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HomeMy WebLinkAbout2025-06-17NEWCASTLE COMMUNITY HALL BOARD Board Meeting Tuesday June 17, 2025 7:OOpm Council Chambers In Attendance: J. Calder-Rowsell, Chair J. Blake M. Green W. Woo, Regional Councilor P. Martin D. Frost S. Payton L. Turcotte, Committee Coordinator, Municipality of Clarington Staff In Attendance: McKayla Park, Secretary/Treasurer i wa_1m 11SX01 71] 4 N Chair called the meeting to order at 7:OOpm 2. LAND ACKNOWLEDGEMENT P. Martin opened the meeting with the Land Acknowledgement statement. 3. VIRTUAL PRESENTATION L. Turcotte , Committee Coordinator, Municipality of Clarington. present to provide Board and Committee Orientation 4. APPROVAL OF AGENDA Motion by S. Payton to Approve Agenda with changes Seconded by M. Green "CARRIED" 5. APPROVAL OF MINUTES Motion by M. Green to approve previous meeting minutes Seconded by J. Blake "CARRIED" NEWCASTLE COMMUNITY HALL f 9 5.1. Business Arising from previous minutes 5.1.1. Motion by M. Green to acquire a LED Projector with 3000 lumens for indoor and outdoor use with a maximum budget of $1000+hst. Seconded by P. Martin "CARRIED" 5.1.2. Motion by M. Green to activate a Custodial Cell Phone Cost and activation process discussed; the hall does not currently have a credit card allowing the activation of mobile services. Additional quotes will be gathered and further discussion is moved to next meeting. 6. DECLARATION OF PECUNIARY INTEREST None to report 7. FINANCIAL REPORT -M Park Motion by D. Frost to approve financial report as submitted Seconded M. Green "CARRIED" 8. CENTENNIAL ROOM UPDATE No updates; J. Rowsell has contacted Municipality on several occasions requesting information on next steps and additional air quality testing. Cent Room has been closed since Feb 2025 and the lack of progress is causing a loss in revenue and closure of an essential space for our community to gather. Additional follow up required. 9. NEW BUSINESS 9.1. Girl Guides of Canada — Sparks Motion by S. Payton to keep the sparks rental fee the same for the 2025-2026 session. Seconded by M. Green "CARRIED" 9.2. Motion by M. Green to discuss installing LED lighting in place of annual install and removal of Christmas Lights. Seconded by W. Woo Review of Vibe Illuminations Inc. proposal to enhance the hall with a commercial lighting solution. Would like to see an amended proposal including flood lighting and additional lighting on clock tower. Board will also share proposal with the Municipality and with the Heritage Committee for support. NEWCASTLE COMMUNITY HALL �. kx 7 9 9.3. Accessible Washroom Motion by J. Blake to discuss renovating the accessible washroom Seconded by D. Frost The flooring in the accessible washroom is shrinking and peeling away from the walls. Deanna has volunteered to create a design plan and gather quotes to replace flooring and repaint. Also discussed the additional of a baby change station. Further discussion and costs will be evaluated at next meeting. 9.4. Gardens/Watering System Motion by S. Payton to purchase 8 planters to replace seasonal rental planters. Seconded by J. Blake "CARRIED" 10. ADJOURNMENT Motion by J. Blake to adjourn at 9:10pm Next Meeting Wednesday July 16 2025 6:00pm Agenda items must be submitted to the board chair no later than July 7, 2025.