HomeMy WebLinkAboutWD-35-88 Addendum , � " w �• TOWN OF NEWCASTLE
REPORT File # � / �
t n
i � Res. #
By Law #
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
NESTING:
JUNE 6 1988
DATE:
ADDENDUM TO
REPORT #: WD-35-88 FILE #:
SUBJECT:
TOWN WIDE GARBAGE COLLECTION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. That Addendum to Report WD-35-88 be received;
2. That recommendations 2, 3 and 4 of Report WD-35-88 be lifted
from the table; and
3. That the appropriate direction be given to staff.
REPORT;
1.0 BACKGROUND
1.1 On May 16th 1988, the General Purpose and Administration Committee
received Report WD-35-88 regarding Town wide garbage collection, the
contents of which are self explanatory.
1.2 In addition, the Committee directed that the Town meet with representatives
from our present refuse collection contractor at an informal meeting in
order to review circumstances related to the past year's collection of refuse
for the Town.
ADDENDUM TO WD-35-88 PAGE 2 (11
1.3 A meeting took place with the contractor, members of Council and
appropriate staff on Tuesday, May 24th 1988.
2.0 DISCUSSIONS WITH CONTRACTOR
2.1 At the above referenced meeting, the contractor indicated that the company
had made every effort to provide an excellent level of service for the
Town. The consensus of those in attendance at the meeting was that
the service provided by the present contractor has been very satisfactory.
2.2 In addition, it was pointed out by the contractor that once the various
existing contracts were awarded for different collection areas across the
Town, it had taken several months for the company to become familiar
with the routes and to solve various associated operational problems.
2.3 In this regard, some discussion took place regarding a situation
whereby, when and if, the Town hired a new contractor for the collection of
refuse, several months would be required during which the level of service
would be less than that presently enjoyed by the Town and that a certain
adjustment period would be necessary during which similar past problems would
probably be experienced again.
3.0 SUMMARY
3.1 On the basis of the additional discussions that have taken place
regarding Town wide refuse collection and the various input from the
existing contractor, the General Purpose and Administration Committee may
wish to consider an approach whereby the contract for such collection and
disposal of refuse is negotiated with the existing contractor.
3.2 In order to expedite the related process and ensure that a continuation of
the excellent level of service being provided to the Town is maintained, the
Committee may wish to consider the following course of action:
That recommendations 2, 3 and 4 of Report WD-35-88 be lifted from
the table and replaced with the following:
(i) That staff be instructed to renegotiate a contract for
a minimum of five years, effective January 1 1989,
with the Town's existing contractor for the collection
ADDENDUM TO WD-35-88 PAGE 3
That the negotiations be based on obtaining a uniform rate
for each of the residential and commercial sections of the Town;
(iii) That Section 5.06 of the Town's Purchasing By-Law be waived
in order to permit the implementation of Recommendation (i) ;
(iv) That staff report to the General Purpose and Administration
Committee with recommendations related to the above process;
and
(v) That a copy of the addendum to Report WD-35-88 be forwarded
to the Town's existing refuse contractor.
3.3 The alternative approach suggested in Section 3.2 would be a good
initial approach in order to deal with the Town wide refuse collection
issue for a longer term basis.
All of the above is respectfully submitted,
Recommended for presentation
X,
W. A. Evans, Lawrence E. o seff,
Director of Public Works chief Admi is4rative Officer
R. Blanchard,
Treasurer