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Special Council Meeting
Minutes
Date: June 19, 2025
Time: 5:00 PM
Location: Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo
Regrets: Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Turcotte, D. Lyons, T. Pinn, L. Reck
Other Staff Present: P. Davidson, A. Crompton, J. Wang
1. Call to Order
Mayor Foster called the meeting to order at 5:03 p.m.
2. Land Acknowledgement Statement
Councillor Anderson recited the Land Acknowledgement Statement.
3. Moment of Reflection
Councillor Anderson read the moment of reflection.
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
5. Presentations/Delegations
5.1 Presentation by Ian McVey, Manager of Sustainability, Region of Durham,
Regarding Courtice Transit Oriented Community District Energy System
Ian McVey, Manager of Sustainability, Region of Durham, was present regarding
the Courtice Transit Oriented Community District Energy System (DES). Using
an electronic presentation, Ian provided an overview of the Courtice DES Service
Area, evaluated district energy options, and the DYEC heating -only business
case. I. McVey outlined the Landowner Group development forecast, the
Courtice DES load forecast assumptions, the phase 1 distribution piping plan
assumptions, and the phase 1 energy centre.
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June 19, 2025
Ian explained the updated DES business case, including the district energy utility
cash flow, financial risks and mitigation strategies, ownership and governance
models, and the potential for low-cost financing and grants. I. McVey outlined the
target project development timeline, process, the next steps, and answered
questions from Members of Council.
Resolution # C-122-25
Moved by Councillor Woo
Seconded by Councillor Elhajjeh
That the Presentation by Ian McVey, Manager of Sustainability, Region of
Durham, Regarding Courtice Transit Oriented Community District Energy
System, be received with thanks.
Carried
5.2 2025 Asset Management Plan
5.2.1 Presentation from Paul Davidson, Manager, Financial Planning/Deputy
Treasurer, Regarding Report FSD-022-25 2025 Asset Management Plan
Paul Davidson, Manager, Financial Planning/Deputy Treasurer, was present
regarding the 2025 Asset Management Plan (AMP). Using an electronic
presentation, Paul provided an overview of asset management, asset
management planning in Ontario, and the key dates for O.Reg. 588/17. P.
Davidson explained the asset categories (core assets, non -core assets, and
other), summary of infrastructure assets, asset condition distribution, asset
condition assessments, and levels of service metrics. Paul outlined the financing
strategy requirements, lifecycle activities, average annual lifecycle costs and
funding available, and the estimated annual infrastructure gap. P. Davidson
explained the four options for addressing and closing the infrastructure gap which
included closing the yearly infrastructure funding shortfall over 10 years, closing
the yearly infrastructure funding shortfall and accumulated backlog over 10
years, close the yearly infrastructure funding shortfall over 20 years, and close
the yearly infrastructure funding shortfall and accumulated backlog over 20
years. Paul provided an overview of the next steps and answered questions from
Members of Council.
Councillor Woo left the meeting.
5.2.2 FSD-022-25 - 2025 Asset Management Plan
Resolution # C-123-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report FSD-022-25, and any related delegations or communication items,
be received;
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That the Municipality's 2025 Asset Management Plan, attached to Report FSD-
022-25 as Attachment #1, be approved;
That Council approve the recommended financing strategy that will close the
estimated annual infrastructure gap and accumulated backlog over the next
twenty years (Option 4);
That the additional investment in asset management activities, as included in the
financing strategy recommendation, be included in the 2026 budget update and
be brought forward annually through subsequent annual budgets; and
That all interested parties listed in Report FSD-022-25, and any delegations be
advised of Council's decision.
Carried
Recess
Resolution # C-124-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the Committee recess until 6:30 p.m.
Carried
Councillor Traill left the meeting.
The meeting reconvened at 6:31 p.m. with Mayor Foster in the Chair.
6. Public Meetings (6:30 p.m.)
6.1 Public Meeting for the Draft Soper Hills Secondary Plan and Official Plan
Amendment
Jane Wang, Senior Planner and Paul Lowes, SGL Planning and Design Inc. were
present regarding the Draft Soper Hills Secondary Plan. Using an electronic
presentation, Jane provided an overview of the project team, secondary plan
area, study process, and community engagement. Paul outlined the vision and
principles of the plan, land use plan, and environmental protection area. P. Lowes
explained the different designations, which included regional high density/mixed
use, medium density residential, neighbourhood centre, low density residential,
parks, transportation network, and trails. Paul provided an overview of the key
servicing policies, environmental constraint overlays, key urban design policies
and guidelines, the demonstration plan, and the next steps. Paul answered
questions from Members of Council.
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Recess
Resolution # C-125-25
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the Committee recess for until 7:35 p.m.
Carried
The meeting reconvened at 7:35 p.m. with Mayor Foster in the Chair.
Ryan Guetter, Weston Consulting, was present via electronic means, on behalf of
the Soper Hills Landowners Group, to express their support for the secondary
plan. Ryan stated that the owners are committed to following the policy direction
and are currently going through a detailed review to ensure their comments have
been addressed. R. Guetter added that they will provide further comments and
work with staff to address any remaining concerns and answered questions from
Members of Council.
Melissa Whitefield was present and questioned whether any other developments
of this size have been completed. Melissa expressed concerns regarding
weather and snow clearing, infrastructure, public parking, and access to medical
care, education, etc.
6.1.1 PDS-025-25 - Soper Hills Secondary Plan Statutory Public Meeting
Resolution # C-126-25
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That Report PDS-025-25 and any related communication items, be received;
That any received comments be considered during preparation of the
recommended Soper Hills Secondary Plan and Urban Design and Sustainability
Guidelines;
That Staff report back to Council with a Recommendation Report, including the
Official Plan Amendment for the Soper Hills Secondary Plan; and
That all interested parties listed in Report PDS-025-25 and any delegations be
advised of Council's decision.
Carried
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6.2 Public Meeting for the Draft Courtice Transit -Oriented Community
Secondary Plan and Official Plan Amendment
Amanda Crompton, Principal Planner, and Tim Smith, Urban Strategies Inc.,
were present regarding the Draft Courtice Transit -Oriented Community (CTOC)
Secondary Plan. Using an electronic presentation, Amanda provided an overview
of the secondary plan area, planning process, timeline, and community
engagement. Tim outlined the vision, CTOC targets, principles, proposed land
use plan, environmental protection areas, and the feasibility of a district energy
system. T. Smith explained the different designations, which included mixed use
core, mixed -use transition area, medium -density residential, low -density
residential, business district, light and general industrial areas, and general
housing. Tim provided an overview of the parks and community facilities,
schools, road network, urban design and sustainability guidelines, and the next
steps. Tim answered questions from Members of Council.
Melissa Whitefield was present to express concerns regarding high -density,
crime, and transportation. Melissa questioned why Clarington is entertaining a 40
Storey building and what the plan is to recruit new homeowners to occupy the
new buildings. M. Whitefield expressed concerns regarding lending rates and
first-time home buyers not being able to afford a home, and the development of a
parkette, not a proper park, for the area.
Resolution # C-127-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the delegation of Melissa Whitefield be extended for 1 minute.
Carried
Melissa expressed concerns regarding the housing target and where the funds
go if the target is not met.
The public meetings concluded at 9.15 p.m.
6.2.1 PDS-026-25 - Courtice Transit -Oriented Community Secondary Plan
Statutory Public Meeting
Resolution # C-128-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That Report PDS-026-25, and any related communication items be received;
That any received comments be considered during preparation of the
recommended Courtice Transit -Oriented Community Secondary Plan and Urban
Design and Sustainability Guidelines;
Special Council Minutes
June 19, 2025
That Staff report back to Council with a Recommendation Report, including the
Official Plan Amendment for the Courtice Transit -Oriented Community Secondary
Plan; and
That all interested parties listed in Report PDS-026-25, and any delegations be
advised of Council's decision.
Carried
7. Confirming By-law
Resolution # C-129-25
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That By-law 2025-025 being a by-law to confirm the proceedings of the Council
of the Municipality of Clarington at a special meeting held on June 19, 2025, be
approved.
Carried
8. Adjournment
Resolution # C-130-25
Moved by Councillor Rang
Seconded by Councillor Elhajjeh
That the meeting adjourn at 9:23 p.m.
Carried
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