HomeMy WebLinkAbout2025-05-27In Attendance:
NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday May 27, 2025 7:OOpm
Council Chambers
J. Calder-Rowsell, Chair
J. Blake
M. Green
W. Woo, Regional Councilor
Regrets: R Martin
D. Frost
S. Payton
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 7:03pm
2. LAND ACKNOWLEDGEMENT
M. Green opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA
Motion by M. Green to Approve Agenda with changes
Seconded by W. Woo "CARRIED"
4. APPROVAL OF MINUTES
Motion by W. Woo to approve previous meeting minutes
Seconded by J. Blake "CARRIED"
4.1. Business Arising from previous minutes
4.1.1. Security — tabled, not moving forward with security.
4.1.2. Dishwasher Update — repaired and passed chlorine test.
4.1.3. Urns — Will be picked up this week by Flash Fire Coatings for repair and
repainting.
NEWCASTLE COMMUNITY HALL
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4.2. Update on request letter to board
Deposit has been verified in previous accounts receivables and has been applied to the
future rental.
4.3. Gardens
Price has increased significantly for the seasonal planters, researching other options.
Watering systems - Waiting on an update from the municipality; have made contact with A.
Mercer regarding repairs; waiting on a response.
S. DECLARATION OF PECUNIARY INTEREST
None to Report
6. Financial Report -M Park
Motion by M. Green to approve financial report as submitted
Seconded W. Woo "CARRIED"
6.1. Business Operating Account
Discussion regarding switching to a Business Operating account to simplify banking and bill
payments.
Motion by J. Blake to switch from a CIBC Not -for -profit banking account to a CIBC Advanced
Business Operating Account with dual signature controls in place for releasing funds.
Seconded by M. Green "CARRIED"
7. New Business
7.1. Historical Room Request — the historical room is looking into space saving options by
removing the reception desk. Request tabled; a more detailed look is required and
research on if the desk is historical. Add to next meeting.
7.2. Garbage Removal Service
Motion by M. Green to approve outsourcing weekly garbage collection to 3rd party
company provided that our suggested placement of the bin and all additional
conditions are met with a maximum budget of $275.00 per month.
Seconded by W. Woo "CARRIED"
7.3. Custodial Cell Phone
Tabled; M. Green to do additional research and compare options.
NEWCASTLE COMMUNITY HALL
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8. CLOSED SESSION
In accordance with Section 239(2) of the Municipal Act, 2001 the meeting has been closed
for the purpose of discussing a matter that deals with personal matters about an identifiable
individual and labour relations.
9. RISE AND REPORT
The meeting resumed in open session at 9:36pm.
Three items were discussed in "closed" session in accordance with Section 239(2) of the
Municipal Act, 2001 and no resolutions were passed.
10. ADJOURNMENT
Motion to adjourn by W. Woo at 9:38PM
Seconded by J. Blake "CARRIED"
Next Meeting Tuesday June 17T" 2025 7:00pm
Agenda items must be submitted to the board chair no later than June 7, 2025.