HomeMy WebLinkAbout2025-03-03Clarbgton
General Government Committee
Post-MeetingAgenda
Date: March 3, 2025
Time: 9:30 a.m.
Location: Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Lindsey Turcotte, Committee
Coordinator, at 905-623-3379, ext. 2106 or by email at Iurcotte@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Collection, Use & Disclosure of Personal Information: If you make a delegation, or presentation, at
a Committee or Council meeting, the Municipality will be recording you and will make the recording
public on the Municipality's website, www.clarington.net/calendar. Written and oral submissions
which include home addresses, phone numbers, and email addresses become part of the public
record. If you have any questions about the collection of information, please contact the Municipal
Clerk.
Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
General Government Committee Agenda
March 3, 2025
Pages
1.
Call to Order
2.
Land Acknowledgement Statement
3.
Declaration of Interest
4.
Announcements
5.
Presentations/Delegations
5.1 Presentation by Steve Gregoris, Chief Nuclear Officer, Ontario Power
4
Generation (OPG), Regarding a Darlington Nuclear Generating Station
Update
*5.2 Delegation by Lindsay Freeburn, Regarding Report CAO-005-25 -
17
Clarington Cellular Service Enhancement Project Update #2
6.
Consent Agenda
6.1 Correspondence from Maria Petri, Chief Executive Officer, Bowmanville
19
Hospital Foundation, Regarding a Request for Signage for the We Care,
We Can Awareness Initiative
(Motion to Approve)
6.2 FSD-006-25 - 2024 Annual Leasing Report
20
6.3 FSD-007-25 - 2024 Annual Commodity Hedging Report
23
6.4 FSD-009-25 - 2024 Annual Council and Local Board Appointees
29
Remuneration Report
6.5 FSD-010-25 - Consulting Services for the Downtown Newcastle
34
Streetscape Improvements
6.6 PUB-003-25 - Traffic Calming Policy
39
6.7 CAO-004-25 - Bowmanville Hospital Foundation and Marigold Hospice
53
*6.8 CAO-005-25 - Clarington Cellular Service Enhancement Project Update
57
#2
Page 2
General Government Committee Agenda
March 3, 2025
7. Items for Separate Discussion
*7.1 FSD-008-25 - Trade Dispute and Opportunities for Clarington 63
(Councillor Anderson Intends to Introduce the Attached Motion)
8. Unfinished Business
8.1 PDS-002-25 - North Bowmanville Dog Park Site Selection
(Referred from February 3, 2025, General Government Committee
Meeting)
Link to Report PDS-002-25
*8.1.1 Correspondence from Valleys 2000, Regarding Proposed Dog 69
Park and Commemorative Forest at Baseline and Spry Ave
9. New Business
9.1 Marigold Hospice Hike and Bike Fundraiser (Councillor Woo) 71
10. Confidential Items
10.1 LGS-008-25 - Legal Advice on Trade Dispute and Opportunities for
Clarington
Municipal Act, 2001 Section 231 (2) (f)
11. Adjournment
Page 3
From: no- replyy(cbclarington.net
To: ClerksExternalEmail
Subject: New Delegation Request from Gregoris
Date: Tuesday, January 14, 2025 3:00:58 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
• Subject
Darlington Nuclear Generating Station
• Action requested of Council
Receive Presentation
• Date of meeting
3/3/2025
• Summarize your delegation
Steve Gregoris, OPG Chief Nuclear Officer to provide update on
Darlington Nuclear Generating Station
• Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
• Name of the staff member or Councillor.
Heather Anderson
• Will you be attending this meeting in person or online?
In person
• First name:
Steve
• Single/Last name
Gregoris
• How to pronounce your name:
Lindsay Marie Hamilton
Firm/Organization (if applicable)
Page 4
Ontario Power Generation
• Job title (if applicable)
Chief Nuclear Officer
. Address
• Town/Hamlet
Clarington
• Postal code
Email address:
• Phone number
• Do you plan to submit correspondence related to this matter?
• Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk's Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
• I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 5
"uPG
� Darlington Nuclear
Genera.g..ting Station
Presentation to Clarington Council
March 3, 2025 • Steve Gregoris, Chief Nuclear Officer
OPG Prc,prlotary
Territory
Acknowledgement
t
�•- is O
s t•
Darlington Nuclear
• One of the world's top -performing nuclear
stations
• Nearly 20% of Ontario's electricity
• Safe and reliably powering Ontario for over
30 years
• Refurbishment of all four Darlington NGS
reactors complete by 2026
• 6x recognized for performing to
exceptionally high levels of safety,
operational performance and equipment
reliability
• Gold Level certification from the Wildlife
Habitat Council (WHC)
4
. 4
two
:' !- � *
QRefurbishment Outage Schedule
2016 2017 2018 2019 2020
Unit 2
04 2016 - 02 2020
Unit 3
03 2020 - 03 2023
Unit 4 - In Progress
Q3 2023 Q4 2026
Reactor reassembly underway
*Total duration 120 months
OPG
Darlington New
Nuclear Project
• Site preparation activities continue to progress under
existing Site Preparation Licence
• Two-part Licence to Construct regulatory hearing
complete in January 2025
• Pending regulatory approval, construction activities
for the first Small Modular Reactor (SMR) will begin
1.1
a�
Page 10
ON
IT
2024
2025
I"
I"
0 UA, 19TO re
2029
•1•
2034
2036
♦ ............�.......... ...... .... ....... ti.. .......4% . .......... ��� ....j...,
CNSC Confirms OPG's f
Licence to Unit 1 Licence to Unit 1
Technology Selection Construct Construction Operate Issued Commercially
Against EA `oMp Issued Begins Available
...................................................................................
October 2024: CNSC January 2025: CNSC [2028: CNSC Public Hearing Subject to regulatory approvals,
Public Hearing Part 1 for Public Hearing Part 2 for Licence to Operate construction and commercial operations
Licence to Construct for Licence to Construct of Units 2-4
*All dates are estimated based on current project schedules*
ONTARIO OVIER
GENERATION
Community
Engagement
OPG continuously engages
with the local community
through its comprehensive
public outreach and
communications program.
�.6ow anville
Hospit. $ndation
=% %. Far W�e Can.
4
Did
SHL'e � e
ourow.
:weo.
I
I�
� I
t
May 30, 2024
OPG licence
application
submission
•
Mar. 26, 2025
CNSC public
hearing part 1
May 89 2025
CNSC
intervention
due date
June 24-26,
2025
CNSC public
hearing part 2
Sept. - Oct.
2025
CNSC decision
� Darlington NGS has been safely and reliably
operating for aecaaes and is recognized as a
top -performing nuclear power plant in the world.
CANDU reactors have a strong track record of
(4� reliability and are a robust technology with
multiple say ety features.
The concept of a 30+ year licence is common in
the international community.
A Periodic Safety Review is performed at
(4� approximately 10-year intervals.
The Darlington NGS Refurbishment Project will
a
enable continued safe and reliable operations
through 2055.
The CNSC's continuous regulatory oversigh-I of
L L compliance and safety performance at Darlington
Page 14 NGS, is independent of licence length.
uPG
Interested in Learning more?
Darlington Relicensing Engagement Opportunities:
• March 20, 2025 - Public Information Session (virtual)
• March 26, 2025 - CNSC Hearing Part One (virtual)
• April 3, 2025 - Public Information Session (in person)
• June 24-26, 2025 - CNSC Hearing Part Two (in person)
• Visit OPG's Darlington Nuclear Public Information Centre
• Give us a call: 905-623-7122/Toll Free:1-800-461-0034
• Visit us at one of many upcoming community events: across Durham Region
(www.opg.com/durham)
• OPG website (www.opci com)
• Neighbours Newsletter
• Community Events
• CNSC website: to learn about the CNSC public hearing process (,Nww.cnsc-
ccsn.gc.ca)
uPG
Thank you.
Questions?
From:
no- replyy(cbclarington.net
To:
ClerksExternalEmail
Subject:
New Delegation Request from Freeburn
Date:
Thursday, February 27, 2025 11:55:47 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
• Subject
Tyrone Community Centre Cell Tower Proposal
• Action requested of Council
Remove TCC location from consideration
• Date of meeting
3/3/2025
• Summarize your delegation
Represent the hamlet of Tyrone to show that we do not support a
telecommunications tower at the TCC and the reasons why.
• Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
• Name of the staff member or Councillor.
Amy Burke, Corinna Traill, Willy Woo
• Will you be attending this meeting in person or online?
In person
• First name:
Lindsay
• Single/Last name
Freeburn
• How to pronounce your name:
Lindsay
e Address
Page 17
• Town/Hamlet
Tyrone
• Postal code
. Email address:
. Phone number
• i
ternate hone number
• Do you plan to submit correspondence related to this matter?
No
• Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk's Department by 2 p.m. on the Friday prior to
the meeting date.
No
• I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
Page 18
Bowmanville
IHospital Foundation
w We Care, We Can.
February 7, 2025
Municipality of Clarington Council
40 Temperance St.
Bowmanville, ON,
L1C 3A6
Re: Signage for Bowmanville Hospital Foundation
Dear Council members;
On behalf of the Bowmanville Hospital Foundation, I am asking Council for permission to place ten (10) signs on
public properties as identified below, for the We Care, We Can Awareness Initiative. This initiative will raise
funds for the expansion and redevelopment of our community hospital.
The areas we are requesting signage to be placed are outlined below.
Rowmanville-
Liberty & Baseline - at Tourism property
King St between the CP Rail and Bowmanville Ave.
Newcastle:
King Avenue (north side between Massey Drive and Given Road)
Newcastle Public Library, Joseph Atkinson Parkette
Fire Hall Property
Courtice:
Corner of Highway 2 and Trulls Rd. (north side) Trulls Road Parkette
Local Facilities:
Courtice Community Complex
Garnet B. Rickard Recreation Complex
Diane Hamre Complex
South Courtice Arena
The sign types being requested are mobile signs 4'x 8' (sign area) and the requested amount of time the signs
would be on site is from May 1st, 2025 to September 2"d, 2025. Thank you very much for your consideration.
Sincerely,
7A4Petu
Maria Petri
Chief Executive Officer
Bowmanville Hospital Foundation
220 — 71 Mearns Ct., Bowmanville, ON, L1C 4N4
Tel: 905-623-3331 1 E: bhfoundation@lh.ca
thebowmanvillehospitalfoundation.com
Charitable Business Number: 11924 4903 RR0001
Page 19
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: FSD-006-25
Authored by: Michelle Pick
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary -Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Resort Subiect: 2024 Annual Leasina Report
Recommendation:
1. That Report FSD-006-25, and any related delegations or communication items, be
received for information.
Page 20
Municipality of Clarington Page 2
Report FSD-006-25
Report Overview
The Municipality of Clarington established policy CP-009 Lease Financing as required by the
Ontario Municipal Act, 2001. The Statement requires the Treasurer to report to Council
annually on material leases entered into by the Municipality.
This Report meets the reporting requirements under the Municipal Act, 2001, and
modernizes the policy based on current best practices.
1. Background
1.1 Under Ontario Regulation 635/05, the Treasurer is required to report annually to Council
the details of existing material leases, including the following:
a. Confirmation of compliance with the lease policy;
b. Summary of material leases;
c. Estimated costs of material leases;
d. Impact of the leases on the financing arrangements and the debt servicing levels.
1.2 As required by the Municipal Act, 2001, Council adopted Policy CP-009 Lease
Financing in report FSD-005-24 on February 5, 2024.
1.3 To date, Clarington has typically chosen to purchase or debenture (if necessary) rather
than use financial lease agreements. There is no impact on the Municipality's long-term
financing
2. 2024 Annual Report
2.1 There were no material leases to report for the fiscal year 2024.
3. Financial Considerations
Not Applicable.
4. Strategic Plan
Not Applicable
Page 21
Municipality of Clarington Page 3
Report FSD-006-25
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that the annual report be received.
Staff Contact: Michelle Pick, Accounting Services Manager/Deputy Treasurer, 905-623-
3379x2605 or mpick@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 22
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: FSD-007-25
Authored by: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary -Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: 2024 Annual Commodity Hedging Report
Recommendation:
1. That Report FSD-007-25, and any related delegations or communication items, be
received for information.
Page 23
Municipality of Clarington Page 2
Report FSD-007-25
Report Overview
This report complies with the annual requirement to report to Council on the status of the
existing commodity hedging agreements. The Municipality hedged natural gas in 2023 and
2024 to mitigate risks resulting from market volatility.
1. Background
Regulatory Requirements
1.1 Under Ontario Regulation 653/05, the Treasurer must report on an annual basis to
Council regarding the status of existing commodity hedging agreements, including a
comparison of the expected results to the actual use of the arrangements and
confirmation that they comply with the Municipality's policies and goals.
1.2 As required by the Municipal Act, 2001, Council adopted policy CP-008 Commodity
Hedging Policy in report FSD-007-24. The Policy delegates responsibilities for
administration of the hedges and entering into contracts to secure the commodities to
the Deputy CAO/Treasurer or designate.
2. 2024 Annual Reporting Matters
Natural Gas Hedging
2.1 Through the Co-operative Buyers Group, Request for Proposal issued by the Region of
Durham and approved through Report COD-003-20, the Municipality has an existing
energy consulting agreement with Blackstone Energy Services Inc., Toronto, for the
provision of consulting and related services for the supply of natural gas. Blackstone
acts as an independent agent of the Municipality of Clarington to execute direct
purchase agreements. The term is for three years with an option to extend two
additional one-year terms.
2.2 The Municipality's energy consumption trends have been studied since 2008. Detailed
budget estimates are made based on these consumption trends and pricing projections
of the various utilities, including natural gas, for the Municipality's operating
departments. This information and the procurement strategy aimed at reducing risk and
stabilizing cost continue to focus on the need for a stable natural gas supply contract.
2.3 Blackstone Energy Services Inc., as directed by the Municipality of Clarington, is
authorized to enter into fixed -priced natural gas agreements as required, considering
market conditions at any given time. Previously, natural gas was supplied from two
Page 24
Municipality of Clarington Page 3
Report FSD-007-25
pools — Dawn (southwestern Ontario) and Empress (western Canada). The
Municipality's natural gas is now supplied from the Dawn hub.
Hedges in Place During 2024
2.4 The Municipality of Clarington has natural gas commodity hedging agreements up to
October 2026. These agreements are consistent with the Municipality's statement of
policies and goals for using financial agreements to address commodity pricing and
costs.
2.5 In May 2022, in consultation with Blackstone, the Municipality entered into two hedging
agreements. One was from November 2022 to October 2023, where 50% of the gas
supply was hedged, and the second was from November 2023 to October 2024, where
40% was hedged.
2.6 In December 2022, the Municipality entered into additional hedges after consultation
with Blackstone. From November 2022 to March 2023, 20% of the supply is based on
an anticipated colder winter season. As well as for the period November 2024 to
October 2025 for 30% of the supply and for November 2025 to October 2026 for 20%.
2.7 Staff receive regular market intelligence and analysis on the natural gas market from
Blackstone Energy Services. With the information from Blackstone, the Municipality can
proactively respond to the market conditions to ensure a secure supply source and cost
certainty where determined to be prudent.
2.8 In September 2024, the Municipality entered into additional hedges. From November
2024 to October 2025, an additional 30% of the supply was hedged based on
anticipated seasonal and market conditions. For November 2025 to October 2026, 30%
of the supply was hedged to mitigate the risk of supply fluctuations.
2.9 Based on the recommendation of Blackstone Energy Services, the Municipality entered
into the hedging agreements impacting the 2024 fiscal year, all via the Dawn hub,
shown in the following chart:
Novi
Oct(
Page 25
Municipality of Clarington Page 4
Report FSD-007-25
November 1, 2024 to 5.595 0.2150 30 Fixed
October 31, 2025 1
November 1, 2025 to
5.575 0.2140 20 Fixed
October 31, 2026
November 1, 2024 to
3.600 0.1404 30 Fixed
October 31, 2025
T
November 1, 2025 to
4.095 0.1597 30 Fixed
October 31, 2026
Notes: Costs are landed and do not include local toles from CDA Enbridge to Union
Dawn. Gigajoules (GJ) conversion to cubic meters (m3) assume 1 GJ = 26 m3.
2.10 The following chart shows the Enbridge natural gas rates, including transportation.
January 1 to March 31, 2023 $0.2580/m3
April 1 to June 30, 2023 $0.1959/m3
July 1 to September 30, 2023
$0.2032/m3
October 1 to December 31, 2023
$0.1657/m3
January 1 to March 31, 2024
$0.1518/m3
Page 26
Municipality of Clarington Page 5
Report FSD-007-25
April 1 to June 30, 2024 I $0.1348/m3
July 1 to September 30, 2024 I $0.1358/m3
October 1 to December 31, 2024 1 $0.1643/m3
Price on Bill
2.11 Another element of natural gas purchasing is that the Municipality sets the price on the
bill (POB). The POB is developed to estimate the average cost of the gas, factoring in
transportation costs. Setting the price on bill reduces the fluctuations over the year,
similar to the concept behind consumer "equal billing" plans.
2.12 The POB was reviewed in 2022 and adjusted upwards to $0.45/m3 to compensate for
increasing natural gas prices. In 2023, the POB was reduced to $0.35/m3 from March
2023 to June 2023. In July 2023 the POB was reduced to $0.20/m3. In July 2024, the
POB was reviewed and reduced to $0.16/m3, and it is anticipated to remain at that level
for most of 2025.
2.13 The natural gas year is from November 1 to October 31. During this period the
Municipality may use more gas than estimated during the heating season and less
during the cooling season. These differences are settled in the Municipality's account at
Blackstone with the gas suppliers. As of October 31, there may be a balance of gas
owing or a supply of gas to be sold in the market based on the gas supply obligation
from the estimate required versus actual usage. Blackstone advises the best time to
settle the gas account for the best price (or hedge price if applicable), which is settled in
the account.
2.14 The contracts met the procurement goal of reducing the risk and stabilizing the cost, as
we have a fixed source of supply for most of the estimated requirements during the
winter months at a fixed price with a reasonable consumption estimate.
Electricity Hedging
2.15 To date, the Municipality has not hedged electricity. The structure of electricity hedging
is different from natural gas. A significant portion of the large electricity accounts is the
Global Adjustment. Only the electricity commodity can be hedged, typically done in
strips during peak use periods such as summer cooling. Hedging of the electricity
Page 27
Municipality of Clarington Page 6
Report FSD-007-25
commodity does not reduce the Global Adjustment charges. Blackstone does provide
market updates on the electricity market.
3. Financial Considerations
3.1 Natural gas hedging is used to reduce risk in the volatility of pricing in our natural gas
needs. Hedging provides consistent pricing on the commodity, which provides
budgetary certainty. The Municipality enters into hedging agreements where it makes
financial sense and only after consultation with commodity advisors.
3.2 The Municipality will enter into commodity hedging arrangements where there is a
financial benefit to the Municipality. These benefits could include long-term financial and
budgetary stability.
4. Strategic Plan
Not Applicable.
S. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Council receive this report.
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 x2602 or
tpinn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 28
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: FSD-009-25
Authored by: Michelle Pick, Accounting Services Manager
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary -Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Resort Subiect: 2024 Annual Council and Local Board ADDointees Remuneration Resort
Recommendation:
1. That Report FSD-009-25, and any related delegations or communication items, be
received for information.
Page 29
Municipality of Clarington Page 2
Report FSD-009-25
Report Overview
This report provides a statement of the remuneration and expenses that were paid to each
Member of Council and Local Board Appointees as required by Municipal Act, 2001 Section
284(1).
1. Background
1.1 The Municipal Act, 2001 Section 284(1) requires that:
"The treasurer of a municipality shall in each year on or before March 31 provide to the
council of the municipality an itemized statement on remuneration and expenses paid in
the previous year to:
(a) each member of council in respect of his or her services as a member of the council
or any other body, including a local board, to which the member has been appointed
by council or on which the member holds office by virtue of being a member of
council;
(b) each member of council in respect of his or her services as an officer or employee of
the municipality or other body described in clause (a); and
(c) each person, other than a member of council, appointed by the municipality to serve
as a member of any body, including a local board, in respect of his or her services
as a member of the body. 2001, c. 25, s. 284 (1)."
1.2 Visit the Regional Municipality of Durham's website for information on the remuneration
and expenses of the Members of Council and Regional Council Appointees to Local
Boards.
2. Council Remuneration and Expense Reporting
2.1 A schedule detailing the remuneration and expenses paid to each Member of Council
during 2024, in accordance with By-law #2011-005, is provided in Attachment #1.
2.2 A schedule detailing compensation paid to Clarington's representative on the Elexicon
Corporation Board of Directors from January 1 to December 31, 2024, is provided in
Attachment #2.
3. Financial Considerations
Not Applicable.
Page 30
Municipality of Clarington Page 3
Report FSD-009-25
4. Strategic Plan
Not Applicable
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that the report be received
Staff Contact: Michelle Pick, Accounting Services Manager/Deputy Treasurer, 905-623-3379
x2605 or mpick@clarington.net.
Attachments:
Attachment 1 — Remuneration and Expenses for Council 2024
Attachment 2 — Remuneration and Expenses for Directors of Elexicon Corporation 2024
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 31
Attachment 1 to Report FSD-009-25
Mayor and Councillors' Remuneration and Expenses
January 1 to December 31, 2024
Name
Regular Pay
Municipal
Severance
Gross Pay
Travel
Allowance
Conferences
(Note 1)
Other
(Note 2)
Total
Mayor A. Foster
133,313.17
133,313.17
12,859.58
10,694.30
12,602.72
169,469.77
Councillor R. Hooper
16,796.33
-
16,796.33
Councillor C. Traill
53,325.32
53,325.32
8,537.03
35.62
61,897.97
Councillor M. Zwart
53,325.32
53,325.32
8,537.03
914.82
360.47
63,137.64
Councillor G. Anderson**
53,325.32
53,325.32
12,456.75
442.82
3,106.96
69,331.85
Councillor S. Elhajjeh
53,325.32
53,325.32
8,537.03
808.99
855.25
63,526.59
Councillor L. Rang
53,325.32
53,325.32
8,537.03
155.00
62,017.35
Councillor W. Woo**
53,325.32
53,325.32
8,537.03
2,566.41
311.42
64,740.18
All Councillors
422.93
422.93
Total
453,265.09
16,796.33
453,265.09
68,001.48
15,427.34
17,850.37
571,340.61
Deputy Mayor - January 1 to December 31, 2024
** Regional Councillor
Notes:
1. Conferences includes payments made by the Municipality for registration fees and/or accommodations,
as well as direct reimbursement of expenses.
2. Other includes parking, meals, airfare, external kilometre reimbursement and miscellaneous charges.
Expenses includes net HST
Page 32
Attachment 2 to Report FSD-009-25
Remuneration and Expenses of
Clarington Directors of Elexicon Corporation
January 1 to December 31, 2024
Name
Salary
Miscellaneous
Expenses
Total
M. Dempster
$ 25,066.00
$ 10,800.00
$ 35,866.00
Total
$ 25,066.00
1 $ 10,800.00
1 $ 35,866.00
Page 33
Clarington
Staff Report
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Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: FSD-010-25
Authored By: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary -Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: RFP2024-9
Report Subject: Consulting Services for the Downtown Newcastle Streetscape
Improvements
Recommendations:
1. That Report FSD-010-25, and any related delegations or communication items, be
received;
2. That the proposal received from Brook Mcllroy, being the highest scoring proponent
meeting all terms, conditions and specifications of RFP2024-9 be awarded the
contract for the provision of Consulting Services for the Downtown Newcastle
Streetscape Improvements;
3. That the funds required to complete this project be funded from the approved budget
and
4. That all interested parties listed in Report FSD-010-25, and any delegations be
advised of Council's decision.
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Municipality of Clarington Page 2
Report FSD-010-25
Report Overview
To request authorization to award RFP2024-9 to award to Brook Mcllory.
1. Background
1.1 The Municipality of Clarington (Municipality) requires the assistance of a qualified firm
for the provision of consulting services for the streetscape improvements for downtown
Newcastle.
1.2 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified
Consultant to assist with the Downtown Newcastle Streetscape improvements.
1.3 RFP2024-9 was issued by the Procurement Services Division and advertised
electronically on the Municipality's website. The RFP was structured on a two -envelope
system with price being an evaluated factor.
2. Analysis
2.1 The RFP closed November 26, 2024.
2.2 The RFP stipulated, among other things, that the proponents were to provide a
description of the Firm/Consulting team, key qualifications, firm profile, highlights of past
service and experience of team members with projects of similar size, nature and
complexity, and demonstrate their understanding of the Municipality's requirements.
2.3 Twenty-two companies downloaded the document, and four proposals were received
(refer to Attachment 1) by the stipulated closing date and time. All four proposals
received were reviewed and determined to have met the mandatory items as contained
within the RFP. The Proposals were distributed to the evaluation committee for review,
evaluation, and scoring.
2.4 The technical proposals were evaluated and scored independently by the members of
the evaluation committee in accordance with the established criteria as outlined in the
RFP. The evaluation committee was comprised of staff from the Planning and
Infrastructure Services Department.
2.5 The evaluation committee met to review and agree upon the overall scores for each
proposal. Some of the areas on which the submissions were evaluated were as follows:
The Proponent's understanding of the Municipality's requirements;
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Municipality of Clarington Page 3
Report FSD-010-25
Highlights of services provided performing similar work on projects of comparable
nature, size, and scope;
The qualifications and experience record of the Contract Administrator and Site
Inspector to be utilized on the project.
A proposed work plan indicating the project method, schedule, Time -Task Matrix
showing an estimated overall timeline of the project.
2.6 Upon completion of the evaluation, two submissions met the established passing
threshold of 80 percent for Phase 2 - Technical Submission and moved to Phase 3 -
Pricing. The evaluation committee determined that the optional presentation from the
short-listed proponents would not be required.
2.7 The pricing envelopes for the short-listed proponents were opened and evaluated as
stipulated in the RFP document.
2.8 Upon completion of the evaluation scoring, the recommendation is to award the contract
for this work to the highest -ranked proponent, Brook Mcllory.
2.9 Brook Mcllory has completed work for the Municipality in the past and reference checks
were completed and came back satisfactory.
3. Financial Considerations
3.1 This project was broken down into two stages for pricing purposes:
3.1.1. The first stage will include the design and approvals as well the preparation of
the tender documents and tendering phase. This portion of the work was
quoted as $508,398.85 (Net HST Rebate).
3.1.2. The second stage was provisional and included the Inspection and Contract
administration services required during the execution of the work required. The
Municipality will not be including this portion of the of the work in the award
3.2 The funding required for this contract award is up to $508,398.85 (Net HST Rebate).
The project will be funded from the following accounts, which are in the approved 2024
budget:
Description
Account Number
Amount
Newcastle Streetscape
Improvements - Capital
110-50-338-83436-7401
$466,467.88
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Municipality of Clarington Page 4
Report FSD-010-25
Newcastle Streetscape 110-50-338-83436-7402 $41,930.97
Improvements — Region
4. Strategic Plan
4.1 C.1.4: Proactively address traffic management, walkability, livability, and connectivity.
4.2 G.1.2: Continue to support business and industry to thrive. Specifically, action to
develop a long-term vision for historic downtowns.
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Deputy CAO, Planning and Infrastructure
Services who concurs with the recommendations.
7. Conclusion
It is respectfully recommended that Brook Mcllory, being the highest scoring proponent
meeting all terms, conditions and specifications of RFP2024-9 be awarded the contract
for the provision of Consulting Services for the Downtown Newcastle Streetscape
Improvements.
Staff Contact: Mandy Chong, Manager, Procurement, 905-623-3379 Ext 2209 or
mchong@clarington.net.
Attachments:
Attachment 1 — Summary of Proposals Received
Interested Parties:
List of Interested Parties available from Department.
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Municipality of Clarington Page 5
Report FSD-010-25
Attachment 1 - Summary of Proposals Received
Municipality of Clarington
RFP2024-9— Consulting Services for the Downtown Newcastle Streetscape
Improvements
Summary of Proposals Received
Bidder
Brook Mcllory
Henry Kortekaas & Associates Inc.*
Concept Dash Inc.
Cosburn Giberson Landscape Architects
Note: Bidders marked with "*" were shortlisted.
Page 38
Clarington
Staff Report
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Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: PUB-003-25
Authored By: Slav Potrykus, Traffic Engineering Supervisor
Submitted By: Lee -Ann Reck, Deputy CAO, Public Services
Reviewed By: Mary -Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Traffic Calming Policy
Recommendations:
1. That Report PUB-003-25, and any related delegations or communication items, be
received;
2. That the policy and all its supporting documents attached to Report PUB-003-25, as
Attachment 1, be approved; and
3. That all interested parties listed in Report PUB-003-25, and any delegations be
advised of Council's decision.
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Municipality of Clarington Page 2
Report PUB-003-25
Report Overview
The purpose of this report is to introduce the new Traffic Calming Policy, in accordance with
the 2024-2027 Strategic Plan, which aims to enhance road safety and improve the quality of
life for residents by addressing issues related to speeding and traffic infiltration in residential
neighborhoods.
1. Background
1.1 As per the Council endorsed 2024-2027 Strategic Plan Section C.2: Residents are Safe
and Healthy, staff have developed a Traffic Calming Policy which is intended to assist
with various traffic related items such as speeding, cutting -through, vulnerable road
users, roadside activities and well-being of residents. This report seeks Council
approval of the presented policy, including all attached supporting documents.
2. Policy Overview
2.1 The Traffic Calming Policy establishes a consistent approach to determining suitable
traffic calming measures within the Municipality of Clarington. The policy applies to
municipal roadways with a posted speed limit of 60 km/h and lower and does not have
authority over roadways not under the Municipality's jurisdiction.
2.2 Through research of similar documents from various road authorities around North
America, and based on the dominant types of complaints related to traffic calming
requests which staff experience, this policy was specifically formulated to achieve its
goals based on two main principles:
• Reduce excessive speeds
• Reduce excessive cut -through traffic
2.3 Aside from the two main warranting principles mentioned above, the policy process will
also include a review of the roadside environment, road purpose and function,
emergency access and other typical operational factors. These additional conditions
may serve as supporting factors to the selection of the appropriate traffic calming
measures.
Key Components
2.4 Traffic Calming Measures:
• The policy includes engineered and non -engineered traffic calming measures.
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Municipality of Clarington Page 3
Report PUB-003-25
Traffic calming measures will be implemented in areas experiencing excessive
vehicle speeds and increased shortcutting through neighborhoods.
2.5 Evaluation and Implementation:
A technical assessment process will be conducted to evaluate the suitability and
applicability of traffic calming measures based on empirical data derived from
traffic studies and observations.
Identified needs for traffic calming measures will be prioritized based on
suitability, availability, and budget. This may include inclusions into upcoming or
planned projects, potential necessary modifications to the road or roadside
environment outside of traffic calming, or classification based on the overall traffic
impact.
2.6 Roles and Responsibilities:
• Council is responsible for adopting, reviewing, and amending the policy as
appropriate.
• The Chief Administrative Officer (CAO) and Deputy CAO of Public Services are
responsible for ensuring staff compliance with the policy and providing direction
to mitigate future traffic calming interventions during the development review
process.
• Public Works will develop a Management Directive on the assessment and
implementation of traffic calming measures.
• Directors and Managers from Public Works or Planning and Infrastructure are
responsible for developing and monitoring key performance indicators, preparing
reports, and conducting policy reviews.
3. Financial Considerations
3.1 Any temporary or intermediate implementations of traffic calming solutions will be
funded by the current traffic calming budget maintained by the Public Works
Department. Any new measures or roadway modifications will be identified through a
technical assessment and reported to Planning and Infrastructure for consideration as
part of capital road improvements. All traffic calming financial needs involving any of the
two departments will be reviewed each budget year.
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Municipality of Clarington Page 4
Report PUB-003-25
4. Strategic Plan
This traffic calming policy is in line with the 2024-2027 Strategic Plan Section C.2:
Residents are Safe and Healthy.
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Deputy CAO, Planning and Infrastructure who
concurs with the recommendations.
7. Conclusion
The new Traffic Calming Policy is a proactive approach to addressing traffic -related
safety issues within the Municipality of Clarington. By implementing targeted traffic
calming measures and public education programs, the policy aims to create a safer and
more livable environment for all residents.
It is respectfully recommended that Council adopt the new Traffic Calming Policy as
presented.
Staff Contact: Slav Potrykus, Traffic Engineering Supervisor, 905-623-3379 extension 2315 or
spotrykus@clarington.net.
Attachments:
Attachment 1 —Traffic Calming Policy
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 42
Attachment 1 to Report PUB-003-25
Council Policy
Clarftwn
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Coordinator at 905-623-3379 ext. 2131
Number:
CP-00#
Title:
Traffic Calming Policy
Type:
Traffic Management
Sub -type:
Click or tap here to enter text.
Owner:
Public Services Department,
Public Works Division
Approved By:
Council
Approval Date:
Click or tap to enter a date.
Effective Date:
Click or tap to enter a date.
Revised Date:
Click or tap to enter a date.
Applicable to:
All Staff
1. Legislative or Administrative Authority:
1.1. This policy is developed in accordance with Report CAO-020-23 whereby
Council endorses and direct staff to implement the 2024-2027 Strategic Plan.
1.2. The Ontario Highway Traffic Act provides the Statutory authority to implement
measures to control traffic movements.
2. Purpose:
2.1. The primary purpose of this policy is to modify and improve motorists'
behaviours through targeted traffic calming initiatives and public education
programs. The goal is to foster a safer road network for all users and modes of
travel. The policy establishes a comprehensive and consistent process for
determining suitable traffic calming measures within the Municipality of
Clarington.
2.2. This policy guides the decision -making process based on empirical data
derived from traffic studies and observations through various methods and
equipment available to staff.
3. Scope:
3.1. This policy applies to municipal roadways that are under the jurisdiction of the
Municipality of Clarington.
3.2. This policy applies to roadways with a posted speed limit of 60 km/h and
lower.
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4. Definitions:
4.1. 85t" percentile speed: the speed at which 85% of traffic is travelling at or
below. This benchmark is used as an indicator of speed in relation to the
posted speed limit.
4.2. Arterial Roads: roads which are the primary transportation corridors designed
to accommodate high volumes of traffic, serve as primary commercial routes,
often connecting major urban centers and facilitating long-distance travel.
Arterial roads are further divided into:
o Type A: Major arterial roads with higher speed limits and limited access
points to optimize traffic flow between important centers of activity.
o Type B: Arterial roads that balance traffic movement and access,
connecting smaller communities or urban centers.
o Type C: Roads that serve a mix of regional and local traffic, with slightly
lower traffic volumes and speeds compared to Types A and B.
4.3. Chicanes and Lateral shifts: utilize alternating parking, curb extensions, or
delineating objects to create an S-shaped travel path, which effectively
reduces vehicle speeds. This measure aims to discourage shortcutting or and
encourage lower overall speeds by causing lateral shifting of vehicles
navigating the chicane or lateral shift.
4.4. Closure/Diverter: a directional closure involves placing a vertical barrier that
obstructs or prohibits one direction of traffic, typically at the intersection of a
local road with collector or arterial roads. The objective of this measure is to
eliminate actual or potential traffic infiltration along a specific corridor. In
contrast, a diverter extends through the entire length of an intersection.
4.5. Collector Roads: roads which serve as intermediaries, connecting local roads
to arterial roads. They are designed to handle moderate traffic volumes,
providing access to residential areas, businesses, and local amenities while
also facilitating short to medium -distance travel.
4.6. Curb extension: a horizontal protrusion ('bump out') of the curb line into the
travelled lane of a roadway thereby resulting in a reduction of lane width. This
constriction encourages motorists to reduce approach speeds to safely
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Council Policy
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navigate the narrowed lane. A curb extension is also often used in conjunction
with a crossing facility to reduce the crossing distance across a roadway.
4.7. Digital Sign boards: digital traffic sign boards, or variable message signs
(VMS), provide real-time information to drivers about traffic conditions or
actions.
4.8. Flexible bollards: rubber -mounted devices that are bolted into the roadway
surface and are designed to absorb impacts and `flatten' when struck by
vehicles, thereby allowing emergency vehicles or heavy trucks to maintain
necessary speeds.
4.9. Hamlets: villages or low populated areas within the municipality.
4.10. Local Roads: roads which primarily serve residential neighborhoods and
local traffic. They are designed for low -speed travel and provide direct access
to homes, parks, and community facilities, with minimal through -traffic.
4.11. Nonphysical Calming measures: include public education campaigns, and
other messaging tools such as radar and messaging boards.
4.12. Ontario Traffic Manual: a comprehensive set of guidelines, divided into 22
books, designed to ensure uniformity in the design, application, and operation
of traffic control devices and systems across Ontario.
4.13. Pavement markings and surface treatments: using coloured, patterned,
textured materials on the road surface to promote slower vehicle speeds. They
can be applied across the width of roadways or specific areas such as
crosswalks or intersections.
4.14. Pedestrian Crossovers: traffic control devices governed by the Highway
Traffic Act. Drivers are required to stop for pedestrians and wait until all
pedestrians have completely exited the roadway before proceeding.
4.15. Raised crosswalk: a designated pedestrian crossing at an intersection or
mid -block location, constructed at a higher elevation than the adjacent
roadway. Raised crosswalks are designed to reduce vehicle speeds and
enhance pedestrian visibility, thereby mitigating pedestrian -vehicle conflicts.
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4.16. Raised median island: a physical barrier positioned in between two directions
of traffic, typically installed on two-way roadways. Median islands narrow the
roadway, causing motorists to reduce their speed. They may also serve as a
pedestrian crossing refuge.
4.17. Roundabouts and traffic circles: circular intersection treatments designed to
reduce vehicle speeds by requiring drivers to navigate a circular path. Unlike
traditional intersections that use stop or signal controls, roundabouts apply
yield -at -entry principles to manage right-of-way.
4.18. Speed cushions: a narrower variant of speed humps strategically placed in
the center of each travel lane. They are engineered to reduce the speed of
passenger vehicles while permitting vehicles with larger wheelbases (e.g.,
emergency vehicles and buses) to traverse without hindrance.
4.19. Speed humps: vertical structures that span across the width of a roadway
(excluding gutters) and are designed to reduce vehicle speeds.
4.20. Study Area: an area of a neighbourhood or a list of roads determined to be
impacted by a traffic calming request and is included in the Technical
Assessment sheet during site evaluation.
5. Policy Requirements:
5.1. Traffic calming measures target areas with excessive speeds and shortcutting
to modify behaviour.
5.2. The municipality will consider these measures when excessive speed
(exceeding the 85th percentile, or design speed) or increased shortcutting
traffic is demonstrated, and alternative measures (public education,
enforcement, non-physical) have failed.
5.3. On arterial roads, primary emergency routes and transit routes, only non-
physical measures will be used.
5.4. A neighbourhood approach will be used to minimize the impacts on adjacent
streets when evaluating traffic calming measures.
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Site Verification Conditions
5.5. The following criteria will be used to evaluate traffic calming requests:
• The subject road falls under the jurisdiction of the Municipality of
Clarington (MOC) and is located within the urban boundary or part of a
hamlet;
• The road segment must be long enough to allow for potential speeding,
and traffic calming treatments should not be placed near stop signs or
other traffic control devices;
• Any previous assessments and measures have been given sufficient
time to take effect, ensuring equitable resource distribution across the
municipality;
• Education, enforcement, and other traffic engineering efforts have been
exhausted and have failed to produce the desired results; and
• The nature of the request can be addressed within the scope of traffic
calming measures.
Technical Assessment Process
5.6. If a traffic calming request meets the criteria outlined in the initial Site
Verification Checklist, a technical assessment will be conducted. This
assessment evaluates various factors that influence the suitability and
applicability of traffic calming measures.
5.7. The Technical Assessment will be based on the roadway having a measured
85th percentile speed that is greater than 10km/h above the posted speed
limit. The 85t" percentile speed is the industry standard used as a benchmark
speed for various operational and design analyses.
5.8. Relevant factors may include traffic speed, different traffic volumes and types,
road classification, pedestrian facilities, type of road cross section, and traffic
infiltration thresholds.
Prioritization and Implementation
5.9. Identified need for traffic calming measures will be prioritized based on
measures best suited, availability, and budget. Staff will monitor the needs
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based on technical assessments and make budget recommendations through
the budget process.
5.10. Additional measures may be taken into consideration when prioritizing when
and where traffic calming measures are warranted such as traffic volumes,
motor vehicle collisions, sightlines, and roadside environment.
5.11. Traffic calming measures may require engineered solutions which require
physical changes to the roadway and will be permanent in nature. These
measures typically involve planning, detailed designed and construction to
achieve the desired outcome. These measures will be evaluated and when
possible, considered during scheduled road construction or rehabilitation works.
Development and Planning
5.12. When new development proposals have been submitted to the municipality,
Planning and Infrastructure Services will consider the design and layout of
neighbourhoods and incorporate traffic calming best practices and consistent
with this policy. This proactive approach ensures that traffic calming measures
are integrated from the outset, promoting safer streets and better traffic
management within new communities. By addressing potential traffic issues
during the planning stages, the municipality can create more livable and
pedestrian -friendly environments for residents and reduce future costs
associated with assessing traffic calming measures and retrofits.
Evaluation
5.13. After implementing traffic calming measures, municipal staff will monitor the
affected streets and, if necessary, the entire study area to evaluate their
effectiveness and impact. Post -implementation data will be compared to
baseline data from the technical assessment. The evaluation will check for
traffic transference to adjacent, lower -classification roadways.
5.14. The evaluation will assess if the measures were successful in achieving the
desired effect. In circumstances where measures were not successful,
recommendations will be formulated to adopt alternative actions.
6. Roles and Responsibilities:
6.1. Council is responsible for:
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6.1.1. Adopting, reviewing and amending this Policy as appropriate.
6.2. Chief Administrative Officer (CAO) /Deputy CAO is responsible for:
6.2.1. Ensuring staff compliance with this Policy.
6.2.2. Providing direction to Planning staff to mitigate future traffic calming
interventions and retrofits during the development review process.
6.3. Directors / Managers are responsible for the following within their scope
of authority:
Director of Public Works
6.3.1. Develop key performance indicators for traffic calming measures throughout
the municipality.
6.3.2. Conduct a review of this policy every four (4) years.
Public Works, Manager of Operations
6.3.3. Develop and maintain a Management Directive on Traffic Calming with
reviews every three (3) years.
6.4. All Staff are responsible for:
6.4.1. Adhering to the policy and Management Directives stemming from this Policy.
6.4.2. Applying traffic calming solutions as outlined in this policy.
7. Related Documents:
7.1. Appendix A: Traffic Calming Site Verification Checklist
7.2. Appendix B: Traffic Calming Technical Assessment Process Table
8. Inquiries:
8.1. Traffic Engineering Supervisor, Public Works Division
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9. Revision History:
Date Description of Changes Approved By
Original effective date
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Page 50
Appendix A: Traffic Calming Site Verification Checklist
Step 1 - Site Verification Checklist
Location:
Condition
Condition Description
Yes / No
1 — Road Jurisdiction
Is the road under the jurisdiction of the Municipality of
Clarington?
2 — Road Classification
Is the road a Local, Collector or Arterial C?
There have been no previous traffic calming assessments in
3 — History
the last 3 years? Have any significant changes occurred
along the road section within the 3 years which justify an
earlier review?
Is the road section uninterrupted for at least 150 meters?
4 — Road Length
This includes any regulatory traffic control devices, such as
Stop, Yield, PXO, traffic Signal, School Crossing
5 — Posted Speed limit
Is the posted speed limit 60 km/h or less?
Are all conditions met? If yes, proceed to the Technical Assessment Process. If not,
conduct a more detailed site assessment, including considerations for alternate or
modified solutions.
Comments
Page 51
Appendix B: Traffic Calming Technical Assessment Process Table
Step 2 — Technical Assessment Process
Location
Description:
Condition
Condition Description
Requirement
Result
Satisfied?
Yes/No
Greater than 10 km/h over
Is the operating (85tn
speed limit on Local roads
A. Speed
percentile) speed
Greater than 10 km/h over
higher than the minimum
speed limit on Collector roads
required
Greater than 15 km/h over
speed limit on Arterial C roads
Traffic
Trigger
Is the percentage of cut
Greater than 30% on a Local
(A or B)
through traffic higher than
road
B. Cut
the minimum required, as
Through
documented through proper
Traffic
studies (cut through traffic
Greater than 50% on a
criteria does not apply to
Collector road
arterial roads due to their
intended function)
Additional Criteria and Conditions
Is traffic volume higher than
Greater than 1000 on a Local
the minimum required
road
Traffic Volume
(traffic volume criteria does
Greater than 5000 on a
(AADT)
not apply to arterial roads
due to their intended
Collector road
function):
Local road does not have a continuous sidewalk
Pedestrian Facilities
Collector or arterial C road does not have continuous
sidewalks on both sides
Is a transit route directly
affected? Certain traffic
The road section is not used for
Transit Route
calming measures will not
public transit
be considered for transit
routes.
Some urban area roads
have a non -urbanized cross
section, meaning no curb
and gutter or shoulders.
The road section is urbanized
Road Cross-section
Certain traffic calming
(has curbs and gutters)
measures will not be
considered for non -
urbanized roads.
No opposition from emergency
Has the site been consulted
services agencies
Emergency Access
with various emergency
There are conditions provided
services agencies?
by emergency services
agencies
Assessment Results and Comments:
Page 52
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Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: CAO-004-25
Authored By: Justin MacLean, Director, Strategic Initiatives
Submitted By: Mary -Anne Dempster, CAO
By-law Number:
File Number:
Resolution Number:
Report Subject: Bowmanville Hospital Foundation and Marigold Hospice
Recommendations:
1. That Report CAO-004-25, and any related delegations or communication items, be
received;
2. That the CAO be directed to provide support to help advance the fundraising and
public awareness efforts of the Bowmanville Hospital Foundation and Marigold
Hospice; and
3. That all interested parties listed in Report CAO-004-25, and any delegations be
advised of Council's decision.
Page 53
Municipality of Clarington Page 2
Report CAO-004-25
Report Overview
Council has shown its commitment to helping improve health care services in Clarington
through significant financial contributions and enhanced engagement with the Bowmanville
Hospital Foundation and Marigold Hospice.
As these two critical projects continue to advance, this report provides Council with an
overview of Staff's approach to assist both organizations as they navigate through the next
stages.
1. Background
2024-2027 Clarington Strategic Plan
1.1 As part of the public engagement component of the design of the 2024-2027 Clarington
Strategic Plan, healthcare was ranked as a top priority by the community.
1.2 Council included the following in the Strategic Plan - Priority C.2.1: Support efforts to
improve access to medical practitioners and health care services. As part of that Priority
area, the following Actions were endorsed:
• Advocate for construction to begin on the Bowmanville Hospital Expansion
• Continued support for the construction of the Clarington Hospice
1.3 Council has demonstrated that commitment in a variety of ways, notably through the
following recent financial investments:
Bowmanville Hospital Foundation
Marigold Hospice*
$1.25 million grant to the Durham Region
Hospice — Clarington in 2023 to start
$7.5 million contribution through 2024-27
construction
Multi -Year Budget
*Land was previously donated by
Municipality, and the municipal development
charges were paid by the Municipality.
$28K+ raised from the 2024 Mayor's Golf
$32K+ raised from the 2023 Mayor's Golf
Classic
Classic
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Municipality of Clarington Page 3
Report CAO-004-25
2. Continued Commitment
Enhanced Engagement
2.1 As part of the workplan to implement the Actions outlined in the Strategic Plan, Staff in
the Office of the CAO met with the CEO and staff from Bowmanville Hospital
Foundation and members of the Board at Marigold Hospice Board to understand how
best we can collaborate and support them in their journey.
2.2 Both organizations were appreciative of staff's time and the offer to assist where
possible, noting the financial and in -kind support they both received to date from
Council.
2.3 A critical piece of the discussions was establishing a primary staff point of contact —
which has been done with both organizations through the Office of the CAO. This will
help streamline requests and navigate specific municipal and/or regional issues as they
come up. This has been completed, and some work has taken place through this
channel already.
Communications and Community Engagement
2.4 To support fundraising efforts, both organizations identified that they would benefit from
support through various municipal communications efforts, including social media. Staff
have committed to assisting by leveraging Municipal communication vehicles to assist
with public awareness and overall education efforts.
Financial
2.5 The Municipality has historically supported the United Way through a payroll deduction
and Christmas auction. Staff are looking to re -allocate those efforts to support the
hospital foundation and hospice as the charities of choice over the next two years.
2.6 Interest was also expressed in advertising opportunities in municipal facilities. Staff are
prepared to work with the two organizations to design an advertising support package
that would include flexible financial costing.
Other
2.7 Staff will work with Marigold Hospice, as directed by Council, to formally recognize the
volunteer construction that made the project a reality. Consideration is being given to a
commemorative art piece, which could hang in the lobby of the facility, or something
similar. Those conversations are ongoing. Staff will be able to cover any costs through
existing budgets.
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Municipality of Clarington Page 4
Report CAO-004-25
3. Financial Considerations
3.1 With the request for direction to support both organizations in their fundraising and
public awareness efforts, some fee waiving/reduction, or in -kind resource allocation, will
be required.
4. Strategic Plan
This work directly links to the following items in the Clarington Strategic Plan:
C.2.1: Support efforts to improve access to medical practitioners and health care
services — Advocate for construction to begin on the Bowmanville Hospital Expansion —
Continued support for the construction of the Clarington Hospice.
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Council provide staff direction to build upon the
support efforts to date.
Staff Contact: Justin MacLean, Director, Strategic Initiatives, net. Or
Melissa Westover, Manager, Communications, mwestover(a-)-clarington.net
Attachments:
Not Applicable.
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 56
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: CAO-005-25
Authored by: Amy Burke, Project Manager — Strategic Initiatives
Submitted By: Mary -Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Clarington Cellular Service Enhancement Project - Update #2
Recommendation:
1. That Report CAO-005-25, and any related delegations or communication items, be
received for information.
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Municipality of Clarington Page 2
Report CAO-005-25
Report Overview
This report provides Council with a milestone update on the progress of the Clarington
Cellular Enhancement Initiative. Significant work has been undertaken to negotiate two
signed agreements with Shared Tower Inc., for the construction and operation of
telecommunications antennas / tower systems on Municipal property.
Staff have also worked to identify municipal property to assist in addressing significant
coverage gaps in North Bowmanville.
Preliminary investigation was undertaken of the proposed sites in rural Clarington. The
Tyrone Community Centre preliminary proposal will not be advanced by Shared Tower Inc.
1. Background
1.1 While telecommunications are a federal government responsibility and federally
regulated industry, Council has prioritized through its 2024-27 Strategic Plan taking
action using tools available to the Municipality to help enhance the level of cellular
connectivity across Clarington.
1.2 Actions completed to date include:
• Updating the Radiocommunication and Broadcasting Antenna Systems Protocol to
further enable the development of a high -calibre telecommunications environment
throughout Clarington, including through siting on Municipal owned property.
• A formal call to industry to identify partnership opportunities utilizing municipal land
and/or infrastructure.
1.3 In October 2024, Council received the results of the Municipality's Request for
Information (RF12024-1) for High Calibre Wireless Telecommunications Service (Report
CAO-006-24 and Memo-009-24) and directed that staff negotiate agreements with
Shared Tower Inc., for the construction and operation of telecommunications antennas /
tower systems (Resolution #C-115-24, October 28, 2024), as follows:
• At Fire Station 1 (Bowmanville), Fire Station 3 (Orono), and South Courtice Arena;
• On appropriate Municipally owned land to support addressing cellular coverage gaps
in north Bowmanville; and
• At Solina Community Hall and Tyrone Community Centre, including engagement
with the respective Hall Boards as part of the process.
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Municipality of Clarington Page 3
Report CAO-005-25
1.4 The Municipality's partnership with Shared Tower Inc. is an innovative step forward in
addressing known cellular service gaps, with Clarington being one of the first
municipalities in Canada to take this approach due to lack of private sector investment.
2. Current Status of Cellular Infrastructure Negotiations
Fire Station 1, Fire Station 3 and South Courtice Arena
2.1 Lease agreements for the construction, operation, and maintenance of new 25-30 metre
monopole cell towers at Fire Station 1 (Bowmanville) and South Courtice Arena have
been fully executed with Shared Tower.
Fire Station 1 - Bowmanville
2.2 It is anticipated that construction at Fire Station 1 will begin in July and be operational
by September. Over the coming months detailed design, permitting and public
consultation processes will be undertaken. For clarity, Shared Tower Inc. will be
required to carry out public consultation, including a Public Information Centre (PIC).
South Courtice Arena
2.3 Similar to Fire Station 1, this location will undergo detailed design, permitting and public
consultation over the coming months.
2.4 This location requires further confirmation of a carrier commitment, a process which
Shared Tower Inc. owns. They anticipate with the signing of this agreement it will
support those conversations.
Fire Station 3 - Orono
2.5 Agreement negotiations for replacement of the existing Municipally owned tower at Fire
Station 3 (Orono) are nearing completion. Site -specific matters relating to the existing
tower and the emergency services equipment that it supports represent additional
considerations. Given that a template agreement is now in place, staff anticipate
execution in the near future.
North Bowmanville
2.6 In Report CAO-006-24 Staff were directed to negotiate agreements to address cellular
coverage gaps in north Bowmanville, subject to identifying an appropriate Municipally
owned property.
2.7 Work has been underway between staff and Shared Tower Inc. to further review the
Middle Park option as well as others to help address the significant coverage gap.
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Municipality of Clarington Page 4
Report CAO-005-25
Shared Tower Inc. re -assessed their initial proposal, inclusive of the comments from
staff. The following mix of locations have been identified to help provide a more robust
network across north Bowmanville and are acceptable in principle (Figure 1):
• 3301 Middle Road (Middle Park), with a smaller design than previously
contemplated
• Vacant municipal lands on Mearns Avenue north of CP railroad
(Ro I I# 181703013021300 )
Solina Community Hall and Tyrone Community Centre
2.8 In November, staff met with both the Solina and Tyrone Community Hall Boards to
discuss the Shared Tower proposal, with representatives of Shared Tower Inc. in
attendance. The valuable information gained at the meetings about the site activities
and use, through site walkabouts conducted by Shared Tower, and the review of site
servicing details informed further assessment of each property's feasibility for cellular
infrastructure.
2.9 Upon further assessment of the Tyrone Community Centre location, Shared Tower Inc.
has informed staff that the property does not fully satisfy their site suitability
requirements for the proposed cellular tower. As a result, Shared Tower Inc. has
informed staff that they are removing their preliminary proposal for the site.
2.10 Shared Tower Inc. has expressed that they will continue to independently investigate
potential siting options in rural Clarington to service their clients and contribute to
building out of the local network.
3. Financial Considerations
All tower construction, operation, and maintenance will be undertaken by Shared Tower
Inc. at their cost, in accordance with any applicable requirements set out in an
agreement. The leasing of each municipal property is subject to a negotiated lease rate
taking into account fair market value.
4. Strategic Plan
C.1.1: Enhance internet and cellular connectivity across the community.
5. Climate Change
Not Applicable.
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Municipality of Clarington Page 5
Report CAO-005-25
Figure 1 — Location of municipal properties proposed to lease to support the enhancement of
cellular coverage in north Bowmanville.
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Municipality of Clarington Page 6
Report CAO-005-25
6. Concurrence
This report has been reviewed by the Deputy CAO of Planning & Infrastructure Services
who concurs with the recommendation.
7. Conclusion
The execution of agreements for the construction of new cell towers on municipal
property at Fire Station 1 (Bowmanville) and South Courtice Arena marks a key
milestone for the Clarington Cellular Service Enhancement Project.
Staff Contact: Amy Burke, Project Manager — Strategic Initiatives, 905-623-3379 ext. 2423 or
aburke(a-)_clarington.net.
Attachments:
Not Applicable
Interested Parties:
List of Interested Parties available from Department.
Page 62
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 3, 2025 Report Number: FSD-008-25
Authored By: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary -Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Trade Dispute and Opportunities for Clarington
Recommendations:
1. That Report FSD-008-25 be received;
2. That Staff advocate for the Province to introduce legislation to support municipal
efforts to favour Canadian bidders in their procurement and to reduce inter -provincial
barriers to trade;
3. That Staff continue to engage with other municipalities to explore methods to
support Canadian businesses; and
4. That Staff continue to monitor provincial and federal responses to U.S. tariffs and
report back as more options become available for Clarington to support Canadian
businesses.
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Municipality of Clarington Page 2
Report FSD-008-25
Report Overview
This report outlines the impacts of the trade dispute with the United States and opportunities
available to Clarington to take further action.
1. Background
Existing and Ongoing Efforts
1.1 The Municipality implemented a Clarington Vendor Directory to improve procurement
accessibility. Staff are encouraged to utilize this directory when sourcing suppliers for
Low and Medium Value Acquisitions, in accordance with the existing authority outlined
in Procurement By-law 2024-052. The vast majority of the vendors currently listed on
the directory are Canadian businesses.
1.2 The Economic Development teams across Durham Region are actively engaging with
local businesses to provide tailored support. These groups offer guidance, facilitate
connections to relevant government services, and share key strategies to help prepare
for the potential change.
1.3 A centralized online resource, www.investdurham.ca/tariff, was launched to provide
Canadian businesses with key contacts, available support programs, and practical
guidance. This platform serves as a single access point for businesses seeking
assistance and is regularly updated with relevant information.
Less than 1% of Transactions are with Suppliers with a U.S. Address
1.4 In the absence of a defined classification for U.S. suppliers, determining the extent of
U.S. business involvement in Clarington's procurement is challenging. An analysis of
suppliers using a U.S. address on invoices indicates that less than 1 % of Clarington's
transactions between January 1, 2022, and December 31, 2024, fall within this
category. Applying the same approach, almost 99% of transactions involve suppliers
with a Canada -based address, with the remaining transactions linked to suppliers in
Europe.
1.5 However, this does not entirely reflect U.S. supply chain involvement, as Canadian
businesses source parts, materials, or products from the United States. Even if direct
transactions with U.S. suppliers are limited, restricting procurement could negatively
impact Canadian businesses that rely on U.S. manufacturing, making enforcement of
such restrictions complex and potentially disruptive.
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Municipality of Clarington Page 3
Report FSD-008-25
2. Analysis
Current Procurement By-law Favor Non-U.S. Products Amid Trade Disputes
2.1 Clarington's Procurement By-law mandates awarding contracts to the lowest compliant
bidder for tenders, ensuring open and fair competition. This approach helps the
Municipality procure goods and services in a cost-effective manner while maintaining
transparency and integrity in the procurement process.
2.2 Canada's proposed retaliatory tariffs on U.S. goods will raise the prices of these
products, making non -American alternatives more competitive. Consequently, under
current practices, procurement decisions would naturally favour non -American
businesses without requiring additional policy changes.
Broader Impacts of Procurement Restrictions
2.3 While direct procurement from U.S. suppliers accounts for a small portion of
Clarington's transactions, restrictions on U.S. goods and services could have broader
implications for both the Municipality and the Canadian market.
2.4 Many Canadian businesses rely on materials, components and/or finished products
from the U.S. and imposing restrictions to these goods could negatively disrupt supply
chains and impact Clarington's service delivery. A key example is fleet vehicle
procurement. Clarington manages a fleet of over 280 vehicles, primarily purchased
from Canadian Businesses.
2.5 Front line services such as Clarington's Fire and Emergency, seasonal road
maintenance and storm recovery, utilize vehicles and equipment that are either wholly
or in part manufactured in the U.S. or contain U.S.-sourced components.
2.6 Failure to provide these front-line services with safe and reliable equipment due to lack
of, or downed equipment will have a direct impact on the Municipality's ability to
respond to emergency situations and winter seasonal storms, leading to an increased
risk to the residents of Clarington.
2.7 Given the uncertainty surrounding the proposed tariffs, and the potential for significant
impacts, it is essential to seek direct intervention and guidance from the province. Staff
will continue to monitor developments and provide updates to Council should new
opportunities or considerations arise.
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Municipality of Clarington Page 4
Report FSD-008-25
Further Opportunities Identified
2.8 The Municipality of Clarington is bound by Provincial and Federal legislation and trade
agreements, including the Discriminatory Business Practices Act and Canada -
European Union Comprehensive Economic and Trade Agreement (CETA). Staff
recommend that the Municipality work with and support municipalities and other
organizations in advocating for changes to the legislation and trade agreements that
currently impact Ontario municipalities.
2.9 Alternative strategic initiatives can be adopted to align with procurement best practices
while maintaining legal compliance and minimizing its impact on operations. These
initiatives may focus on strengthening supplier engagement through expanded
outreach and education initiatives to help businesses stay informed about procurement
opportunities and better prepared to participate in the bidding process.
2.10 Staff will continue to collaborate with the Clarington Board of Trade and local Business
Improvement Areas to strengthen and expand the Clarington Vendor Directory. By
working closely with these organizations, Clarington can support businesses by
increasing access to opportunities and fostering a more diverse and resilient vendor
base that contributes to long-term economic sustainability.
2.11 The Durham Economic Task Force will launch a promotional campaign to highlight
Durham's independently owned and operated businesses, tourism operators, and food
and beverage makers in Durham Region. This initiative encourages residents and
visitors to support economic activity in Durham, which enhancing Durham's reputation
as a destination for businesses and tourism.
3. Financial Considerations
The impact of trade tariffs could have both direct and indirect financial consequences.
Reduced competition may lead to higher procurement costs, and supply chain
disruptions resulting in delayed municipal projects.
4. Strategic Plan
Not applicable.
5. Climate Change
Not Applicable.
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Municipality of Clarington Page 5
Report FSD-008-25
6. Concurrence
This report was reviewed by the Deputy CAO/Solicitor who concurs with the
recommendations.
7. Conclusion
It is respectfully recommended that Clarington does not revise its' procurement policies
at this time as it presents financial, and operational risks. Clarington can prioritize
strengthening supplier engagement through alternative strategies while ensuring
compliance with legal and trade obligations. It is crucial to seek guidance from the
Province to ensure Clarington's actions are aligned with broader regulatory frameworks.
Staff Contact: Mandy Chong, Manager, Procurement, 905-623-3379 x2209 or
mchong@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 67
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE MEETING
RESOLUTION #
DATE: March 3, 2025
MOVED BY Councillor Anderson
SECONDED BY Councillor Elhajjeh
That Report FSD-008-25 be received;
That Council requests that the Province of Ontario and Government of Canada
introduce legislation, to support municipal efforts to favour Canadian bidders in
their procurements and reduce inter -provincial trade barriers;
That Council requests the Province of Ontario to review the Discriminatory
Business Practices Act to ensure that it appropriately supports Canadian supply
chains;
That Staff continue to work with other municipalities to explore methods to
support Canadian businesses;
That Staff continue to monitor Federal and Provincial federal responses to US
tariffs and report back as more options become available for Clarington to
support Canadian businesses.
VALLEYS
12000
A Miracle in the Nlakhig
February 25, 2025
Re: Proposed Dog Park and Commemorative Forest at Baseline and Spry Ave.
As partner to the Municipality, Valleys 2000 was pleased to be consulted as part of the project to
find a second dog park location proposed for North Bowmanville. Valleys 2000 was also pleased
that after several years, the Municipality has proposed a location to expand the Commemorative
Forest in the Bowmanville Valley.
As the proposed Dog Park was approved by Clarington Council in 2021, Valleys 2000 appreciates
that significant time and thought were used to finalize the Dog Park location at Longworth (former
dump) site. We do believe that appropriate time and thought should be given to finalize an
alternate location that will maximize the use of both dog parks. We believe it is better to take the
time to make a good decision rather than a quick one, which is the case here. The final location of
the Dog Park needs to be carefully considered and not chosen in haste and ultimately not meet
the needs of the community.
Valleys 2000 has brought several issues forward to council for consideration, including:
1. The proximity of the proposed second dog park to the current dog park — it is 1 km away
and many dog park users would likely forgo going to the original dog park as the proposed
Baseline location would be closer for most users, as the majority of the population of
Bowmanville is north of the 401. This would mitigate the effect of adding a second dog
park to the community. To ensure accessibility, a location at the North end of Bowmanville
as originally proposed would maximize the accessibility of the parks to the North end
community.
2. The parking lot at Baseline is often already full with users of the Valley trail as well as
fisherman (fishing season spans from April to September). This parking lot is not sufficient
to support additional activities at this location and expansion would be needed, costing
additional funds that could be used to establish a more suitable location in the north end
of Bowmanville.
3. This uncut area is valuable habitat and needs to be left in a Natural State. This type of
habitat is typically used by a variety of wildlife. Butterflies, Songbirds nesting in small shrubs
and trees, ground nesting birds, snakes, small animals and other larger animals and birds
such as fox/coyote/hawk as a food source (there may also be a coyote den nearby as well).
Typically we find three or so different snake species in the Valley Lands (Garter, Brown,
Valleys 2000 (Bowmanville) Inc. PO Box Stn. Main Bowmanville, Ontario L1C 31-1
https://valleys2000.ca info@valleys.ca
Page 69
VALLEYS
%V
A Miracle in the Making
and Milk snakes). A member of the Valleys Board was surprised to find a nest of Northern
Ringed Neck snakes, an uncommon occurrence in Clarington.
4. It is felt that the area is environmentally sensitive, would not have sufficient drainage since
it is on a flood plain and runoff from the dog park could enter the creek directly. Soil testing
should be conducted to determine whether the area is capable of handling the biological
load a dog park would place upon it.
5. Municipal Staff have communicated that there is no need for additional fill or significant
grading to make the property suitable for use as a dog park; however, our volunteers and
experts suggest otherwise. Grading would obviously increase the cost of park
development.
6. A key element of the Valleys 2000 mandate is to develop, enhance, promote and preserve;
trails, fish and wildlife habitat and special natural areas. Uncut, undisturbed habitat should
be preserved. Already grass cut areas would be less ecologically damaging.
Based on these issues, Valleys 2000 is notsupportive of the proposed location for a dog park at
Baseline and Spry Avenue and believes and, respectfully requests, that the Municipality continue
its search for the optimal location for the second Bowmanville dog park.
Several other locations were considered as part of the initial review which led to the Longworth
site being chosen. These are other sites should be revisited along with others with the lens of
maximizing the suitability of the location, namely in the north end of Bowmanville/Clarington.
Valleys 2000 also suggests that a review of additional sites which are already mowed as part of the
Municipality's program be reviewed and assessed
With regards to the opportunity to expand the Bowmanville Valleys 2000 Commemorative Forest,
the Valleys is pleased that the Municipality sees the benefit and in turn, after several years of
requests has offered a location in the same area as the proposed dog park. The Valleys would like
to continue discussions with the Municipality to determine whether this site is the most suitable
for the expansion of the program. Other sites have been proposed by Valleys 2000, including the
area approved in the Bowmanville Park Master Plan.
Valleys 2000 is looking forward to further discussion with the Municipality and is available to
support the efforts required to determine the most suitable locations for Bowmanville's second
dog park as well as the expansion of the Valleys 2000 Commemorative Forest.
Kim Maxwell, President, Valleys 2000 (Bowmanville)
Valleys 2000 (Bowmanville) Inc. PO ox SStr�OMain Bowmanville, Ontario L1C 3L1
https://valleys.ca info@valleys.ca
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE
DATE: March 3, 2025
MOVED BY: Councillor Woo
SECONDED BY: Councillor
Whereas Marigold Hospice Care would like to organize a Hike or Bike fundraiser on
Sunday, September 21, 2025 and use 2 acres of the neighbouring land owned by the
Municipality of Clarington for the fundraiser, and
Whereas the Municipality of Clarington's field is leased for farming, but the farmer has
agreed to plant crops that will be harvested prior to the fundraiser so both can be
accommodated.
Now therefore be it resolved that Council endorse the use of Municipally owned lands
south of Marigold Hospice Care (1785 Cobbledick Road) for use with their Hike or Bike
Fundraiser on September 21, 2025, and
That the Marrigold Hospice Care, Lance Crago and any other interested parties be
notified of Council's decision.
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