HomeMy WebLinkAbout2025-09-05
Electronic Council Communications Information
Package
Date:September 5, 2025
Time:12:00 PM
Location:ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon
the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the
next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
Pages
1.Region of Durham Correspondence
2.Durham Municipalities Correspondence
3.Other Municipalities Correspondence
3.1 City of Brantford - Advocacy for Provincial Scrap Metal Legislation and
Bail System Reform - August 29, 2025
3
4.Provincial / Federal Government and their Agency Correspondence
5.Miscellaneous Correspondence
5.1 Minutes from the Bowmanville Business Improvement Area Board of
Management meeting dated June 10, 2025
5
September 5, 2025
Electronic Council Communications Information Package (ECCIP)
Page 2
CITY CLERK’S OFFICE City Hall, 58 Dalhousie, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
August 29, 2025
MPP Will Bouma, MP Larry Brock, the Association of Municipalities of Ontario (AMO); and all
Ontario municipalities
Sent via email: will.bouma@pc.ola.org
Dear MPP Will Bouma,
Please be advised that Brantford City Council at its meeting held August 26, 2025 adopted the
following:
12.3.1. Advocacy for Provincial Scrap Metal Legislation and Bail System Reform, 2025-
421 - Councillor Hunt
WHEREAS a Town Hall meeting, hosted by Councillors of Ward 4 was held on
Monday June 23, 2025, to discuss recommendations and actions taken to address
ongoing concerns from local businesses regarding break-ins, theft and vandalism; and
WHEREAS Ward 4 businesses owners were invited to share their experiences and
contribute to identifying actionable steps to theft concerns and help identify steps to
foster a safer and more secure environment for businesses in Brantford; and
WHEREAS staff from the City of Brantford Bylaw & Security Department and
representatives from Brantford Police Services provided presentations outlining
current measures and actionable recommendations; and
WHEREAS business owners in attendance requested that a formal letter be drafted
advocating for the transition of the municipal scrap metal bylaw into a provincial
statute, to be addressed to MPP Will Bouma, Attorney General of
Ontario Doug Downey, MP Larry Brock and Minister of Justice and Attorney General
of Canada Sean Fraser; and
WHEREAS business owners further requested that the letter include a call to
strengthen the bail system to better protect communities by ensuring repeat offenders
are not prematurely released.
NOW THEREFORE BE IT RESOLVED:
A. THAT City Council DIRECT Staff to prepare a formal advocacy letter to MPP
Will Bouma, Attorney General of Ontario Doug Downey, MP Larry Brock and
Minister of Justice and Attorney General of Canada Sean Fraser,
recommending the transition of the municipal scrap metal bylaw to a provincial
statute. The letter to be completed by August 31, 2025, should also include:
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2
i. A request to strengthen the bail system to enhance community safety;
and
ii. Testimonials from local business owners detailing the financial and
operational impacts of break-ins, theft and vandalism, including threats
to personal safety, and the financial burden of increased insurance cost;
and
B. THAT a copy of this resolution BE FORWARDED to MPP Will Bouma, MP
Larry Brock, the Association of Municipalities of Ontario (AMO); and all Ontario
municipalities.
I trust this information is of assistance.
Yours truly,
Chris Gauthier
City Clerk
cgauthier@brantford.ca
CC MP Larry Brock - larry.brock@parl.gc.ca
The Association of Municipalities of Ontario (AMO) - amo@amo.on.ca, policy@amo.on.ca
All Ontario municipalities
Page 4
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday June 10, 2025; 6:30pm
Virtual Meeting
1. Attendance
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative (departed 8:00pm)
Laura Knox, MOC Ec Dev representative (departed 8:05pm)
Sarah Gerdy, owner Markets
Amber Ross, owner Pink Lemon
Natalie Dookheran, owner Roam Coffee
Nadine Herron, owner Nest Desserts (joined 6:43pm)
Regrets: Lloyd Rang, Council Representative
Erin Kemp, Director
Delegation Present: Marc Oosterholt, VP Sales and Marketing for Creative Outdoor Advertising
Detective Constable Andrew Edwards & Derek Williams, forensic video analyst, Durham
Regional Police Service (joined 7:00pm)
2. Call to Order
The Chair called the meeting to order.
3. Land Acknowledgement
The Chair read the land acknowledgement statement.
4. Presentation by Delegations
(a) M. Oosterholt presented on the garbage receptacles with advertisements. He has been with company for
over 25 years. Lives in Durham Region. There are currently 80 containers in the area and the company takes
care of all aspects including waste removal. Sell ad spaces on containers and there is a profit share with the
Municipality. Most advertising customers are small businesses. Clarington rates $186-206 per month on a
one-year contract. Rates vary based on location and includes all design and printing.
Requests for placement are considered. Can pay $25 fee for reservation for first right of refusal when space
becomes available. Most customers stay with company for 7-10 years. Efforts are made to not place
competing advertisements in front of business type. Cannot be directly in front or within 100ft either
direction of a conflicting business. Containers are visited 1.2 times per week. For events, keys can be
provided to the Municipality during events when extra waste is expected. Advertising space is first come
first serve and no preference is given to local business. There are a few of these containers downtown
already but there are some new proposed containers. The Chair suggests that Mariano may be able to
provide some proposed locations for new containers downtown. Containers are 5ft and require space
around to allow for waste collection so street parking downtown limits where containers can be placed.
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Historic Downtown Bowmanville 2 JUNE 2025
Business Centre (BIA)
Concerns raised about the aesthetics of the containers including overspilling garbage, paint wearing off, and
graffiti. M. Oosterholt assured that grafitti is handled as soon as noticed or reported, and that the
containers receive regular maintenance and upkeep.
The Chair expressed thanks for attending. M. Ooosterholt departed at 6:50pm.
(b) DRPS representatives joined at 7:00pm and shared presentation on screen regarding the CCTV camera
program. A. Edwards is Detective Constable working Criminal Investigative Branch at East Division
(Bowmanville). D. Williams is a civilian member of DRPS working as a forensic video analyst. The Ontario
government offered initial funding for police services to assist with guns and gang violence in 2020. DRPS
joined in 2021. Have 23 fixed camera locations, solar power trailer, 6 mobile units. DRPS uses crime
statistics to determine locations. Cameras are not hidden and clearly signed. Goal is to have clear images
day and night with multiple views. There is a one-time fee for the purchaser. All other costs are handled by
DRPS. Fixed units typically have 6 cameras with continuous recording stored for 30 days. PTZ, general view,
2 to 4 lane, 180 degree. Temporary units can be installed within 24 hours and are deployed with occasions
of serial repeated crime. Can be installed on street lights with electrical hookups. Mobile trailer has two
cameras powered by solar panels. Can be utilized during events. Cameras are built in-house, video stored
in-store, and have bucket truck for install. DRPS has a crime dashboard on the public website. Analysts
identified 5 areas in Clarington; Hwy 2 & Townline, downtown Bowmanville, Baseline & Liberty, King Ave &
Mill St, Hwy 2 & Green Rd. Major routes to highways are effective in investigations. Region of Durham
website has a traffic watch section that displays where all cameras are located. DRPS stores video from
Region intersection cameras for 10 days. There is a masking feature to mitigate security concerns. Request
for video review must be submitted and approved before accessed. DRPS uses the CCTV footage together
with residential and business cameras. Footage is not live monitored and only accessed when approved
and for sole purpose of supporting investigation.
There have been less than 5 concerns raised from community about cameras. There have not been any
incidents of damage of cameras and signage since 2021. If vandalized, DRPS will handle repairs and
purchaser is not liable.
DRPS met with Clarington and representatives from all three BIAs on May 29, 2025. There may be a future
opportunity for Clarington to apply for grant funding from the Province to assist with cost.
The Chair thanked the delegations for attending. A. Edwards and D. Williams departed at 7:32pm.
5. Updates from Community Partners
(a) CBOT
B. Wrightman reports that CBOT has 30 events planned before the end of the year. July 17 between 11-2 is
CBOT open house and hopes everyone can attend. Has no information about what is happening with the
renovations at the former Happy King. Tattoo Kid has relocated to downtown Whitby. The Willow Branch
has secured a new location downtown and will open soon.
(b) Economic Development
L. Knox reported that two seasonal patios have been installed. Will be asking for feedback from the BIA at
the end of the season. Plan to review program before 2026. May 29 hosted a meeting with all BIAs,
Clarington, and DRPS about the CCTV program supported by the province. Clarington has joined OBIAA.
Spoke with the new OBIAA executive director and plan to do some strategic planning for all Clarington BIAs.
July 3 the Mayor and Council are hosting a social to recognize the community spirit that came in the wake of
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Historic Downtown Bowmanville 3 JUNE 2025
Business Centre (BIA)
the downtown fire. A formal invitation will be forthcoming. The building adjacent to where the fire took
place has some repair and remediation work ongoing.
6. Adoption of Minutes
Moved by G. Lucas, seconded by C. Holmes
THAT the minutes of the meeting of May 6, 2025 be approved as circulated.
CARRIED
7. Business Arising from Previous Minutes
(a) Tree at BMO
The Chair reports that the arborist has assessed the tree and it cannot be saved.
E. Lucas reports that he spoke with the maintenance person who takes care of the BMO property. They
have submitted a proposal to BMO finance department for approval. Asked for 20-25ft tree to be placed
where the bush is on King Street side. Will leave existing tree as is. E. Lucas will follow up with
maintenance person by end of summer if no response from BMO is provided.
Discussion about tree-lighting ceremony or alternative will be deferred until next meeting.
(b) Recycling Regulations
The Chair spoke with Councillor Rang and he will provide a written report to be circulated.
8. Consent Items - Correspondence
Correspondence was received from
i. Planning Department regarding Notice of Adoption ZBA2024-0029 & PD-25-PDS016-25 re: 221 Liberty St
N
ii. Planning Department regarding Ontario Land Tribunal OLT-25-000182 re: upcoming Case Management
Conference Aug 6, 2025
iii. Municipal Law Enforcement regarding repairs and final touches on parking meters
iv. Economic Development regarding Pride Stickers for BIA members
v. Rotary Club of Bowmanville regarding letter of request
vi. Economic Development regarding Clarington BIA meeting with DRPS re: CCTV program May 29, 2025
vii. Orono DBIA regarding letter of engagement
viii. CBOT regarding invitation to Tourism Peer2Peer group and Terms of Reference
Moved by G. Lucas, seconded by L. Holmes
THAT the correspondence be received for information.
THAT item 8.iv. was distributed to members.
CARRIED
9. Consent Items – Discussion
none
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Historic Downtown Bowmanville 4 JUNE 2025
Business Centre (BIA)
10. Treasurer’s Report
The Treasurer presented the following:
i. $241728.60 in current account
ii. Large invoices will be arriving soon
Moved by G. Lucas, seconded by L. Holmes
THAT the Treasurer’s Report be adopted as presented.
CARRIED
11. Directors’ Reports
(a) Council Liaison –
No report.
(b) Events –
C. Holmes has no report.
(c) Membership Relations –
G. Lucas has no report.
(d) Streetscape –
E. Lucas reported that meeting is set for later this month to discuss new planters and brackets. Hanging
baskets will be installed soon. Watering will commence when baskets installed. The Chair reported that
the volunteers have planted near the bus shelter and will submit receipt.
(e) Communications –
L. Holmes reported that invitation to neighbourhood meeting June 9 hosted by Lifelong Group regarding
development at former Goodyear property was sent to members. Members were also informed about Pride
stickers that are available for pick up at front desk of the Municipal Administrative Centre. An invitation to
CBOT Open House on July 17 was distributed to members. Discount at Rekkers Garden Centre for business
members provided. The Chair reported that he attended the Lifelong Group meeting and there was a lot of
concern raised over the multi-level buildings proposed on the property.
(f) Website & Social Media –
L. Holmes reported that the business directory is updated. Post celebrating fire relief fundraising efforts of
members and commemoration of three month anniversary since fire put on social media. Post with the
Shop Main Street Canada Shop Local logo from OBIAA put on social media.
12. New Business
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Historic Downtown Bowmanville 5 JUNE 2025
Business Centre (BIA)
(a) Letter of support for DRPS Clarington CCTV program
Moved by E. Lucas, seconded by L. Holmes
THAT the BIA is in support of Clarington exploring the opportunity to join the DRPS CCTV camera program
and supports placement of the DRPS CCTV cameras in the downtown core
CARRIED
(b) Clarington BIAs collaboration proposal
The Co-Chairs of the Orono BIA sent a letter of engagement to Bowmanville and Newcastle BIAs by email on
May 29, 2025. Proposal for quarterly meetings to collaborate on BIA initiatives such as events, marketing,
beautification, etc. The entire Board would like to be present rather than just sending a representative.
Concerns raised over proposed meeting frequency and proposed topics that appear more suited to an
individual BIA discussion.
Moved by G. Lucas, seconded by L. Holmes
THAT the Secretary send a letter of response recommending to start with a once-yearly meeting of the
Executive Boards focused on higher-level topics affecting all three BIAs.
CARRIED
(c) Banners
Summer banners are the oldest, but due to length of install and harsh weather conditions the winter
banners likely need replaced first.
Discussion deferred to next meeting.
(d) Tourism Peer2Peer group
There was an initial meeting of tourism-related business last month which the Chair attended. CBOT has
offered to be facilitator of a Tourism focused group of like-minded/related business in Clarington. The
group will discuss ideas of cross-promotion. At the present time, there will be no Municipal support or
funding.
CBOT will extend the invitation to the P2P meeting to the BIA.
(e) Policy for use of BIA items
The Chair will reach out to OBIAA to see if they have any policy templates.
13. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday September 9, 2025
commencing at 6:30pm, virtually.
14. Adjournment
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Historic Downtown Bowmanville 6 JUNE 2025
Business Centre (BIA)
Moved by C. Holmes, seconded by E. Lucas
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 8:26pm
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