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General Government Committee
Minutes
Date: May 5, 2025
Time: 9:30 a.m.
Location: Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: T. Pinn, J. Newman, L. Turcotte, D. Lyons, R. Maciver, L. Reck
1. Call to Order
Councillor Traill called the meeting to order at 9:31 a.m.
2. Land Acknowledgement Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Presentations/Delegations
6. Consent Agenda
Resolution # GG-092-25
Moved by Mayor Foster
Seconded by Councillor Anderson
That all items listed in Section 6, with the exception of item 6.2, be approved, in
accordance with the Agenda.
Carried
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General Government Committee Minutes
May 5, 2025
6.1 PUB-005-25 - Traffic and Parking By-law Delegation of Authority
Resolution # GG-093-25
That Report PUB-005-25, and any related delegations or communication items,
be received;
That the By-law attached to Report PUB-005-25, as Attachment 1, to amend the
Delegation of Authority By-law to authorize the Deputy CAO of Public Services to
make minor changes to the Schedules of the Traffic and Parking By-law, be
approved; and
That all interested parties listed in Report PUB-005-25, be advised of Council's
decision.
6.3 LGS-016-25 -Administrative Penalty System — Municipal Law Enforcement
Resolution # GG-094-25
That Report LGS-016-25, and any related delegations or communication items,
be received;
That Staff investigate and report back to Council with the requirements to replace
existing parking fines with a system of Administrative Penalties, including an
estimate of overhead costs; and
That all interested parties listed in Report LGS-016-25, and any delegations be
advised of Council's decision.
6.4 LGS-017-25 -Administrative By-law Amendments — Site Alteration, Property
Standards, and Traffic By-laws
Resolution # GG-095-25
That Report LGS-017-25, and any related delegations or communication items,
be received;
That the By-laws attached to Report LGS-017-25, as Attachment 1, Attachment
2, and Attachment 3 be approved; and
That all interested parties listed in Report LGS-017-25, be advised of Council's
decision.
6.5 FSD-014-25 - Engineering Services for Albert Street and Durham Street
Reconstruction
Resolution # GG-096-25
That Report FSD-014-25, and any related delegations or communication items,
be received;
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General Government Committee Minutes
May 5, 2025
That the proposal received from CIMA Canada Inc., being the highest scoring
proponent meeting all terms, conditions and specifications of RFP2025-2 be
awarded the contract for the provision of Engineering Services for Albert Street
and Durham Street Reconstruction;
That the funds required to complete this project be funded from the approved
budget; and
That all interested parties listed in Report FSD-014-25, be advised of Council's
decision.
6.6 FSD-015-25 - 2024 Annual Investment Report and Policy Review
Resolution # GG-097-25
That Report FSD-015-25, and any related delegations or communication items,
be received;
That the revised Policy CP-003 Investment Policy (Legal List), as Attachment 1,
be approved;
That the revised Policy CP-011 Investment Policy, as Attachment 2, be approved;
and
That all interested parties listed in Report FSD-015-25, and any delegations be
advised of Council's decision.
6.7 FSD-016-25 - Engineering Services for Baseline Road Reconstruction
Resolution # GG-098-25
That Report FSD-016-25, and any related delegations or communication items,
be received;
That the proposal received from CIMA Canada Inc., being the highest scoring
proponent meeting all terms, conditions and specifications of RFP2025-1 be
awarded the contract for the provision of Engineering Services for Baseline Road
Reconstruction;
That the funds required to complete this project be funded from the approved
budget; and
That all interested parties listed in Report FSD-016-25, be advised of Council's
decision.
6.8 FSD-019-25 - 2025 User Fee By-law Update
Resolution # GG-099-25
That Report FSD-019-25, and any related delegations or communication items,
be received;
That the By-law attached to Report FSD-019-25, as Attachment 1, be approved
and By-law 2024-022 be repealed; and
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That all interested parties listed in Report FSD-019-25, and any delegations be
advised of Council's decision.
6.2 PUB-006-25 - Commemoration of Marie Hubbard
Councillor Traill left the Chair.
Mayor Foster chaired this portion of the meeting.
Resolution # GG-100-25
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report PUB-006-25, and any related delegations or communication items,
be received;
That the Visual Arts Centre be renamed the "Marie Hubbard Visual Arts Centre of
Clarington";
That Council approve funding of $10,000 for design and construction for a
commemorative green space on the grounds of the Visual Arts Centre;
That funding for the renaming come from the Tax Rate Stabilization Reserve
Fund; and
That all interested parties listed in Report PUB-006-25, and any delegations be
advised of Council's decision.
Referred
Resolution # GG-101-25
Moved by Councillor Traill
Seconded by Councillor Rang
That the foregoing Resolution #GG-100-25 be referred to Staff to report back.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Rang, and Councillor
Traill
No (3): Councillor Elhajjeh, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (4 to 3)
Councillor Traill returned to the Chair.
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7. Items for Separate Discussion
7.1 LGS-015-25 -Appointment to the Anti -Black Racism Advisory Committee,
Diversity Advisory Committee, Newcastle Arena Board, and Samuel Wilmot
Nature Area Management Advisory Committee
Resolution # GG-102-25
Moved by Councillor Anderson
Seconded by Councillor Rang
That Report LGS-015-25, and any related delegations or communication items,
be received;
That the resignation of Gary Oliver, Bryan Hutchinson, and Omar Patel, from the
Newcastle Arena Board, and Leo Blindenbach, from the Samuel Wilmot Nature
Area Management Advisory Committee, be received with thanks;
That Lakeridge Health Bowmanville and Bethesda House be appointed to the
Diversity Advisory Committee, for a term ending December 31, 2026, or until a
successor is appointed;
That the Committee consider the applications for appointments to the Anti -Black
Racism Advisory Committee, Diversity Advisory Committee, Newcastle Arena
Board, and Samuel Wilmot Nature Area Management Advisory Committee, and
that the vote be conducted to appoint the citizen representatives, in accordance
with the Boards and Committees Management Policy; and
That all interested parties listed in Report LGS-015-25 and any delegations be
advised of Council's decision.
Carried
Anti -Black Racism Advisory Committee
That Community Development Council Durham and Lakeridge Health be
appointed to the Anti -Black Racism Advisory Committee for a term ending
December 31, 2026, or until a successor is appointed.
That Jaslin Browne be appointed to the Anti -Black Racism Advisory Committee
for a term ending December 31, 2026, or until a successor is appointed.
Diversity Advisory Committee
That Shanelle Paguirigan be appointed to the Diversity Advisory Committee for a
term ending December 31, 2026, or until a successor is appointed.
Newcastle Arena Board
That Luc Chaisson, Joshua MacDonald, and Mark Stahler be appointed to the
Newcastle Arena Board for a term ending December 31, 2026, or until a
successor is appointed.
General Government Committee Minutes
May 5, 2025
Samuel Wilmot Nature Area Management Advisory Committee
That Lou Itier be appointed to the Samuel Wilmot Nature Area Management
Advisory Committee for a term ending December 31, 2026, or until a successor
is appointed.
8. New Business
8.1 Installation of CCTV in Downtown Bowmanville (Mayor Foster)
Resolution # GG-103-25
Moved by Mayor Foster
Seconded by Councillor Anderson
That in accordance with Section 7.16.5 of the Procedural By-law, a New
Business Item, regarding CCTV in Downtown Bowmanville, be added to the
Agenda.
Carried
Resolution # GG-104-25
Moved by Mayor Foster
Seconded by Councillor Woo
That Staff be directed to report back on the progress, or lack thereof, of installing
CCTV in downtown Bowmanville in co-operation with the BIA and with the
encouragement of Durham Region Police Service.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
No (1): Councillor Traill
Carried on a recorded vote (6 to 1)
8.2 Staff Accomplishments Annual Report (Mayor Foster)
Resolution # GG-105-25
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That in accordance with Section 7.16.5 of the Procedural By-law, a New
Business Item, regarding Staff Accomplishments Annual Report, be added to the
Agenda.
Carried
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General Government Committee Minutes
May 5, 2025
Resolution # GG-106-25
Moved by Mayor Foster
Seconded by Councillor Woo
That Staff be directed to report back outlining options for an annual report
recognizing the accomplishments of Staff.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
9. Confidential Items
10. Adjournment
Resolution # GG-107-25
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the meeting adjourn at 10:12 a.m.
Carried
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