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Home My WebLink About2025-05-09 Electronic Council Communications Information Package Date:May 9, 2025 Time:12:00 PM Location:ECCIP is an information package and not a meeting. Description: An ECCIP is an electronic package containing correspondence received by Staff for Council's information. This is not a meeting of Council or Committee. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk at clerks@clarington.net, if you would like to include one of these items on the next regular agenda of the appropriate Standing Committee, along with the proposed resolution for disposition of the matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the next regularly scheduled meeting of the applicable Committee. Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a delegation at a meeting, please visit the Clarington website. Pages 1.Region of Durham Correspondence 2.Durham Municipalities Correspondence 3.Other Municipalities Correspondence 4.Provincial / Federal Government and their Agency Correspondence 5.Miscellaneous Correspondence 5.1 Minutes from the Newcastle Business Improvement Area meeting dated April 10, 2025 3 5.2 Minutes from the Ganaraska Region Conservation Authority meeting dated April 17, 2025 6 May 9, 2025 Electronic Council Communications Information Package (ECCIP) Page 2 Newcastle BIA MINUTES April 10, 2025  www.villageofnewcastle.ca Attendance: Marni Lewis, Janeen Calder, Tracey Yates, Alison Dee, Carolyn Brooks, Alyssa Crittenden, Lina Schmahl, Jane Black, Laura Knox, Heidi Fairweather, Councillor Willie Woo, Theresa Vanhaverbeke Regrets: Jim Norwood, Kirby Eady, Valentine Lovekin 1.Meeting called to order at 9:01am - Land Acknowledgement read 2.Approval of March minutes  Motion by: Carolyn Brooks Seconded by: Jane Black Carried 3.Business Arising from Minutes: n/a 4.President’s report: n/a 5.Treasurer’s Report:  The current bank balance is $101,265.94 6.Council Report:   The street scape design consultation has been selected - the project is moving ahead. In late 2025 trafﬁc lights will be installed at King Ave/ Pedwell/Massey and in 2026 trafﬁc lights at North St and Baldwin will be completed during the street scape project. Grady Dr. Bridge has been delayed. 7.Committee Reports  Safety and Decor:  The Spring planters have been delivered to the businesses that participated. Please remember to water them regularly.     We have had different community groups reach out to use the event signs in the Port and street pole banners. The BIA owns those frames and we have decided in order to maintain them they will only be used for BIA events. In future, some events many be considered on an individual basis.  The locates should be done by the Municipality for the 2 other sign locations.  Page 3   Advertising:  Instagram:  Accounts reached - 1531  Accounts Engaged - 155  Followers - 1843 (^31)  Views - 5799  Top Posts:  Buddha Belly Sale - 995 Views  St.Paddy’s day in Newcastle - 687 views  Welcome new law ﬁrm - 657 views  Small biz thanks you - 616 views    Facebook:  Accounts Engaged - 1340  Followers - 3735  Post views - 71968  Top Posts:  Natures Pantry, Made in Canada - 1551 views  Small biz thanks you - 809 views  Welcome new law ﬁrm - 1128 views  Clarington Career Fair - 684 views      Special Events:  Canada Day (Tuesday, July 1st, 12pm - 6pm, ﬁreworks at dusk)  The event permits are conﬁrmed from Beaver St to Baldwin St. They have 40 vendors and are looking for more. They are working on the parade location, cultural dancers are conﬁrmed. They will be making ﬁnal decisions on beer tent and locations at their next meeting.    Community Hall Lighting (Sunday, November 16th, 5:15pm)  The new trees was moved into storage unit and over the summer the committee will start to assemble what they can.     Page 4 Santa Parade (Sunday, November 16th, 5:30pm)  n/a    Santa Breakfast (Sunday, November 30th, 8-11am)  n/a    8. CBOT:   Upcoming events:  May 6th - Energize Opportunity event at OPG  May 28th 8-11:30am A Co-op event with Invest Clarington - How businesses can get involved hosting co-op students.    9. Newcastle & District Chamber of Commerce: n/a    10. CIP/Economic Development/Street Scape:   Patio permits are open, and CIP grants are available for signage/facade work to your business. Home Hardware space will split the space into more units.    11. New Business:   Ron Hooper mentioned to Theresa that the 3 BIAs (Bowmanville, Orono and Newcastle) meet and collaborate on ideas. Orono will set something up.    Clarington Fire and Police will come in and speak to businesses on prevention and fraud if the BIA would like to offer this.    The Clarington Library is offering a discount program to members. This is an opportunity for businesses to offer a discount or special to anyone that presents their library card. If you are interested in participating reach out to Alison Dee at adee@cplma.ca 12. Motion to Adjourn:    Moved by: Tracey Yates Seconded: Lina Schmahl Page 5 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE BOARD OF DIRECTORS April 17, 2025 (Hybrid) GRCA 02/25 1. Welcome, Land Acknowledgement and Call to Order The Chair called the Ganaraska Region Conservation Authority (GRCA) Board of Directors meeting to order at 4:00 p.m. MEMBERS PRESENT: Vicki Mink, Chair - Municipality of Port Hope Randy Barber, Vice-Chair - Town of Cobourg Mark Lovshin - Township of Hamilton Miriam Mutton - Town of Cobourg Lance Nachoff - Township of Cavan Monaghan Adam Pearson - Municipality of Port Hope Tracy Richardson - City of Kawartha Lakes Joan Stover - Township of Alnwick/Haldimand Margaret Zwart - Municipality of Clarington Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Cory Harris, Watershed Services Coordinator Ken Thajer, Planning and Regulations Coordinator Ed Van Osch, Forest Recreation Technician ABSENT WITH REGRETS: ALSO ABSENT: Bruce Buttar - Agricultural Representative Land Acknowledgement The Ganaraska Region Conservation Authority respectfully acknowledges that the land on which we gather is situated within the traditional and treaty territory of the Mississauga’s and Chippewa’s of the Anishinabek, known today as the Williams Treaties First Nations. Our work on these lands acknowledges their resilience and their longstanding contribution to the area. We are thankful for the opportunity to live, learn and share with mutual respect and appreciation. 2. Disclosure of Pecuniary Interest None. 3. Minutes of Last Meeting GRCA 09/25 MOVED BY: Randy Barber SECONDED BY: Tracy Richardson Page 6 Minutes GRCA Board of Directors 02/25 Page 2 THAT the Ganaraska Region Conservation Authority approve the minutes of the March 20, 2025, meeting. CARRIED. 4. Adoption of the Agenda GRCA 10/25 MOVED BY: Adam Pearson SECONDED BY: Mark Lovshin THAT the Ganaraska Region Conservation Authority adopt the agenda. CARRIED. 5. Business Arising from Minutes: None. 6. Delegations None. 7. Presentations None. 8. Correspondence None. 9. Applications under Ontario Regulation 41/24 and Conservation Authorities Act: Permits approved by Executive: GRCA 11/25 MOVED BY: Adam Pearson SECONDED BY: Willie Woo THAT the Ganaraska Region Conservation Authority receive the permits for information. CARRIED. Permit Application requiring Ganaraska Region Conservation Authority Board of Directors discussion: None. 10. Committee Reports: a) Ganaraska Forest Recreation Users Committee Minutes - April 3, 2025 The members asked questions regarding the ice storm and if the forest opening would be delayed because of the ice storm. Staff explained the Forest is currently closed but would be open for hiking the next day and visitors are asked to be aware of potential downed branches. Motorized use will open May 1st as scheduled. There was also a question on vacancies for representation by the watershed municipalities that fall within the Forest. Page 7 Minutes GRCA Board of Directors 02/25 Page 3 GRCA 12/25 MOVED BY: Joan Stover SECONDED BY: Miriam Mutton THAT the Ganaraska Region Conservation Authority receive the Ganaraska Forest Recreation Users Committee Minutes of April 3, 2025, for information. CARRIED. 11. New Business: a) 2025 Financial Budget The CAO/Secretary-Treasurer presented the 2025 Financial Budget to the Board of Directors. She stated the timber tenders were delayed due to the ice storm and would be received May 14, 2025. A question was asked regarding buying Canadian. Staff stated this was being done whenever possible. GRCA 13/25 MOVED BY: Lance Nachoff SECONDED BY: Adam Pearson THAT the Board of Directors approve the 2025 Financial Budget. CARRIED. b) Designation of Provincial Offences Officers GRCA 14/25 MOVED BY: Randy Barber SECONDED BY: Margaret Zwart THAT the staff report be received as information; and FURTHER THAT the following individuals be appointed as Provincial Offences Officers under Section 30.1 of the Conservation Authorities Act: Robert Clarke Ryan Burney Harlan Steele Kevin Beggs CARRIED. 12. Other Business a) Miriam Mutton stated she had attended a Natural Infrastructure presentation through the David Suzuki Foundation 13. Public Question Period None. 14. In Camera None. Page 8 Minutes GRCA Board of Directors 02/25 Page 4 15. Adjourn GRCA 15/25 MOVED BY: Mark Lovshin. THAT the meeting adjourned at 4:30 p.m. CARRIED. _________________________ ____________________________ CHAIR CAO/SECRETARY-TREASURER Page 9