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General Government Committee
Minutes
Date: June 2, 2025
Time: 9:30 a.m.
Location: Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor S. Elhajjeh, Councillor L. Rang,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor G. Anderson
Staff Present: M. Dempster, J. Newman, L. Turcotte, R. Maciver, T. Pinn, L.
Reck
Other Staff Present: L. Backus, M. Pick, B. Rice, R. Brezina, M. Westover
1. Call to Order
Councillor Traill called the meeting to order at 9.31 a.m.
2. Land Acknowledgement Statement
Councillor Woo led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
5.1 Presentation by John Fahey, Board Member, Duram Regional Police
Service Board, Regarding Enhancing Community Safety
John Fahey, Board Member, Durham Regional Police Service Board, was
present regarding Enhancing Community Safety. Using an electronic
presentation, John provided an overview of the Board composition,
responsibilities, and the current areas of focus.
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June 2, 2025
J. Fahey outlined the statistics for community safety issues, how to stay
connected with the Board, and answered questions from Members of Committee.
Resolution # GG-108-25
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the Delegation of John Fahey, Board Member, Duram Regional Police
Service Board, Regarding Enhancing Community Safety, be received with
thanks.
Carried
5.2 Presentation by Cynthia Davis, President and CEO, Lakeridge Health,
Regarding a Lakeridge Health Update
Cynthia Davis, President and CEO, Lakeridge Health, was present regarding the
Lakeridge Health Update. Using an electronic presentation, Cynthia provided an
overview of the Bowmanville hospital redevelopment and the new hospital in
Durham Region. C. Davis explained their five-year accessibility plan, what's new
in the Queen's-Lakeridge Health MD Family Medicine Program, and how they are
improving access through partnerships. Cynthia outlined the King Charles III
Coronation Medal recipients, the 2026-2031 strategic plan, the Ride for the
Ridge, and the next meeting date. Cynthia answered questions from Members of
Committee.
Resolution # GG-109-25
Moved by Councillor Woo
Seconded by Mayor Foster
That the Delegation of Cynthia Davis, President and CEO, Lakeridge Health,
Regarding Lakeridge Health Update, be received with thanks.
Carried
Alter the Agenda
Resolution # GG-110-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Agenda be altered to consider Item 5.4, Delegation by Brad Smith and
Deb Patrick, Orono Town Hall Board, Regarding Request to Reduce Elevator
Loan Repayment, at this time.
Carried
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5.4 Delegation by Brad Smith and Deb Patrick, Orono Town Hall Board,
Regarding Request to Reduce Elevator Loan Repayment
Brad Smith and Deb Patrick, Orono Town Hall Board, were present regarding a
Request to Reduce the Elevator Loan Repayment. Deb thanked the municipality
for their efforts in making the hall more accessible, which has increased their
rental capabilities. D. Patrick explained that a new elevator was installed;
however, it had a $150,000 overrun. Deb added that they agreed to fund half of
the overrun in partnership with the municipality, but, it became difficult once they
shut down during COVID. D. Patrick explained that they received their registered
not -for -profit status with the help of the municipality to cover some costs
associated with the registration. Deb added that they now have an additional cost
of $3,200 a year for directors and liability insurance. D. Patrick stated that the
municipality will no longer be paying for the time they use to run municipal
programs, which results in a $5,000 loss per year in rental income. Deb
requested that Committee look at reducing their overall debt from $75,000 to
$35,000. Deb and Brad answered questions from Members of Committee.
Resolution # GG-111-25
Moved by Councillor Zwart
Seconded by Councillor Rang
That the Delegation of Brad Smith and Deb Patrick, Orono Town Hall Board,
Regarding a Request to Reduce Elevator Loan Repayment, be referred to Staff;
and
That the payment for the interest -free elevator installation loan be postponed,
pending the outcome of the report back from Staff.
Carried
Councillor Traill left the Chair.
Mayor Foster chaired this portion of the meeting.
5.3 Delegation by Jordan Nesbitt and Stephan Horn, Durham Senior Pro
Hockey Team, Regarding Request for Ice Time
Stephan Horn and Jordan Nesbitt, Durham Senior Pro Hockey Team, were
present to request ice time in Clarington. Stephan provided an overview of the
Northern Pro Hockey League and noted they have been allotted a franchise for
the area. S. Horn explained the challenge of finding ice time in Durham Region
and requested 6 hours of ice time allocation in Clarington, for 2 Saturdays a
month. Jordan Nesbitt explained that the main hurdle is that Clarington has a
policy that prioritizes ice time for Hockey Canada governed teams. J. Nesbitt
noted that the next closest team is in Lindsay. Stephan and Jordan answered
questions from Members of Committee.
Councillor Traill returned to the Chair.
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Resolution # GG-112-25
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That the Delegation of Stephan Horn and Jordan Nesbitt, Durham Senior Pro
Hockey Team, Regarding Request for Ice Time, be received with thanks; and
That Staff report back with a memo on this matter.
Carried
Resolution # GG-113-25
Moved by Mayor Foster
Seconded by Councillor Rang
That the Rules of Procedure be suspended to delay the scheduled break at
12:00 noon by 30 minutes.
Carried
5.5 Delegation by Pamela Jazic, Regarding Report LGS-020-25 and Request for
Whistle Cessation at an Additional Crossing
Pamela Jazic was present regarding Report LGS-020-25 and Request for
Whistle Cessation at an Additional Crossing. Using an electronic presentation,
Pamela stated that there are numerous train whistles in Newcastle in the
Lakeshore Road and Morgans Road area. P. Jazic requested that Committee
consider whistle cessation at the Lakeshore Road crossing, as it has all the same
safety features in place that Cobbledick Road and Bennett Road crossing have
and answered questions from Members of Committee.
Alter the Agenda
Resolution # GG-114-25
Moved by Mayor Foster
Seconded by Councillor Woo
That the Agenda be altered to consider Item 6.2, Report LGS-020-25 - Whistle
Cessation at CN Rail Grade Level Crossings at Bennett Road and Cobbledick
Road, at this time.
Carried
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6. Consent Agenda
6.2 LGS-020-25 - Whistle Cessation at CN Rail Grade Level Crossings at
Bennett Road and Cobbledick Road
Resolution # GG-115-25
Moved by Mayor Foster
Seconded by Councillor Woo
That Report LGS-020-25, and any related delegations or communication items,
be received;
That Council of The Corporation of the Municipality of Clarington declares that it
agrees that whistles on railway equipment should not be used at the CN grade
level crossing on Bennett Road;
That Council of The Corporation of the Municipality of Clarington declares that it
agrees that whistles on railway equipment should not be used at the CN grade
level crossing on Cobbledick Road;
That Council request Metrolinx to implement whistle cessation measures as part
of the Bowmanville GO Expansion project at all grade level crossings on the
Bowmanville Line Extension along the CP Rail corridor to mitigate issues related
to increased train traffic and growth within the Courtice and Bowmanville GO
Station Areas, -
That Council direct Staff to prepare a 2026 Budget request to undertake a
Clarington-wide whistle cessation study to understand the potential
implementation and operating costs, development of policies to address whistle
cessation requests and take into account performance information from the
Cobbledick Road and Bennett Road CN Rail crossings (post -whistle cessation);
and
That all interested parties listed in Report LGS-020-25, and any delegations be
advised of Council's decision.
Carried
6.2.1 Correspondence from Joel Kennedy, National Rail Director, Unifor Canada,
Regarding Whistle Cessation at Bennett Road and Cobbledick Road,
Clarington
Item 6.2.1. was considered during Item 6.2.
General Government Committee Minutes
June 2, 2025
6. Consent Agenda
Resolution # GG-116-25
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That all items listed in Section 6, with the exception of items 6.3 and 6.4, be
approved, in accordance with the Agenda.
Carried
6.1 Correspondence from Taylor LeBlanc, Landowner Liaison, Trans -Northern
Pipelines Inc., Regarding Noise By-law Exemption Request
Resolution # GG-117-25
That the request for a noise by-law exemption by Trans -Northern Pipelines Inc.,
for July 7-15, 2025, and July 20 —August 8, 2025, at 3021 Providence Road,
Clarington, be approved.
6.5 FSD-020-25 - Assessing Nature -Based Solutions to Restore Coastal
Processes Around the Graham Creek Jetties and Revitalization of Bond
Head Park Beach
Resolution # GG-118-25
That Report FSD-020-25, and any related delegations or communication items,
be received;
That the proposal received from Ausenco Engineering Canada ULC, being the
highest scoring proponent meeting all terms, conditions and specifications of
RFP2024-14 be awarded the contract for the provision of Assessing Nature -
Based Solutions to Restore Coastal Processes Around the Graham Creek Jetties
and Revitalization of Bond Head Park Beach;
That the funds required to complete this project be funded from the approved
budget; and
That all interested parties listed in Report FSD-020-25, be advised of Council's
decision.
6.6 FSD-021-25 - RFP2025-8 — Contract Administration and Inspection Services
for George Street West and George Street East Reconstruction
Resolution # GG-119-25
That Report FSD-021-25, and any related delegations or communication items,
be received;
That the proposal received from CIMA Canada Inc., being the highest scoring
proponent meeting all terms, conditions and specifications of RFP2025-8 be
awarded the contract for the provision of Engineering Services George Street
West and George Street East Reconstruction;
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June 2, 2025
That the funds required to complete this project be funded from the approved
budget; and
That all interested parties listed in Report FSD-021-25, be advised of Council's
decision.
6.7 CAO-012-25 - Semi -Annual Update on Outstanding Motions of Council
Resolution # GG-120-25
That Report CAO-012-25, and any related delegations or communication items,
be received for information.
6.8 CAO-013-25 - Results of the 2025 Communications Benchmarking Survey
Resolution # GG-121-25
That Report CAO-013-25, and any related delegations or communication items,
be received for information.
6.3 LGS-021-25 - Proposed Structured Review of Regulatory By-laws
Resolution # GG-122-25
Moved by Councillor Rang
Seconded by Councillor Zwart
That Report LGS-021-25, and any related delegations or communication items,
be received;
That Committee endorse the proposed sequence of By-law reviews contained in
Report LGS-021-25; and
That all interested parties listed in Report LGS-021-25, be advised of Council's
decision.
Carried
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By- law.
Councillor Woo left the meeting.
The meeting reconvened at 1:31 p.m. with Mayor Foster in the Chair.
6.4 FSD-017-25 - Travel and Business Expense Policy
Resolution # GG-123-25
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That Report FSD-017-25, and any related delegations or communication items,
be received;
That Staff Report back on GTA comparator policies;
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June 2, 2025
That the Draft Policy "Travel and Business Expenses" attached to Report FSD-
017-25, as Attachment 1, be approved with the following amendments:
That the Municipal Clerk shall disclose Councillors' expenses, including
year-to-date expenditure details, on the Municipality's website within a
maximum of 30 days after the end of the quarter or the year-end closing
date. Supporting transaction documentation has personal and other
MFIPPA-exempted information redacted before posting;
That the Municipal Clerk will routinely disclose Councillor travel reports on
the internet-, and
That all interested parties listed in Report FSD-017-25, and any delegations be
advised of Council's decision.
Yes (2): Councillor Rang, and Councillor Traill
No (3): Mayor Foster, Councillor Elhajjeh, and Councillor Zwart
Absent (2): Councillor Anderson, and Councillor Woo
Motion Lost on a recorded vote (2 to 3)
Resolution # GG-124-25
Moved by Councillor Rang
Seconded by Councillor Zwart
That Report FSD-017-25, and any related delegations or communication items,
be received;
That the Draft Policy "Travel and Business Expenses" attached to Report FSD-
017-25, as Attachment 1, be approved; and
That all interested parties listed in Report FSD-017-25, and any delegations be
advised of Council's decision.
Carried
7. Items for Separate Discussion
8. New Business
9. Confidential Items
9.1 LGS-023-25 - Proposed Lease of Property by the Municipality
Resolution # GG-125-25
Moved by Councillor Zwart
Seconded by Mayor Foster
That the recommendations contained in Confidential Report LGS-023-25 -
Proposed Lease of Property by the Municipality, be approved.
Carried
General Government Committee Minutes
June 2, 2025
9.2 LGS-024-25 - Proposed Disposition of Land by the Municipality
Closed Session
Resolution # GG-126-25
Moved by Councillor Rang
Seconded by Mayor Foster
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing the following matters:
• a proposed or pending acquisition or disposition of land by the
municipality or local board; and
• a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 2:07 p.m.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no
resolutions were passed.
Resolution # GG-127-25
Moved by Councillor Elhajjeh
Seconded by Councillor Zwart
That Confidential Resolution CGG-005-25, be approved.
Carried
10. Adjournment
Resolution # GG-128-25
Moved by Councillor Traill
Seconded by Councillor Elhajjeh
That the meeting adjourn at 2:12 p.m.
Carried
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