property). Lakeridge Health is seeking CHC's support
of the revised concept plan and the Conservation Management Plan.
The Committee thanked the presenter and asked a few questions regarding the
potential use of the Lambert House and the building foundation for the structure.
5.2 Donating Community Orono Sign
B. Beckstead, Orono DBIA Co-Chair, provided an overview of the proposal, which
proposes to donate an ‘Orono’ sign purchased by the Orono DBIA to CLMA to be
located on the Orono Library property.
Orono BIA purchased a sign to celebrate the Orono community, and believes
The Orono Library branch location is the perfect site for it. No pictures of the sign
are available at the moment. Proposed to install the signage at the Church Street
frontage in the front yard of the Library. The proposed location was indicated
through an aerial image. The sign looks like the 'Toronto' City Hall sign, and the
idea is to encourage photos and postings on social media. It would need to be
mounted onto a cement pad, with electricity running to the sign for illumination.
The Committee thanked the delegation and asked a few questions regarding the
style, the size, compatibility with the heritage building, public consultation and
other potential locations.
5.3 2774 Concession Road 6 Alteration
Designation of the property was approved by Council in April 2025. The
Designation Bylaw is due to come into effect around July 23, 2025. The proposed
alteration includes removing the existing (converted) 2-car garage and the
attached single-car garage, and adding a mudroom and a two-car garage with a
second-storey living space. This will involve relocation of a portion of the stone
west-facing façade of the existing addition to the base of the new addition. The
stone wall likely came from the original north wall. The proposal also includes
changing the main floor windows with energy-efficient and functional windows that
Page 48
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 17, 2025
- 3 -
are similar in pattern to the existing. The Committee thanked the presenter and
asked a few questions
6 Business Arising
6.1 Lambert House Relocation Revision
The Committee discussed the proposal. The relocation of the Lambert House
within the hospital property was approved by Council in October 2024. This is an
amendment to move the Lambert House to a location facing Prince Street, rather
than Liberty Street, but does not change the nature of the relocation proposal. The
changes to the Conservation Management Plan are minor. The Committee
discussion supported the revised relocation of the Lambert house.
25.39 Moved by J. Dalrymple, seconded by R. Sproule
That the Clarington Heritage Committee supports the proposed amendment to
relocate the Lambert House to the new location on the property facing Prince
Street, as demonstrated in the presentation, revised concept plan, and revised
Conservation Management Plan, and considers it a minor alteration to the original
relocation proposal.
“Carried”
7 Project Reports: No updates
7.1 Subcommittee reports
- Municipal Inventory/Register: No updates
7.2 Public Outreach/Education –No updates
o Cultural Heritage Information Station Initiative
o Heritage Barn Project
8 Correspondence and Council Referrals:
The Invitation to a garden party for the Belmont House was received and circulated
to the Committee members. The event will be held from 4 pm to 7 pm on June 26 th
at the Belmont House.
9 New Business:
9.1 Donating Community Orono Sign: Orono DBIA
The Committee discussed the proposal. The Committee raised concerns regarding
the size of the sign and its compatibility with the historical building. Other locations
were explored. The Committee requested additional information, such as pictures
Page 49
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 17, 2025
- 4 -
of the sign, and would like to know the opinion of the CLMA. Appropriate
consultation is recommended.
9.2 Heritage permit
4525 Concession Road 5, Clark (HPA 2025-002)
The proposal is to replace the water-damaged and wood-rotted posts (5) and
remove and rebuild the wood panels of the street-facing porch, replicating the
existing design while retaining the original scrollwork and brackets and painting
them in a lighter colour similar to the original.
25.40 Moved N. Gamble, seconded by R. Sproule
That the Committee recommends support for the proposed alteration for 4525
Concession Road 5, Clark, as a minor application, including replacing water-
damaged and wood-rotted posts (5) and removing and rebuilding wood panels of
the street-facing porch and painting in a lighter colour similar to the original, as
presented.
“Carried”
5565 Old Scugog Road, Hampton (HPA 2025-003)
The property owner proposes to cover the cracked foundation with appropriate -
looking deck boards and safer stairs, and fix the eaves to reroute the Drain
25.41 Moved by R. Hooper, seconded by J. Dalrymple
That the Committee recommends support for the proposed alteration for 5565 Old
Scugog Road, Hampton, as a minor application, including covering the cracked
foundation with appropriate-looking deck boards and safer stairs, and fixing the
eaves to reroute the Drain, as presented.
“Carried”
25.42 Moved by V. Suppan, seconded by R. Sproule
That Staff provide updates and bring back available information to the Committee
when heritage permit application projects are complete .
“Carried”
166 Simpson Avenue (HPA 2025-004)
Page 50
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 17, 2025
- 5 -
The property owner proposes to restore the entire exterior façade, including fixing
mortar, repairing and replacing missing stones on the façade and foundation .
25.43 Moved by N. Gamble, seconded by R. Sproule
That the Committee recommends support for the proposed alteration for 166
Simpson Avenue, as a minor application, including fixing mortar (using mortar with
technical properties that are consistent with the original materials e.g. lime -based),
repairing and replacing missing stones on the façade and foundation .
“Carried”
5028 Main Street Orono (HPA 2025-005)
The proposal is to repair cracks on baseboards and the original front door with
fillers and interior paint in the main hall.
25.44 Moved by R. Sproule, seconded by B. Jose
That the Committee recommends support for the proposed alteration for 5028
Main Street, Orono, as a minor application, including to repair cracks on
baseboards and the original front door with fillers and interior paint in the main hall.
“Carried”
2662 Concession Rd 8, Bowmanville (HPA 2025 -006)
The proposal is to replace half the old metal roof on the water-powered sawmill to
prevent leaking.
25.45 Moved by R. Hooper, seconded by J. Dalrymple
That the Committee recommends support for the proposed alteration for 2662
Concession Rd 8, Bowmanville, as a minor application, including replacing half the
old metal roof on the water-powered sawmill.
“Carried”
20 Horsey Street, Bowmanville (HPA 2025-007)
The proposal is to replace Shingles
25.46 Moved by N. Gamble, seconded by R. Sproule
The Committee recommends support for the proposed alteration to 20 Horsey
Street, Bowmanville, as a minor application, including the replacement of shingles
and painting in the original colour that is compatible with the house.
“Carried”
Page 51
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 17, 2025
- 6 -
2774 Concession Road 6 (HPA 2025-009)
The proposal is to alter the side and rear walls to facilitate additional dwelling units
and replace the main floor windows.
25.47 Moved by R. Hooper, seconded by R. Sproule
The Committee recommends support for the proposed alteration to 2774
Concession Road 6, Darlington, as a minor application, including altering the side
and rear walls to facilitate additional dwelling units and replacing the main floor
windows, as presented.
“Carried”
The Committee would like to discuss the barns on the property for the next
meeting.
2656 Concession Road 4 (HPA 2025-008)
The proposal is to remove the “lean-to” on the East side of the house, as it is
currently in a state of disrepair, and members of the public are attempting to enter
this space, raising concerns from a health and safety perspective.
The property is owned by the Municipality for future use.
The Committee requested further information regarding the age of the structure,
photos of the interior/exterior, and the heritage value it may have.
Staff will follow up with the alteration with a permit issue and will provide updates
when it is available.
10 Other Committee Updates:
10.1 ACO:
10.2 NVDHS:
The digitization project is ongoing. The Belmont House Exhibit will be held in the
fall.
10.3 Museum:
• On July 12th (2pm-3:30pm) on the veranda of historic Waverley Place for a
series of heritage talks centered on the Veterans of Clarington. For the first
talk, Sher Leetooze presents on Nursing Sisters from Clarington who
contributed to the wartime efforts. Free, registered.
Page 52
**Subject to Advisory Committee Approval**
Clarington Heritage Committee Meeting Minutes
June 17, 2025
- 7 -
• Enjoy tea on the veranda of Waverley Place, with guided house tour, and
catering provided by Pound & Pestle Culinary Co. July 9th and 19th, August 6
and 13th, from 2:30-3:30pm, ticketed
10.4 Heritage Conservation District
P. Vogel, on behalf of the Committee, presented to Council at the PDC meeting on
June 16. Mayor Foster thanked the Committee for all the work they do as a
committee, and P. Vogel passed that along to the Committee. During PV's
presentation to PDC last night, Councillor Rang asked about designating
downtown Bowmanville. R. Hooper indicated that Councillor Rang has brought it
to the attention of the Bowmanville BIA. There is a policy in the Bowmanville East
Secondary Plan regarding the potential establishment of the Bowmanville
Downtown Heritage District.
Adding the Bowmanville Downtown Heritage District as a standing item to future
agendas.
10.5 Wilmot Creek Heritage Park
10.6 Jury Lands Foundation
Stantec was retained by MOC to prepare a report to look at alternatives to the full
restoration of the cafeteria building, Camp 30. Stantec made a presentation to
PDC/Council at the June 16 PDC meeting. Questions of the consultant included
whether there was meaningful consultation with JLF and CHC. Council directed
the deferral of the report and recommendations until October 20, PDC, to allow
CHC and JLF more time to consider the documents. JLF meets tomorrow night,
June 18.
11 Standing items:
11.1 81 Scugog Street: No updates
11.2 Fletcher Tree: No updates
11.3 Parkland around Belmont House: The path is being utilized.
11.4 71,73,75 King Street West: No updates
R. Hooper provided an update on the adjacent building. A new roof was installed
on the adjacent building, also damaged by the fire.
Adjournment: 9:10 pm
Next Meeting: September 16, 7:00 PM
Page 53
Newcastle Memorial Arena Management Board
Minutes – June 10, 2025 - 7:00 p.m.
Newcastle Memorial Arena
Present: Todd Taylor - Chair /Treasurer Jim Vinson - Vice Chair
Shea-Lea Latchford - Secretary Josh Turner - Manager
Sue White Luc Chiasson
Joshua Macdonald Mark Stahler
Councilor Margaret Zwart
1. Declarations of Pecuniary Interest – There were no declarations of pecuniary interest.
2. Land Acknowledgment Statement
3. New Board Members – The Chair warmly welcomed our three new board members: Luc
Chiasson, Joshua Macdonald and Mark Stahler. The Board members introduced themselves to
the new members.
4. Adoption of Agenda - Motion #25-021 Moved by Sue White, seconded by Jim Vinson
THAT: The agenda be accepted as presented.
CARRIED
5. Adoption of Minutes – Motion #25-022– Moved by Todd Taylor, seconded by Jim Vinson
THAT: The minutes of April 8, 2025, be accepted as presented.
CARRIED
6. Manager’s Report (copy attached) Josh drew our attention to the following modifications:
Training: Josh has completed Legal Awareness #2. Cole, Deven, Johathan and Brock will
have Supervisor H&S before the start of the new season. Rentals: Josh is exploring new
rental opportunities as the Summer Camp is at risk of not taking place due to lack of
registrations. A new summer rental opportunity was presented for Saturday Boxing classes.
7. Financial Report – Todd provided an update for the month of May. The 2024 Municipal
Financial Audit Adjustments have not yet been provided by the Municipality and will alter the
2025 financials. CIBC Smart Banking is working well and now includes direct deposit for
payroll. Motion #25-023 - Moved by Jim Vinson, seconded by Sue White THAT: The
maturing GIC’s in June be renewed for additional six (6) months.
CARRIED
8. Risk Management – Jim Vinson and Josh Turner are working on a new form to cover more
operational reviews after their June walk through of the arena.
Page 54
2.
9. Business arising from previous minutes: a) Arena History Proposal – Sue White provided
the Board with the latest update. b) External Signage – Deferred until the August Board
meeting c) Ice Resurfacer Replacement – Existing unit will undergo a condition report to be
completed by the Municipality, which will give the Board a clearer picture of the status of
the machine and summer maintenance costs for the Fall season. Ongoing discussions will
take place on the replacement plans at the next meeting.
10. New Business
a) 75th Anniversary of the Newcastle Memorial Arena in 2026 – The Board had a brief
discussion of ideas for celebrations in 2026. Sue White agreed to follow-up on lessons
learned from the 100 YR Newcastle Town Hall celebrations. Jim Vinson agreed to
contact the Clarington Board of Trade about the milestone and give feedback on any
opportunities.
b) July Board Meeting - Motion #25-024 - Moved by Jim Vinson, seconded by Todd Taylor
THAT: The Board will not have a Board Meeting on July 8, 2025, but will reconvene on
the regular schedule August 12, 2025, in preparation for the Fall Ice Season.
CARRIED
The Chair adjourned the meeting at 8:37 p.m.
Next Board Meeting, Tuesday, August 12, 2025
7:00 pm – Newcastle Arena
Page 55
Newcastle Memorial Arena Managers Report
Date: June 10th, 2025
Safety / Training
On ice incidents
Off ice incidents
Employee Safety/Concerns
Safety Training
Emergency Preparedness
- no on pad or off pad incidents
Safety Training:
- Cole, Deven, Jonathan, Brock to have supervisor H&S
before the start of the winter season
- legal awareness 2 - Finished
- Supervisor Health and Safety added to the Safety Training
Requirements Sheet
Risk Management
Concerns
Items Completed
- Risk assessment walk around with Jim on May 27 -
ITEMS COMPLETED:
- Completed the May Fire equipment monthly - reported in
red book
- AED weekly and monthly reports completed
- monthly walk around checklist completed
- Follow up with George - I am working with George as he is
continuing his assessment of our processes and procedures
ITEMS TO BE COMPLETED/CONCERNS:
- new upstairs ceiling tile
- New ceiling tile in hallway
- clean/gut upstairs canteen
- womens toilet not working
- olympia room light out - might be ballast
- compressor room lights out - might be dead bulbs or ballast
- light in dance office - flickers
- work orders have been submitted to the MoC for the lights
and the toilet
Rentals/Revenue
New Rentals
Loss of Rentals
Later Payments
Signs/Advertising
Vending
- exploring new rental opportunities
- still hunting down people for late/winter payments
- dance is now over for the summer
- Elexicon - completed
- Catchcorner - can go over more details at the meeting!
- All May invoices were sent out for ice/pad activities
- will send email to all winter groups about 3.5% rate increase
- Janice Parish contacted about continuing advertising with
us - haven’t heard back from her
- email sent out to Rob Groen, Gerr, and Jen about getting
the new manuals/procedures from the new equipment/renos
- logo sent off to James - their graphic designer is working on
the projects we talked about
- Snakx vending sent cheque for Jan - March
Page 56
Repairs
Maintenance
Renovations
What has to be repaired
What needs to be repaired
Snow/Ice Maintenance
Preventive Maintenance
Efforts to Maintain
Appearance
Renovations
Improvements
What got fixed:
- Tarp removed from parking lot
- new alarm rod put in SW rink pull station
What needs to be fixed:
- Garbage fence enclosure - working on this now
- lighting fixture in olympia room - work order to MoC
- lights in compressor room - work order to MoC
- toilet in women's washroom - work order to MoC
- new shower curtains for all dressing room showers
- floor tiles in lobby and dressing rooms to be fixed -
advantage flooring and i will schedule a date for this
Grass/weed maintenance:
- No grass maintenance needed yet
Staff
- 4 of us still on payroll - Me, Cole, Nate, Jonathan
- I would like to purchase new work apparel with our new
logo on it (hoodies, shirts, hats) - i cancelled the apparel
order last year because I knew we were getting a new logo
- all payment for employees is direct deposit now
Inspections
Municipal
Operations
TSSA / other Regulatory
Inspections must be
reviewed with Arena Board
- TSSA/Intact Report - certificates/report put on the portal - I
was told the MoC will take care of this and we will have the
certificates asap. - items completed
Complaints
Neighbours
Customers
- No Neighbour complaints
- No customer complaints
ORFA Updates
New Guidelines etc
appropriate for our facility /
operations
- Legal awareness 2 finished
ORFA GUIDELINES:
- No new ORFA guidelines
OTHER
- CIMCO - top end overhauls to be done sometime soon -
Jeremy no longer our CIMCO technician - we have a new
technician named Cole
- emailed Chris Welsh about Olympia Assessment - we will
clean up our machine and we will set a date to have it moved
over to Courtice where they will assess the machine - putting
a plan in place to have resurfice there as well
- will call superior propane for propane pick up - completed
- May 21st - EPI Annual Fire Inspection
- May 22nd - EPI sprinkler inspection
- May 23rd - Warranty walk through for the peeling paint - a
date and time will be made for the summer
- May 29th - Met with Ryan Speed (Fire Prevention
Inspector) to make sure there are keys outside the front door
that are accessible for the fire department - in a locked box
Page 57
Risk Management
Follow Up
Previous Risk Management
Items
- daily checklists done
- filling out all books for daily jobs being done and anything
that got fixed
Risk Management
Open Items
HELP/FOLLOW UP
Things I need help with or
Looking for answers
+
Follow up
*talk about during meeting*
- Catchcorner - follow up
- Summer sports camp - new details
- new rental for upstairs dance room - boxing classes
- olympia assessment
Page 58
Newcastle Memorial Arena Management Board
Minutes – August 12, 2025 - 7:00 p.m.
Newcastle Memorial Arena
Present: Todd Taylor - Chair /Treasurer Jim Vinson - Vice Chair
Shea-Lea Latchford - Secretary Josh Turner - Manager
Sue White Jennifer Stycuk – A/Facilities Manager - MOC
Mark Stahler Councilor Margaret Zwart
Regrets: Joshua Macdonald Luc Chiasson
1. Declarations of Pecuniary Interest – There were no declarations of pecuniary interest.
2. Land Acknowledgment Statement
3. Adoption of Agenda - Motion #25-025 - Moved by Councillor Zwart, seconded by Shea-Lea
Latchford THAT: The agenda be accepted as presented.
CARRIED
4. Adoption of Minutes – Motion #25-026 - Moved by Jim Vinson, seconded by Councillor
Zwart THAT: The minutes of June 10, 2025, be accepted as presented.
CARRIED
5. Manager’s Report (copy attached) Josh drew our attention to the following: Training: Josh
will complete the Seasonal Ice Sheet Onboarding workshop on September 24th. Ice Marking
and Painting Technologies and Ice Maintenance and Equipment Operations are the next OFRA
courses on the schedule. Rentals: Unfortunately, the sports camp did not take place due to
lack of participation. The deposit will be returned less 20%. If the sports camp takes place next
summer the 20% deposit will be applied to the customer fee. Other: Upstairs kitchen clean-
up discussion was left to junk removal; nothing is to be removed from the walls. Also,
shredding of financial documents greater than 7 years will be confirmed with MOC prior to
shredding.
6. Financial Report – Todd provided an update for the month of July. The 2024 Municipal
Financial Audit Adjustments are completed and updates made in QuickBooks. CIMCO Top
End Compressor overhauls are complete, and expenditures paid. There is no ice revenue May
to September, but Todd is monitoring and sees no risks. CIBC Smart Banking is working well.
7. Risk Management – Jim Vinson and Josh Turner will complete their walk through and have
a report for the September meeting. Todd mentioned the exposed ammonia line piping at the
back of the building was raised as a risk item for review by the CJRM Group. It was confirmed
by Cimco Toromont that the lines are properly installed, secured, identified, and inspected.
Josh Turner has a copy of the email to confirm the item raised and follow-up action taken.
Page 59
2.
8. Business arising from previous minutes:
a) Ice Resurfacer- Condition Assessment - Jennifer Stycuk gave a detailed assessment of the
Olympia. Jennifer drew our attention to a few areas that will require immediate attention and
should be added to the daily maintenance and operation of the machine. She also presented a
list of possible vendors for oil changes and maintenances. The unit is currently with
Resurfice to complete the pre-season maintenance and return it to the arena.
b) 75th Anniversary of the Newcastle Memorial Arena in 2026 – The Board decided to bring
the request to have a volunteer Team Lead for this initiative brought back to the next meeting
since no one volunteered at the August meeting. Motion #25-027- Moved by Todd Taylor,
seconded by Sue White THAT: The history panel budget be set at 5K to get them to
completion.
CARRIED
c) External Signage Update – Referred to September Meeting. No details from the service
provider were available at the August meeting. Will focus on inside signage at this time.
d) Clarington – NMA Terms of Reference Update – Jennifer Stycuk brought copies and
updated the Board on the latest revisions and updates to the Terms of Reference. She advised
of clarified items and those still outstanding. She asked that the Board review the document
and the feedback be collated by the Chair for update to Jennifer.
9. New Business
a) Mark Stahler raised an item regarding Wi-Fi in the seating areas of the arenas. The board
recommended a proposal on Mark’s ideas including costs for review.
b) Sue White requested an update be provided by the CJRM group on the “Working Alone”
procedure.
10. “In Camera” Session
11. Todd Taylor (Chair) adjourned the meeting at 9:15 p.m.
Next Board Meeting, Tuesday, September 9, 2025
7:00 p.m. Newcastle Arena
Page 60
Newcastle Memorial Arena Managers Report
Date: Augusl121h,2025
Safety / Training On ice incidents
Off ice incidents
Employee SafetylConcerns
Safety Training
Emergency Preparedness
- no on pad or of pad incidents
Safetu Training:
- Sept 24th . Seasonal ice sheet onboarding workshop
(virtual course)
- lce Making and Painting Technologies and lce Maintenance
and Equipment Operations to be next ORFA courses
- labels for outside key box made - will contact ryan speed to
put new labels in box
- keys labeled and stored in fire safety plan box
Risk Management
Concerns
Items Completed
- no risk assessment walk around was held - very busy when
I returned from my trip - lwill have 1 big walkaround with Jim
in August and go over everything before start up
- will also reach out to all new board members asap for a
walk through of the building - also before start up
ITEMS COMPLETED:
- Completed the June and July Fire equipment monthly -
reported in red book
- AED weekly and monthly reports completed
- monthly walk around checklist completed
'new ceiling tile upstairs
- womens toilets working again
- olympia room lights all replaced with LEDs
- compressor room lights all replaced with LEDs
ITEMS TO BE GOMPLETED/CONGERNS:
- New ceiling tile in hallway
- clean/gut upstairs canteen
- maybe get all upstairs replaced with LEDs - lighting is very
poor upstairs and in both stairwells
Rentals/Revenue
New Rentals
Loss of Rentals
Later Payments
Signs/Advertising
Vending
- | am in the process of reaching out to all winter groups from
last season to see if they would like their ice times back -
75% done
- all money moved over from square machlne to our bank
account
- Old stars - Paying this week
- Dance - PAID
- sports camp - cancelled
- Beacon Heights 10 year parking lot celebration - Aug 8th
- Catchcorner - hopefully I have a zoom meeting with them
before the Board Meeting
- All June/July invoices were sent out for pad activities
- will send email to all winter groups about 3.5% rate
increase- 30% complete
- Janice Parish would like her time clock ad back - we need
to figure out pricing for this?
- I am in the process of reaching out to all rink board
advertisers - also contacting people for new advertisers for
boards
- I have yet to hearfrom James printing regarding the history
mural and outside signage - will email or phone asap
- Snakx vending sold the rights of the company - it is now
called Canteen - I will get all information from this new
business
Page 61
Repairs
Maintenance
Renovations
What has to be repaired
1/Vhat needs to be repaired
Snowilce Maintenance
Preventive Maintenance
Efforts to Maintain
Appearance
Renovations
lmprovements
What oot fixed:
- all lights in olympia room swapped to LEDs
- all lights in compressor rgom swapped to LEDs
- both stairwells painted r walls and floors
- peeling paint on the rink beams completed - warranty item
- toilet in womens washroom fixed
- top-end overhauls compteted
What needs to be tixed:
- Garbage fence enclosure - working on this now
- new shower curtains for all dressing room showers
- floor tiles in lobby and dressing rooms to be fixed - after
August 1oth - no speciflc date/time yet
- showers rn dressing rooms - i've been told they can get
scolding hot - will assess all showers in dressing rooms
Grass/weed maintenance:
- maintained when needed
- [s the garden along the east fence our responsibility or
MOC? - will contact Jen about this
Staff
- When can I bring the staff back? - I would like most staff
back asap so I can get everything ready before the winter
season
- compressor start-up is Sept 2nd or 3rd
lnspections
Municipal
Operations
TSSA / other Regulatory
lnspections must be
reviewed with Arena Board
- No inspections
Complaints
Neighbours
Customers
- No Neighbour complaints
- No customer complaints
ORFA Updates
New Guidelines etc
appropriate for our facility /
operations
- lce Making and Painting Technologies and lce Maintenance
and Equipment Operations to be next ORFA courses
ORFA GUIDELINES:
. July 2025 - Risks, Hazards and the Science of lce
Resurfacer Floodwater - will print out and get all staff to read
over it
- Technical Corner - July 2025 - Understanding the Limits of
Chemical Exposure - will print out and get all staff to read
over it
OTHER
- top-end overhauls completed
- our olympia was sent over to courtice for assessment - will
follow-up with Chris about the report and confirm the summer
rnaintenance on our olympia from resurfice.
- Manuals/procedures from renos sent over in large
document via Rob Groen
- sports camp was cancelled - a follow up will happen
tomonow with Allison about the deposit reimbursement
- Sept 30th - are we closed?
- I will be emailing or calting Chris to see if we can borrow ice
making equipment for the upcoming season - they usually
offer all resources to us
Page 62
Risk Management
Follow Up
Previous RIsk Managemenl
Items
- daily checklists done
- filling out all books fot daity jobs being done and anything
ftat got fixed
Risk Managemerit
Open ltems
HELP/FOLLOW UP
Things I need help wiih or
Looking for answers
+
Follow up
*talk about during meeting*
- have any Board Members reached out to anyone for rink
board advertising?
- Sue - have you heard anything from rickjame$ orjarfles
printing?
Page 63
If this information is required in an alternate format, please contact
the Accessibility Coordinator at 905-623-3379 ext. 2131
Clarington Diversity Advisory Committee Meeting Minutes
June 26th, 2025, 7:30pm
Hybrid Meeting Online via MS Teams
CDAC Members:
Tenzin Shomar (Chair)
Bev Neblett (Vice Chair)
Bethesda House
Koren Kassirer
Vincent Wong
Absent:
Belinda Gruber
Councillor Anderson
Lauren Reyes-Grange
Pranay Gunti
Ron Hooper
Shanelle Paguirian
Starlee DeGrace
Also Present:
Mayor Foster
Melissa Westover- Manager, Communications
Due to a lack of quorum, no meeting took place.
Next Meeting: Thursday September 11, 2025 7:00pm virtual via Teams.
Page 64
If this information is required in an alternate format, please contact
the Accessibility Coordinator at 905-623-3379 ext. 2131
Clarington Diversity Advisory Committee
Meeting Minutes
September 11th, 2025, 7:00pm
Online via MS Teams
CDAC Members:
Tenzin Shomar (Chair)
Bev Neblett (Vice Chair)
Danae Watt - Bethesda House
Shanelle Paguirigan
Belinda Gruber – Lakeridge Health
Lauren Reyes-Grange (7:02-7:09pm)
Pranay Gunti
Ron Hooper
Councillor Anderson (from 7:52pm)
Regrets:
Starlee DeGrace
Vincent Wong
Koren Kassirer
Also Present:
Jeannette Whynot – Staff Laision
Nirosha Balakumar – Supervisor, Diversity, Equity and Inclusion
Melissa Westover – Manager, Communications
Donnalee Smith - CMLA
The Meeting was called to order at 7:03pm
1. Land Acknowledgement:
T. Shomar shared a land acknowledgment statement.
2. Declaration of interest
No declaration of interest by members.
3. Review and Approval of agenda
Moved by R. Hooper; seconded by B. Neblett,
That the agenda be approved as presented.
Page 65
Carried
4. Review and approval of June 12, 2025 and June 28, 2025, meeting minutes
Moved by R. Hooper; seconded by P. Gunti,
That the minutes from June 12 and June 28, 2025, for the CDAC meeting, be approved
as presented.
Carried
5. New Member Introductions
T. Shomar welcomed new members to the committee and invited N. Balakumar, S.
Paguirigan and D. Watts to introduce themselves to the committee. Existing members
and staff also introduced themselves.
6. Committee Priorities for Remainder of Term
T. Shomar led the committee through a discussion to review their strategic priorities to
ensure the remainder of their term is impactful.
Past initiatives include:
1. Advocating and implementing the Diversity Leadership Bursary to support
Clarington students who show leadership and commitment to diversity, equity,
inclusion and accessibility. Discussion about adding a mentorship has occurred
but requires additional work to launch and be successful.
2. Responding to incidents of hate by forming a working group to research
municipal responses and actions. The working groups presented
recommendations to the committee, which were then submitted to Council as a
committee motion.
3. Youth civic engagement has been discussed; however momentum has slowed on
creating a Model City Hall program.
New Suggestions:
1. S. Paguirigan strongly supported adding a mentorship component to the bursary.
She emphasized a lack of awareness among students and recommended in-
person school visits to promote it and a more active social-media campaign to
improve outreach. It was noted that relying on Guidance Councillors isn’t ideal
because they often do minimal promotion.
2. R. Hooper recommended for stronger collaboration with Durham Region and
other lower-tier municipalities. Concern for losing alignment with Regional DEI
activities was expressed.
Page 66
3. B. Gruber proposed exploring accommodations for public delegations to Council,
emphasizing how this would increase civic engagement for newcomers and
neurodivergent individuals.
Next Steps:
T. Shomar will send a follow-up email to gather interest in working groups for these
different initiatives and to collect additional ideas and priorities from members. T.
Shomar advised that working groups are a great way to streamline efforts and allow for
focused progress on key initiatives.
7. Elect Respect Pledge
T. Shomar introduced the Elect Respect Pledge, which was recently passed at
Clarington’s General Government Committee (GGC) meeting on September 8th, 2025.
The pledge addresses the growing harassment and intimidation faced by elected
officials, particularly women and racialized individuals.
The pledge condemns harassment and abuse directed at elected officials, promotes
respectful discourse in municipal politics, encourages diverse participation in elections
by ensuring a safe and inclusive environment for candidates and to raise awareness
about the impact of toxic behaviour on democratic engagement.
T. Shomar emphasized the relevance of the pledge to the committee ’s mandate and
recommended the committee consider a motion to indicate support for the pledge and
Council’s support of the pledge.
Moved by R. Hooper, seconded by S. Paguirigan,
That the Diversity Advisory Committee endorse the Municipality of Clarington’s motion
to endorse the Elect Respect Pledge.
Carried.
8. Council Updates
Councillor Anderson invited members to attend Garba Fest on September 19th. Tickets
are available online and all are welcome to enjoy this festival which will be outdoors at
Garnet B. Rickard Arena in Bowmanville.
Councillor Anderson raised concerns about the rise in hate speech and harassment. He
noted that Durham Regional Police Service (DRPS) has a dedicated anti-racism unit
with three officers, however it’s already insufficient for the volume of hate. Community
members are encouraged to report incidents of hate because even if charges cannot be
laid, police can intervene, monitor and track. Councillor Anderson also emphasized the
need for residents to speak out against hate and not remain passive.
Page 67
Councillor Anderson briefly spoke about the 2024-2027 multi-year budget. Since it is an
approved multi-year budget, there will be no public budget open houses however
residents and committee members are encouraged to submit suggestions or concerns
via email to Council or the Communications team.
9. Staff Updates
N. Balakumar provided an overview on this years National Day for Truth and
Reconciliation initiatives in Clarington and across Durham. Additional information will be
shared with members over email.
N. Balakumar advised that staff have been reviewing Council’s request that staff
determine a location for a second rainbow crosswalk. N. Balakumar explained that
given the high costs of installation and maintenance, staff plan to propose an
alternative: rainbow pole wraps. Pole wraps are a fraction of the cost of a painted
crosswalk and will allow staff to install them at multiple locations across the municipality.
Moved by B. Beblett, seconded by D. Watt,
That the Diversity Advisory Committee endorses the staff recommendation to replace a
second rainbow crosswalk with rainbow wrapped poles at multiple municipal facilities.
Carried.
N. Balakumar advised that on November 1st there will be a Walk to End Intimate Partner
Violence at Durham Region HQ in Whitby. Additional details will be provided via email.
N. Balakumar shared that Council approved the committee’s motion on banning
symbols of hate. Staff are working through the approved Council motions and will
provide the committee updates as progress is made.
10. Other Business
B. Neblett shared an update on the Region’s Together Against Hate campaign. This
campaign is funded by the Canadian Race Relation’s National Anti-Racism Fund. It is
led by the Region and aims to mobilize communities so they can stand against hate.
There is a steering committee and three core pillars: coalition building, public
awareness campaign and an anti-hate conference on November 7th, 2025. Sub-group
activities are well underway and involve resource development and community
outreach. There is also an advisory subgroup that reviews materials created by other
subgroups, explores policy implications and supports the conference agenda.
B. Neblett emphasized the importance of regional consistency in messaging and
responding to hate. The campaign is designed to be inclusive, proactive and community
driven. Updates will continue and conference information will be shared once more
information is available.
Page 68
11. Adjournment
Moved by B. Gruber, seconded by R. Hooper
That the meeting be adjourned.
Carried.
Next Meeting: Thursday October 9, 2025 7:00pm, via Teams.
Page 69
* Subject to Advisory Committee approval *
Agricultural Advisory Committee of Clarington June 12, 2025
Agricultural Advisory Committee of Clarington
Meeting Minutes
Date: Thursday, June 12, 2025
Time: 7:30 p.m.
Location: Microsoft Teams
or Meeting Room 1C, Municipal Administrative Centre
40 Temperance St., Bowmanville, Ontario
Members Present: Henry Zekveld (Chair), John Cartwright, Mitch Morawetz (DRFA),
Councillor Zwart, Eric Bowman, Lloyd Vandergaast, Brad Found,
Craig Rickard, Tom Barrie, Jennifer Knox, John Cartwright, Craig
Rickard
Regrets: Richard Rekker, Chris Ennis
Staff Present: Sylvia Jennings, Alicia da Silva – Planning and Infrastructure
Services
Guests: Tina Schankula, Ontario Federation of Agriculture
1. Welcome and Introductions
H. Zekveld welcomed everyone to the meeting.
2. Land Acknowledgement Statement
H. Zekveld recited the Land Acknowledgement Statement.
3. Declarations of Interest
None.
4. Approval of Minutes of May 8, 2025
025-013 Moved by E. Bowman, Seconded by B. Found.
That the Minutes of the May 8, 2025 meeting be approved.
Carried
5. Presentations / Delegations
5a. Stormwater Management Fees – T. Schankula
Tina Schankula, from the Ontario Federation of Agriculture, presented on
Stormwater Management Fees in Ontario. Schankula provided a background of
stormwater management fee policies and the impact on Ontario’s agricultural
industry. Ontario Regulation 588/17 requires municipalities to account for
stormwater management in their asset plan. Municipal response to the regulation
has been varied across the province, with no provincial guidance on how to
calculate these fees. Some municipalities have interpreted that any water, even
Page 70
Agricultural Advisory Committee of Clarington June 12, 2025
agricultural properties, are subject to stormwater fees. Different approaches to
calculating these fees include a flat or tiered fee, impervious area calculations, a
runoff coefficient, or basing on property tax or utility bills. Case studies were
discussed from other Ontario municipalities in which agricultural properties were
required to pay stormwater management fees, which sometimes resulted in
significant costs to farmers.
She noted that agricultural lands assist in stormwater management through
replenishment, slowing peak flow, decreasing stream erosion, filtering of
contaminants, among other benefits.
During the question-and-answer period, the following topics were discussed and
clarified:
- The provincially recognized average amount of water that runs off of an
agricultural property is 15-25%.
- OFA believes that stormwater management fees should not be charged to
agricultural lands because of the benefits agricultural lands provide in
managing stormwater.
- It is the Municipality’s responsibility to ensure water is flowing to stormwater
management ponds properly and not running onto private property.
- Asset management regulations were implemented for Ontario municipalities,
in which they are required to make decisions on investment into local
infrastructure, including planning how they will fund infrastructure and
maintenance.
Committee members expressed interest in reading OFA’s stormwater management
fee policy, with T. Schankula to follow up with a link to the policy and by-law
examples from other Ontario municipalities.
6. Business Arising from the Minutes
6a. Farm Tour Planning Update from B. Found
A farm tour for municipal staff and councillors has been planned for Thursday, July
17th at B. Found’s farm. The agenda topics will provide a high-level overview of
agricultural themes and issues to encourage positive dialogue and interest.
Attendees will be welcomed around 9:15am, with programming beginning at
10:00am. Depending on the number of attendees, group will be broken up to
provide more of an opportunity for more direct dialogue. A Q&A period will provide
attendees an opportunity to ask questions to increase their awareness on
agricultural issues, inspired by speakers and programming during the tour. When
event invites are distributed, invitees will be encouraged to provide questions or
topics they would like addressed, and a list will be provided to tour hosts prior to the
event. Attendees will be provided with follow-up reading materials to read at their
leisure.
Committee members suggested an opportunity for Economic Development to
present Topic 1: Agriculture 411. Committee members discussed that the goal of
the farm tour is for Clarington employees and staff to have a deeper understanding
of what life is like working in the agricultural industry in order to make more informed
decisions.
Page 71
Agricultural Advisory Committee of Clarington June 12, 2025
Staff will follow-up with Committee members who have been involved with farm tour
planning to confirm a final agenda and details.
6b. 2025-2026 AACC Work Plan
Staff presented a final 2025-2026 Work Plan, reflecting suggested additions from
Committee members at the May 8, 2025 meeting.
025-014 Moved by T. Barrie, Seconded by C. Rickard
That the 2025-2026 AACC Work Plan be approved.
Carried
6c. Questions for Mayor Foster
A draft list of potential questions and topics was emailed to Committee members
based on discussions at the May 8, 2025 meeting. Potential additional questions
included the following:
- Discussion on costs associated with new recreation infrastructure,
specifically the Newcastle ice rink currently under construction.
- Update on a potential municipally-owned outdoor event space to benefit
local tourism.
- What is Clarington’s vision for success in Agriculture?
Staff and Committee members discussed focusing on agricultural-related questions
during Mayor Foster’s attendance. Staff will review potential questions and work to
provide answers on more specific, non-agricultural related questions.
7. Communications
7a. Durham Local Food Week
From June 2-8, Durham Region celebrated Local Food Week with a social media
campaign. Communications included encouraging purchasing fresh produce from
local farmers’ markers and farm stands.
7b. Brilliant Catalyst Agri-Tech Challenge at OTU
Brilliant Catalyst, an entrepreneurial hub at Ontario Tech, is hosting an “ideathon”
from August 15-25, 2025, in which students partake in workshops, mentorship, and
networking opportunities with a central theme of agri-tech. Committee members can
volunteer to provide mentorship if they are interested, with brochures with contact
information being provided at the meeting.
8. Liaison Reports
8a. Durham Agricultural Advisory Committee – T. Barrie
Presentations were given on Durham College’s Barrett Centre, the Duffins Rouge
Agricultural Preserve, and the Region’s Roads Capital Program Update.
8b. Durham Region Federation of Agriculture – M. Morawetz
Page 72
Agricultural Advisory Committee of Clarington June 12, 2025
The Duffin’s Rouge project is currently getting underway in partnership with the
Greenbelt Foundation and Farmland Trust.
The Federation plans to attend a “Touch a Truck” event in Oshawa, with more
details to be provided after the event.
Details of a rural housing webinar were provided, which discussed accessory
residential units on farm properties and farm worker housing, highlight research by
Wayne Caldwell from the University of Guelph.
A potential summer social event was discussed, with more details to be provided at
a later date.
9. New Business
None.
10. Date of Next Meeting
Thursday, August 14, 2025
11. Adjournment
025-015 Moved by John Cartwright, Seconded by Craig Rickard
That the meeting adjourn at 9:42pm.
Carried
Page 73
Samuel Wilmot Nature Area Management
Advisory Committee Minutes
JUNE 17, 2025, 7:00 p.m.
Room 1c Municipal Administrative Center or Microsoft Teams
Present:
Y/N Person Y/N Person
Y Brian Reid ( Chair) Y Leanne Fernandes
Y Carmen Aiello Y Lou Itier
R Councillor Margaret Zwart (Council Liaison) R Patrick Bothwell
Y Kate Potter R Tom Hossie (Vice Chair)
Y Ken Mercer (Staff) Y Rod McArthur
Y Leah Bourgeois Y Meg Vandenbrink
R Kayla Stephens
Also Present: n/a
Call to Order
Brian called the meeting to order at 7:00 p.m.
1. Land Acknowledgement Statement
Brian led the meeting with the Land Acknowledgement Statement.
2. Additions to the Agenda/Adoption of the Agenda
Moved by Kate Potter, seconded by Meg Vandenbrink, that the Agenda be
accepted, with the following additions:
Selection of new recording secretary to replace Brian who has resumed the role
of Chair
Carried
3. Declaration of Pecuniary Interest
There were no disclosures of interest stated at this meeting.
Page 74
SWNAMAC - 2 - June 17, 2025
4. Adoption of Minutes
Moved by Leah Bourgeois, seconded by Rod McArthur that the minutes of the
meeting of May 20th, 2025, be approved. (If there is an amendment, put the
following at the end: “with the following amendment:
- Member Leanne Fernandes was not present at the meeting as originally
reported
- P. 3, Q4 Photo Contest - specifications for entries should read 1920 X
1080 pixels NOT 1050
Carried
5. Committee Administration
a. Item 1 - Welcome to New Member - Brian welcomed Lou Itier as the
newest member of our committee. Lou provided a brief overview of her
background and interest in the work of the committee. The remaining
members introduced themselves and welcomed Lou to the group.
6. SWNA Workplan
Q2
a. Planting Project - Brian reported that this was once again a successful
event with approximately 800 wildflowers being planted . Most committee
members had been able to attend in addition to a small group of
volunteers. It was noted that the provision of topsoil and tilling of the area
by the municipality, and the pre digging of holes by committee members,
made the task much easier. We also received good coverage of the event
through the Oronot times . A blog article was also prepared and published.
Subsequent to the main planting event, the plant supplier donated an
additional 75 plants which we placed in the wildflower garden adjacent to
the Memorial Forest on the Cobbledick side to supplement the planting
done there two years ago. It was noted that the original plantings are
doing very well. Special thanks to Carmen for pre digging the holes for
that planting session
b. Tree Identification Walk June 21st - Leah and Brian advised that posters
had been placed on various social media, in our new notice box at the
Toronto St lot and at both kiosks. Lou has dropped posters off at other
locations. At the time of the meeting 11 persons had pre registered for the
event. After some discussion, it was agreed that this would be a “ rain or
shine “ event - - with the exception of a lightning storm.
Page 75
SWNAMAC - 3 - June 17, 2025
Q3
a. Moth Week - although Tom Hossie was unable to attend this evening’s
meeting, he has advised that everything is in order for this mid-July event.
b. Monarch Tagging - all in order . After a brief discussion, it was agreed that
this year ’s event will be held on the Cobbledick side of SWNA. Ken will
investigate the availability/location possibilities for a porta potty at that
location.
Q4
a. Fall Cleanup - this event may or may not be needed. Decisions will be
made closer to that time. If we do proceed, it would be conducted by
Committee members only.
b. Photo Contest - October - in Kayla’s absence, this matter was put over to
our next meeting.
c. Christmas Bird Count - Brian advised that this is still being planned with
revisions being considered to the specific areas/zones to be covered.
7. External Projects
a. Fencing to the east of the Memorial Forest - Ken will schedule its removal
later this summer
b. Remaining Trailhead signage/notice boards - Ken will arrange for
installation later this summer
8. Other Business
a. Recording Secretary - Member Leanne Fernandes offered to assume this
responsibility and will meet with Brian and Ken to go over the
requirements and format as laid out by the municipality.
b. Other means of communication re: events etc. - Lou suggested Instagram
and offered to set up an account. Ken will check with the municipality to
see if there are any issues, limitations etc associated with this.
c. Connections with Indigenous groups - Lou also enquired as to whether or
not we had established connections with any indigenous groups who
might be prepared to share their knowledge, partner with us on initiatives
etc. Ken will look into what the municipality already has in place that we
may be able to connect to.
Page 76
SWNAMAC - 4 - June 17, 2025
Round Table
● Leah noted that our plantings are doing well.
● Rod asked if our signage prohibiting harvesting of fiddleheads had been
installed and if so were they effective. Brian replied that they had indeed
been installed and that bylaw enforcement had had a presence on the
trails but that we have no reports of any issues this year.
● Kate reported that she and her family have been enjoying walks in the
area.
● Meg reported the same and advised that she had noticed that someone
appears to be camping/living on the beach on a regular basis. This is a
matter for bylaw enforcement.
9. Date Of Next Meeting
10. The next meeting of the Committee is scheduled to be held on July 15th, 2025,
commencing at 7:00 p.m. in Room 1c at the Municipal Building or Microsoft
Teams.
11. 8. Adjournment
Moved by Leanne Fernandes that the meeting adjourned at 8:05 p.m.
Carried
Page 77
Page 78
Page 79
Page 80
Page 81
Page 1 | 6
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131
Active Transportation and Safe Roads Advisory Committee
Minutes
Date: June 19, 2025
Time: 7:00 pm
Location: Microsoft Teams
Members Present: Jim Boate, Debbie Doiron, Ron Hooper, Connor Houston, Lori
Moore, Richard Oldfield, Rick Stockman, Brad Whittle
Staff Present: Josh Gibson, Catherine Verhoog
Absent: Councillor Elhajjeh, Bart Hawkins-Kreps, Ron Hooper, Hawa
Mire
1. AGENDA
1.1 Additions to Agenda
No additions.
1.2 Acceptance of Agenda
Motion to accept the agenda.
Moved to approve by Jim Boate, seconded by Lori Moore.
CARRIED
2. MINUTES OF APRIL 3, 2025
2.1 Corrections
No corrections.
2.2 Approval of Minutes
Motion to accept the minutes of April 3, 2025.
Moved to approve by Jim Boate, seconded by Connor Houston.
CARRIED
Page 82
Page 2 | 6
3. DISCUSSION ITEMS
3.1 April 3rd Meeting Follow Up Items:
3.1.1 Bike Repair Station Signage – West Beach Road Conservation
Area (Rick)
Council approved the motion at the meeting of May 26th to
investigate placing a sign along the Waterfront Trail that is visible to
cyclists.
Rick will circulate to the committee by email a mockup of a
proposed sign that Jim has created, for the committee to provide
comments. Once the committee has agreed on the design, the sign
will be presented to Public Works for their consideration and
approval and installation.
3.1.2 Safety Improvement Suggestions – West Beach Road (Bart)
A meeting has been set up for Tuesday with Slav to discuss safety
improvement suggestions. Lori, Connor and Rick will attend the
meeting, but Bart is away and cannot be there.
There were no additional comments provided from the committee
members present.
3.1.3 Access to Waterfront Trail from Baseline Road (Lori/Rick)
Council approved a motion at the May 26th meeting directing staff to
report back on the considerations and costs to provide winter
maintenance and snow clearing on the section of the Bowmanville
Trail from Baseline Road to the Waterfront Trail, starting in the
2025/26 winter season.
The original motion requested by the committee was changed to
include requesting staff to report back on the considerations and
costs.
Jim – Wants to clarify that the section that they are requesting is
just the eastern section of the trail, not the part that runs to the
west.
Lori – The westernmost part of the Waterfront Trail after you reach
Bowmanville Avenue is not heavily travelled and does not need to
be cleared.
Page 83
Page 3 | 6
3.2 Durham Region Active Transportation Update (Connor)
The bike safety component has been reintroduced at Kid’s Safety Village, and
they have started introducing it to Grade 4’s as it has become apparent that
kids in Grades 2 and 3 are not yet riding bikes. The Village is booked solid all
year, and they are looking at possibly doing a bike safety road show during
the summer.
Connor will follow up with Ron Lalonde about getting some swag for this
committee. Kristyn Chambers is a rural tourism specialist with Durham
Tourism, and she gave a presentation to the committee at the meeting.
Durham Tourism is working on rural gravel riding routes in Durham, and they
are working in conjunction with the Region’s wayfinding and signage strategy.
The Region’s wayfinding strategy is completed and up on their website.
Kristyn is more than happy to come to the next meeting to speak about the
rural routes in Clarington so Connor and Rick will reach out to her.
The Region is running a 1m campaign and signage will be coming out soon
on buses etc. They are piggybacking on what York Region did last year.
Jim – Recommended a 1m day with cyclists driving around with pool noodles
strapped to their bikes to emphasize the 1m rule.
Connor – Will mention to Ron from the Durham Cycling Coalition to see if
they want to do it in conjunction with the Clarington Cycling Club.
3.3 Events Update - Maplefest and Clarington Family Safety Day (Lori/Rick)
Maplefest – Lori – Lori thanked everyone who contributed. The weather
impacted the attendance, but it was still worthwhile. A different location for
next year could help with increasing the foot traffic. Lori will email Ron Hooper
to see if there is something that can be done for next year.
Clarington Family Safety Day – Rick – Definitely off the beaten track which
affected being noticed by the public. Went well in that the committee is now
better organized when attending events. Affixing the banner to the tent has
become a major problem though, the Velcro just does not work. Jim has
bought some grommets and he and Rick will meet Lori at her place one day
and try with a hammer and a torch and a center punch to install some and
see how it works. Rick thanked Lori for allowing the committee to store the
banner and all the display supplies at her home and for being so flexible in
allowing committee members to pick it up and bring it back. The day was a
very quiet affair, a hot location, and the bike bells and lights were popular and
went quickly. The map that was created by municipal staff went over well.
Swag Ideas – There is a budget available for the committee, and ideas are
welcome, but they must be things that are going to be appreciated, and that
Page 84
Page 4 | 6
people are going to want to take and use. Committee members are invited to
send emails to Rick with their ideas.
Connor – Once the new active transportation network is completed, then an
updated map can be requested from municipal staff, as well as the QR code.
A discussion ensued about what events the committee should present at, and
it was determined that Maplefest, Applefest, and Clarington Safety Day
should be the three core events that the Committee focuses on to take the
best advantage of the committee’s volunteer time and resources. Most of the
committee members agree that Ribfest was not as successful as the
members of the public are there for the ribs and focus on that.
3.4 Active Transportation Master Plan Update (ATMP) (Josh)
The plan is still in its final stages with being reviewed by internal staff and it
will hopefully be presented to Council in the second quarter of this year. Josh
will follow up with Rob for a more detailed update to be emailed to the
committee.
Jim will also reach out to Councillor Elhajjeh, this committee’s council
representative, by email to request any information available regarding where
they are with the Active Transportation Master Plan. He will copy Rick on the
email response so that it can be forwarded to the remaining members of the
committee.
3.5 Project Update (Josh)
There is no update on the funding applications that the Municipality submitted
in February for Active Transportation.
The South Bowmanville Recreation Centre expansion is well underway.
Josh is currently involved with the design of a Multi-Use Path (MUP) to be
installed on the south side of Baseline Road from Green Road to Bowmanville
Avenue (Regional Road 57).
A discussion ensued about the location of the new trails, and Connor
suggested that the committee would like to see a connection from Baseline
Road south to the Waterfront Trail along Regional Road 57.
The Region is going to tender shortly for the reconstruction of Bowmanville
Avenue (Regional Road 57), from Baseline Rd to the CP Railway bridge
(Highway 2) which includes a MUP and other pedestrian infrastructure. Work
should begin this year.
The Region is also getting ready to send to tender their Liberty Street North
reconstruction project. The work is to take place between Longworth Avenue
and Concession Road 3 and includes an MUP and other sidewalk extensions.
The intersection of Longworth Avenue and Concession Road 3 will be built
Page 85
Page 5 | 6
out as a roundabout, and the work should begin in the third quarter of this
year. They are just waiting for some utilities to be relocated.
The road diet on King Street East in Bowmanville has been completed and
the final line paintings are in place and the bike lanes are operational.
A discussion took place about the Alonna Street underpass that runs under
Bowmanville Avenue and whether it is included in the scope of work. Josh will
follow up and respond back to the committee. Concerns were expressed with
the age of the tunnel and whether it will be replaced, as well as the lack of
proper lighting causing safety concerns.
Another Region project is Liberty Street South from Baseline Road north to
Highway 2, which also includes a MUP and some other sidewalk extensions
that’s expected to commence in 2027 or 2028.
There is a municipal project on Hetherington Drive which consists of some
storm sewer outlet improvements. Work could commence this year and might
spill into 2026. The outfall goes into the Bowmanville Valley Creek Trail so the
contractor will be in there completing some restoration works and some
ditching in the actual trail just outside the outfall. There is a small section of
the Bowmanville Creek Trail that will be closed to the public during the
construction.
Details of the project such as the possibility of a detour, the dates of the
closure, public notice, construction notices on site, etc. were discussed. Josh
will speak with the Project Managers and respond back to the committee. The
work has not yet been awarded, so there will need to be discussions with the
contractor before some of these questions are able to be answered.
4. OTHER BUSINESS
4.1 In Person Meetings – Rick
Two or three committee members have mentioned in the last month or so
have asked about having in-person meetings. The members were polled as to
what they would like:
Jim, Debbie and Connor – Once a year.
Lori – Okay with online.
Richard – Would like hybrid options. Maybe one a year in-person.
Brad – Prefers online but might be able to attend one in-person. Thursday
meetings sometimes conflict with other municipal meetings that he attends.
Bart – (Provided by Jim in Bart’s absence) – is good with one or two.
Page 86
Page 6 | 6
Rick – Agrees with one in-person meeting per year, but it should be held
during the time of year when the weather cooperates. This will be put onto the
next meeting agenda for further discussion and a vote to take place.
4.2 More Presentations – Rick
A couple of committee members have expressed an interest in having more
presentations at meetings.
Richard – Presentations relevant to this committee are always welcome, but
the length of the presentation needs to be a fixed amount of time.
Brad – Definitely open to presentations.
Debbie – Interested in hearing pertinent presentations.
Jim and Connor – Okay.
Lori – Interested in what active transportation committees in other regions are
doing.
Rick – We need to be conscious of the time frame and be disciplined about
ending meetings at 9:00 p.m. Presentations should be kept to fifteen minutes
to keep to the timeline. Members should bring some ideas to the next meeting
about what they would like to hear about or who they want to hear from.
4.3 Other Business – Jim – In July Terry Fox’s brother and a group from
Vancouver are cycling across Canada in honour of the 45th anniversary of the
Terry Fox Run and they will be coming through Clarington. Jim will find out
some more information and send it to Rick to share with the committee.
Lori – Applefest is on Saturday October 18th from 9:00 a.m. to 5:00 p.m. and
she is away for that month so volunteers will be needed. She will send the
email out to coordinate coverage for the day.
5. NEXT MEETING
Thursday September 18, 2025
6. ADJOURNMENT
Motion that the meeting be adjourned at 8:21 p.m.
Moved by Debbie Doiron, seconded by Lori Moore.
CARRIED
Page 87
NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday July 16, 2025 7:00pm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
J. Blake
W. Woo, Regional Councilor
P. Martin
D. Frost
S. Payton
S. Stychuk, Acting Manager/Committee Staff Liaison, Municipality
of Clarington
A. Mercer, Building Operations Supervisor
Regrets: M. Green
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 7:00pm
2. LAND ACKNOWLEDGEMENT
P. Martin opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA
Motion by S. Payton to Approve Agenda with changes
Seconded by D. Frost “CARRIED”
4. APPROVAL OF MINUTES
Motion by S. Payton to approve previous meeting minutes
Seconded by P. Martin “CARRIED”
4.1. Updates from Municipality on Outstanding Inquiries
4.1.1. Gardens/Mulch
Hall to choose which mulch will be purchased and once delivered How’s
Your Yard will be contacted to complete edging and mulch. This will be
Page 88
scheduled through Operations Supervisor. Irrigation system has been
repaired and is operational.
4.1.2. Centennial Room
Carpet removal planned for July 17 th; once carpet has been removed air
quality will be retested within 3 weeks. In addition, the hall’s foundation will
be waterproofed and additional areas of the basement will be tested for air
quality.
4.1.3. Roof/Leaks
Municipality has investigated and identified 3 main sources of intrusion;
they have received a quote to complete necessary repairs and next step is
to schedule a contractor to complete the work.
4.1.4. Fire Inspection
All deficiencies have been repaired and inspection certificate has been
issued. Municipality keeps a database with all fire extinguishers and will
replace any that have been used or damaged for replacement upon receipt
of a service request.
4.1.5. Flooring in Accessible Washroom
All contractors performing work with the hall must have a valid COI and
WSIB coverage, proof of insurance must be submitted to hall board prior to
work starting. J. Stychuk suggested we send quotes to Municipality for
review prior to hiring a contractor to ensure the work is quoted appropriately.
4.1.6. Break In
Provided the board with a Privacy Impact Assessment Report. Council
Briefing Notes have been shared with the board regarding break in that
occurred on July 11th 2025.
J. Stychuk & A. Mercer left the meeting at 7:55pm
4.1.7. LED Projector
Tabled, moved to next meeting.
4.1.8. Custodial Cell Phone
Moved to next meeting as M. Green is absent.
4.1.9. Vibe Illuminations
New quote has been received, new quote and photos will be shared with
the board for review.
4.1.10. Accessible washroom
Motion by P. Martin to accept quote $3955.00 and hire GTA Epoxy to replace
flooring in accessible washroom, hallway and outdoor chair/storage room.
Seconded by W. Woo “CARRIED”
Page 89
Motion by S. Payton to set a budget of $3000.00 to update the washroom
with a new toilet, baby change station, accessible sink/vanity, paint and trim
work.
Seconded by P. Martin
“CARRIED”
5. DECLARATION OF PECUNIARY INTEREST
None to report
6. FINANCIAL REPORT -M Park
Corrections required due to excel formula errors. Will review corrections at next
meeting.
7. CONFIDENTIAL ITEMS
7.1. Motion by S. Payton at 8:55pm that in accordance with Section 239(2) of the
Municipal Act, 2001 the meeting has been closed the purpose of discussing a
matter that deals with labour relations or employee negotiations & the security of
the property of the municipality
7.2. Motion by J. Blake to Rise and Report 9:27PM
Two items were discussed in “closed” session in accordance with Section 239(2) of
the Municipal Act, 2001. No resolutions passed.
8. ADJOURNMENT
Motion by J. Blake to adjourn at 9:27pm
Next Meeting Wednesday August 6th 2025 7:00pm
Agenda items must be submitted to the board chair no later than July 25, 2025.
Page 90
NOTICE OF SPECIAL MEETING
NEWCASTLE COMMUNITY HALL BOARD
Meeting July 21, 2025, 6:30pm
Virtual Meeting
In Attendance:
J. Calder-Rowsell, Chair
J. Blake
W. Woo, Regional Councilor
S. Payton
Regrets: P. Martin
D. Frost
M. Green
Staff In Attendance: McKayla Park, Secretary/Treasurer
AGENDA:
1. CALL TO ORDER
2. LAND ACKNOWLEDGEMENT
3. APPROVAL OF AGENDA
Motion by W. Woo to approve agenda
Seconded by J. Blake
“CARRIED”
4. STATEMENT TO TENANTS/COMMUNITY
Motion by W. Woo to release a statement drafted by our administrator and board to
our tenants regarding the break-in that occurred.
Seconded by S. Payton “CARRIED”
Motion by S.Payton to release a statement drafted by our administrator and board to
our community through social media and media outlets.
Seconded by J.Blake “CARRIED”
Page 91
5. URNS
Discussion regarding urns and the report from Flash Fire Coatings that the urns are too
damaged to be sandblasted and painted. There are also concerns that transporting
them may cause further damage. The board will continue to research options in an
attempt to keep the urns on display, however, they are becoming a safety hazard due to
their instability.
6. ADJOURNMENT
Motion by W. Woo to adjourn at 7:00pm
Page 92
NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday August 6, 2025 7:00pm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
J. Blake
W. Woo, Regional Councilor
P. Martin
D. Frost
S. Payton
M. Green
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 6:59pm
2. LAND ACKNOWLEDGEMENT
M. Green opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA
Motion by D. Frost to Approve Agenda with changes
Seconded by J. Blake “CARRIED”
4. APPROVAL OF MINUTES
Motion by J. Blake to approve previous meeting minutes
Seconded by S. Payton “CARRIED”
4.1. BUSINESS ARISING FROM PREVIOUS MINUTES
4.1.1. Vibe Illuminations
4.1.1.1. Motion by D. Frost to add replacement of 12 LED spotlights in the
main hall to our quote with vibe illuminations to provide options for
event clients to change lighting colour to suit their event theme.
Seconded by: M. Green “CARRIED”
Page 93
4.1.2. Audio System
Update from M. Green on new sound system for main hall; Long &
McQuade will be on site later this week to provide wireless options and a
quote. Will review quote at next meeting.
4.1.3. LED Projector
Further discussion to take place at next meeting.
5. DECLARATION OF PECUNIARY INTERESTS
M. Green has a conflict with Cornhole.
P. Martin and W. Woo have a conflict with Tenant Leases as they are members of
two of the community groups who are tenants within the hall.
6. FINANCIAL REPORT
Discussion regarding creating a sub-committee reporting to the board to assist and
oversee hall budget. P. Martin & D. Frost volunteered to spearhead the creation of a
financial committee and duties within in. Additional discussion regarding what the
needs would be and what the committee would be responsible for.
7. TENANT LEASES 2026
Motion to renew Train Association’s lease for another year with a 2% annual rent
increase.
8. URNS
Willie shared some historical information about the white flower urns displayed on
the grounds of the hall.
9. NEW BUSINESS
9.1. FUNDRAISING
Discussion regarding the creation of a sub-committee to begin brainstorming
fundraising opportunities for the expenses related to installation of air
conditioning. Will be added to next meeting for further discussion.
M. Green left the meeting at 8:28pm
Page 94
10. CORNHOLE
Motion by P. Martin to resign the Newcastle Cornhole League for the 2025/2026
season with a weekly rental rate of $425 including storage with rental fees being split
into installments rather than the full fee being paid up front. Discussion to be had
with the league regarding clean up, cancellations and indoor shoes.
Seconded by W. Woo “CARRIED”
11. ADJOURNMENT
Motion by S. Payton to adjourn at 8:55pm
Next Meeting Tuesday September 23, 2025, 7:00pm
Please submit agenda items to chair by Friday September 10th 2025
Page 95
If this information is required in an alternate format, please
contact the Accessibility Coordinator at 905-623-3379 ext. 2131
1
Anti-Black Racism Advisory Committee Meeting Minutes
Wednesday, September 3, 2025
Online via MS Teams
Clarington ABRAC Members:
Angela Anderson (Chair)
Lauren Reyes-Grange
Jaslin Browne
Stephanie Innocent
Absent:
Councillor Llyod Rang
Hawa Mire
Jodie Glean
Joseph Adesanya
Nadia Nembhard-Hunt
Umwali Sauter
Also Present:
Melissa Westover – Manager, Communications
Nirosha Balakumar – Supervisor, DEI
Jeannette Whynot – Staff Liaison
No meeting took place due to a lack of quorum.
The Chair has rescheduled the meeting to Wednesday September 10th at 7:30pm.
Next Meeting: Wednesday, October 1, 2025, at 7:30pm (virtual)
Page 96
If this information is required in an alternate format, please
contact the Accessibility Coordinator at 905-623-3379 ext. 2131
1
Anti-Black Racism Advisory Committee Meeting Minutes
Wednesday, September 10, 2025
Online via MS Teams
Clarington ABRAC Members:
Angela Anderson (Chair)
Lauren Reyes-Grange (Vice-Chair)
Jaslin Browne
Jodie Glean
Joseph Adesanya
Nadia Nembhard-Hunt
Umwali Sauter (Lakeridge Health)
Regrets:
Councillor Llyod Rang
Hawa Mire
Stephanie Innocent (CDCD)
Also Present:
Jeannette Whynot – Staff Liaison
Nirosha Balakumar – Supervisor, Diversity, Equity and Inclusion
The meeting was called to order at 7:35 p.m.
1. Welcome and Introductions
A. Anderson welcomed and introduced Nirosha Balakumar as the new Staff Laision. N.
Balakumar introduced herself to the committee and shared that going forward she will
be the staff liaison for this committee and the Diversity Advisory Committee (DAC). She
also shared that the IDEA Office will be undergoing a rebranding and going forward it
will be the DEI Office.
L. Reyes-Grange inquired about the decision to rebrand IDEA to DEI. N. Balakumar
advised she could follow up with additional information on the change later if the
committee was interested in discussing it further.
2. Land Acknowledgment Statement
A. Anderson shared a land acknowledgment statement.
3. Declarations of Interest
Page 97
2
No declarations of interest were made.
4. Review and approval of June 4, 2025 meeting minutes
Moved by L. Reyes-Grange; seconded by J. Adesanya.
That the minutes of the June 4, 2025, meeting be approved as presented.
Carried.
5. Workplan Development Workshop
The workplan development workshop was led by N. Balakumar. The committee was
presented with the summarized workplan survey responses that were sent to members
in the summer. Committee members discussed the proposed initiatives for each key
theme (Advocacy and Relationship Building, Public Awareness and Education, and
Business Support). After the presentation and initial discussion, members were asked to
vote on their preferred activity for each key theme.
A draft workplan was adjusted based on the committee’s decisions. Although not every
item was included in this workplan, members understood that this workplan focused on
achievable goals within their term and there is flexibility to refine/expand initiatives as
needed.
Moved by L. Reyes-Grange; seconded by J. Glean
That the Anti-Black Racism Advisory Committee adopt the workplan.
Carried.
The approved Committee workplan can be found in Appendix A.
Workplan implementation planning will begin at the October meeting.
6. Adjournment
Moved by L. Reyes-Grange; seconded by J. Glean
That the meeting be adjourned.
The meeting was adjourned at 9:20 p.m.
Next Meeting: Wednesday, October1, 2025, at 7:30pm (virtual)
Page 98
If this information is required in an alternate format, please contact the Accessibility Coordinator at
905-623-3379 ext. 2131
3
Appendix A
ABRAC Workplan 2025-26
Public Education and Awareness
Initiative Description Timeline Working Group Members
Community
conversations
Host conversation style sessions to hear
from local Black residents on anti-Black
racism and other lived experiences.
Business Support
Initiative Description Timeline Working Group Members
Continue & Grow
the Black Vendor
Village
Continue and grow the BVV with
expanded outreach, diverse activities and
strategic partnerships with community
organizations
Clarington Black-
Owned Business
Directory
Build and promote a Black-owned
business directory that could support
spotlighting local Black business owners
Page 99
4
Advocacy and Relationship Building
Initiative Description Timeline Working Group Members
Invite Community
Partners to
ABRAC Meetings
Invite community partners such as school
boards, Region of Durham, DRPS and
Lakeridge Health to ABRAC monthly
meetings to discuss challenges,
opportunities and build relationships
Support Local
Black Students
Development of a framework to support
Black students with a focus on
mentorship, co-ops, scholarships and
bursaries.
Page 100
Page 1 of 12
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2025-045
Being a By-law to regulate the placement of election signs in the Municipality of
Clarington
Whereas subsection 11(3) paragraph 1 of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended authorizes the Corporation of the Municipality of Clarin gton to pass by-laws
respecting highways over which it has jurisdiction;
And whereas subsection 11(3) paragraph 7 of the Municipal Act, 2001, S.O. 2001, c.
25, as amended authorizes the Corporation of the Municipality of Clarington to pass by-
laws respecting signs;
And whereas subsection 63(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended authorizes the Corporation of the Municipality of Clarington, if it passes a by -
law for prohibiting or regulating the placing of an object on a Highway, to provide for the
removal of any object placed on a Highway in contravention of that by-law;
And whereas, arising out of Report LGS-031-25, Council has determined that it is
appropriate, desirable and necessary in the public interest to regulate election signs and
to repeal and replace By-law 2016-004 and its amendments;
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. Short Title
1.1 This By-law may be referred to as the “Election Sign By-law”.
2. Definitions
2.1 In this By-law:
“campaign office” means a building or portion of a building which is used by a
candidate, as their administrative office or offices for an election;
"candidate" shall have the same meaning as in the Canada Elections Act, S.C. 2000,
c. 9, the Election Act, R.S.O. 1990, c. E. 6, or the Municipal Elections Act, 1996, S.O.
1996, c. 32 as applicable, and shall be deemed to include a person or an agent for a
registered person seeking to influence another person to vote for or against any
question or by-law submitted to the electors;
“Deputy CAO” shall mean the Deputy CAO of Legislative Services or their designate;
“display” means to: attach, install, erect, build, construct, reconstruct, move, place,
Page 101
Page 2 of 12
affix or maintain;
“election” means any federal, provincial or municipal election and any question or by-
law submitted to the electors and includes an election to a local board or commission;
“election assistance centre (EAC)” means a building/property, location, structure, or
grounds/part of a building/property, or other facility designated by the Municipal Clerk at
which eligible voters may attend in-person to seek assistance with voting and/or to vote
in the Municipal Elections. The boundaries of the EAC are the boundaries of the
property where the EAC is located and includes the parking lot. EACs have the same
meaning as “voting place” as defined in the Municipal Elections Act, 1996, S.O. 1996, c.
32, Sched.
"election sign" means any surface, including posters, billboards, advertising devices,
and structures, which are used or capable of being used as a visual medium to attract
attention or convey a message which advertises, promotes, opposes, or takes position
with respect to any candidate or political party in a Federal, Provincial, or Municipal
election or by-election, including an election of a local board or commission , is intended
to influence electors to vote for or against an issue associated with a candidate or
political party in a federal, provincial or municipal election or by-election, or is intended
to influence electors to vote for or against any candidate or any question, law or by-law
submitted to the electors under the Canada Elections Act, the Election Act, or the
Municipal Elections Act;
Page 102
Page 3 of 12
“expense” means the cost of carrying out the work to be done by the notice pursuant to
Section 6.3 and an administrative charge as outlined in Schedule “A”;
"highway" shall have the same meaning as the Highway Traffic Act, R.S.O. 1990,
c.H.8, and includes unopened road allowances;
“Municipal Clerk” means the Municipal Clerk of the Municipality or a designate;
“Municipality” means The Corporation of the Municipality of Clarington;
“Officer" means an Officer appointed by the Municipality for the purpose of enforcing
Municipal By-laws, any employee of the Municipal Public Works Division whose duties
include enforcement of this By-law or a police officer while in the course of their duties;
“person” means a natural individual, and their heirs, executors, administrators or other
legal representatives, a corporation, partnership or other form of business association or
a receiver or mortgagee in possession and includes a candidate, their agent or any
representative of a candidate, or registered third party;
“registered third party” shall have the same meaning as in the Canada Elections Act,
S.C. 2000, c. 9, or the Municipal Elections Act, 1996, S.O. 1996, c. 32 as applicable ;
“Sign By-law” means the Municipality of Clarington Sign By-law 2009-123, as
amended, or its successor;
“total sign height” means the total height of an election sign measured from grade to
the top of the sign structure;
“vehicle election sign” means any form of signage, poster or vehicle wrap placed on
or attached to a vehicle to show support for a candidate or any question or by-law
submitted to the electors and includes any motor vehicle, trailer or any vehicle as
defined in the Highway Traffic Act, R.S.O. 1990, c.H.8, whether actively being operated
on the highway or parked at any location;
Page 103
Page 4 of 12
"visibility triangle" means a triangular-shaped area of land abutting a highway or
private road that is required to be kept free of obstructions that could impede the vision
of a pedestrian or the driver of a motor vehicle exiting onto or driving on the highway or
private road;
“voting day” means the day on which the final vote is to be taken in an election or by-
election;
“voting place” means the location where election ballots are collected and tabulated .
3. Administration
3.1 This By-law applies to all election signs within the Municipality.
3.2 Any reference in this by-law to any statutes, regulations or by-laws shall be
deemed to be a reference to such statutes, regulations or by-laws, as amended,
restated or replaced from time to time.
Page 104
Page 5 of 12
3.3 This by-law shall be read and interpreted in conjunction with the Municipality’s
Zoning By-law and Sign By-law, as amended.
3.4 Each section of this by-law is an independent section, and the holding of any
section or part of any section of this by-law to be void or ineffective for any reason
shall not be deemed to affect the validity of any other sections of this by-law.
3.5 Where a conflict exists between the provisions of this by-law and any other by-law
regulating election signage within the Municipality, the provisions of this by-law
shall prevail.
3.6 No person shall provide false information or give a false statement to an Officer,
employee and/or agent of the Municipality in the lawful exercise of a power or duty
under this by-law.
3.7 No person shall hinder or obstruct, nor attempt to hinder or obstruct, either directly
or indirectly, an Officer, employee and/or agent of the Municipality in the lawful
exercise of a power or duty under this by-law.
3.8 The provisions of this by-law shall not be construed as relieving or limiting the
responsibility or liability of any person displaying any sign for personal injury or
property damage resulting from the placing of such signs or resulting from the
negligence or wilful acts of such person, or their agents or employees, in the
display of such signs.
3.9 Schedule “A” is attached to and forms part of this by-law.
4. General Provisions
4.1 No person shall display, or cause the display, of any election sign except in
accordance with this by-law.
Page 105
Page 6 of 12
4.2 No person shall display or cause the display of an election sign,
a) prior to the issuance of “W rits of Election” for a Federal or Provincial
election or by-election, or more than 45 days prior to the first advance voting
opportunity;
b) in the case of a Municipal election, without first filing their nomination with
the Municipal Clerk, or in the case of a registered third party, registering
with the Municipal Clerk; and
c) without first registering and making payment of the election sign deposit fee,
plus any applicable accrued costs in excess of the deposit fee prescribed in
Schedule “A”.
4.3 Despite sections 4.1 and 4.2 c) signs identifying a candidate’s campaign office
may be displayed in accordance with section 4.2 a) and b) and the Sign By-law.
4.4 Election sign registrations shall be:
a) in a form prescribed by the Deputy CAO and,
b) accompanied by the election sign deposit fee prescribed in Schedule “A”.
4.5 Every election sign displayed, or caused to be displayed, by a candidate shall
indicate the candidate’s name on the election sign.
4.6 Every election sign displayed, or caused to be displayed, by a registered third
party shall indicate the name of the registered third party, the municipal, provincial,
or federal body where the third party is registered, and a telephone number,
mailing address, or e-mail address at which the registered third party may be
contacted.
Page 106
Page 7 of 12
4.7 No person shall display, or cause the display, of any election sign on any highway
under the jurisdiction of the Municipality that:
a) is within 1 metre from the edge of a curb or where there is no curb, within 2
metres from the edge of the travelled portion of the highway;
b) is within a 500-metre radius of another election sign for the same candidate or
registered third party;
c) is on a median, traffic island, shoulder, central boulevard, or roundabout;
d) is within 20 metres of a public mailbox;
e) is within 3 metres of a school crossing or fire hydrant;
f) is displayed in such a manner as to obstruct the vision of drivers or interfere with
the visibility;
g) impedes any sidewalk or walkway;
h) simulates any traffic sign, traffic signal, any other sign that directs the movement
of pedestrian or vehicular traffic, or any other official sign;
i) uses words such as “stop”, “look”, “one way”, “danger”, “yield” or any similar
phrases, symbols, lights or characters in such a manner as to interfere with,
mislead or confuse traffic;
j) is affixed to public infrastructure, including but not limited to mailboxes, hydro
poles, light standards, planters, benches, bus shelters, waste receptacles, or
other utility infrastructure: or
k) is displayed on, attached to, or supported by any tree, stone, or other natural
object.
4.8 Notwithstanding Section 4.7 b), and subject to all other regulations of this By-law,
election signs may be displayed within 500m of an election sign for the same
candidate or registered third party where there is a residential dwelling fronting
onto the portion of the highway where the election sign is displayed and where
consent has been granted by an owner or occupant of said property.
4.9 Notwithstanding Section 4.7, a vehicle being lawfully operated on the highway
may be used to display an election sign.
4.10 No person shall display, or cause the display, of an election sign on any fence or
retaining wall if the election sign is visible from any highway that is under the
jurisdiction of the Municipality or Regional Municipality of Durham.
Page 107
Page 8 of 12
4.11 No person shall display, or cause the display, of an election sign with flashing
lights, rotating parts, digital display units, animated lights, or any other form of
animation or illumination.
4.12 No person shall display, or cause the display, of any election sign containing the
Municipality’s logo, crest, or seal in whole or in part.
4.13 No person shall display, or cause the display, of an election sign on or in any
premise used as an EAC or voting place, or that part of the highway that is
adjacent to the EAC or voting place.
4.14 No person shall display, or cause the display, of an election sign within a visibility
triangle.
4.15 Notwithstanding Section 4.14, subject to all other regulations of this by-law, if the
visibility triangle from a driveway is intersected by a sidewalk, an election sign
may be displayed on the boulevard side of the sidewalk provided it is no closer
than 3.0 metres from the driveway.
4.16 No person shall display, or cause the display, of an election sign that exceeds a
total sign height of 1.5 metres or has a width greater than 2.44 metres.
4.17 Where rebar, or any type of reinforcing steel or metal are used to support an
election sign, all ends, not including the end inserted into the ground, shall have
high visibility safety caps installed that securely cover the exposed ends.
4.18 No person shall display, or cause the display, of an election sign on or in any
property, building or structure that is owned, managed or otherwise under the
legal control of the Municipality except on a highway in accordance with this By-
law.
Page 108
Page 9 of 12
4.19 No person shall park any vehicle election sign that promotes, supports or
opposes a candidate or registered third party by either signs, vehicle wraps, or
any other type of display advertising within a one block radius of an EAC, voting
place, or the Municipal Administrative Centre at 40 Temperance Street
Bowmanville.
4.20 No person shall display, or cause the display, of an election sign that promotes,
supports or opposes a candidate outside the candidate’s ward or riding
boundary, where applicable.
4.21 Where a road serves as a boundary between wards, candidates may only display
election signs on private property on the side of the road within their ward /riding
boundary. On municipal boundary roads, signs may only be placed on private
property on the side of the road within the Municipality.
5. Private Property
5.1 A maximum of (1) election sign per candidate or registered third party is
permitted to be displayed on private property.
5.2 Section 5.1 does not apply to a property used as a campaign office of a
candidate.
5.3 No person shall display an election sign on private property unless:
a) consent is provided by the property owner, tenant or occupant of the property;
b) it does not interfere with the safe operation of a vehicle or impa ir the safety of
pedestrians;
c) it does not obstruct or impede any fire escape, fire exit, door, window, air intake
or exhaust; or
d) it does not prevent or impede emergency personnel access to a building,
emergency water connection, or fire hydrants.
6. Removal
6.1 All election signs shall be removed by the candidate or registered third party no
later than 48 hours after midnight on voting day for which the signs were displayed.
6.2 Where an election sign has been displayed on or overhanging property owned by
or under the jurisdiction of the Municipality or the Regional Municipality of Durham,
in contravention of this By-law, an Officer may cause the election sign to be
removed without notice or compensation.
6.3 Where an Election Sign is displayed on private property in contravention of this by-
law, an Officer may forward a notice, by personal service, telephone or regular
post, to the registered owner/lessee of the property, or owner of the election sign,
Page 109
Page 10 of 12
or their agents, requiring that the election sign be removed within the time
specified in the notice and thereafter not replaced with any election sign in
contravention of this By-law or to alter the election sign to comply with this By-law.
6.4 If a notice is not complied with, an Officer may require Municipal employees, or an
independent contractor to enter land and remove an election sign at the expense
of the owner thereof, the person who permitted or caused the election sign to be
displayed or the owner of the land on which it is situated. The Municipality, or their
agents shall not be liable to compensate such owner or other person having an
interest in the election sign for reason of anything done by or on behalf of the
Municipality under the provisions of this By-law.
6.5 Every person shall comply with any notice issued under the authority of this By-
law.
7. Cost and Election Sign Recovery
7.1 The Municipality may recover any expenses incurred in accordance with Section
6.4 by adding the expense to the tax roll and collecting it in the same manner as
Municipal taxes.
7.2 Any election sign displayed in violation of this By-law, that is removed by the
Municipality will result in a deduction from the election sign deposit fee, in the
amount outlined in Schedule “A”.
7.3 If the value of signs removed exceeds the amount of the deposit, the candidate or
registered third party shall be billed directly for the extra sign removals in
accordance with the amounts outlined in Schedule “A”.
7.4 Deposits paid pursuant to this by-law, less any amount owing to the Municipality,
may be refunded if in the discretion of the Manager of Municipal Law Enforcement
or their designate there are no remaining infractions applicable pursuant t o this by-
law.
7.5 Upon payment of any outstanding applicable fees, a candidate, registered third
party, or any individual acting on their behalf may make arrangements to retrieve
the election sign during the Municipality’s regular business hours. This must be
done within 30 days from the date of the invoice or the issuance of any remaining
deposit refund. Any election sign not retrieved within the specified timeframe shall
be deemed forfeited.
8. Offence and Penalties
8.1 Every person who contravenes any provision of this By-law is guilty of an offence
and upon conviction is liable to a fine as provided for by the Provincial Offences
Act, R.S.O. 1990, Chapter P.33, as amended.
Page 110
Page 11 of 12
9. Repeal
9.1 By-laws 2016-004, 2017-091, 2018-045, 2018-062, 2018-092, and 2021-074 are
hereby repealed. That this by-law shall come into force and effect on the date it is
deemed adopted.
Passed in Open Council this 22nd day of September, 2025.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
By signing this by-law on September 22, 2025, Mayor Adrian Foster will not exercise the
power to veto this by-law and this by-law is deemed passed as of this date.
Page 111
Page 12 of 12
Schedule “A” to By-law 2025-045
Fee Schedule
Service Fee
HST
included/
Exempt
Unit
Deposit Amount $250 Exempt
Removal Fee:
First 25 signs regardless of
size
$10.00 Exempt Per sign
Removal Fee:
Over 25 signs up to 0.56 m²
(6 ft²)
$10.00 Exempt Per sign
Removal Fee:
Signs over 0.56 m² up to 3
m² (32 ft²)
$20.00 Exempt Per sign
Removal Fee:
Over 3 m²
$30.00 or actual cost of
removal, whichever is higher Exempt Per sign
Administrative Charge 25% of the actual cost Included
Page 112
By signing this by-law on September 22, 2025, Mayor Adrian Foster will not exercise
the power to veto this by-law and this by-law is deemed passed as of this date.
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2025-046
Being a By-law to adopt the Use of Corporate Resources for Election
Purposes Policy, and Repeal By-law 2021-091.
Whereas Sub-section 88.18 of the Municipal Elections Act, 1996, as amended, (the
Act) states that, before May 1 in the year of a regular election, municipalities and local
boards shall establish rules and procedures with respect to the use of municipal or
board resources, as the case may be, during the election campaign period;
Whereas Sub-section 88.15 (1) of the Act states that money, goods and services given
to and accepted by a person for his or her election campaign, or given to and accepted
by another person who is acting under the person's direction, are contributions;
Whereas Section 88.8 (4) 5 of the Act states that a municipality or local board shall not
make a contribution to the election campaign of a candidate;
Whereas Council had previously passed By-law 2021-091 adopting the "Use of
Corporate Resources for Election Purposes Policy"; and
Whereas the Council of the Municipality of Clarington, arising out of Report CAO-014-
25 deems it necessary to update the "Use of Corporate Resources for Election
Purposes Policy".
Now Therefore the Council of the Municipality of Clarington enacts as follows:
1. That the attached Policy Statement in respect to the Use of Corporate Resources
for Election Purposes be adopted to replace the Policy Statement forming part of
By-law 2021-091.
2. That Attachment 1, Policy CP-032, forms part of this By-law.
3. That By-law 2021-091 be repealed.
4. That this by-law shall come into force and effect on the date of passing.
Passed in Open Council this 22nd day of September, 2025.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 113
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 2 of 14
Attachment 1 to By-law
Page 114
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 3 of 14
Attachment 1 to By-law
Number: CP-032
Title: Use of Corporate Resources for Election Purposes
Type: Elections
Sub-type: Resources
Owner: CAO Office
Approved By: Council
Approval Date: September 8, 2025
Effective Date: September 8, 2025
Revised Date: September 8, 2025
Applicable to: All Staff and Members of Council
1. Legislative or Administrative Authority:
1.1. Subsection 88.8(4)(5) of the Municipal Elections Act (MEA) states that “the
following persons and entities shall not make a contribution: The Crown in right
of Canada or Ontario, a municipality or a local board.”
1.2. Section 88.18 of the MEA states that “before May 1 in the year of a regular
election, municipalities and local boards shall establish rules and procedures
with respect to the use of municipal or board resources, as the case may be,
during the election campaign period.”
2. Purpose:
2.1. To create rules and procedures for the use of Corporate Resources for
election-related purposes during the Election Period.
2.2. All provisions contained within this policy shall serve to ensure a fair and
transparent election process, while maintaining that:
2.2.1. Corporate Resources shall not be used during an Election Period to promote or
provide an unfair advantage to any Candidate, political party, constituency
association, Registered Third Party, or a person or group supporting or
opposing a question on a ballot; and
2.2.2. Members shall not be precluded from performing their duties as an elected
Official, nor inhibited from representing the interests of their constituents .
3. Scope:
3.1. This policy applies to all Staff of the Municipality of Clarington, and authorizes
Staff to impose the rules and procedures, stated within, on all Candidates,
Page 115
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 4 of 14
Attachment 1 to By-law
political parties, constituency associations, Registered Third Parties, and
persons or groups supporting or opposing a question on a ballot, as well as
anyone acting on their behalf.
3.2. This Policy applies to Members, including a Member not seeking re -election,
Staff, Candidates and Acclaimed Candidates.
4. Definitions:
4.1. Acclaimed Candidate means a candidate elected by acclamation pursuant to
section 37 of the MEA.
4.2. By-election means an election held in accordance with section 65 of the MEA.
4.3. Campaign(ing) means any activity by, or on behalf of a Candidate, political
party, constituency association, Registered Third Party, or question on a ballot
that has the effect of advancing a Candidate’s political objectives during an
Election Period.
4.4. Campaign Materials means any materials used to solicit votes for a
Candidate(s) or question during the Election Period including, but not limited
to, literature, banners, posters, pictures, buttons, clothing, or other
paraphernalia. Campaign Materials include materials in all media, for example,
print, displays, electronic, radio or television, online including websites or social
media.
4.5. Candidate means any person who has filed, and not withdrawn a nomination,
in a municipal, school board, provincial or federal election or by-election, or a
candidate seeking nomination for a political party. Where referred to i n this
Policy, the term Candidate can also be substituted to read political party,
constituency association, Registered Third Party, or a person or group
supporting or opposing a question on a ballot.
4.6. Clerk means the Municipal Clerk of the Municipality of Clarington, or their
delegate.
4.7. Corporate Resource means tangible and intangible goods and/or services
owned, controlled, leased, acquired, or operated by Clarington including but
not limited to furnishings, materials, equipment, monetary funds (including any
budget allocated to a Member), staff resources, Corporate Information,
Clarington facilities, Information Technology, or any other property of the
Municipality of Clarington.
Page 116
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 5 of 14
Attachment 1 to By-law
4.8. Corporate Information means any information in the custody and control of
the Municipality, including databases that may be the repository of names,
contact information, business records, financial information or other identifiers
compiled and used by Municipal employees to co nduct municipal business.
Examples of municipal databases include: grant recipients, lists of event
attendees, and resident association lists. Constituent information collected by
Members is not under the custody and control of the Municipality and are not
considered municipal information for the purposes of this Policy.
4.9. Council means the Council of the Municipality of Clarington.
4.10. Election Assistance Centre (EAC) means a building/property, location,
structure, or grounds/part of a building/property, or other facility designated by
the Municipal Clerk at which eligible voters may attend in-person to seek
assistance with voting and/or to vote in the Municipal Elections. The
boundaries of the EAC are the boundaries of the property where the EAC is
located, and this includes the parking lot. EACs have the same meaning as
“Voting Locations” as defined in the MEA.
4.11. Election Period means the official Campaign period of an election for:
A municipal or school board election; the Election Period commences on
the first day prescribed for the filing of nominations in accordance with the
MEA and ends the day following Voting Day.
A provincial or federal election; the Election Period commences the day the
writ for the election is issued and ends the day following Voting Day.
A nomination for a political party, the Election Period is the nomination
contesting period as determined by the Party.
A question on the ballot; the period commences the day Council passes a
by-law to put a question to the electorate and ends the day following Voting
Day.
A municipal or school board by-election; the period commences on the first
day nominations may be filed and ends the day following Voting Day.
4.12. Information Technology means the systems, hardware, software, networks,
and processes used to create, store, manage, and exchange information within
the organization.
4.13. Local Board has the same meaning as found in Section 1 of the MEA.
Page 117
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 6 of 14
Attachment 1 to By-law
4.14. MEA means the Municipal Elections Act, 1996, as amended, S.O. 1996, c. 32,
Sched.
4.15. Member means a person who has been elected or appointed to an Office on
Council or local board and is in that position during the Election Period.
4.16. Member of Council means a person who has been elected or appointed to
the Council of the Municipality of Clarington.
4.17. Municipal Facility/Building means all lands, buildings, and other structures
owned, leased, operated or otherwise controlled by the Municipality of
Clarington or Clarington local board, and things growing upon or affixed
thereto, including, but not limited to, all Clarington administrative offices,
operation centres, community centres, parks and sports fields, libraries and
highways.
4.18. Newsletter means a publication produced and distributed by or on behalf of a
Member, using any Corporate Resources, to provide information to residents.
4.19. Office means the authority and duties attached to the position of being an
elected member of Council.
4.20. Policy means this Use of Corporate Resources for Election Purposes Policy.
4.21. Registered Third Party shall have the same meaning as “Registered Third
Party” as found in the Municipal Elections Act, 1996 or the term “Third Party”
as defined in section 1 of the Election Finances Act (Ontario) and Canada
Elections Act, as the context requires.
4.22. Staff means all full-time and part-time persons hired by the Municipality of
Clarington, including union and non-union employees, administrative Staff,
contract and temporary employees, students, secondments, co-op placement
Staff, volunteers, hired contractors, members of Clarington Professional Fire
Fighters Association.
4.23. Voting Day means the day on which the final vote is to be taken in an election
as defined by the appropriate legislation.
5. General:
5.1. No person shall use any Corporate Resources for Campaigning or Campaign
Materials.
Page 118
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 7 of 14
Attachment 1 to By-law
5.2. To ensure compliance with the MEA and the purpose of this Policy, the
provisions of this Policy, as they pertain to any Member, shall supersede the
provisions of any other Municipality of Clarington policy, procedure, practice or
guideline applying to that Member.
6. Corporate Resources – Technology
6.1. Members are provided access to corporate Information Technology assets to
fulfill their duties and responsibilities as an elected official but shall not use
those corporate Information Technology assets for Campaigning or the
development of Campaign Materials
6.2. Corporate Information, with the exception of those specifically made for the use
of candidates and registered third party advertisers, may not be used by any
candidate, registered third party advertiser or political party, unless the
database has already been released for public use.
Page 119
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 8 of 14
Attachment 1 to By-law
6.3. Websites or domain names or other social media sites that are, in whole or in
part, funded by the Municipality of Clarington and/or maintained (including the
posting of content) by the Municipality of Clarington Staff shall not be used for
campaigning and shall not include any campaign material, nor provide links to
websites, domains or social media that include campaign material. The
Municipality’s official election website or webpages will provide Candidate
contact information, including a link to a Candidate’s website, but shall in no
way endorse any Candidate.
6.3.1. Notwithstanding the foregoing, a Candidate or Registered Third Party
Advertiser may provide a link to the Municipality’s official election website or
webpages in their campaign materials for electors to access additional
information about the election and the voting process.
6.4. Once a Member of Council registers to be a Candidate, any links from a
Municipal website or social media account to the Member’s website or social
media pages will be removed from the Municipality’s webpages.
6.4.1. Notwithstanding the foregoing, information contained on the “Personal
Information Release Form - Candidate Consent”, as part of the nomination
process, may be included on the Clarington Elections webpage(s).
6.5. The Municipality’s voicemail system shall not be used to record campaign-
related messages and the computer network, including the email system, shall
not be used to distribute Campaign Materials.
7. Corporate Resources – Communications
7.1. During the election period, Mayor and Council biographies on the Municipal
website shall be reduced to council-related contact information only.
7.2. Members are responsible to ensure that they do not use Council portraits
funded by the Municipality, either as a corporate or Member expense, in
Campaign Materials.
7.3. Photographs, images, illustrations, or videos produced for, and owned by, the
Municipality shall not be used in campaign materials.
Page 120
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 9 of 14
Attachment 1 to By-law
7.4. Candidates or Registered Third Parties shall not print, distribute, or make
reference to, any of the Municipality’s email addresses, telephone numbers, or
facility addresses on any Campaign Materials.
7.4.1. Notwithstanding the foregoing, Candidates or Registered Third Parties may
provide the election telephone number, election email address, or a link to the
Municipality’s official election website or webpages in Campaign Materials for
electors to access additional information about the election and the voting
process provided that such information is not modified in any way. References
to municipal facilities may be used with regard to debates at Munic ipal
Facilities or if the Municipal Facility has been rented in accordance with this
and any other relevant Policy.
7.5. The Municipality’s logo, crest, coat of arms, slogan, and brand etc. owned or
under the jurisdiction of the Municipality, shall not be used in any Campaign
Materials.
7.5.1. Notwithstanding the foregoing, Candidates or Registered Third Parties may
capture their own photos of Municipal property for use in Campaign Material s,
provided the photo is taken from a publicly accessible area, and does not
contain a Municipal sign, logo, crest, coat of arms, slogan or brand.
7.6. The following municipally funded services shall not be used for campaigning or
campaign materials:
7.6.1. All printing, photocopying and distribution services, including but not limited to
the printing and general distribution of newsletters and new resident letters;
and
7.6.2. All forms of advertising, including advertising in any Clarington publication .
7.7. The following shall be discontinued for Members during the election period:
7.7.1. The ordering of business cards and stationery; and
7.7.2. The ordering of technology or office furnishings, unless it is a replacement for
technology or office furnishings that have ceased functioning or has been
approved by Council either directly or as part of an adopted Budget .
7.8. In any material printed or distributed by the Municipality of Clarington,
Members are not permitted to:
7.8.1. Illustrate that a person is a Candidate registered in any election;
Page 121
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 10 of 14
Attachment 1 to By-law
7.8.2. Identify where a person will be running for office; or
7.8.3. Profile or refer to Candidates in any election.
7.9. Corporate Resources that have been published to the Municipal website may
be linked on Candidate and Registered Third Parties’ websites, but may not be
housed on the candidate website, and may not be taken out of
context/modified/reproduced for use in any campaign materials.
7.10. Messages posted to the Municipal social media accounts may be shared by a
candidate to their personal or campaign social media accounts using social
media official channels and not partially reproduced.
8. Corporate Resources – Municipality Facilities / Buildings
8.1. Candidates or Registered Third Parties are prohibited from renting space (e.g.,
a booth) as part of a Municipally organized event, during the election period.
8.2. Candidates, registered third party advertisers or political parties are permitted
to attend Municipal events, or events held at Municipal facilities, in either their
capacity as elected representatives or as private citizens, but shall not
campaign. No campaign materials may be disseminated at Municipal events.
Elected officials are permitted to attend Municipally-organized events or events
held on Municipal facilities and act as ceremonial participants in their capacity
as elected officials, including speaking at the event and partaking in
ceremonial activities.
8.3. Members, Registered Third Parties, and Candidates shall not use their
constituency office, municipal or any municipally provided facilities for any
Campaigning, which includes the display of any campaign-related signs in the
window or on the premises, as well as the display of Campaign material in the
office.
8.4. Campaigning and the distribution or display of campaign material is not
permitted in any municipal or local board facility, on municipal land, or at
municipal or local board event including any municipal or board meeting.
8.4.1. Notwithstanding, section 8.4 does not prohibit the erection of temporary
election or campaign signs on municipal land in accordance with the
Municipality’s Election Sign By-law.
8.4.2. Section 8.4 does not prohibit a candidate or external organization or
Registered Third Party from renting space within a municipal facility/building
Page 122
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 11 of 14
Attachment 1 to By-law
(other than the Municipal Administrative Centre, Clarington Library facilities and
the Museum Buildings) for a Campaign event provided they have paid full-
market rental fees and rates for use of such Clarington facility, and have
otherwise complied with any other policy pertaining to the use of such facility. If
a municipal facility/building is rented, campaigning and the distribution or
display of campaign materials is only permitted during the rental period and
only within the rented area. This exception does not apply to Section 8.5.
8.5. Candidates or Registered Third Parties are prohibited from using a Municipal
Facility/Building as a campaign office.
8.6. The rental, to candidates or Registered Third Parties of advertising space on
arena boards and lobby monitors, or any municipal social media site, is
prohibited.
8.7. A Candidate shall not rent a Municipal Facility to offer an unofficial Election
Assistance Centre, including providing technology and/or assistance to voters
in order to cast a ballot during the Voting Period.
8.8. In the event of a public debate hosted by a third party, a Clarington Facility
may be used as the venue at the discretion of the Clerk, provided that full-
market rental fees and rates for use of such Clarington facility and any other
policy pertaining to the use of such facility are complied with, all registered
Candidates within a single electoral race must be invited to attend such
debate, and that the event meets any other requisite criteria established by the
Clerk.
9. Municipality Staff
9.1. Municipal Staff are prohibited from using Corporate Resources and Information
for the benefit of a Candidate or Campaign. The Employee Code of Ethics
Policy also sets out the rules for participation in political activities by staff.
9.2. No images that include Staff, in their professional capacity, shall be used in
any Campaign Materials.
9.3. No statements that indicate endorsement/support by Staff, in their professional
capacity, shall be used in any Campaign Materials.
Page 123
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 12 of 14
Attachment 1 to By-law
10. Limitation
10.1. Nothing in this Policy shall prohibit a Member from performing their job as a
Member, nor inhibit them from representing the interests of the constituents
who elected them.
10.2. Nothing in this Policy shall preclude Staff from exercising their civic right and
duty to participate in an election process, including a municipal election
process, as a private citizen, except as provided for in the Clarington Employee
Code of Ethics Policy.
10.3. Nothing in this Policy shall prevent the Clerk from using Corporate Resources
and Information for conducting an election in accordance with the MEA,
including but not limited to, providing notices that are either required by
legislation, or are to provide information to electors or Candidates, or the
publishing of Candidate information on the Clarington Elections webpage(s).
10.4. MEA, s. 88.8 (9) states “For greater certainty, if a municipality or local board
makes information available to the public on a website or in another electronic
format, the provision of the information does not constitute a contribution to a
candidate.
10.5. MEA s. 88.8 (10) states “Without limiting the generality of subsection (9), the
information referred to in that subsection includes the following:
10.5.1. The phone number and email address provided by the candidate in the
nomination filed under section 33.
10.5.2. A hyperlink to the candidate’s website.
11. Remedies
11.1. The Clerk or any person authorized by the Clerk will remove any campaign
materials from municipal property that are placed in contravention of this
policy.
11.2. In accordance with section 12 of the MEA, the Clerk may provide for any
matter, in the Clerk’s opinion, is necessary or desirable for conducting the
election.
11.3. A Member of Council should be aware that non-compliance with this Policy
may be contrary to the MEA, in particular section 88.8(7), “A contribution may
be accepted only from a person or entity that is entitled to make a contribution.”
Page 124
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 13 of 14
Attachment 1 to By-law
Contraventions may be subject to review by the compliance audit committee
appointed pursuant to Section 88.37 of the MEA.
12. Roles and Responsibilities:
12.1. Council is responsible for:
12.1.1. Approving this policy.
12.2. A Member is responsible for:
12.2.1. Complying with this Policy.
12.2.2. Ensuring that any Staff who supports the Member in the performance of their
duties, or any such Staff whose work is directed by that Member, are
complying with this Policy.
12.3. Municipal Clerk is responsible for:
12.3.1. Interpreting and administering this policy and providing any related procedures
deemed necessary or desirable for conducting an election.
12.4. All Staff are responsible for:
12.4.1. Ensuring that Corporate Resources, as identified by this Policy, are not used
for campaigning.
12.5. Candidates and Registered Third Parties are responsible for:
12.5.1. Complying with this policy.
13. Related Documents:
13.1. Council Code of Conduct Council Policy
13.2. Council-Staff Relations Council Policy
13.3. Display of Material in Municipal Buildings Management Directive
13.4. Employee Code of Ethics Council Policy
13.5. Use of Corporate Logo by Members of Council Policy
Page 125
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 14 of 14
Attachment 1 to By-law
14. Inquiries:
14.1. Municipal Clerk – clerks@clarington.net.
15. Revision History:
Date Description of Changes Approved By
January 25, 2010 Initial Policy, as per Report CLD-002-10 By-law 2010-010
April 9, 2018 Revised, as per Addendum to Report CLD-
008-18
By-law 2018-028
November 22, 2021 Revised, as per Report LGS-027-21
(mainly adding Registered Third Parties)
By-law 2021-091
DATE Revised, as per Report CAO-014-25
Page 126
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Memo to: Council
From: Darryl Lyons, Deputy CAO, Planning and Infrastructure Services
Date: September 22, 2025
Memo #: Memo-004-25
File No.: PLC2025-0003
Re: By-law to Remove Part Lot Control to permit six residential lots for semi-
detached dwellings in Courtice within 40M-2784.
Applicant: Tribute (King Street) Limited
______________________________________________________________________
File Background
On June 27, 2023, Council endorsed the recommendations contained in PDS -046-23,
Resolution #C-112-23 approving the Rezoning application.
The Plan of Subdivision was registered on February 6, 2025, as 40M-2784.
Part Lot Control can now be removed on Lots 147, 148 and 149 for 6 semi-detached units in
Courtice.
Delegated Authority and Passing of the By-law
The Deputy CAO of Planning and Infrastructure Services has delegated authority to approve
a part lot control application. The by-law itself is still enacted by Council.
The passing of this By-law is to exempt lands from Part Lot Control which has the effect of
adding units or modifying the intent of the original development applications.
Once approved by Council, please forward the attached By-law, and the attached Unit Type
and Number Summary Table to the Regional Municipality of Durham and the Municipal
Property Assessment Corporation (MPAC).
Page 127
Page 2
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
Yours Truly,
Darryl Lyons
Deputy Chief Administrative Officer
Planning and Infrastructure Services
Attachments:
Attachment 1: Unit Type and Number Summary Table
Attachment 2: Draft By-Law
cc: Amanda Tapp, Manager of Development Review
Page 128
Attachment 1 to Memo-004-25
PART LOT CONTROL EXEMPTION BY-LAW 2025-_____
PLC2025-0003
Unit Type and Number Summary Table
Plan 40M-2784
APPROVED
Result of Part Lot Control
Exemption on Unit Type and
Number
Lots/Blocks
Affected
Unit Type and Number
Semi-Detached
Lot 147 2 units No Change
Lot 148 2 units No Change
Lot 149 2 units No Change
TOTAL Units 6 No Change
Page 129
Attachment 2 to Memo-004-25
T If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2025-047
being a By-law to exempt Lots 147, 148 and 149, Registered Plan 40M-2784 from Part
Lot Control.
Whereas the Council of the Corporation of the Municipality of Clarington deems it
advisable to exempt Lot 147, Plan 40M-2784, Parts 1 and 2, 40R-33014; Lot 148, Plan
40M-2784, Parts 3 and 4, 40R-33014 and Lot 149, Plan 40M-2784, Parts 5 and 6, 40R-
33014, Municipality of Clarington, from Part Lot Control, (File # PLC 2025-0003).
Now Therefore Be It Resolved That the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands
described in Paragraph 2 within the By-law.
2. That this By-law shall come into effect upon being approved by the Municipa lity of
Clarington and thereafter Subsection 5 of Sect ion 50 shall cease to apply to Part
of Lots 147, 148 and 149, Plan 40M-2784, Parts 1-6 (inclusive) on Plan 40R-
33014.
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be
in force for a period of one (2) years ending on September 22, 2027.
Passed in Open Council this 22nd day of September, 2025.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
By signing this by-law on September 22, 2025, Mayor Adrian Foster will not exercise the
power to veto this by-law and this by-law is deemed passed as of this date.
Page 130
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: September 22, 2025 Report Number: PUB-015-25
Authored By: Lee-Ann Reck
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Appointment of Interim Fire Chief
Recommendation(s):
1. That Report PUB-015-25, be received;
2. That Council approve the Appointment of Mariano Perini to the position of Interim
Fire Chief for up to 24 months
3. That the By-Law (Attachment 1) be approved to complete the appointment of the
Director of Emergency Fire Services/Fire Chief
4. That all interested parties listed in Report PUB-015-25, and any delegations be
advised of Council’s decision.
Page 131
Municipality of Clarington Page 2
Report PUB-015-25
Report Overview
This report recommends the appointment of Mariano Perini as Interim Fire Chief for a period
of up to 24 months, following the retirement of current Fire Chief Dave Speed at the end of
September 2025. Due to the limited time available for recruitment, the interim appointment
will allow for uninterrupted leadership and the piloting of a dual-role model, combining the
Director of Public Works and Fire Chief positions. This approach supports succession
planning, revitalization of the Volunteer Fire Service, and completion of the Fire Master Plan
update. Financial arrangements ensure funding remains in place for the role, with interim
salary savings directed to priority initiatives.
1. Background
1.1 Current Fire Chief, Dave Speed announced his retirement in late August, with his final
day of work being Friday September 26, 2025
1.2 The Fire Chief role is a statutory position as identified under the Fire Protection and
Prevention Act, 1997 (FPPA) and requires council approval.
2. Considerations of Interim Appointment
2.1 The average recruitment time for a Fire Chief is minimum a three-to-four-month
process.
2.2 Clarington’s fire chief position is vacant at the end of September, not giving adequate
time to complete a full recruitment. As a result, staff are recommending as a pilot, to
appoint Mariano Perini into a dual role of Director of Public Works and Fire Chief for a
period of up to 24 months.
2.3 The pilot program will provide an opportunity to pilot a leadership model that supports
succession planning in our Emergency and Fire Services Department, leveraging
Mariano’s previous experience and strength to revitalize our Volunteer Fire Service and
complete an update to the Fire Master Plan.
2.4 The 24-month pilot period will allow sufficient time to complete the identified priorities
and will align with the anticipated completion of the Clarington Operations Depot and
Emergency Fire Station (CODEFS) project. The timing positions the incoming
permanent Fire Chief to assume the role in time for the official opening and ribbon -
cutting ceremony of the new fire station and training facility.
Page 132
Municipality of Clarington Page 3
Report PUB-015-25
3. Financial Considerations
The funding for the Director of Emergency Services and Fire Chief position will remain
allocated within the divisional budget. This approach ensures the position can be
reinstated as a full-time role following the pilot period. In the interim, any salary savings
will be redirected to support key initiatives, including the revitalization of the volunteer
firefighter program and the update of the Fire Master Plan.
4. Strategic Plan
Lead – Exceptional Municipal Services and Governance empower staff to identify
opportunities to improve efficiency and effectiveness.
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Council endorse the interim appointment of Mariano
Perini to Fire Chief for a period of up to 24 months.
Staff Contact: Lee-Ann Reck, Deputy CAO, Public Services, lreck@clarington.net
Attachments:
Attachment 1: By-Law to appoint Chief September 2025
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 133
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2025-048
Being a by-law to appoint a Director of Emergency and Fire Services/Fire Chief
for the Municipality of Clarington, and to repeal By-law 2023-017 which appointed
David Speed.
Whereas Section 6(1) of the Ontario Fire Protection and Prevention Act, 1997, as
amended, requires the appointment of a fire chief if a fire department is established for
the municipality; and
Whereas the Municipality of Clarington has an established fire department; and
Whereas Whereas PUB-015-25 recommends that it is expedient and necessary to
appoint Mariano Perini as the Fire Chief;
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. That Mariano Perini be appointed as Director of Emergency and Fire
Services/Fire Chief for the Municipality of Clarington for up to 24 months.
2. That By-law 2023-017 be repealed.
Passed in Open Council this 22nd day of September, 2025.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
By signing this by-law on September 22, 2025, Mayor Adrian Foster will not exercise the
power to veto this by-law and this by-law is deemed passed as of this date.
Page 134
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2025-048
Being a by-law to appoint a Director of Emergency and Fire Services/Fire Chief
for the Municipality of Clarington, and to repeal By-law 2023-017 which appointed
David Speed.
Whereas Section 6(1) of the Ontario Fire Protection and Prevention Act, 1997, as
amended, requires the appointment of a fire chief if a fire department is established for
the municipality; and
Whereas the Municipality of Clarington has an established fire department; and
Whereas PUB-015-25 recommends that it is expedient and necessary to appoint
Mariano Perini as the Fire Chief;
Now therefore the Council of the Municipality of Clarington enacts as follows :
1. That Mariano Perini be appointed as Director of Emergency and Fire
Services/Fire Chief for the Municipality of Clarington for up to 24 months.
2. That By-law 2023-017 be repealed.
Passed in Open Council this 22nd day of September, 2025.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
By signing this by-law on September 22, 2025, Mayor Adrian Foster will not exercise the
power to veto this by-law and this by-law is deemed passed as of this date.
Page 135