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Special Council Meeting Minutes
Date:
Time:
Location:
August 11, 2025
5:00 PM
Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, D. Lyons, R. Maciver, T. Pinn, L. Reck, J.
Gallagher, M. Chambers
Other Staff Present: K. Esseghaier J. MacLean, K. Richardson and C. Waters, M.
Westover
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 5:03 p.m.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Matters of Business
4.1 Motion regarding Jury Lands Foundation
Resolution # C-161-25
Moved by Councillor Traill
Seconded by Councillor Woo
Whereas Council has supported the Jury Lands Foundation (JLF) grant application
to the Ontario Trillium Foundation (OTF) for $80,000;
And whereas the grant was successful and has seen the development of a
"Rejuvenation Garden" adjacent to the Cafeteria building, with produce being
donated to the East Clarington Food Bank;
August 11, 2025
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And whereas a storage container has been purchased, installed, and a mural will
be painted on the container in early August;
And whereas the OTF grant provided funding for events including a speaker
series, movie nights and a community picnic/market;
And whereas the speaker series has been ongoing since April at the Sarah Jane
Williams Heritage Centre and the movie nights are at the Visual Arts Centre, but
the OTF grant requires some events to be held on site;
And whereas the JLF was working with the owner of the site to gain access for
community events, (essentially for parking) and a license agreement has been
drafted and reviewed with the owner and their insurer;
And whereas liability would be the responsibility of JLF;
And whereas this is much like the permits necessary for the use of the municipal
property;
And whereas the JLF permit applications have been reviewed with staff and are
ready to be issued when dates are confirmed;
And whereas the owner of the site has advised that, until ownership is transferred
to Clarington (and then to JLF), their insurer will not permit any events to take
place on or near the site, thereby jeopardizing the JLF's OTF funding;
And whereas future municipal access to the site will be via a new entrance from
Lambs Road to match the future road alignment as approved in Official Plan
Amendment 121;
Now therefore be it resolved that:
1. To facilitate municipal access without requiring use of Kaitlin's easement,
the planned gated driveway access be constructed in the Fall of 2025
through the donation of materials and in-kind contributions from local
contractors in the same manner that the Ehrenwort Trail was constructed in
2015 from Sprucewood to the Ring Road (i.e. NOT using Clarington staff);
and
2. To ensure the timely construction of the driveway, funds already approved in
the 2023 budget (Resolution# PD-080-23), be used to augment any
construction materials, design fees and labour donations that JLF is unable
to secure; and
3. All interested parties, including Kaitlin Corp., be notified of Council’s
decision.
Carried
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4.2 FSD-026-25 - Elexicon Financing Strategy Update 2025
Resolution # C-162-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report FSD-026-25, and any related delegations or communication items, be
received for information;
That the Mayor be requested to phase-out Elexicon dividend and interest revenue
from the operating budget in 2026 and 2027 and that the Deputy CAO/Treasurer
be directed to put any future dividend and interest revenue from Elexicon into
capital reserve funds to assist with financing future capital budgets;
That the Deputy CAO/Treasurer, as the Shareholder Representative, be authorized
to approve the Memorandum of Understanding and any related documentation
necessary to give effect thereto, on behalf of the Municipality, as substantially
outlined in Report FSD-025-25, in a form satisfactory to the Deputy CAO/Solicitor.
Carried
5. Confidential Items
Closed Session
Resolution # C-163-25
Moved by Councillor Anderson
Seconded by Councillor Rang
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing matters that deal with the
following:
• a proposed or pending acquisition or disposition of land by the municipality
or local board;
• a matter that deals with litigation or potential litigation, including matters
before administrative tribunals, affecting the municipality or local board; and
• a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local
board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization.
Carried
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Rise and Report
The meeting resumed in open session at 7:15 p.m.
Mayor Foster advised that four items were discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was
passed on a procedural matter and three resolutions were passed to provide
direction to Staff.
Councillor Anderson left the meeting.
6. Confirming By-law
Resolution # C-164-25
Moved by Councillor Zwart
Seconded by Councillor Elhajjeh
That By-law 2025-036 being a by-law to confirm the proceedings of the Council of
the Municipality of Clarington at a special meeting held on August 11, 2025, be
approved.
Carried
7. Adjournment
Resolution # C-165-25
Moved by Councillor Zwart
Seconded by Councillor Rang
That the meeting adjourn at 7:15 p.m.
Carried