HomeMy WebLinkAbout2025-08-06NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday August 6, 2025 7:OOpm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
J. Blake
W. Woo, Regional Councilor
P. Martin
D. Frost
S. Payton
M. Green
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 6:59pm
2. LAND ACKNOWLEDGEMENT
M. Green opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA
Motion by D. Frost to Approve Agenda with changes
Seconded by J. Blake "CARRIED"
4. APPROVAL OF MINUTES
Motion by J. Blake to approve previous meeting minutes
Seconded by S. Payton "CARRIED"
4.1. BUSINESS ARISING FROM PREVIOUS MINUTES
4.1.1. Vibe Illuminations
4.1.1.1. Motion by D. Frost to add replacement of 12 LED spotlights in the
main hall to our quote with vibe illuminations to provide options for
event clients to change lighting colour to suit their event theme.
Seconded by: M. Green "CARRIED"
NEWCASTLE COMMUNITY HALL
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4.1.2. Audio System
Update from M. Green on new sound system for main hall; Long &
McQuade will be on site later this week to provide wireless options and a
quote. Will review quote at next meeting.
4.1.3. LED Projector
Further discussion to take place at next meeting.
5. DECLARATION OF PECUNIARY INTERESTS
M. Green has a conflict with Cornhole.
P. Martin and W. Woo have a conflict with Tenant Leases as they are members of
two of the community groups who are tenants within the hall.
6. FINANCIAL REPORT
Discussion regarding creating a sub -committee reporting to the board to assist and
oversee hall budget. P. Martin & D. Frost volunteered to spearhead the creation of a
financial committee and duties within in. Additional discussion regarding what the
needs would be and what the committee would be responsible for.
7. TENANT LEASES 2026
Motion to renew Train Association's lease for another year with a 2% annual rent
increase.
8. URNS
Willie shared some historical information about the white flower urns displayed on
the grounds of the hall.
9. NEW BUSINESS
9.1. FUNDRAISING
Discussion regarding the creation of a sub -committee to begin brainstorming
fundraising opportunities for the expenses related to installation of air
conditioning. Will be added to next meeting for further discussion.
M. Green left the meeting at 8:28pm
NEWCASTLE COMMUNITY HALL
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10. CORNHOLE
Motion by P. Martin to resign the Newcastle Cornhole League for the 2025/2026
season with a weekly rental rate of $425 including storage with rental fees being split
into installments rather than the full fee being paid up front. Discussion to be had
with the league regarding clean up, cancellations and indoor shoes.
Seconded by W. Woo "CARRIED"
11.ADJOURNMENT
Motion by S. Payton to adjourn at 8:55pm
Next Meeting Tuesday September 23, 2025, 7:00pm
Please submit agenda items to chair by Friday September 10t" 2025