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HomeMy WebLinkAboutCAO-012-25Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 2, 2025 Report Number: CAO-012-25 Authored by: Amanda Welsh Submitted By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: Semi-Annual Update on Outstanding Motions of Council Recommendation: 1.That Report CAO-012-25, and any related delegations or communication items, be received for information. Municipality of Clarington Page 2 Report CAO-012-25 Report Overview As part of Report CAO-003-23, which provided an update on outstanding resolution from the 2018-2022 term, Council directed the CAO to report semi-annually, a status update on outstanding resolutions. To date there are 11 outstanding resolutions,1 carried over from 2023, 5 carried over from 2024 and the remaining 5 from this year. This report provides a complete list of the outstanding resolutions, a status update for each and an expected timeline to report back to Council. 1. Background 1.1 On January 9, 2023, Council passed resolution # GG-007-23, which directed that the CAO report semi-annually a status update on outstanding Resolutions of Council. 1.2 This report identifies the outstanding resolutions and a status update for each item, include, where possible, a timeline to completion. 2. Outstanding Motions Status Updates Council request for Staff Report - Municipal Payment Modernization 2.1 At the Council Meeting on June 26, 2023, the following motion was carried: Resolution #C-093-23 That Report LGS-023-23, Municipal Parking Payment Modernization be referred back to the CAO's Office, and that staff report back on machines that accept debit/credit or debit/credit/cash in addition to the mobile app; and That the Bowmanville BIA be engaged in the process. 2.2 The initial parking meter installation was done in February 2025 though some meter post replacements were delayed until fair weather due to required concrete work. The initial vendor was not suitable, and a new vendor was chosen. Work is to commence in May 2025. Posts to be height adjusted according to AODA and decorative post covers to be added as part of final installation. Work is to be completed before end of summer with final Council reporting and project close-out anticipated for September 2025. Municipality of Clarington Page 3 Report CAO-012-25 District Energy System 2.3 At the General Government Committee meeting on February 5, 2024, the following motion was carried: Resolution # GG-001-24 Whereas at the Council Meeting of January 24th, 2024, Regional Council endorsed in principle the concept of a district energy system (DES) in the Courtice Transit-Oriented Community (CTOC) that leverages waste heat from Regional infrastructure in the adjacent Clarington Energy Park; And whereas district energy is a strategic priority for building sector decarbonization with the potential to contribute more than 15 percent of total GHG emissions reductions by 2050, making it one of the top decarbonization strategies for Durham Region; And whereas this is a unique opportunity for the Region of Durham and Clarington to work with utilities and landowners to demonstrate leadership in a major transit-oriented development initiative surrounding the future Courtice GO Station; Now therefore be it resolved that the Municipality of Clarington collaborate with the Regional Municipality of Durham to integrate the DES concept into the CTOC Secondary Plan; and That a copy of this resolution be forwarded to the Regional Municipality of Durham and Association of Municipalities of Ontario 2.4 At the June 16, 2025 Planning and Development Committee meeting, Region of Durham Staff (Ian McVey) will give a delegation to Committee regarding District Heating and the next steps the Region will be taking to realize the project. The Courtice Transit- Oriented Community (CTOC) Secondary Plan Statutory Public Meeting will be held on June 19, 2025 at a Special Planning and Development Committee Meeting. This draft policy document includes policy which requires new development within the Mixed-Use Core to connect to the district energy system. Council Request for Staff Report – Update Kennel and Noise By-law 2.5 At the General Government Committee meeting on March 4, 2024, the following motion was carried: Resolution #GG-013-24 That the Delegation of Sandra Kearns, Regarding Request to Amend Kennel By-law 2013-025 and Noise By-law 2007-071 to Prevent Noise from Impacting Neighboring Properties, be referred to Staff to report back on the review of the by-laws. Municipality of Clarington Page 4 Report CAO-012-25 2.6 This item has been the subject of active enforcement and issues have been proactively addressed within the parameters of the existing by-laws. Legislative Services have prepared report LGS-021-25 Proposed Structured Review of Regulatory By-laws for the June 2 General Government Committee meeting. Council Request for Staff Report - Parking on Clarington Streets 2.7 At the Planning and Development Committee meeting on March 18, 2024, the following motion was carried: Resolution #PD-024-24 Whereas existing and new neighborhoods are experiencing a transition to higher densities through additional dwelling units, increasing rates of car ownership, and changing demographics to multigenerational living. And whereas new neighborhood designs in particular townhouse developments, are being proposed with narrower frontages and shallow lots reducing the possibility of accommodating more than one parking space forcing residents to park on the street, take over visitor parking, and convert fronts yards to parking. And whereas these new dense neighborhood designs increase the safety risk for children, pedestrians, and create operational constraints for municipal operations like emergency response and snow removal. Now therefore be it resolved that Staff report back on the following: a. additional measures to design standards and zoning that could improve on-street parking and visitor parking plans for new neighbourhoods; b. review of parking opportunities within existing neighbourhoods and implement methods to improve parking conflicts through additional signage and enforcement; c. include amendments to the Boulevard By-law; and That Council will not support reduced townhouse frontages less than 6 metres until such time Staff report back to Council with additional design standards and zoning provisions that will improve parking plans for new and existing neighbourhoods. 2.8 Planning Staff completed a general amendment to our Zoning By-law last year to increase the required landscape open space in the front yard of new developments, and changed a number of definitions to ensure people don’t just pave their entire front yards for parking but leaving sufficient space for on street parking. This was approved by Council in June of 2024. There is a meeting scheduled on May 29th with members of SLT, Staff and Councillors to discuss next steps. Municipality of Clarington Page 5 Report CAO-012-25 2.9 Legislative Services have prepared report LGS-021-25 Proposed Structured Review of Regulatory By-laws for the June 2 General Government Committee meeting, which includes intent to initiate the review of the Boulevard By-law. Additional Rainbow Crosswalk 2.10 At the Council Meeting on September 23, 2024, the following motion was carried: Resolution # C-099-24 Whereas The Clarington Diversity Advisory Committee (CDAC) has recommended an additional Rainbow Crosswalk be implemented in Clarington in 2025; Therefore be it resolved that Council endorses the recommendation of the CDAC and directs staff to explore the cost and process for installing an additional rainbow crosswalk in 2025 and report back to Council; and That all interested parties be notified of Council’s decision. 2.11 DEI and Public Works are working to identify a potential location, costs and timelines for implementation for Council's consideration. Council Request to come up with appropriate recognition for the Marigold Hospice Board 2.12 At the General Government Committee meeting on November 4, 2024, the following motion was carried: Resolution #GG-165-24 That the Delegation of Marian Timmermans, Board Member, Marigold Hospice Care, regarding Marigold Hospice Care Update, be received with thanks; and That Staff engage with Marigold Hospice Care to consider appropriate recognition for the Board members. 2.24 Staff are currently working with the Hospice Board and will coordinate to include recognition of the Board Members with the opening of the space. North Bowmanville Dog Park Site Selection 2.13 At the Council Meeting on March 24, 2025, the following motion was carried: Resolution # C-066-25 Whereas Staff were directed to locate and develop an off-leash dog park in north Bowmanville as part of the 2021 capital budget; Municipality of Clarington Page 6 Report CAO-012-25 And whereas Staff Report PDS-002-25 presented at the February 3, 2025, General Governance Committee provided a proposed location for a dog park and analysis illustrating that there were no municipally owned lands in north Bowmanville that meet the siting criteria contained in the Parks, Recreation and Culture Master Plan; And whereas Resolution #GG-031-25 directed: “That Report PDS-002-25 – North Bowmanville Dog Park Site Selection, be referred to the March 3, 2025, General Government Committee meeting; and That Staff consult with Valleys 2000 regarding the preferred location.”; And whereas Valleys 2000, in a letter dated February 25, 2025, objects to the proposed location. Now therefore, be it resolved: 1. That that Report PDS-002-25, and any related delegations or communication items, be received for information; 2. That Staff be directed to report back to a future Planning and Development Committee with recommendations for a new dog park when municipal lands, that meet the criteria outlined in the Parks Recreation and Culture Master Plan, become available in north Bowmanville; and 3. That Staff be directed to bring forward a budget request through the appropriate annual budgeting process for the new dog park location, when available, and in the meantime return the remaining budget of $195,533.89 to the Parks and Recreation Development Charge Reserve Fund. 2.14 The commitment in the Reserve Fund has been released. Staff will report back to a future Planning and Development Committee meeting when municipal lands that meet the Parks and Recreation Master Plan (PRCMP) criteria for a dog park become available in north Bowmanville. Veterans Crosswalk 2.15 At the Council Meeting on April 28, 2025, the following motion was carried: Resolution # C-092-25 That Report CAO-007-25 and any related delegations or communication items be received; That the Veterans’ crosswalk design be approved as shown; That staff be directed to install the Veterans’ crosswalk on the north side of the King Street and Temperance Street intersection, crossing east/west; Municipality of Clarington Page 7 Report CAO-012-25 That funding of up to $30,000 from the Tax Rate Stabilization Reserve Fund be approved for the installation of the crosswalk design; That Staff be directed to hold an opening ceremony on October 31 to coincide with the raising of the Poppy Flag; That all interested parties listed in Report CAO-007-25 and any delegations be advised of Council’s decision. 2.16 This has been incorporated into the intersection accessibility improvements design and construction scope. Currently at 90% design with tender publication targeted for end of May / early June. 2.17 The Temperence Street intersection to be prioritized in construction sequencing as required to achieve October 31st ceremony date. Council Request for Staff Report – Commemoration of Marie Hubbard 2.18 At the General Government Committee Meeting on May 5, 2025, the following motions were carried: Resolution # GG-100-25 That Report PUB-006-25, and any related delegations or communication items, be received; That the Visual Arts Centre be renamed the "Marie Hubbard Visual Arts Centre of Clarington"; That Council approve funding of $10,000 for design and construction for a commemorative green space on the grounds of the Visual Arts Centre; That funding for the renaming come from the Tax Rate Stabilization Reserve Fund; and That all interested parties listed in Report PUB-006-25, and any delegations be advised of Council’s decision. Resolution #GG-101-25 That the foregoing Resolution #GG-100-25 be referred to Staff to report back. 2.19 Staff have a meeting with the Visual Arts Centre and Board on June 11 to receive feedback on the option to rename the Visual Arts Centre. Municipality of Clarington Page 8 Report CAO-012-25 Council Request for Staff Report – Installation of CCTV Cameras in Downtown Bowmanville 2.20 At the General Government Committee Meeting on May 5, 2025, the following motion was carried: Resolution # GG-104-25 That Staff be directed to report back on the progress, or lack thereof, of installing CCTV in downtown Bowmanville in co-operation with the BIA and with the encouragement of Durham Region Police Service. 2.21 Economic Development is the project lead with Public Works support. Staff have met with DRPS to receive a data driven list of preferred CCTV sites and are arranging a meeting with BIA’s to gather feedback on the initiative on May 29. Council Request for Staff Report – Annual Report Recognizing the Accomplishments of Staff 2.22 At the General Government Committee Meeting on May 5, 2025, the following motion was carried: Resolution # GG-105-25 That Staff be directed to report back outlining options for an annual report recognizing the accomplishments of Staff. 2.23 Once this item is confirmed by Council, Staff in Human Resources and Communications will meet to discuss a process for departments to record accomplishments/accolades. 3. Financial Considerations Not Applicable. 4. Strategic Plan These outstanding resolutions cover a broad cross section of items within the Strategic Plan. 5. Climate Change Not Applicable. Municipality of Clarington Page 9 Report CAO-012-25 6. Concurrence This report has been reviewed by all Deputy CAO’s who concur with the recommendation. 7. Conclusion It is respectfully recommended that Council receives the report for information. Staff Contact: Amanda Welsh, Executive Assistant to the Chief Administrative Officer, 905- 623-3379 x2018 or awelsh@clarington.net. Interested Parties: There are no interested parties to be notified of Council's decision.