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Home My WebLink About2025-04-28 Council Agenda Date:April 28, 2025 Time:6:30 p.m. Location:Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at mchambers@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Collection, Use & Disclosure of Personal Information: If you make a delegation, or presentation, at a Committee or Council meeting, the Municipality will be recording you and will make the recording public on the Municipality’s website, www.clarington.net/calendar. Written and oral submissions which include home addresses, phone numbers, and email addresses become part of the public record. If you have any questions about the collection of information, please contact the Municipal Clerk. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to an item will appear with a * beside them. Pages 1.Call to Order 2.Moment of Reflection 3.Land Acknowledgement Statement 4.Declaration of Interest 5.Announcements 6.Presentations / Delegations 6.1 National Anthem - Vincent Massey Public School Choir 6.2 Presentation of the 2024 Mayor's Golf Classic Proceeds to the Bowmanville Hospital Foundation 7.Consent Agenda 7.1 Minutes from the regular meeting of Council dated March 24, 2025 4 7.2 Minutes from the General Government Committee Meeting dated April 7, 2025 14 7.3 Minutes from the Planning and Development Committee meeting dated April 14, 2025 31 7.4 Minutes from the Clarington Accessibility Advisory Committee dated January 28, 2025 39 7.5 Minutes from the Agricultural Advisory Committee of Clarington dated March 13, 2025 43 7.6 Minutes from the Samuel Wilmot Nature Area Management Committee meeting dated March 18, 2025 47 7.7 Minutes from the Clarington Heritage Committee meeting dated March 18, 2025 51 7.8 Minutes from the Tyrone Community Centre meeting dated March 19, 2025 57 April 28, 2025 Council Agenda Page 2 7.9 Minutes of the Newcastle Arena Board meeting dated April 8, 2025 60 7.10 By-law 2025-013 - Being a By-law to amend the Vehicle-for-Hire By-law 2019-069 64 Arising out of Item 6.3 of the General Government Committee Minutes 7.11 2025-014 - Being a by-law to govern the proceedings of the Council of the Municipality of Clarington, its General Government Committee, its Planning and Development Committee, and Advisory Committees and Boards, and to repeal By-law 2023-033 65 Item 7.1 of the General Government Committee Minutes 7.12 2025-015 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 122 Application by D.G. Biddle and Associates on behalf of 1000801308 Ontario Incorporated Item 10.2.1 of the Planning and Development Committee Minutes 8.Items for Separate Discussion 9.Business Arising from Procedural Notice of Motion 10.Unfinished Business 11.Confidential Items 12.Confirming By-Law 13.Adjournment April 28, 2025 Council Agenda Page 3 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: Time: Location: March 24, 2025 6:30 p.m. Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart Absent: Councillor C. Traill Staff Present: M. Dempster, D. Lyons, R. Maciver, M. Perini, T. Pinn, J. Gallagher, M. Chambers Other Staff Present: M. Westover _____________________________________________________________________ 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Elhajjeh led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Elhajjeh recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at this meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. Page 4 March 24, 2025 Council Minutes 2 6. Presentations / Delegations Alter the Agenda Resolution # C-049-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the Agenda be altered to hear Item 6.1, the delegation by Bonnie Wrightman, Executive Director, Clarington Board of Trade, at this time. Carried 6.2 Delegation by Bonnie Wrightman, Executive Director, Clarington Board of Trade regarding an update on initiatives supporting businesses directly impacted by the fire in downtown Bowmanville Bonnie Wrightman, Executive Director, Clarington Board of Trade, was present regarding an update on initiatives supporting businesses directly impacted by the fire in downtown Bowmanville. Using an electronic presentation, Bonnie provided an overview of the following:  Businesses Directly Impacted  Immediate Response: Outreach and Call for Resources  Resources & Key Contacts Shared  Collection and Sharing Complimentary or Discounted Services & Resources Offered by Businesses  Collecting Gift Cards From Business Community for Residents Resolution # C-050-25 Moved by Councillor Zwart Seconded by Councillor Woo That the delegation of Bonnie Wrightman, be extended for an additional 3 minutes. Carried Bonne continued by providing details regarding the creation of the Bowmanville Business Fire Relief Support Website, www.cbot.ca/donate B. Wrightman thanked the community and the Members of Council and answered questions. Page 5 March 24, 2025 Council Minutes 3 Resolution # C-051-25 Moved by Councillor Anderson Seconded by Councillor Zwart That the delegation by Bonnie Wrightman, Executive Director, Clarington Board of Trade regarding an update on initiatives supporting businesses directly impacted by the fire in downtown Bowmanville, be received with thanks. Carried 6.1 Presentation by Mary-Anne Dempster, Chief Administrative Officer, Municipality of Clarington regarding 2024 Year in Review Mary-Anne Dempster, Chief Administrative Officer, Municipality of Clarington was present regarding a Clarington's first-ever Year in Review, reflecting on an eventful 2024. Using an electronic presentation, Mary-Anne highlighted the following:  Overview of the 2024-27 Strategic Plan  Background on Clarington’s first-ever Year in Review  Lead: Exceptional municipal services and governance : o Our people are our most valuable resource, and their dedication drives our progress o Embracing new ideas with an internal culture of innovation and collaboration o Unlocking external funding opportunities  Connect: Safe, diverse, inclusive and vibrant community: o Stepping up beyond the scope of municipal government to help improve cell service issues o Closing the gap and creating an inclusive, equitable and safe community o Clarington’s first-ever outdoor refrigerated skating rink  Grow Responsibly: Resilient, sustainable and complete community: o Engaged 23,000+ people about eight significant community projects on Clarington Connected o Ensuring that growth is proactively addressed o Taking steps towards our net-zero goals The CAO noted that the 2024 Year in Review will be shared across our digital platforms and in our facilities. The full Year in Review can be found here: www.clarington.net/YearinReview Page 6 March 24, 2025 Council Minutes 4 M. Dempster answered questions from the Members of Council. Resolution # C-052-25 Moved by Councillor Woo Seconded by Councillor Zwart That the presentation by Mary-Anne Dempster, Chief Administrative Officer, Municipality of Clarington regarding 2024 Year in Review, be received with thanks and gratitude. Carried Recess Resolution # C-053-25 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Council recess for 10 minutes. Carried The meeting reconvened at 8:02 p.m. with Mayor Foster in the Chair. 7. Consent Agenda Resolution # C-054-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That all items listed in Section 7, be approved, in accordance with the Agenda, with the exception of Item 8.1 of the General Government Committee minutes. Carried 7.1 Minutes from the Regular Council meeting dated February 24, 2025 Resolution # C-055-25 That the minutes from the regular meeting of Council dated February 24, 2025, be adopted. Page 7 March 24, 2025 Council Minutes 5 7.2 Minutes from the General Government Committee meeting dated March 3, 2025 Resolution # C-056-25 That the minutes from the General Government Committee meeting dated March 3, 2025, be approved with the exception of Item 8.1. 7.3 Minutes from the Planning and Development Committee meeting dated March 17, 2025 Resolution # C-057-25 That the minutes from the Planning and Development Committee meeting dated March 17, 2025, be approved. 7.4 Minutes from the Newcastle Village Community Hall Board meetings dated December 20, 2024, February 26 and March 18, 2025 Resolution # C-058-25 That the minutes from the Newcastle Village Community Hall Board meetings dated December 20, 2024, February 26 and March 18, 2025, be received for information. 7.5 Minutes from the Tyrone Community Hall Board meetings dated January 15 and February 19, 2025 Resolution # C-059-25 That the minutes from the Tyrone Community Hall Board meetings dated January 15 and February 19, 2025, be received for information. 7.6 Minutes from the Samuel Wilmot Nature Area Management Advisory Committee meeting dated February 18, 2025 Resolution # C-060-25 That the minutes from the Samuel Wilmot Nature Area Management Advisory Committee meeting dated February 18, 2025, be received for information. 7.7 Minutes from the Clarington Heritage Committee meeting dated February 18, 2025 Resolution # C-061-25 That the minutes from the Clarington Heritage Committee meeting dated February 18, 2025, be received for information. Page 8 March 24, 2025 Council Minutes 6 7.8 Minutes from the Clarington Agricultural Advisory Committee meeting dated February 13, 2025 Resolution # C-062-25 That the minutes from the Clarington Agricultural Advisory Committee meeting dated February 13, 2025, be received for information. 7.9 Minutes from the Newcastle Arena Board meetings dated February 18 and March 11, 2025 Resolution # C-063-25 That the minutes from the Newcastle Arena Board meetings dated February 18 and March 11, 2025, be received for information. 7.10 By-law 2025-009 - Being a by-law to adopt the estimates of all sums required during the year, to strike rates and levy taxes for municipal purposes for the year 2025 and to provide for the collection thereof Resolution # C-064-25 That By-law Number 2025-009, be approved. 7.11 By-law 2025-010 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Resolution # C-065-25 That By-law Number 2025-010, be approved. 7.2.1 Item 8.1 -PDS-002-25 - North Bowmanville Dog Park Site Selection Resolution # C-066-25 Moved by Councillor Zwart Seconded by Councillor Elhajjeh Whereas Staff were directed to locate and develop an off-leash dog park in north Bowmanville as part of the 2021 capital budget; And whereas Staff Report PDS-002-25 presented at the February 3, 2025, General Governance Committee provided a proposed location for a dog park and analysis illustrating that there were no municipally owned lands in north Bowmanville that meet the siting criteria contained in the Parks, Recreation and Culture Master Plan; Page 9 March 24, 2025 Council Minutes 7 And whereas Resolution #GG-031-25 directed: “That Report PDS-002-25 – North Bowmanville Dog Park Site Selection, be referred to the March 3, 2025, General Government Committee meeting; and That Staff consult with Valleys 2000 regarding the preferred location.”; And whereas Valleys 2000, in a letter dated February 25, 2025, objects to the proposed location. Now therefore, be it resolved: 1. That that Report PDS-002-25, and any related delegations or communication items, be received for information; 2. That Staff be directed to report back to a future Planning and Development Committee with recommendations for a new dog park when municipal lands, that meet the criteria outlined in the Parks Recreation and Culture Master Plan, become available in north Bowmanville; and 3. That Staff be directed to bring forward a budget request through the appropriate annual budgeting process for the new dog park location, when available, and in the meantime return the remaining budget of $195,533.89 to the Parks and Recreation Development Charge Reserve Fund. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Absent (1): Councillor Traill Carried on a recorded vote (6 to 0) 8. Items for Separate Discussion 8.1 Minutes from the Clarington Diversity Committee meeting dated March 13, 2025 Resolution # C-067-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the minutes from the Clarington Diversity Committee meeting dated March 13, 2025, be received for information. Carried Page 10 March 24, 2025 Council Minutes 8 8.1.1 Motion - Ban Nazi Symbols and Iconography Resolution # C-068-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh Whereas in recent years, the Nazi swastika, known as the hakenkreuze, and iconography has surfaced with alarming frequency in the public sphere, used by an increasing number of groups and individuals to promote hate and instill fear within Canadian society; and Whereas the swastika word originates from the Sanskrit word "svastika” and the symbol (卐 - oriented horizontally, with its arms pointing in four cardinal directions ) has been used for thousands of years in various cultures, including Hinduism, Buddhism and Jainism, to represent good fortune, well-being and auspiciousness; and Whereas the Nazi appropriation of the swastika word and symbol (卍 - rotated 45 degrees, giving it a slanted appearance) drastically changed its perception in the Western world, associating it with hate, terror and atrocities during World War II; and Whereas, despite the growing presence of the swastika word and symbol in our country becoming synonymous with systematic violence and terror, the swastika continues to be used very extensively in Hindu, Buddhist and Jain prayer, worship, and other auspicious ceremonies, symbolizing positive attributes like prosperity and well-being; and Whereas eighteen countries have already taken action to ban Nazi symbols of hate, it is imperative that Canada follow suit; Therefore, be it resolved: That Council of the Municipality of Clarington calls on the Government of Canada to pass legislation banning the public display of Nazi symbols and iconography of hate, including the Nazi hakenkreuze, while permitting the use of the sacred swastika word and symbol by communities such as the Hindu, Buddhist, and Jain; and That the Clarington Diversity Advisory Committee be advised of actions taken. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart Absent (1): Councillor Traill Carried on a recorded vote (6 to 0) Page 11 March 24, 2025 Council Minutes 9 9. Business Arising from Procedural Notice of Motion 10. Unfinished Business 11. Confidential Items Alter the Agenda Resolution # C-069-25 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Agenda be altered to hear Item 11.3, presentation of Anthony Haines, Chair of Elexicon Corporation, first within Closed Session. Carried Closed Session Resolution # C-070-25 Moved by Councillor Zwart Seconded by Councillor Woo That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing matters that deal with the following:  a proposed or pending acquisition or disposition of land by the municipality or local board;  a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, grou p of persons, or organization;  a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and  a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Carried Page 12 March 24, 2025 Council Minutes 10 Rise and Report The meeting resumed in open session at 9:43 p.m. Mayor Foster advised that three items were discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and two resolutions were passed to provide direction to staff. 11.3 Presentation by Anthony Haines, Chair of Elexicon Corporation, Elexicon Corporation Update Resolution # C-071-25 Moved by Councillor Anderson Seconded by Councillor Woo That the closed session presentation by Anthony Haines, Chair of Elexicon Corporation, Elexicon Corporation Update, be received with thanks. Carried 11.1 Report LGS-009-25 - Ontario Land Tribunal Appeal This matter was considered in closed session. 11.2 Report LGS-010-25- Potential Property Disposition This matter was considered in closed session. 12. Confirming By-Law Resolution # C-072-25 Moved by Councillor Zwart Seconded by Councillor Anderson That By-law 2025-011 being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on March 24, 2025, be approved. Carried 13. Adjournment Resolution # C-073-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the meeting adjourn at 9:45 p.m. Carried Page 13 1 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: Time: Location: April 7, 2025 9:30 a.m. Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor L. Rang Staff Present: M. Dempster, J. Newman, L. Turcotte, D. Lyons, R. Maciver, T. Pinn, L. Reck, J. Gallagher Other Staff Present: M. Machacek, J. MacLean, A. Micu, M. Westover _____________________________________________________________________ 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. Councillor Anderson joined later in the meeting at 11:03 a.m. 2. Land Acknowledgement Statement Councillor Woo led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations Page 14 General Government Committee Minutes April 7, 2025 2 5.1 Winter Warming and Homelessness 5.1.1 Presentation by Sahar Foroutani, Manager, Homeless System Management, Region of Durham, Regarding Report CAO-008-25 Winter Warming and Homelessness Sahar Foroutani, Manager, Homeless System Management, Region of Durham, was present regarding Report CAO-008-25 - Winter Warming and Homelessness. Using an electronic presentation, Sahar provided an overview of the winter warming initiative and integrated community outreach network in Clarington. S. Foroutani outlined the engagement and contributions received , site operations, and community responses. Sahar provided an overview of the Durham Region and Clarington homelessness numbers. S. Foroutani provided an update on the Newtonville parking lot signage, noted that the Region recommends continuing street outreach to deliver postcards, and answered questions from Members of Committee. 5.1.2 Certificate Presentation to Integrated Community Outreach Network in Clarington (ICONIC) Mayor Foster thanked the Integrated Community Outreach Network in Clarington (ICONIC) and presented a certificate for their efforts to provide coordinated support, meals, and community connection to those experiencing homelessness in Clarington. 5.1.3 CAO-008-25 - Winter Warming and Homelessness Resolution # GG-058-25 Moved by Councillor Elhajjeh Seconded by Councillor Zwart That Report CAO-008-25, and any related delegations or communication items, be received; That the Deputy CAO/Solicitor be granted authority to sign a lease of the former Tourism Office located at 181 Liberty Street South to The Regional Municipality of Durham, for the purposes of continuing its use as a Winter Warming Centre from November to April for the 2025-26 season, for a nominal rent; That Staff review the lease at the end of the 2025 -2026 season and report back to Council with any changes or plans for long-term use of the space; That Council recognize the work of ICONIC (Integrated Commu nity Outreach Network in Clarington) for their efforts to provide coordinated support, meals, and community connection to those experiencing homelessness in Clarington; and That all interested parties listed in Report CAO-008-25, and any delegations be advised of Council’s decision. Carried Page 15 General Government Committee Minutes April 7, 2025 3 5.2 Public Meeting - Municipal Wide Development Charge and Community Benefits Charge By-law 5.2.1 Presentation by Jackie Hall, Associate, Hemson Consulting, Regarding Municipal Wide Development Charge and Community Benefits Charge By- law Jackie Hall, Associate, Hemson Consulting, was present regarding the 2025 Development Charges (DC) Study and Community Benefits Charges (CBC) Strategy. Using an electronic presentation, Jackie provided an overview of the public meeting and framework for growth-related capital. J. Hall outlined the DCA statutory exemptions and other requirements, DC study process, development forecast to 2034, municipal-wide capital program, and the calculated residential DC Rates. Jackie compared the current versus draft calculated municipal-wide residential rates per single-detached and non-residential rates. J. Hall provided an update since their delegation at the February 3, 2025, General Government Committee meeting. Jackie outlined the residential rate comparison for single/semi-detached, industrial, and non-industrial. J. Hall provided an overview of the draft 2025 DC by-law policy changes, CBC legislative basics, and the CBC capital program. Jackie stated that the proposed CBC rate is a maximum permissible 4 per cent of land value. Jackie outlined the revenue forecast versus capital costs for 2025-2034, the comparison to other municipalities for their land value percentage, and the timeline and next steps. J. Hall answered questions from Members of Committee. 5.2.2 Public Meeting Delegates There was no one present in support of or in opposition to the by-law. The Public Meeting concluded at 10:40 a.m. 5.3 Delegation by Tom Barrie, Durham Agricultural Advisory Committee (DAAC), Regarding a 2024 DAAC Update Tom Barrie, Durham Agricultural Advisory Committee (DAAC), was present regarding a 2024 DAAC Update. Using an electronic presentation, Tom provided an overview of the DAAC, including their accomplishments. T. Barrie outlined the local farm sales, the number of farms, acres of farmland, average farm size, and the 2024 activities. Resolution # GG-059-25 Moved by Councillor Woo Seconded by Councillor Zwart That the delegation be extended for an additional 3 minutes. Carried Tom provided an overview of the major issues facing agriculture in the Region and answered questions from Members of Committee. Page 16 General Government Committee Minutes April 7, 2025 4 Resolution # GG-060-25 Moved by Councillor Zwart Seconded by Councillor Elhajjeh That the Delegation of Tom Barrie, Durham Agricultural Advisory Committee (DAAC), Regarding a 2024 DAAC Update, be received with thanks. Carried 5.4 Delegation by Elaine Popp, Durham College, Regarding Item 6.1 Correspondence from the Town of Ajax, Regarding Impacts of the International Student Program Changes to Local Post Secondary Programs Councillor Anderson joined the meeting at 11:03 a.m. Elaine Popp, Durham College, was present regarding Item 6.1, Correspondence from the Town of Ajax, Regarding Impacts of the International Student Program Changes to Local Post Secondary Programs. Elaine explained the role Durham College plays in Clarington and the Region and the support from private and public sector organizations. E. Popp provided an overview of the hardships post- secondary organizations are facing due to the lack of provincial funding and policy shifts, including grant funding and tuition rates. Elaine noted that the Ontario tuition rates have been frozen for another two years, despite inflation. E. Popp provided an overview of the Immigration, Refugees and Citizenship Canada (IRCC) changes to limiting international students. Elaine stated that there is a cap placed on international students, which is also placed on college programs and work permits. E. Popp explained that resulting from the IRCC changes, they are having funding shortfalls and challenges. Resolution # GG-061-25 Moved by Councillor Zwart Seconded by Councillor Woo That the delegation be extended for an additional 3 minutes. Carried Elaine stated that they eliminated over 100 employees from the college and have successfully balanced this year's budget. E. Popp requested that Council endorse the resolution by the Town of Ajax and answered questions from Members of Committee. Page 17 General Government Committee Minutes April 7, 2025 5 Alter the Agenda Resolution # GG-062-25 Moved by Councillor Zwart Seconded by Councillor Anderson That the Agenda be altered to consider 6.1, Correspondence from the Town of Ajax, Regarding Impacts of the International Student Program Changes to Local Post Secondary Programs, at this time. Carried 6. Consent Agenda 6.1 Correspondence from the Town of Ajax, Regarding Impacts of the International Student Program Changes to Local Post Secondary Programs (Mayor Foster) Moved by Councillor Zwart Seconded by Councillor Anderson That the Delegation of Elaine Popp, Durham College, Regarding Item 6.1, Correspondence from the Town of Ajax, regarding Impacts of the International Student Program Changes to Local Post Secondary Programs, be received with thanks; That the following resolution from the Town of Ajax, regarding Impacts of the International Student Program Changes to Local Post Secondary Programs, be endorsed by the Municipality of Clarington: Whereas the Town of Ajax recognizes the significant contributions of Durham College (DC) to our local economy and community through its diverse range of programs and skilled graduates; And whereas the recent changes to the International Student Program (ISP) by Immigration, Refugees and Citizenship Canada (IRCC) have negatively impacted post-secondary institutions in Ontario, including Durham College, by reducing international student study permits and limiting eligibility for Post-Graduation Work Permits (PGWP) to programs in fields of study identified as having national labour market shortages, irrespective of local labour market needs; And whereas the Blue-Ribbon Panel report commissioned by the provincial government highlighted the need for long-term, sustainable funding for the post-secondary sector, noting that Ontario’s colleges are funded at 44% of the national average, with tuition revenue first cut by 10% in 2019 and then frozen for the past six years; Page 18 General Government Committee Minutes April 7, 2025 6 And whereas the financial sustainability challenges faced by Ontario’s post-secondary institutions have been exacerbated by significant wage and cost inflation, as well as the growing reliance on international enrolment; And whereas DC has compiled a short list 34 programs not currently PGWP eligible to the IRCC list of fields of study (ATTACHMENT #1) which provide skilled graduates who are vital to growing our local economy, and in some cases, the College relies on international student enrolment in these programs to create financially viable cohorts for domestic students; Now therefore be it resolved that Ajax Council calls on the federal government to add the 34 programs listed in ATTACHMENT #1 and offered at DC to the IRCC list of fields of study; Ajax Council calls on the provincial government to enact the recommendation in the Blue-Ribbon Panel report to provide long-term, sustainable funding for the post-secondary sector; and A copy of this resolution be sent to Immigration, Refugees and Citizenship Canada Minister Marc Miller, the Ontario Ministry of Colleges and Universities, Regional Municipality of Durham Chair John Henry, and all lower-tier Durham Region municipal Councils. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang Carried on a recorded vote (6 to 0) Recess Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:38 a.m. with Mayor Foster in the Chair. 5. Presentations/Delegations 5.5 Delegation by Hawa Mire, Regarding Report C AO -009-25 - IDEA and Accessibility Program Update Hawa Mire was present regarding Report CAO-009-25 - IDEA and Accessibility Program Update. Hawa questioned why the funds are going into a reserve when there is a current need and what is happening to the front-line IDEA work. H. Mire also questioned why the position and funds are no longer required and what has changed in the community to suggest the work is no longer required. Page 19 General Government Committee Minutes April 7, 2025 7 Hawa explained that Clarington is getting more diverse and suggested in vesting to prevent and respond to the different forms of hate in the community. Hawa requested that Committee deny options A and B and keep the funds in the IDEA portfolio to support prevention, safety, community, and Clarington representation. H. Mire answered questions from Members of Committee. Alter the Agenda Resolution # GG-062-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the Agenda be altered to consider Item 7.3, Report CAO-009-25 - IDEA and Accessibility Program Update, at this time. Carried 7. Items for Separate Discussion 7.3 CAO-009-25 - IDEA and Accessibility Program Update Resolution # GG-063-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Report CAO-009-25, and any related delegations or communication items, be received; That Council reallocate the funds of the identified $100,800 salary redundancy to the Future Staffing Reserve Fund to help offset future impacts to the tax levy; and That all interested parties listed in Report CAO-009-25, and any delegations be advised of Council’s decision. Carried Resolution # GG-064-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the Rules of Procedure be suspended to delay the scheduled break at noon by 30 minutes, until 12:30 p.m. Carried Page 20 General Government Committee Minutes April 7, 2025 8 Alter the Agenda Resolution # GG-065-25 Moved by Councillor Traill Seconded by Councillor Anderson That the Agenda be altered to consider Items 6.9 Veteran's Crosswalk, 7.1 LGS - 006-25 Procedural By-law, and 9.1 Council Attendance and Training, at this time. Carried 6. Consent Agenda 6.9 CAO-007-25 - Veterans’ Crosswalk Resolution # GG-066-25 Moved by Councillor Traill Seconded by Councillor Elhajjeh That Report CAO-007-25 and any related delegations or communication items be received; That the Veterans’ crosswalk design be approved as shown; That staff be directed to install the Veterans’ crosswalk on the north side of the King Street and Temperance Street intersection, crossing east/west; That funding of up to $30,000 from the Tax Rate Stabilization Reserve Fund be approved for the installation of the crosswalk design; That Staff be directed to hold an opening ceremony on October 31 to coincide with the raising of the Poppy Flag; That Staff report back on a potential second site in Courtice; and That all interested parties listed in Report CAO-007-25 and any delegations be advised of Council’s decision. Motion Withdrawn Later in the meeting, see following motion. Resolution # GG-067-25 Moved by Councillor Zwart Seconded by Councillor Woo That the foregoing Resolution #GG-066-25 be amended by adding the following at the end: That Staff report back on potential additional sites for a Veteran's crosswalk in communities where there are cenotaphs. Motion Withdrawn Page 21 General Government Committee Minutes April 7, 2025 9 Resolution # GG-068-25 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the Rules of Procedure be suspended to delay the scheduled break an additional 30 minutes, until 1:00 p.m. Carried The foregoing Resolution #GG-066-25 was then withdrawn. Resolution # GG-069-25 Moved by Councillor Traill Seconded by Councillor Elhajjeh That Report CAO-007-25 and any related delegations or communication items be received; That the Veterans’ crosswalk design be approved as shown; That Staff be directed to install the Veterans’ crosswalk on the north side of the King Street and Temperance Street intersection, crossing east/west; That funding of up to $30,000 from the Tax Rate Stabilization Reserve Fund be approved for the installation of the crosswalk design; That Staff be directed to hold an opening ceremony on October 31 to coincide with the raising of the Poppy Flag; and That all interested parties listed in Report CAO-007-25 and any delegations be advised of Council’s decision. Amendment Resolution # GG-070-25 Moved by Councillor Woo Seconded by Councillor Zwart That the foregoing Resolution #GG-069-25 be amended by adding the following: That Staff report back at the May 5, 2025, General Government Committee meeting on additional Veteran's crosswalks at a minimum of one per ward. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang Carried on a recorded vote (6 to 0) Main Motion as Amended Page 22 General Government Committee Minutes April 7, 2025 10 Resolution # GG-071-25 Moved by Councillor Traill Seconded by Councillor Elhajjeh That Report CAO-007-25 and any related delegations or communication items be received; That the Veterans’ crosswalk design be approved as shown; That staff be directed to install the Veterans’ crosswalk on the north side of the King Street and Temperance Street intersection, crossing east/west; That funding of up to $30,000 from the Tax Rate Stabilization Reserve Fund be approved for the installation of the crosswalk design; That Staff be directed to hold an opening ceremony on October 31 to coincide with the raising of the Poppy Flag; That Staff report back at the May 5, 2025 General Government Committee meeting on additional Veteran’s crosswalks at a minimum of one per ward. That all interested parties listed in Report CAO-007-25 and any delegations be advised of Council’s decision. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang Carried on a recorded vote (6 to 0) 7. Items for Separate Discussion 7.1 LGS-006-25 - Procedural By-law Resolution # GG-072-25 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That Report LGS-006-25, and any related delegations or communication items, be received; That the By-law attached to Report LGS-006-25, as Attachment 1, to repeal and replace Clarington’s Procedural By-law 2023-033, be approved; and That all interested parties listed in Report LGS-006-25, and any delegations, be advised of Council’s decision. Page 23 General Government Committee Minutes April 7, 2025 11 Amendment Resolution # GG-073-25 Moved by Councillor Zwart Seconded by Councillor Anderson That the foregoing Resolution #GG-072-25 be amended by adding the following after the second paragraph: Whereas the Municipality of Clarington is proudly Canadian; And whereas the Municipality of Clarington recognizes the importance of national pride and unity; And whereas Clarington wants to make it clear that we support Canadi an values, sovereignty, residents, business, goods, and services; And whereas the playing of the Canadian National Anthem, "O Canada," at the beginning of Council meetings will foster a greater sense of community and patriotism; Now therefore be it resolved that the Procedural By-law be amended to add the Canadian National Anthem to regular meetings of Council agenda’s order of business following the Land Acknowledgement and before the Moment of Silence; That Staff be directed to ensure that a version of “O Canada” is available and played at each regular Council meeting, where technically feasible; and That this resolution be implemented as soon as possible. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang Carried on a recorded vote (6 to 0) Amendment Resolution # GG-074-25 Moved by Councillor Zwart Seconded by Councillor Woo That the foregoing Resolution #GG-072-25 be amended by adding the following to the second paragraph: That the Procedural By-law be amended to add a section 2.5.7 as follows: “Members of Council participating in a meeting electronically shall have their cameras always turned on during the meeting.” Page 24 General Government Committee Minutes April 7, 2025 12 That Staff be directed to update the definition of Electronic Participation to reflect the above change. Yes (3): Mayor Foster, Councillor Woo, and Councillor Zwart No (3): Councillor Anderson, Councillor Elhajjeh, and Councillor Traill Absent (1): Councillor Rang Motion Lost on a recorded vote (3 to 3) Main Motion as Amended Resolution # GG-075-25 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That Report LGS-006-25, and any related delegations or communication items, be received; That the By-law attached to Report LGS-006-25, as Attachment 1, to repeal and replace Clarington’s Procedural By-law 2023-033, be approved with the following amendments: That the Procedural By-law be amended to add the Canadian National Anthem to regular meetings of Council agenda’s order of business following the Land Acknowledgement and before the Moment of Silence; That Staff be directed to ensure that a version of “O Canada” is available and played at each regular Council meeting, where technically feasible; That this resolution be implemented as soon as possible; That all interested parties listed in Report LGS-006-25, and any delegations, be advised of Council’s decision. Carried Page 25 General Government Committee Minutes April 7, 2025 13 7.1.1 National Anthem at Council Meetings Item 7.1.1 was considered during Item 7.1. 7.1.2 Members Participating Electronically Item 7.1.2 was considered during Item 7.1. Suspend the Rules Resolution # GG-076-25 Moved by Councillor Traill Seconded by Councillor Elhajjeh That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes. Motion Lost Councillor Traill left the meeting. The Committee recessed for their one-hour scheduled break in accordance with the Procedural By‑law. The meeting reconvened at 1:55 p.m. with Mayor Foster in the Chair. 9. New Business 9.1 Council Attendance and Training (Mayor Foster) Resolution # GG-077-25 Moved by Councillor Zwart Seconded by Councillor Woo Whereas the Procedural by-law states that a Member of Council has a duty “to deliberate on the business submitted to Council or Committees of Council, as the case may be”; And whereas it is the role of a Member of Council to be a representative, a policy-maker, and a steward; And whereas attendance at meetings facilitates Members’ roles; And whereas Council has made a policy commitment to attend certain tr aining (Policy CP-006, Inclusion, Diversity, Equity, Anti-Racism and Accessibility Training Plan for Council Policy) and should endeavour to attend other municipally-organized training offered to Members of Council; And whereas other municipalities such as Brantford, Collingwood, and Guelph have attendance reporting; And whereas Clarington does not have a reporting mechanism to hold Members of Council accountable for meeting attendance and training; Page 26 General Government Committee Minutes April 7, 2025 14 Now therefore be it resolved that Staff be directed to provide Council with an annual report on the attendance record of each member of Council for the previous calendar year that documents: 1) Attendance at regular and special Council and Standing Committee meetings to indicate whether the member was: a. In attendance In-Person b. In attendance online c. Absent with regrets d. Absent without regrets 2) Attendance at training or education sessions deemed by any Council policy or resolution to be a requirement. Carried Resolution # GG-078-25 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the foregoing Resolution #GG-077-25 be deferred to the May 5, 2025, General Government Committee meeting. Motion Lost The foregoing Resolution #GG-077-25 was then put to a vote and carried. 6. Consent Agenda Resolution # GG-079-25 Moved by Councillor Woo Seconded by Councillor Anderson That the remaining Items listed in Section 6, with the exception of Item 6.6, be approved. Carried 6.2 Memo-002-25 - Civic Recognition and Dedication Policy Resolution # GG-080-25 That Memo-002-25 Civic Recognition and Dedication Policy, be received; and That Council repeal Policy F9, Proclamations Policy, in addition to the items repealed through PUB-016-24. Page 27 General Government Committee Minutes April 7, 2025 15 6.3 LGS-012-25 - Vehicle for Hire By-Law Amendment Resolution # GG-081-25 That Report LGS-012-25, and any related delegations or communication items, be received; That the By-law amendment attached to Report LGS-012-25, as Attachment 1, be approved; and That all interested parties listed in Report LGS-012-25, and any delegations be advised of Council’s decision. 6.4 LGS-014-25 - Garbage Receptacles in the Municipality of Clarington Resolution # GG-082-25 That Report LGS-014-25, and any related delegations or communication items, be received; and That the Deputy CAO/Solicitor is authorized to finalize the form and content of a Lease Agreement with Creative Outdoor Advertising for the provision of garbage receptacles, and to execute the Lease Agreement for up to 10 years on behalf of the Municipality. 6.5 FSD-011-25 - 2024 Annual Statement of Development Charges, Cash-in-Lieu - Parkland and Building Permit Reserve Funds Resolution # GG-083-25 That Report FSD-011-25, and any related delegations or communication items, be received for information. 6.7 PUB-004-25 - Elevator Modernization Resolution # GG-084-25 That Report PUB-004-25, and any related delegations or communication items, be received; That Council approve additional funding of up to $300,000 to complete the required modernization of the Municipal Administrative Centre (MAC) and Sarah Jane Williams Heritage Centre (SJWHC) elevators; and That all interested parties listed in Report PUB-004-25, be advised of Council’s decision. 6.8 CAO-002-25 - 2024 Annual Accessibility Update Resolution # GG-085-25 That Report CAO-002-25, and any related delegations or communication items, be received; Page 28 General Government Committee Minutes April 7, 2025 16 That the Report CAO-002-25, be placed on the Municipal website to meet the Accessibility for Ontarians with Disabilities Act (AODA) requirements; and That all interested parties listed in Report CAO-002-25 be advised of Council’s decision. 6.6 FSD-012-25 - Rose Parkette Construction Resolution # GG-086-25 Moved by Councillor Woo Seconded by Councillor Zwart That Report FSD-012-25, and any related delegations or communication items, be received; That the proposal received from Royalcrest Paving and Contracting Ltd. with a bid amount of $282,151.73 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2025-5 be awarded the contract for the completion of Rose Parkette; That the provisional items 4.03 – Concrete Paving (Playpod) – Colour, 4.05 – Concrete Paving (Park Entrances) – Colour and 4.10 – Amourstone, be included in the award; That additional funding as required for this project be approved and would be funded from the Parks & Recreation Development Charges Reserve Fund; That Public Services staff be directed to work with Deputy CAO/Treasurer of Finance to address operational financial implications associated with increased operational costs in future budgets; and That all interested parties listed in Report FSD-012-25, and any delegations be advised of Council’s decision. Carried 7. Items for Separate Discussion 7.2 LGS-011-25 - Appointment to the Clarington Heritage Committee Resolution # GG-087-25 Moved by Councillor Zwart Seconded by Councillor Anderson That Report LGS-011-25, and any related delegations or communication items, be received; That the resignation of Colin Maitland be received with thanks; Page 29 General Government Committee Minutes April 7, 2025 17 That the Committee consider the applications for appointments to the Clarington Heritage Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Board/Committee Management Policy; and That all interested parties listed in Report LGS-011-25 and any delegations be advised of Council’s decision. Carried Clarington Heritage Committee That Olivia Mar be appointed to the Clarington Heritage Committee for a term ending December 31, 2026, or until a successor is appointed. 8. Unfinished Business 10. Confidential Items 11. Adjournment Resolution # GG-088-25 Moved by Councillor Zwart Seconded by Councillor Elhajjeh That the meeting adjourn at 2:43 p.m. Carried Page 30 1 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131. Planning and Development Committee Minutes Date: Time: Location: April 14, 2025 5:00 p.m. Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor S. Elhajjeh Staff Present: D. Lyons, J. Newman, L. Turcotte, L. Backus, A. Tapp, K. Richardson, R. Maciver Other Staff Present: J. Circo _____________________________________________________________________ 1. Call to Order Councillor Anderson called the meeting to order at 5:00 p.m. Councillor Rang joined later in the meeting at 5:04 p.m. 2. Land Acknowledgment Statement Councillor Zwart led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Councillor Rang joined the meeting at this time. Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations 6. Consent Agenda Page 31 Planning and Development Committee Minutes April 14, 2025 2 6.1 PDS-018-25 - Intent to Pursue Heritage Designation for the Property at 2774 Concession Road 6, Darlington Resolution # PD-022-25 Moved by Mayor Foster Seconded by Councillor Traill That Report PDS-018-25 and any related communication items, be received; That the Clerk issue a Notice of Intention to Designate 2774 Concession Road 6, Darlington, as a cultural heritage resource under Part IV, Section 29 of the Ontario Heritage Act; That the Clerk prepare the necessary by-law if no objection(s) are received within 30 days after the date of publication of the Notice of Intention or report back to Council regarding objection(s); and That all interested parties listed in Report PDS-018-25, and any delegations be advised of Council’s decision. Carried 7. Items for Separate Discussion 8. Unfinished Business 9. New Business Alter the Agenda Resolution # PD-023-25 Moved by Councillor Zwart Seconded by Mayor Foster That the Agenda be altered to consider Item 11.1, Confidential Report LGS -013- 25 - OLT Appeal - Eiram Development Ltd., at this time. Carried 11. Confidential Items 11.1 LGS-013-25 - OLT Appeal – Eiram Development Ltd. Resolution # PD-024-25 Moved by Councillor Zwart Seconded by Mayor Foster That the recommendations contained in Report LGS-013-25 - OLT Appeal - Eiram Development Ltd., be approved. Carried Page 32 Planning and Development Committee Minutes April 14, 2025 3 Recess Resolution # PD-025-25 Moved by Councillor Zwart Seconded by Councillor Rang That the Committee recess until 6:30 p.m. Carried The meeting reconvened at 6:30 p.m. with Councillor Anderson in the Chair. Councillor Traill joined later in the meeting at 6:42 p.m. Councillor Rang joined later in the meeting at 6:51 p.m. 10. Public Meetings (6:30 p.m.) 10.1 Public Meeting for a Proposed Zoning By-law Amendment Rick McEachern was present and questioned if the house was being demolished. Rick explained the history of the house and that it is a non-designated heritage house with historical value. R. McEachern noted that the proposal does not fit with the current neighbourhood. Suspend the Rules Resolution # PD-026-25 Moved by Councillor Woo Seconded by Councillor Zwart That the Rules of Procedure be suspended to extend the delegation for an additional 1 minute. Carried Rick expressed concerns regarding traffic congestion and answered questions from Members of Committee. Councillor Traill joined the meeting at this time. Joseph Dalrymple was present on behalf of Randy Alldread, who is in opposition to the application. Joseph expressed concerns regarding the proposal not keeping with the character of the neighbourhood, intrusion of privacy, property value, parking, and traffic congestion. J. Dalrymple answered questions from Members of Committee. Peggy Clark was present in opposition to the application. Peggy expressed concerns regarding the destruction of the trees, driveway access, safety, and snowbanks. P. Clark questioned the status of the development at 54 Liberty Street and answered questions from Members of Committee. Councillor Rang joined the meeting at this time. Page 33 Planning and Development Committee Minutes April 14, 2025 4 James Bountvogiannis was present regarding the application. James expressed concerns regarding density, traffic, and parking. J. Bountvogiannis questioned if there is a mechanism to protect existing parking so that it is not consumed by future developments. Erin Bird was present in opposition to the application. Erin expressed concerns regarding the historical nature of the home, its look, and historical integrity. E. Bird added that the road already abuts her front porch, and the proposed area will abut against her backyard and pool. Erin explained that several applications for this property have been previously denied as the lot is too small. E. Bird expressed concerns regarding the fabric of the neighbourhood, existing residents who will be forced to leave, cell service and community density. Erin explained that garbage pick-up, traffic, noise, and snow removal will increase and get worse. E. Bird questioned if there is a plan to triple the infrastructure to support the tripling of the density and answered questions from Members of Committee. Lisa Klets, D. G. Biddle, and Associates was present regarding the application. Using an electronic presentation, Lisa provided an overview of the prop erty's location, existing lots, and surrounding uses. L. Klets outlined the proposed severance, site plan, and site access. Lisa explained the land use designations and the proposed zoning by-law amendment and answered questions from Members of Committee. 10.1.1 PDS-015-25 - Zoning By-law Amendment Application to Facilitate a 7-Unit, 3-Storey Apartment Building in Bowmanville Resolution # PD-027-25 Moved by Councillor Zwart Seconded by Mayor Foster That Report PDS-015-25 and any related communication items, be received for information only; That Staff receive and consider comments from the public, review agencies, and Council with respect to the Zoning By-law Amendment applications submitted and continue processing the applications including the preparation of a subsequent recommendation report; and That all interested parties listed in Report PDS-015-25 and any delegations be advised of Council’s decision. Carried 10.2 Public Meeting for a Proposed Zoning By-law Amendment Frank Canonaco was present regarding the application. Using an electronic presentation, Frank expressed concerns regarding Block 40 and provided an overview of the surrounding part lots. F. Canonaco added that the surrounding part lots are already serviced. Page 34 Planning and Development Committee Minutes April 14, 2025 5 Suspend the Rules Resolution # PD-028-25 Moved by Councillor Woo Seconded by Councillor Zwart That the Rules of Procedure be suspended to e xtend the delegation for an additional 2 minutes. Carried Frank requested that Block 40 be considered in the application. F. Canonaco expressed concerns regarding a fragmented streetscape, proper planning, and that the application does not align with planning legislation. Frank requested that Block 40 be rezoned to conform with the lands at 221 Liberty Street North. F. Canonaco explained that the Report does not address the cost share obligation of the applicant, noting that a Holding Symbol must be applied until an arrangement is made. F. Canonaco answered questions from Members of Committee. Peggy Clark questioned if taxpayers would be paying for the development. Lisa Klets, D. G. Biddle, and Associates was present regarding the application. Using an electronic presentation, Lisa provided an overview of the property's location, existing lots, and surrounding uses. L. Klets outlined the proposed severance, site plan, and site access. Lisa explained the land use designations and the proposed zoning by-law amendment and answered questions from Members of Committee. 10.2.1 PDS-016-25 - Zoning By-law Amendment Application to Facilitate Five Residential Lots in Bowmanville Resolution # PD-029-25 Moved by Councillor Zwart Seconded by Councillor Woo That Report PDS-016-25 and any related communication items, be received; That the Zoning By-law amendment application submitted by D.G. Biddle and Associates be approved and that the Zoning By-law Amendment in Attachment 1 to report PDS-016-25 be approved; That the Region of Durham Community Growth and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-016-25 and Council’s decision; and That all interested parties listed in Report PDS-016-25 and any delegations be advised of Council’s decision. Carried Page 35 Planning and Development Committee Minutes April 14, 2025 6 10.3 Public Meeting for a Proposed Official Plan Amendment, Zoning By-law Amendment, and Draft Plan of Subdivision Bryan Noble was present regarding the application. Bryan stated that they purchased their home with the understanding the land would be developed to fit with the existing neighbourhood. B. Noble expressed concerns regarding the intensification and MTSA guidelines. Bryan questioned why the proposal's intensification is outside the MTSA guidelines and what the municipality is going to do with the traffic at the east and west arteries. Bryan expressed concerns regarding shade and the shadow study completed and answered questions from Members of Committee. Roben Ivens was present to express concerns with high-density housing and smart cities and answered questions from Members of Committee. Terry Rekar was present in opposition to the application. Terry expressed concerns regarding high-density housing in the community, increased crime, and different home sizing. T. Rekar stated that they believe the decisions are being driven by the United Nations. Clint Cole was present to seek clarity on the Provincial Policy Statement. Clint noted that they advocate for the previous concerns mentioned and suggested that an alternative location for increased density would be better suited. C. Cole questioned why the area was chosen as opposed to another area south of Highway 2. Krystal Alder was present in opposition to the application. Krystal expressed concerns regarding high density, safety, no plan for a park, and the fabric of the neighbourhood. K. Alder questioned the impact on the local schools, including high-traffic areas. Krystal also expressed concerns regarding shade, noise, traffic, children's safety, and construction. James Clarke was present to express concerns regarding high -density housing, garbage, and rats. James questioned what unintended consequence s can be inferred from the proposals presented, how much taxpayers' money will be used to implement each proposal, and if the municipality is acting on its own and for the benefit of its community or if they are working with other organizations to implement the agendas of others and answered questions from Members of Committee. Ryan Guetter, Weston Consulting, was present regarding the application. Using an electronic presentation, Ryan provided an overview of the subject lands and the project background. Ryan explained the planning context for the Durham Region Official Plan, Clarington Official Plan, Bowmanville West Town Centre Secondary Plan, and the Clarington Zoning By-law. R. Guetter outlined the required applications, site plan, and proposed developm ent statistics. Ryan displayed the proposed renderings and explained the supporting technical studies and reports. R. Guetter addressed concerns noted by the residents and answered questions from Members of Committee. Page 36 Planning and Development Committee Minutes April 14, 2025 7 The Public Meetings concluded at 9:25 p.m. 10.3.1 PDS-017-25 - Proposed Official Plan Amendment and Zoning By-law Amendment Applications for Four Apartment Buildings Ranging from 9 to 12 Storeys in Height and 74 Townhouses in Bowmanville Resolution # PD-030-25 Moved by Councillor Zwart Seconded by Mayor Foster That Report PDS-017-25 and any related communication items, be received for information only; That Staff receive and consider comments from the public, review agencies, and Council with respect to the Official Plan and Zoning By-law Amendment applications submitted and continue processing the applications including the preparation of a subsequent recommendation report; and That all interested parties listed in Report PDS-017-25 and any delegations be advised of Council’s decision. No (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Elhajjeh Motion Lost (0 to 6) Councillor Traill left the meeting at 9:25 p.m. Resolution # PD-031-25 Moved by Mayor Foster Seconded by Councillor Rang That Report PDS-017-25 and any related communication items, be received for information only; That the application for an Official Plan (COPA 2025-002) and Zoning By-law Amendment (ZBA 2024-004) by Modo Bowmanville Urban Towns Ltd. and Modo Bowmanville Towns Ltd., be denied; That all interested parties listed in Report PDS-017-25 and any delegations be advised of Council’s decision. Carried Page 37 Planning and Development Committee Minutes April 14, 2025 8 12. Adjournment Resolution # PD-032-25 Moved by Mayor Foster Seconded by Councillor Zwart That the meeting adjourn at 9:26 p.m. Carried Page 38 Page | 1 Clarington Accessibility Advisory Committee Minutes Tuesday January 28, 2025, 6:30 p.m. Online via Microsoft Teams If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Present: Lesley Scherer (Chair) Beatrice Kraayenhof Barbara Henn Sheikh Hossain Hawa Mire Keith Brettell Also Present: Jeannette Whynot – Accessibility Coordinator Hesam Taghati - CLMA Regrets: Sanja Wirch Councillor Corinna Traill The meeting called to order at 6:31 p.m. 1. Land Acknowledgement Statement Lesley Scherer shared the Land Acknowledgement Statement. 2. Declarations of Interest No declarations 3. Approval of November 26, 2024 Meeting Minutes Moved by Keith Brettell, seconded by Barb Henn That the November 26, 2024 meeting minutes be approved as presented. Carried 4. Committee Event: Special Interest Fair Lesley and Jeannette provided an update on the Special Interest Fair event that was proposed during the November 2024 meeting. After discussing the many ideas shared at the previous meeting, Jeannette recommended that the event be kept small for its first year to ensure its success and then explore building it into a bigger event next year. A group discussion occurred, and the following motion was put forward. Moved by Keith Brettell, seconded by Beatrice Kraayenhof, Page 39 Page | 2 That the Accessibility Advisory Committee, in partnership with the Municipality and Clarington Library Museums and Archives (CLMA) organize a special interest fair in support of National AccessAbility Week (NAAW). That the special interest fair offer people with disabilities an opportunity to showcase their art, talent, collection, hobby or other special interest with the community. Carried. Jeannette will work with CLMA to confirm the event details, which are tentatively set for Saturday May 31st, 2025, from 12pm-3pm at the Courtice Library Branch. Additional event planning, including determining the final event name, will take place outside of regular AAC meetings. 5. National AccessAbility Week (NAAW) 2025 Disability Tax Credit Workshop/Presentation Jeannette provided an update on the Disability Tax Credit (DTC) workshop previously requested by the committee. Due to budget constraints the DTC outreach team is unable to offer workshops/presentations after 6pm or during the weekend. Community feedback has indicated a strong preference for adult workshops taking place on evenings or weekends. DTC outreach staff advised that their new budget begins April 1 st, so they may be able to offer an evening workshop in the future. Jeannette advised that she continue to connect with DTC outreach staff and will continue to try and make this presentation a reality. Children’s Author Visit Given the success of last year’s children's author visit in support of NAAW, Jeannette advised that she is looking to book another author this year. Committee members mutually agreed they support this event and would like CLMA to book another local children’s author who can speak to disability, accessibility and/or inclusion. Other Committee members suggested the Municipality share social media videos or video links that highlight accessibility. Members also suggested posts that focus on inclusive language and how small changes can make a significant difference. For example, why using “tone deaf” isn’t a phrase to use. Committee members were asked to share ideas with Jeannette, including links to videos they like. 6. 2024 Annual Accessibility Update Jeannette reviewed the draft 2024 Annual Accessibility Update, which is a requirement for Municipalities in Ontario. Moved by Barb Henn, seconded by Sheikh Hossain, That the 2024 Annual Accessibility Update be endorsed by the Accessibility Advisory Committee. Carried. Page 40 Page | 3 7. World Autism Day and Neurodiversity Awareness Month Jeannette brought forward, for discussion, how to publicly acknowledge World Autism Day on April 2nd and Neurodiversity Awareness Month, which is the Month of April. Several flag options were shown and discussed by the Committee. Moved by Keith Brettell, seconded by Beatrice Kraayenhof, That the Accessibility Coordinator submit a flag raising and proclamation request on behalf of the committee in support of April being Neurodiversity awareness month and World Autism Day on April 2. That the Accessibility Coordinator purchase a custom flag featuring the words “Autism Acceptance” along with the neurodiversity infinity symbol. Carried. 8. Town Hall Accessibility Entrance As a follow-up to a previous meeting, Jeannette showed the committee several designs for the accessible entrance sign for the Municipal Administrative Centre (MAC). After discussion, the committee requested that the sign be amended, and the words “Municipal Administrative Centre” be added to sign design #3. The committee also shared feedback that the building lacks signage identifying it as the MAC, especially from Church St, where most municipal parking lots are located. Jeannette advised that this feedback will be shared with staff for investigation. 9. Clarington Special Event Permits Deferred to next meeting. 10. Other Business Jeannette shared that the Municipality is looking to make changes to the vehicle for hire bylaw, which is also known as the taxi bylaw, to improve access to accessible on-demand taxi service in Clarington. Due to licensing boundaries, only vehicles licensed in Clarington can pick up rides in Clarington. With only two accessible taxis licensed in Clarington and the accessible vehicles being more expensive to own, operate and repair, being able to a ccess an accessible taxi in the Municipality is challenging. Committee members briefly discussed how the bylaw change would affect people with disabilities in Clarington, and mutually agreed they supported changing the vehicle for hire bylaw. Jeannette will report back to the Committee on the status of this project at a future meeting. 11. Next AAC Meeting. Page 41 Page | 4 Tuesday April 6th, 6:30pm. Hybrid format. 12. Adjournment Moved by Hawa Mire, seconded by Keith Brettell, That the meeting be adjourned. Carried. Meeting adjourned at 8:11pm. Page 42 * Subject to Advisory Committee approval * Agricultural Advisory Committee of Clarington March 13, 2024 Agricultural Advisory Committee of Clarington Meeting Minutes Date: Thursday, March 13th, 2025 Time: 7:30 p.m. Location: Microsoft Teams or Meeting Room 1C, Municipal Administrative Centre 40 Temperance St., Bowmanville, Ontario Members Present: Henry Zekveld (Chair), John Cartwright, Mitch Morawetz (DRFA), Councillor Zwart, Eric Bowman, Lloyd Vandergaast, Brad Found, Craig Rickard, Richard Rekker Regrets: Tom Barrie, Jennifer Knox, Chris Ennis Staff Present: Sylvia Jennings, Alicia da Silva – Planning and Infrastructure Services Guests: Allison De Vos – Invest Durham 1. Welcome and Introductions H. Zekveld welcomed everyone to the meeting. Committee members, staff, and attendees made self-introductions. 2. Land Acknowledgement Statement H. Zekveld recited the Land Acknowledgement Statement. 3. Declarations of Interest None. 4. Approval of Minutes of February 13, 2025 025-008 Moved by E. Bowman, Seconded by B. Found. That the Minutes of the February 13, 2025 meeting be approved. Carried 5. Presentations / Delegations 5a. Committee Procedures – S. Jennings S. Jennings presented to the Committee on Agricultural Advisory Committee procedures. She described the Municipality’s policies regarding agriculture, including the strategic plan, and the Official Plan Countryside policies. She described Clarington advisory committees in general and noted that they are governed by the Municipality’s Procedural By-law. She reviewed the Agricultural Advisory Committee’s history and purpose. The Committee’s Terms of Reference describes the Committee’s procedures and responsibilities. The Committee’s scope Page 43 Agricultural Advisory Committee of Clarington March 13, 2025 of activities include making recommendations to council, raising awareness of agricultural issues, educating the public on agricultural issues, and staying informed about any changes in the industry. General procedures were reviewed. S. Jennings answered questions from the Committee. She noted that the Municipality does not keep specific metrics regarding its agricultural objectives but that that could be reviewed during the Official Plan Review. The Committee will be consulted in this work. 6. Business Arising from the Minutes 6a. AACC Council Updates Councillor Zwart suggested that Henry could share the Committee’s ideas for supporting the AACC at his upcoming delegation to Council. Committee members discussed how they can summarize their ideas, bringing forward constructive feedback to help maximize the effectiveness of the AACC. 6b. Farm Tour Planning Committee members discussed the idea of a farm tour, as raised at the previous meeting, to increase awareness of the unique issues and importance of supporting farms. They suggested senior staff, specific departments, and Council could attend, with a maximum of 50 attendees. They discussed which type of agricultural operation should be used and the format of the tour. They suggested tours could be held regularly to showcase different operations and provide more opportunities for attendance. A working group was formed to continue planning. 7. Correspondence, Council Items and Referrals 7a. Trees for Rural Roads now accepting applications Trees for Rural Roads program is now accepting applications, with trees to be handed out in April. There are various tree species available which work in wet and dry soil. 7b. Hydro One Notice of Preferred Route for Durham Kawartha Power Line Project The Durham Kawartha Power Line Project Notice of Preferred Route and Community project is hosting two open houses on the selected route that’s been chosen for the project. 8. Liaison Reports 8a. Durham Agricultural Advisory Committee – T. Barrie No report. 8b. Durham Region Federation of Agriculture – M. Morawetz M. Morawetz provided the update. The Durham Region Federation of Agriculture is hosting a joint meeting next week with the Kawartha and Peterborough Federations to discuss shared issues. There are ongoing discussions regarding farm worker housing at the Ontario Federation of Agriculture. They have limited expertise on the matter but will continue to discuss it. Page 44 Agricultural Advisory Committee of Clarington March 13, 2025 M. Morawetz attended an Economic Forum in Oshawa where representatives from various organizations were invited to provide feedback to Durham MP Jamil Jivani on opportunities to strengthen the Durham economy. 8c. Durham Agricultural Economic Development Update – A. De Vos A. De Vos provided the update. The Agricultural Leadership Training is continuing, with two more modules. The North Durham Agriculture-related and On-farm Diversified Uses Study has released a survey to gather feedback on its draft recommendations before a revised version is presented to the North Durham Councils. Tours of agricultural equipment operations are being held for high school students in auto, tech, and transportation programs to promote future employment in the field. 9. New Business 9a. Stormwater Management Fee Presentation Committee members suggested presentations be given related to stormwater management fees and drainage. Councillor Zwart noted that there is no intention to implement the fee in rural areas. Staff will confirm this approach. Committee members noted that they would like to be kept informed on the issue, either through a presentation from the Municipality’s consultant, or from the Ontario Federation of Agriculture. C. Rickard suggested a presentation from Bryan Fairfield to discuss tile drainage systems and recent restrictions on their use. Committee members also suggested a discussion with local conservation authorities would be helpful to understand how environmental features are determined. 9b. Workplan Committee members discussed topics to be added to the 2025-2026 workplan. Existing items on the workplan from last year which committee members expressed interest in carrying forward are participating in the review of the Clarington Official Plan and the Clarington Waterfront Strategy. The Countryside Objectives of the Official Plan will be reviewed on an ongoing basis. Farm tour planning, stormwater management, and rural capital infrastructure were added. A need to provide ongoing recommendations on land use issues was discussed with a potential opportunity for Conservation Authorities to provide a presentation. Staying on top of agricultural issues was added as a workplan item, being achieved through ongoing co-operation with other agricultural organisations including the Durham Agricultural Advisory Committee (DAAC) and the Ontario Federation of Agriculture (OFA). Promotion of agriculture through T.H.E.E. Farmer’s Parade of Lights, self-pick farms, and other markets was added, with an opportunity to work with Clarington Economic Development. Expanding on-farm diversified uses tied into this discussion, helping to bridge the gap between development and agriculture. 10. Date of Next Meeting April 10th, 2025 Page 45 Agricultural Advisory Committee of Clarington March 13, 2025 11. Adjournment 025-009 Moved by J. Cartwright, Seconded by R. Rekker That the meeting adjourn at 9:34 p.m. Carried Page 46 Samuel Wilmot Nature Area Management Advisory Committee Minutes March 18th, 2025, 7:00pm Location – Room 1c Municipal Administrative Center Present: Y/N Person Y/N Person Y Brian Reid (Past Chair) Y Leanne Fernandez Y Carmen Aeillo N Leo Blindenbach N Councillor Margaret Zwart (Council Liaison) N Patrick Bothwell Y Kate Potter (Chair) Y Tom Hossie (Vice Chair) Y Ken Mercer (Staff) N Rod McArthur N Leah Bourgeois Y Meg Vandenbrink N Kayla Stephens Also Present: Jeff Delorey, Municipality of Clarington; Gus Saurer, GRCA 1. Call To Order Chairperson Kate Potter called the meeting to order at 7:05 p.m. 2. Land Acknowledgement Statement will be read in future by the chair or designate 3. Additions to the Agenda / Adoption Of The Agenda Moved by Brian Reid, seconded by Carmen Aeillo That the Agenda be accepted, with the following additions: none Carried 4. Declaration of Pecuniary Interest There were no disclosures of interest stated at this meeting. 5. Adoption Of Minutes Moved by Leah Bourgeois, seconded by Brian Reid That the minutes of the meeting of February 18th, 2025, be approved. Carried 6. Committee Administration Page 47 a. Item 1 - Guests Jeff Delorey, arborist for the Municipality of Clarington, and Gus Saurer representing GRCA were welcomed to the meeting. Both had been invited by the committee to discuss involvement in a tree identification event at the Nature Area. Vice-Chair Tom Hossie provided some background and context on what we hoped to accomplish: a public walk about during which participants would learn about the various tree species within the SWNA. At the same time, this would assist the committee in completing an inventory of species present within the nature area and identify specific trees for signage. Both guests agreed to participate on a weekend date in June to be determined in conjunction with Vice-Chair Tom. Mr. Saurer noted that he could provide some basic information on forest ecology during the walk. Discussion also took place concerning the potential number of participants. Depending on those numbers, attendees might need to be split into two or more groups. Hosting two events, one in the spring and one in the fall, is another option. Kate thanked our guests for their contribution to our meeting. b. Item 2- Resignation: Kate reminded members of the letter of resignation received from long-time member Leo Blindenbach which had been circulated previously. Kate has drafted and circulated a letter of appreciation to the committee and asked for comments by Saturday March 22nd. Photos have been gathered showing Leo’s participation in various SWNA events. Brian advised that Councilor Zwart had secured a certificate from the Mayor to recognize Leo’s contribution but that the wording was not really appropriate given the circumstances . Brian will ask Councilor Zwart to request that the certificate be changed to use the wording we had submitted originally. Member Meg offered to deliver the certificate, letter etc. to Leo. It was also pointed out that we will require appointment of another member to replace Leo. Ken will investigate with the Clerk’s office. c. Item 3 - Minutes Template - the Municipality has provided the committee with a standardized template to be used to prepare agenda and minutes d. Item 4 – By-Law Enforcement meeting - at our last meeting, a follow-up meeting with a by-law enforcement representative was to be scheduled to discuss specific concerns. After some discussion, it was agreed that a formal meeting was not required. Tom will contact the representative directly and discuss those concerns, noting the “seasonality of some of them ( eg harvesting of fiddleheads, parking violations during angling season etc ) Other concerns relate to off -leash dogs and fires on the beach. It was noted that fishing violations are the purview of MNRF, not the municipality Page 48 7. SWNA Workplan: Q1 a. Item - Bird Box Cleanout - on track for the first week in April. Brian and Carmen will coordinate. Brian requested additional T-bars from Ken. Leah has additional birdboxes made by students at Courtice Secondary School that will be made available to us to replace some older ones. Q2 a. Item 1 - Spring Cleanup - date confirmed as April 26th. Kate advised that she is unavailable that day. Brian offered to coordinate. Posters will be available soon through Meg and her contacts. Discussion also took place concerning involving/inviting local scout groups to assist/participate. Brian and Leah have some contacts. Brian will contact them about this and other upcoming events. b. Item 2 - Pollinator Planting - date confirmed for May 24th. Kate advised that the original plan was for the municipality to submit a proposal to OPG for funding of a number of projects, including this one but that she had been advised by the municipality that this would not be done and that we were to apply on our own . Brian will attend to this and will also contact our previous supplier to determine if plants can be available by the time of our event. Kate will prepare a poster to advertise the event. This raised the question of how best to advertise our events and activities. Use of the Municipality’s Community Events page and of advertising in the Orono Times were discussed. A representative from the Communications Department has been invited to a committee meeting to discuss how the municipality can assist us in this regard. Q3 a. Item 1- Moth Week - July 19-27 - on track b. Item 2- Monarch Tagging - September 13/20th - on track - tags have been ordered Q4 a. Item 1 - Photo Contest - nil report in Kayla’s absence b. Item 2 - Fall cleanup, bird box cleanout, Christmas Bird Count - to be discussed at later meeting 8. External Projects: a. Item 1- Management Plan - delete from future agenda b. Item 2 - Waterfront Strategy - ongoing - no updates at present c. Item 3- Stormwater Plant Work - directional signage has been installed to reroute pedestrians during upcoming work Page 49 d. Item 4-Newcastle WPCP Upgrades - Ken advised that hydro seeding will be done in early spring and that this will not interfere with our plans to plant in the same area e. Item 5- New Signage - Ken has them in storage for installation as soon as the weather permits, presumably in time for our Spring Cleanup event in April. Silk and “snow” fencing will be removed within the project is completed. 9. Other Business a. Item 1- by law infractions - it was noted that the parking lots at both entrances have been full of late which has led to some parking in restricted areas. This will be brought to the attention of enforcement staff when Tom speaks to them as per above item b. Item 2- Round Table - Tom is looking forward to the arrival of spring ephemerals. He reported some owl sightings in the Port, including a long- eared owl. Meg had observed a muskrat in the SWNA. Brian reported that things looked to be in generally good condition during a recent walkabout through the Nature Area c. Item 3-Kate advised that she will be stepping down as chair in the next month or so due to work and family commitments but will remain on the committee. This matter will be discussed at a future meeting. 10. Date of Next Meeting The next meeting of the Committee is scheduled to be held on April 15th, 2025, commencing at 7:00 p.m. Location to be confirmed. In Kate’s absence, Vice-Chair Tom will chair. 11. Adjournment Moved by Leah Bourgeois ,, seconded by Tom Hossie that the meeting adjourn at 8:13 p.m. CARRIED Page 50 **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes March 18, 2025 - 1 - If this information is required in an alternate format, please contact the Accessibility . Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee Meeting was held as a hybrid meeting in person at 40 Temperance Street, Bowmanville, and via Microsoft Teams on March 18, 2025, at 7:00 PM. Members Present: Ron Hooper, Joseph Dalrymple, Laura Thiel-Convery (Museum), Sitara Welch, Victor Suppan, Jason Moore (ACO), Steve Conway, Sami Elhajjeh, Laura Thiel Convery (Museum), Ron Sproule, Brian Jose (NVDHS). Regrets: Heather Graham, Noel Gamble, Peter Vogel Staff Present: Sarah Allin, Jane Wang, Alicia da Silva - Planning and Infrastructure Services Guests: Alex Snyder (re:19 ½-23 King Street West), Alannah Devnich and Zach Stefani (re: 5085 Main Street, Orono). 1 Declaration of Interest None. 2 Land Acknowledgement Statement C. Conway read aloud Clarington’s Land Acknowledgement Statement . 3 Adoption of Agenda 25.16 Moved by R. Hooper, seconded by R. Sproule That the Agenda be adopted. “Carried” 4 Adoption of Minutes of Previous Meeting Committee members suggested that the details of the comments and the location description of the property at 282 Liberty North, Bowmanville, should be revised for accuracy. 25.17 Moved by J. Dalrymple, seconded by R. Sproule That the minutes of the February 18, 2025, Clarington Heritage Committee meeting be adopted with revisions. “Carried” 5 Delegations/Presentations: Page 51 **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes March 18, 2025 - 2 - Alex Snyder, the property owner of 19 ½-23 King Street West, attended the meeting. A. Snyder gave a brief overview of the history of the property and the current status of the historical building. He indicated that there was a fire inside, and no historical value on the inside. A. Snyder agreed that the building façade has heritage value and seemed supportive of designation of the property for its exterior façade. Committee members provided information on the designation process, evaluation, current practice, and the Heritage Incentive Grant, helping property owners to maintain the designated properties. 6 Business Arising 6.1 Heritage permit application 2025-001 5085 Main Street, Orono The property owners explained the proposal for window replacement and answered the Committee members’ questions. The windows they are planning to replace are the base windows, with custom-made double hung windows for the size of the window frames. Storm windows will be kept with efforts to put them on top. the existing frames will be retrofitted to the new windows. New windows will be the exact same pattern. Colour will be similar. Nothing should look too different from the outside. 25.18 Moved by J. Dalrymple, seconded by J. Moore The Committee supports the proposed window replacement for 5085 Main Street, as a minor alteration that is subject to the Deputy CAO, Planning and Infrastructure Services’ approval, subject to the following conditions: (i) Storm windows are maintained with the best efforts, (ii) the windows are painted in the colour matches the original. “Carried” 7 Project Reports 7.1 Subcommittee reports - Municipal Inventory/Register: The subcommittee brought forward the heritage evaluation report for the property at 1550 Baseline Road (Trull Family Burying Plot), based on new criteria requirements in accordance with Bill 23. The report concluded that the property meets four criteria and merits designation. The Committee recommended the designation of this property in 2021. Due to limited resources, staff will process the designation of the property at 1550 Baseline , based on the updated heritage evaluation report, when resources are available. 25.19 Moved by V. Suppan, seconded by R. Hooper Page 52 **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes March 18, 2025 - 3 - The updated evaluation report for the property at 1550 Baseline Road, submitted by the subcommittee, is to be added to the file. 7.2 Public Outreach/Education –No updates o Cultural Heritage Information Station Initiative o Heritage Barn Project 8 Correspondence and Council Referrals: 8.1 Invitation from Clarington Library: Golden Tales history project wrap-up celebration The library extended the invitation for the Golden Tales history project celebration on Saturday, March 22, 1:30-3:30, 62 Temperance St. 8.2 Invite to join the Heritage Speaker Series Collective The library invite the Committee members to join the Heritage Speaker Series Collective to plan and execute the upcoming Heritage Speaker Series project. 8.3 Committee member bio and photo Municipality invites members to provide a short bio and photo to put on our website, if they wish. Bio no more than 250 words. Professional-looking photo. If you wish to submit, send to Jane by March 31st. 9 New Business: 9.1 71, 73, 75 King Street West (69 to 95 King Street West) affected by fire The tragedy happened in downtown Bowmanville. 69-95 King Street West was impacted by the fire. 71, 73, 75 King Street West, which was heavily impacted, has already been demolished. The building next door is being evaluated to see if they can renovate or need to demolish. The property is not designated, therefore the heritage permit process does not apply. However, because it is identified as a Primary property on Clarington’s Cultural Heritage Resources List, staff will use appropriate planning tools to help make sure redevelopment and restoration are undertaken in a way that conserves and is compatible with, and sympathetic to the character of the buildings and historic downtown Bowmanville.. Staff will explore the possibility of developing a heritage district in the downtown area of Bowmanville, including property affected by fire. The property would have to be maintained in the downtown neighbourhood fabric. Committee members mentioned that the issue came up at the BIA board meeting. The Committee members provided historical information and pictures for future redevelopment on the property. Page 53 **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes March 18, 2025 - 4 - It is suggested that it be added to the standing item of the agenda. 9.2 Listed property evaluation: Staff provided updates on how the Consultant considers, reviews, and addresses comments from the Committee, and revises the reports. The evaluation process and standards were explained. The Committee can have its own opinion on the recommendations. Staff updated the process of the evaluation report circulation and communication with property owners. 9.2.1 3 Ontario Street, Bowmanville 3 Ontario Street, also referred to as the Orr House, is located on the east side of Ontario Street, in Bowmanville, Ontario. The property consists of a two -storey, red brick Italianate residence likely built between 1882 and 1890. The draft evaluation report indicates the property meets the designation criteria and recommends the property be designated. The report was circulated to the Committee and the property owner. The property owner reached out and did not express any objections. They asked details about grants and impacts to the property owner. The Committee provided comments on the report and information for revision. More comments will be provided by email. the Committee would like to see the report updated with the correct information and consideration of the Committee's comments. 25.20 Moved by B. Jose. seconded by V. Suppan That the consideration of the designation of 3 Ontario Street, Bowmanville, be deferred. “Carried” 9.2.2 98 Church Street, Bowmanville 98 Church Street, is located on the north side of Church Street, in Bowmanville, Ontario. The subject property consists of a two-storey building constructed in the Italianate architectural style. The original portion of the building, which fronts towards Church Street, was constructed in 1877, and a large addition fronting towards George Street was added in 1888. The draft evaluation report indicates the property meets the designation criteria and recommends the property be designated. The report was circulated to the Committee and the property owner. The property owner reached out and expressed objection. The Committee provided comments on the report and information for revision. More comments will be provided by email. the Committee would like to see the report updated with the correct information and consideration of the Committee's comments. Page 54 **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes March 18, 2025 - 5 - 25.21 Moved by V. Suppan, seconded by R. Sproule That the consideration of the designation of 98 Church Street, Bowmanville, be deferred. “Carried” 9.2.3 33 King Street West, Bowmanville 33 King Street West is part of a commercial street wall on the south side of King Street West and is located in the commercial core of the historic Village of Bowmanville. It consists of a two-storey commercial Italianate building constructed in 1883. The draft evaluation report indicates the property meets the designation criteria and recommends the property be designated. The report was circulated to the Committee and the property owner. The property owner did not reach out to staff. 25.22 Moved by J. Moore, seconded by R. Sproule That the Clarington Heritage Committee recommends to Council the designation of 33 King Street West, Bowmanville, under Part IV of the Ontario Heritage Act. “Carried” 9.2.4 19 ½ - 23 King Street West, Bowmanville 19 1/2 - 23 King Street West is part of a commercial street wall on the south side of King Street West and located in the commercial core of the historic village of Bowmanville. It consists of an elegant three-storey Italianate commercial building constructed circa 1868. The draft evaluation report indicates the property meets the designation criteria and recommends the property be designated. The report was circulated to the Committee and the property owner. The property owner does not object to designating the façade. 25.23 Moved by J. Moore, seconded by R. Sproule. That the Clarington Heritage Committee recommends to Council the designation of 19 ½-23 King Street West, Bowmanville, under Part IV of the Ontario Heritage Act “Carried” 10 Other Committee Updates: 10.1 Bowmanville, Orono and Newcastle CIP: No updates 10.2 ACO: The general meeting is scheduled for the next day. Page 55 **Subject to Advisory Committee Approval** Clarington Heritage Committee Meeting Minutes March 18, 2025 - 6 - 10.3 NVDHS: Year-end fundraising is ongoing. NVDHS can hire summer students to help with Digitization. This should become a useful resource in the future. The annual meeting will be held on April 12th. 10.4 Museum: - Upcoming Thursday Night programs: Discover your local heritage with guided assistance from experienced researchers. The topic on April 3rd is Property Records, and May 1st is Genealogy. Free, Drop-in, 6:30-7:30 pm at SJWHC. - Join us on May 28th to explore Orono's downtown and hear the histories and stories of notable buildings and places on a walking tour. $10, registered. 6:30-7:30 pm, meet at Orono library branch. 10.5 Heritage Conservation District: No updates. The Committee member mentioned that Windows at 38 Beech were changed. Staff will reach out to the property owner to follow up. 10.6 Wilmot Creek Heritage Park: No updates 10.7 Jury Lands Foundation The monthly meeting is scheduled for tomorrow. The Foundation is still in conversation with respect to the Federal Legacy Grant. An event is planned for Saturday, June 7th. 11 Standing items: 11.1 81 Scugog Street: No updates 11.2 Fletcher Tree: No updates 11.3 Parkland around Belmont House: No updates Adjournment: 9:05pm Next Meeting: April 15, 7:00 PM Page 56 , 2025 - e – - i by Kyle then i.by then - i. b. i. ii. iii.Fire . Page 57 the ix. x. xi. xii. i.. i. ii. iii. e. i. ii. – iii. th – Page 58 Hunt – ix. – x. i. i. ii. – by – , 2025 Page 59 Newcastle Memorial Arena Management Board Minutes – April 8, 2025 - 7:00 p.m. Newcastle Memorial Arena Present: Todd Taylor - Chair /Treasurer Jim Vinson - Vice Chair Shea-Lea Latchford - Secretary Councillor Margaret Zwart Sue White Jennifer Stycuk - MOC Regrets – Josh Turner - Manager 1. Declarations of Pecuniary Interest – There were no declarations of pecuniary interest. 2. Land Acknowledgment Statement 3. Adoption of Agenda - Motion #25-011- Moved by Jim Vinson, seconded by Councillor Zwart THAT: The agenda be accepted as presented. CARRIED 4. Adoption of Minutes – Motion #25-012 – Moved by Shea-Lea Latchford, seconded by Jim Vinson THAT: The minutes of February 18,2025 be accepted as presented. CARRIED 5. Adoption of Minutes – Motion #25-013 - Moved by Shea-Lea Latchford, seconded by Jim Vinson THAT: The minutes of March 11, 2025, be accepted as presented. CARRIED 6. Manager’s Report (copy attached) Josh was not able to join due to illness, however the Chair reviewed the report with the Board., with the following modifications: a) Damage to curb during snow removal- A work order with pictures must be submitted to Jen Stycuk b) The Chair inquired about the security alarms systems and whether they should be a Newcastle Memorial Arena contract or a Municipality contract. Jen reported that Oshawa Security had the contract with MOC, and she believed we were under their umbrella. Jen indicated that she would confirm with the Newcastle Memorial Arena for clarity. Page 60 2. 7. Financial Report – Todd provided an update for the month of March and reported, we were 4k under budget. He also presented a QTR1 financial report for review and questions. Top end compressor overhaul quotes are forthcoming. The CIBC Smart banking is working very well as we are now able to make all source deductions payments on-line. Josh now has a template available for customers wanting to pay by EFT. The corporate visa has been approved, and CIBC will advise when the card will be issued. 8. Risk Management – Jim reported he was able to do a walk-though of the arena with Josh and familiarize himself with the equipment and reports required monthly. Jim is interested in taking a few courses on refrigeration. Jennifer informed the Board about ORFRA advice on small arenas and the focus on safety procedures, completion of logs and guidance on Lone Workers. 9. Business arising from previous minutes a) Logo Update – Todd showed the Board an updated version of the logo and inquired if there were any additional changes. After a short discussion, consensus was reached, and Todd will forward the proposed logo for updating. b) Farmers’ Market - Motion #25-014 Moved by Todd Taylor, seconded by Councillor Zwart THAT: The Board approved the Farmers Market permit and return to the Newcastle Memorial Arena for 2025. The Board also agrees to a Q1 2026 lessons learned meeting for ongoing negotiations to the 2026 & 2027 permitting process. CARRIED 10. New Business- Sue presented the history of the arena including key people and dates going back to initial construction. She will speak with James Publishing on suggestions how we can best display this material. Motion #25-015 Moved by Todd Taylor, seconded by Councillor Zwart THAT: Sue White proceed with a budget of 4K to work on this project. 11. Round Table Discussion: - The Chair provided the Board with a proposal update on the Newcastle Memorial Arena’s operating procedures. He also noted discussion items to be documented for the Staff Liaison to feedback on including an Ice Resurfacer condition assessment. 12. Motion #25-016 - Moved by Todd Taylor, seconded by Jim Vinson THAT: The Board approve and accept the proposal from CRJM Group and proceed as per the schedule provided. CARRIED 13. In Camera Session. Not Required this month. 14. Todd Taylor (Chair) adjourned the meeting at 8:52 pm Next Board Meeting, Tuesday, May 13, 2025 7:00 pm – Newcastle Arena Page 61 Newcastle Memorial Arena Managers Report Date: AprilSth , 2025 Safety / Training On ice incidents Off ice incidents Employee Safety/Concems Safety Training Em ergency Preparedness - No on ice incidents - No off ice incidents Safetv Traininq: - Will review all safety procedures to make sure everything is compliant with maintaining a safe environment for staff and customers. Will update all procedures if necessary Will go over procedures with summer staff. - March 20th - Performance Review Meeting with Todd & Jim - New safety incident report iemplate/protocol made - will go over this new template with staff - Will start Legal Awareness 2 after ice take out - looking into other ORFA Training courses and seeing what will be after legal awareness 2 Risk Management Concerns Items Completed - April 1st - walk around with Jim - showed important areas of the building - just went over my daily practices/routines - talked about some basic risk assessment ITEMS COMPLETED: - Completed the March Fire equipment monthly - reported in red book - AED weekly and monthly reports oompleted - monthly walk around checklist completed - CIMCO reports sent out - Summer maintenance plan sent out - March 18th - MOC Defib Testing coNCFRNS: - SW rink emergency exit door closer - *FIXED* Rentals/Revenue New Rentals Loss of Rentals Later Payments Signs/Advertising Vending - New rentals every week - Lacrosse will be on Mondays and Wednesdays throughout the summer - Catchcomer - emailed about the percentage and contract - have meeting April 2nd with them - talk about contract + no transaction cost - All March invoices were sent out for i6e aotivities - invoiced summer camp - emailed PMC about contract and list of services they provide us - Barry stopped by the arena - gave me a detailed walkthrough of what lhe system does and what we are paying for - will send contract to me - Phoned Elexicon - they do not do reviews . Reached out to No Frills about advertising Repairs Maintenance Renovations What has to be repaired What needs to be repaired Snow/lce Maintenance Preventive Maintenance Efforts to Maintain Appearance Renovations lmprovements What qot fixedt - SW rink door closer fixed - March 19th - Brents plumbing fixed toilet in mens washroom with new parts - March 20th - Brents plumbing fixed clogged toilet in dressing room 3 What needs to be fixed: - Garbage fence enclosure - will get fixed in the summer - lighting fixture in olyrnpia room - moare electric contacted - haven't heard back from them Snow/lce Maintenance: - salted all entrances and walkways before, during and after ice storm lmprovements: - New flushing mechanisms in the mens and ladies washrooms - i have received a quote from Brents Plumbing - Shower Heads - will contact Dalray or Gen for Page 62 Staff - monthly staff meeting was hetd - told staff that most of them will be laid off for the springlsummqr - talked about ice take out and after ice take out - Summer maintenance plan sent out - will need staff for some of the bigger jobs on the list - witl post about hirings mid summer - mostly just for operators lnspections Municipal Operations TSSA / other Regulatory Inspections must be reviewed with Arena Board - No inspections in March Complaints Neighbours Customers - No Neighbour complaints - No customer complaints ORFA Updates New Guidelines etc appropriate for our facility / operations - Will start Legal Awareness 2 training after ice take out ORFA GUIDELINES: - No new ORFA guidelines OTHER - Summer Camp - rentat agreement signed - lnvoiced - David from Olympia will stop by the arena to check out our Olympia and give me some more information on new olympias - haven't heard from him yet - email sent to Jen about curb - email sent out to CIMCO for quote on Top End Overhauls and when it would happen - Phoned Oshawa $ecurity - left a voicemail - may follow up with MOC about this - I created a layout/spacing plan to go along with the Farmers Market Permit Risk Management Follow Up Previous Risk Management Items - daily checklists done - filling out all books for daily jobs being done and anything that got fixed Risk Management Open ltems HELP/FOLLOW UP Things I need help with or Looking for answers - Elexicon - will follow up with the person that Jen recommended, - VISA - i have sent all my information to CIBC - waiting for a follow up from them - David - Olympia - haven't heard baek from him yet - Any question$ or concems about the summer maintenance plan? Page 63 Page 1 of 1 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2025-013 Being a By-law to amend the Vehicle-for-Hire By-law 2019-069. Whereas, arising out of Report LGS-012-25, the Council of the Municipality of Clarington has deemed it desirable to amend the Vehicle-for-Hire By-law No. 2019-069 Now, therefore, the Council of the Municipality of Clarington enacts as follows: 1. That the following words/section be added as subsection 35.1 of By-law 2019- 069: Exemptions 35.1 No provision in this By-law shall restrict, limit, or prevent a Broker or Driver of a licenced accessible taxicab from any lower-tier Municipality within the Regional Municipality of Durham from engaging in conveyances when the purpose of the conveyance is to transport persons with a disability as defined in the Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11. 2. That this by-law shall come into force and effect on the date of passing. Passed in Open Council this 28th day of April, 2025. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on April 28, 2025, the Mayor Adrian Foster will not exercise the power to veto this by-law. Page 64 i If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 Municipality of Clarington Procedural By-law 2025-014 As of April 28, 2025 Page 65 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 i Table of Contents Section 1 – Definitions and Interpretation .............................................. 5 Section 2 – General Provisions ............................................................. 10 2.1 Applicability ................................................................................................... 10 2.2 Suspension of Rules and Policies ................................................................. 10 2.3 Issue not Addressed ..................................................................................... 10 2.4 General Principles ......................................................................................... 11 2.5 Electronic Participation .................................................................................. 11 2.6 Agenda Restrictions ...................................................................................... 12 Section 3 – Duties of the Mayor and Council ........................................ 12 3.1 Duties of the Mayor ....................................................................................... 12 3.2 Duties of the Chair ........................................................................................ 13 3.3 Appointment of Deputy Mayor ....................................................................... 14 3.4 Participation of Chair in Debate ..................................................................... 14 3.5 Duties of a Member of Council ...................................................................... 15 Section 4 – Meetings .............................................................................. 15 4.1 Place of Regular Meetings ............................................................................ 15 4.2 Regular Meetings Schedule .......................................................................... 15 4.3 Notice of Regular Meetings ........................................................................... 16 4.4 Special Meetings ........................................................................................... 16 4.5 Notice of Special Meetings ............................................................................ 16 4.6 Joint Meeting ................................................................................................. 17 4.7 Emergency Special Meeting .......................................................................... 17 4.8 First/Inaugural Meeting of Council ................................................................. 17 4.9 Seating in Council Chambers ........................................................................ 17 4.10 Quorum ......................................................................................................... 18 4.11 Meetings Open to the Public ......................................................................... 18 4.12 Closed Meetings ........................................................................................... 18 4.13 Length of Meetings and Scheduled Break .................................................... 19 4.14 Portable Electronic Devices .......................................................................... 19 4.15 Video Recording of Council and Committee Meetings .................................. 20 4.16 Cancellation or Changes to Meetings ........................................................... 20 Page 66 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 ii Section 5 – Committees ......................................................................... 21 5.1 General ......................................................................................................... 21 5.2 Exceptions ..................................................................................................... 21 5.3 GG Committee Mandate ............................................................................... 22 5.4 GG Committee Reporting to Council ............................................................. 22 5.5 PD Committee Mandate ................................................................................ 22 5.6 PD Committee Reporting to Council ............................................................. 22 Section 6 – Agendas and Minutes ......................................................... 22 6.1 General ......................................................................................................... 22 6.2 Council Agenda ............................................................................................. 23 6.3 General Government Committee Agenda ..................................................... 23 6.4 Planning and Development Committee ......................................................... 23 6.5 Special Meeting Agendas.............................................................................. 24 6.6 Addendum ..................................................................................................... 24 6.7 Meeting Minutes ............................................................................................ 25 Section 7 – Agenda Item Description .................................................... 25 7.1 Call to Order .................................................................................................. 25 7.2 Disclosure of Pecuniary Interest .................................................................... 26 7.3 Announcements ............................................................................................ 27 7.4 Presentations ................................................................................................ 27 7.5 Delegations ................................................................................................... 28 7.6 Delegations - To Council ............................................................................... 30 7.7 Disposition of Items ....................................................................................... 30 7.8 Special Meetings ........................................................................................... 31 7.9 Conduct of Delegations and Presenters ........................................................ 31 7.10 Public Meetings ............................................................................................. 32 7.11 Consent Agenda ........................................................................................... 32 7.12 Items for Separate Discussion ...................................................................... 32 7.13 Consideration of Minutes .............................................................................. 32 7.14 Communications ........................................................................................... 33 7.15 Staff Reports and Staff Memos ..................................................................... 35 7.16 New Business ............................................................................................... 35 7.17 Business Arising from Procedural Notices of Motion ..................................... 36 Page 67 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 iii 7.18 Confidential Items ......................................................................................... 37 7.19 By-laws.......................................................................................................... 37 Section 8 – Petitions ............................................................................... 38 Section 9 – Rules of Debate and Conduct ............................................ 38 9.1 Conduct of Members of Council or Members of Committees ........................ 38 9.2 Address the Chair ......................................................................................... 39 9.3 Order of Speaking ......................................................................................... 39 9.4 Point of Privilege ........................................................................................... 39 9.5 Point of Order ................................................................................................ 40 9.6 Appeal of Ruling of Chair .............................................................................. 40 9.7 Members Speaking ....................................................................................... 41 9.8 Motion Read .................................................................................................. 41 9.9 Speak Once - Reply ...................................................................................... 41 9.10 Time Limit ...................................................................................................... 41 9.11 Questions ...................................................................................................... 41 9.12 Motions.......................................................................................................... 41 Reading ......................................................................................................... 41 Withdrawn ..................................................................................................... 42 Seconding ..................................................................................................... 42 Motion Ruled Out of Order ............................................................................ 42 Not within jurisdiction of Council .................................................................... 42 Motions Without Notice and Without Leave................................................... 43 Motion in Writing ........................................................................................... 43 Priority of Disposition .................................................................................... 43 Motion to Receive for Information or With Thanks ........................................ 43 Motion to Alter the Agenda ............................................................................ 44 Motion to Refer .............................................................................................. 45 Motion to Defer .............................................................................................. 46 Motion to Amend ........................................................................................... 46 Motion to Amend Something Previously Adopted ......................................... 47 Motion to Call the Vote .................................................................................. 48 Motion to Table ............................................................................................. 48 Motion to Divide ............................................................................................ 49 Page 68 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 iv Motion to Rescind ......................................................................................... 50 Motion to Reconsider .................................................................................... 50 Motion to Suspend the Rules of Procedure ................................................... 51 Motion to Recess .......................................................................................... 52 Motion to Adjourn .......................................................................................... 52 9.13 Voting on Motions ......................................................................................... 54 Unrecorded Vote ........................................................................................... 54 Recorded Vote .............................................................................................. 55 9.14 Conduct of the Audience ............................................................................... 55 Section 10 - Implementation .................................................................. 56 Page 69 Procedural By-law 5 The Corporation of the Municipality of Clarington By-law 2025-014 Being a by-law to govern the proceedings of the Council of the Municipality of Clarington, its General Government Committee, its Planning and Development Committee, and Advisory Committees and Boards, and to repeal By-law 2023-033. Whereas Section 238 of the Municipal Act, 2001, as amended, requires Council to adopt a procedure by-law for governing the calling, place, proceedings of meetings and for public notice of meetings; The Corporation of the Municipality of Clarington hereby enacts as follows: Section 1 – Definitions and Interpretation 1.1 SHORT TITLE: This By-law may be cited as the “Procedural By-law”. 1.2 Unless the context otherwise requires, in this Procedural By-law the words used in the singular includes the plural, and vice versa. 1.3 For the purposes of this By-law, unless stated otherwise or the context requires a different meaning: Agenda Deadline means 12:00 noon on the Wednesday preceding the meeting until August, 2025. Starting with the September 2025 meetings, means 12:00 noon on the second Thursday prior to the GG and PD Committee meetings, and 12:00 noon on the Wednesday preceding the Council meeting, unless determined differently by the Municipal Clerk for the purposes of a Special meeting, etc. Agenda Update Deadline means one hour prior to the close of business on the business day prior to the meeting until August, 2025. Starting with the September 2025 meetings, means 12:00 noon on the Wednesday preceding the GG and PD Committee meetings, and one hour prior to the close of business on the business day prior to the meeting for Council meetings, unless determined differently by the Municipal Clerk for the purposes of a Special meeting, etc. Campaign means any activity by, or on behalf of a Candidate, political party, constituency association, Registered Third Party, or question on a ballot that has the purpose of supporting, promoting, or opposing. Candidate shall have the same meaning as in the Canada Elections Act, S.C. 2000, the Election Act, R.S.O. 1990, or the Municipal Elections Act, 1996, as applicable, and shall be deemed to include a person or an agent for a registered person seeking to influence another person to vote for or against any candidate, question, or by-law submitted to the electors. Page 70 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 6 Chair: Council Chair means the Mayor, Deputy Mayor, or the Member of Council appointed to act as Chair during the absence of the Mayor and Deputy Mayor for a Meeting or a portion of a Meeting. While acting as Chair the Member shall exercise all the powers and responsibilities of the Mayor under this Procedural By-law, except for any Strong Mayor powers. In the case of the GG Committee, Chair means the Council member appointed as the Chair for that timeframe, as provided for in this Procedural By-law. In the case of the PD Committee, Chair means the member appointed as the Chair of the PD Committee, as provided for in this Procedural By-law. Committee means a Committee of Council and includes Standing Committees, or sub-committees of the Standing Committees. Consent Agenda means the portion of the agenda where items are approved in a single motion without debate, subject to the agreement of all Members. Consent Resolution means two or more items that are approved in a single motion without debate. Council means the Council of the Municipality of Clarington. Councillor means a person elected, or appointed, as a Member of Clarington Council but does not include the Mayor. Debate means the discussion between two or more persons, on the merits of the Motion under consideration. Delegation means a person, excluding a Member of Council, desiring to verbally present information on matters of fact, or to make a request to Council or Committee, as the case may be. Deputy Mayor means the Member of Council who is appointed to this position and, in the absence of the Mayor, shall exercise all of the powers and responsibilities of the Mayor as provided for in this By-law or any other by-law or statute. Electronic Council Communications Information Package (ECCIP) means an electronic package containing correspondence received by Staff for Council’s information and consideration. Electronic Participation means that a Member may participate in the Council or Committee meeting, remotely by electronic means. The electronic means must enable the Member to hear and to be heard by the other meeting parti cipants. Acceptable formats may include teleconference, videoconference or webinar, or other interactive communications. Page 71 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 7 Emergency means any period during which an Emergency has been declared to exist in all or part of a municipality by the Head of Council or the Province of Ontario under sections 4 or 7.0.1 of the Emergency Management and Civil Protection Act, as amended. Emergency Special Meeting means a meeting called by the Mayor, without advance notice being given, to consider and deal with urgent and extraordinary matters, including issues that may urgently affect the health or safety of residents. GG means the General Government Committee of Council. Group means more than one person speaking on the same topic registered as a single delegation. Holiday means a holiday as defined by the Legislation Act, S.O. 2006, Chapter 21, Schedule F. Joint Meeting means a meeting that deals with matters that would normally be dealt with at a GG meeting and PD meeting. Mayor means the Head of Council. Meeting has the same meaning as Section 238 of the Municipal Act, and means any regular, special or other meeting of a council, of a local board or of a committee of either of them, where (a) a quorum of members is present, and (b) members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of the council, local board or committee. Member means a Member of Council or Committee. Motion means a proposal moved by a Member and seconded by another Member, for the consideration of Council or Committee. Municipal Act, 2001 means the Municipal Act, 2001, S.O. 2001, c.25, as amended or replaced from time to time. Municipal Clerk or Clerk means the Clerk of the Municipality of Clarington and includes the Deputy Clerk and any official of the Municipality appointed by Council to exercise the power(s) of the Municipal Clerk in the absence of the Municipal Clerk and Deputy Clerk or their designate. Municipal Conflict of Interest Act means the Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50, as amended or replaced from time to time. Municipal Elections Act, 1996 means the Municipal Elections Act, 1996, S.O. 1996, c.32, as amended or replaced from time to time. Page 72 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 8 Municipal Freedom of Information and Protection of Privacy Act means the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c.M.56 , as amended or replaced from time to time. Municipal Service Board means a board established by Council under section 196 of the Municipal Act, 2001. Municipality means the Municipality of Clarington. PD means the Planning and Development Committee of Council. Pecuniary Interest has the same meaning as the term has in the Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50, as amended or replaced from time to time. Petition means a legibly written / typed document requesting Committee’s / Council’s consideration of a matter that contains more than ten signatures. Planning Act means the Planning Act, R.S.O. 1990, c.P.13, as amended or replaced from time to time. Point of Order means a statement made by a Member during a Meeting drawing to the attention of the Chair a breach of the Rules of Procedure. Point of Privilege means the raising of a question that concerns a Member, or all of the Members, when a Member believes that their rights, immunities or integrity or the rights, immunities or integrity of Council or Committee as a whole have been challenged. A breach of privilege is a willful disregard by a Member or any other person of the dignity and lawful authority of Council. Political Party means a political party registered with Elections Ontario or Elections Canada if it succeeds in endorsing one, or more confirmed candidates, in a general election or a by-election after it has become eligible for registration. Present means that a Member is in attendance at a meeting either in person or by electronic participation. Procedural Motion means any motion concerning the manner or time of consideration of any matter before the Council as opposed to the substance thereof and includes, without limitation, the following: a) To extend the time of the Meeting; b) To refer; c) To amend; d) To recess; e) To table indefinitely; Page 73 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 9 f) To defer; g) To lift from the table; h) To adjourn; i) To divide; j) To Call the Vote; or k) To suspend the Rules of Procedure. Procedural Notice of Motion means a written notice, including the names of the mover and seconder, advising Council that the motion described therein to amend something previously adopted by Council, to rescind a previous decision of Council, to lift a matter from the table, or to reconsider a previous decision of Council, will be brought forward. Public Meeting means a public meeting in accordance with the Planning Act, R.S.O. 1990 c. P.13 or any other Act, for which notice has been given and during which any person in attendance shall be provided an opportunity to make representation in respect of the matter for which the Public Meeting is held. Reconsideration means a motion that has the effect of allowing a motion to proceed as though it had never been previously voted on. Recorded Vote means the written record of the name and vote of every Member present when the vote is called on any matter or question. Rescind means a motion that undoes the action taken by the motion, provided it has not been acted upon. Rules of Procedure means the rules and requirements of this Procedural By-law. Special Meeting means a meeting of Council that was not a part of the regular meeting schedule. A special meeting may be called for Council, GG or PD. Standing Committee means either the General Government (GG) Committee or the Planning and Development (PD) Committee of Council. Simple Majority means 50% + 1 of the Members present and voting: a) For 7 Members: 4 b) For 6 Members: 4 c) For 5 Members: 3 d) For 4 Members: 3 Three-Quarters Majority (3/4) of the Members present and voting means: a) 3/4 of 7 Members: 6 Page 74 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 10 b) 3/4 of 6 Members: 5 c) 3/4 of 5 Members: 4 d) 3/4 of 4 Members: 3 Two-Thirds Majority (2/3) of the Members present and voting means: a) 2/3 of 7 Members: 5 b) 2/3 of 6 Members: 4 c) 2/3 of 5 Members: 4 d) 2/3 of 4 Members: 3 Website means the Municipality’s website address at www.clarington.net. Section 2 – General Provisions 2.1 Applicability 2.1.1 Without derogating from the other provisions of this Procedural By-law, the rules and requirements contained in it shall be observed in all proceedings of Council or Standing Committees and shall be the rules and requirements which govern the order of their business, unless specifically overridden by sections of the Municipal Act (i.e. Strong Mayor powers). 2.1.2 The rules governing the procedures and conduct of Members shall be observed in Advisory Committee and Local Board meetings with necessary modifications, except as otherwise provided in the Advisory Committee’s or Local Board’s Terms of Reference or by-laws. 2.1.3 Nothing in this by-law affects any delegation of authority to staff. 2.2 Suspension of Rules and Policies 2.2.1 Despite Sub-section 2.1.1, the rules and requirements contained in this Procedural By-law may be suspended by a vote of three-quarters (3/4) of the Members present and voting, with the exception of any rule which is required to be followed by law. 2.2.2 Suspension of Council policies or by-laws requires a vote of three-quarters (3/4) of the Members present and voting, with the exception of any rule which is required to be followed by law. 2.3 Issue not Addressed 2.3.1 If an issue is raised that is not expressly addressed in this By-law, the issue shall be decided by the Chair, subject to an appeal to the Council or Committee, in session. A vote of the majority of the Members will decide the matter. Page 75 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 11 2.4 General Principles 2.4.1 The following general principles shall be observed by all Members participating in a meeting, and may be used by a meeting Chair for guidance in determining the appropriate course of action for any matter not addressed in these rules of procedure: a) The majority of Members have the right to decide unless specifically noted elsewhere in this Procedural By-law, or by Statute. All Members have the right to be heard; b) All Members have the right to information to help make decisions; c) All Members have a right to an efficient meeting; d) All Members have the right to be treated with respect and courtesy; and e) All Members have equal rights, privileges, and obligations. 2.5 Electronic Participation 2.5.1 A Member of Council, of a local board or of a committee of either of them is permitted to participate electronically in a meeting and may be counted in determining whether, or not, a quorum of members is present at any point in time. 2.5.2 For clarity, a Member of Council, of a local board, or of a committee of either of them, can participate electronically in a meeting that is closed to the public. 2.5.3 The protocol for participating electronically shall be set out by the Municipal Clerk and may be amended from time to time. 2.5.4 The Member shall have the same rights and responsibilities as if they were in physical attendance, including the right to vote, unless otherwise prohibited by law or in other subsections of this by-law. 2.5.5 Electronic participation is permitted for all Staff. 2.5.6 Delegates may participate electronically on request if the Clerk is of the opinion that the delegation can be facilitated electronically. All regular rules for delegations shall apply to delegates participating electronically. Page 76 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 12 2.6 Agenda Restrictions 2.6.1 The Municipal Clerk shall refuse to place on the agenda, and in an ECCIP, unless the CAO determines it is necessary, an item where the subject matter: a) Involves current or pending litigation; b) Involves insurance claims; c) Involves personnel matters; d) Involves labour relations; e) Involves administrative complaints; f) Is beyond the jurisdiction of Council; g) Is contrary to the provisions of the Municipal Freedom of Information and Protection of Privacy Act or other relevant legislation; h) Involves solicitation of business; i) Involves candidates, political parties, or nominees for a political party; j) Is solely for the purpose of generating publicity for an event; k) Involves an active by-law investigation or prosecution; l) Involves other administrative, or operational matters, including but not limited to contract awards and billing discrepancies/issues; or m) Is otherwise not suitable for discussion. 2.6.2 Delegations and communication items may also be restricted. See the delegation and communication sections within this Procedural By-law. Section 3 – Duties of the Mayor and Council 3.1 Duties of the Mayor 3.1.1 It shall be the duty of the Mayor to carry out the responsibilities set forth in the Municipal Act, 2001, Section 225. 3.1.2 To authenticate, by signature, all by-laws. Page 77 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 13 3.1.3 The Mayor shall, by virtue of their office, be a member of all Committees with the same rights and privileges as all other members, including the right to vote and participate in debate, but shall not be eligible to be the Chair or Vice-Chair. The Mayor’s absence from the meeting shall not be counted when determining quorum but the Mayor’s presence at a meeting shall be counted towards quorum. 3.2 Duties of the Chair a) To open the Meeting of Council or Committee by taking the Chair and calling the Members to order; b) To announce the business before Council in the order in which it is to be acted upon; c) To receive and submit, in the manner prescribed by this Procedural By-law, all motions presented by the Members of Council; d) To recognize any Member who wishes to speak and to determine the order of the speakers; e) To put to a vote all questions, which are regularly moved and seconded, or necessarily arise during the proceedings and to announce the results; f) To vote on all motions, which are moved and seconded, or necessarily arise during the proceedings; g) To decline to put to vote, motions which contravene the provisions of this Procedural By-law; h) To enforce the provisions of this Procedural By-law; i) To enforce on all occasions, the observance of order and decorum among the Members; j) To call by name, any Member refusing to comply with this Procedural By-law and to order the Member to vacate the meeting room or electronic meeting, as the case may be. In the event that the Member does not vacate: • If the Member is present in person, the Chair may:  stop recognizing them to speak,  turn off their microphone,  ask for a recess,  call Security to remove the Member; or Page 78 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 14  direct the Municipal Clerk to seek the appropriate assistance from the Durham Regional Police; • If the Member is present electronically, the Chair may  stop recognizing them to speak,  turn off their microphone,  ask for a recess, or  cause them to be removed from the electronic meeting. k) To cause to be expelled and excluded any member of the public who creates any disturbance or acts improperly during a Meeting and, if necessary, to direct the Municipal Clerk to seek the appropriate assistance from the Durham Regional Police; l) To rule on any Points of Order and Points of Privilege raised by Members of Council; m) To recess the Meeting, without a motion, for a specified time if there is a threat or imminent threat to the health or safety of any person, or if there is a possibility of public disorder; n) To adjourn the Meeting when the business is concluded, or if considered necessary because of grave disorder, to adjourn the sitting without putting to the vote any question or suspend the sitting for a time to be named; and o) The Chair shall preside in person, unless all Members of Council are participating electronically. If the Member is not in person, another Member who is in person shall Chair that meeting. 3.3 Appointment of Deputy Mayor 3.3.1 Council shall appoint a Member to act as a Deputy Mayor in the absence of the Mayor. During any such absence of the Mayor, the Deputy Mayor shall exercise all of the powers and responsibilities of the Mayor under this By- law or any other by-law or statute, except the Strong Mayors powers as defined in Part VI.1 of the Municipal Act. 3.4 Participation of Chair in Debate 3.4.1 The Chair may state relevant facts and the Chair’s position on any matter before the Council, or a Committee without leaving the chair, which may take place immediately prior to the vote, but it shall not be permissible for the Chair to move a motion or debate a question without first leaving the chair. Page 79 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 15 3.4.2 If the Chair desires to leave the chair, to leave the meeting, to move a motion, or to take part in the debate, the Mayor shall preside until the Chair resumes the chair. If the Mayor is chairing the Committee meeting, the Deputy Mayor shall preside until the Mayor resumes the Chair. If the designated person is not present, the Chair may call upon any other Member to chair the meeting. 3.4.3 Notwithstanding any requirement for the Mayor to leave the Chair to introduce a motion, this does not apply when the Mayor is exercising any Strong Mayor powers within Part VI.1 of the Municipal Act. 3.5 Duties of a Member of Council 3.5.1 A Member of Council shall have the following duties: a) to deliberate on the business submitted to Council or Committees of Council, as the case may be; b) to vote when a motion is put to a vote; c) to Chair the GG Committee or PD Committee Meeting in accordance with this Procedural By-law; and d) to apply and respect the Rules of Procedure. Section 4 – Meetings 4.1 Place of Regular Meetings 4.1.1 Unless otherwise directed by Council, the regular Meetings of Council, GG Committee and PD Committee shall be held in the Council Chambers, Municipal Administrative Centre, 40 Temperance Street, Bowmanville, ON or electronically, as determined by the Municipal Clerk, and at the dates and times determined by Council resolution. 4.2 Regular Meetings Schedule 4.2.1 The meeting schedule shall generally be based on a three-week rotation per month, as determined by the Municipal Clerk. 4.2.2 Regular meetings shall not be scheduled during the week that the Monday is a public holiday. No regular meetings shall be held during the month of July, the month of August, or during any Spring Break scheduled for the public elementary and secondary schools in Clarington , or during the annual Association of Municipal Clerks and Treasurers of Ontario (AMCTO) conference or between Christmas and New Year’s. Page 80 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 16 4.2.3 Council meetings shall be held at 6:30 p.m., PD Committee meetings shall be held at 5 p.m. and GG Committee meetings shall be held at 9:30 a.m. 4.2.4 No regular meetings of Council or Standing Committees shall be scheduled in the months of September, October, or November of the year of a regular municipal election. 4.3 Notice of Regular Meetings 4.3.1 Pursuant to Section 238 of the Municipal Act, 2001 public notice of each regularly scheduled Meeting shall be deemed to be given by making the agenda available in the Municipal Clerk’s Office and on the Clarington website by end of the business day of the Friday preceding the regularly scheduled Meeting. 4.3.2 Notice of amendment to the Schedule of regular Meetings shall be posted on the website at least one week prior to the amended Meeting date where practical to do so. 4.3.3 Notice which is substantively given but is irregular or not otherwise in strict compliance with these procedures shall not invalidate the holding of a meeting or any of the proceedings at a meeting. 4.4 Special Meetings 4.4.1 The Mayor may, at any time, call a special Meeting of Council, GG Committee or PD Committee or Joint Meeting, by writing to the Municipal Clerk stating the date, time, location, and purpose of the special meeting. 4.4.2 The Municipal Clerk shall call a special Meeting of Council, GG Committee or PD Committee or Joint Meeting when requested to do so in writing by a majority of the Members, at the date, time, location, and purpose mentioned in the request. 4.4.3 No business other than that indicated in the written notice shall be considered at the special meeting except with the unanimous consent of all Members present and voting at such meeting. 4.5 Notice of Special Meetings 4.5.1 Notice of special Meetings shall be posted on the website not less than 24 hours before the time appointed for the special Meeting. 4.5.2 The written notice referred to in this Procedural By-law shall indicate the nature of the business to be considered at the special Meeting of Council or Committee, whether delegations will be heard, and the date, time, and place of the Meeting. Page 81 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 17 4.6 Joint Meeting 4.6.1 Joint Meetings may be called at the dates and times determined by Council resolution. 4.7 Emergency Special Meeting 4.7.1 Notwithstanding Sub-section 4.2.1, on urgent and extraordinary occasions, an emergency special Meeting of the Council may be called by the Mayor, without advance notice being given by the Municipal Clerk pursuant to this by-law, to consider and deal with such urgent and extraordinary matters , including issues that may urgently affect the health or safety of residents . 4.7.2 In the case of an emergency, Council may hold meetings at any convenient location within or outside the municipality, as determined by the Clerk in consultation with the Mayor and Chief Administrative Officer. 4.7.3 No business other than the business dealing directly or indirectly with the emergency shall be transacted at the meeting. Notice of Emergency Special Meetings 4.7.4 Where an Emergency special Meeting of Council is held in accordance with this Procedural By-law, notice of the Emergency special Meeting shall be posted on the website as soon as practical following the Emergency special Meeting and shall, subject to this Procedural By-law, indicate the nature of the business considered at the Emergency special Meeting. 4.8 First/Inaugural Meeting of Council 4.8.1 The first Meeting of Council shall be held within 31 days of taking office, pursuant to the Municipal Elections Act, 1996, at the time and location determined by the Clerk and Mayor. 4.9 Seating in Council Chambers 4.9.1 Seating at the Council table shall be in alphabetical order of the Members’ surname, beginning in the most north/east position and proceeding clockwise. 4.9.2 Only Members of Council and the Municipal Staff shall be permitted to enter the Council floor during the sitting of Council or Committee without the permission of the Mayor or Committee Chair. 4.9.3 No person, other than a Member of Council or the Municipal Staff, shall, before or during a Meeting, place on the desks of Members or otherwise distribute any material whatsoever unless such person is so acting with the approval of the Mayor or Committee Chair. Page 82 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 18 4.9.4 Members of Council leaving their places prior to the adjournment shall endeavour to do so in a manner so as not to disrupt the proceedings of Council or Committee. 4.10 Quorum 4.10.1 A quorum of Council or Committee shall be four (4) Members, except as otherwise stated. A concurring vote of a majority of Members present and voting is necessary to carry a resolution. 4.10.2 If a quorum is not present within thirty (30) minutes after the time appointed for a Meeting, the Municipal Clerk, shall record the names of the Members present and the Meeting shall stand adjourned until the date of the next regular Meeting or other Meeting called in accordance with this Procedural By-law. 4.10.3 If during a meeting, a quorum is lost, the Chair shall declare that the meeting shall stand recessed temporarily or be adjourned until the date of the next regular meeting or other meeting called in accordance with the provisions of this Procedural By-law. Any unfinished business will be placed on the agenda of the next regular meeting or other meeting called for that purpose. 4.11 Meetings Open to the Public 4.11.1 Subject to Sub-section 4.12, Meetings shall be open to the public and no person shall be excluded, except for improper conduct or required by statute. 4.12 Closed Meetings 4.12.1 Notwithstanding the previous section regarding “Meetings Open to the Public”, Council or Committee may, by resolution, close a Meeting or part of a Meeting to members of the public if the subject matter deals with any of the matters in Sub-section 239 (2) or 239 (3) of the Municipal Act, 2001. 4.12.2 Council or Committee may hold a Meeting closed to the public where the Meeting is held for the purpose of educating or training the Members and at the Meeting no Member discusses or otherwise deals with any matter in a way that materially advances the business or decision -making of the Council or Committee. 4.12.3 A motion to close a Meeting or part of a Meeting to the public shall state: a) the fact of the holding of the closed Meeting; and b) the general nature of the matter to be considered at the closed Meeting. Page 83 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 19 4.12.4 Where a Meeting, or part of a Meeting, is closed to the public, Council or Committee shall only permit access to the meeting room or electronic meeting to those persons specifically invited to attend the closed Meeting. All other persons will be required to vacate the meeting. 4.12.5 A Meeting shall not be closed to the public during a vote except where the meeting is a closed Meeting permitted or required by statute, and where the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the Municipality or persons retained under contract with the Municipality. 4.12.6 Notwithstanding Sub-section 4.12.5, the vote on a resolution approving a contract for the acquisition or disposal of land, including the sale of road allowances, shall be conducted in open session. 4.12.7 At the conclusion of a closed meeting, a motion to rise from the closed meeting and proceed into an open meeting shall be adopted. 4.13 Length of Meetings and Scheduled Break 4.13.1 Meetings scheduled to commence at or before 9:30 a.m., and which are in session at 4:31 p.m., will be adjourned unless the rules are suspended to continue the meeting. 4.13.2 Meetings which are scheduled to commence at or after 5:00 p.m., and which are in session at 10:31 p.m., will be adjourned unless the rules are suspended to continue the meeting. 4.13.3 Where a meeting is scheduled to commence at or before 9:30 a.m., there shall be a scheduled 1-hour break at 12:00 noon unless otherwise determined by a vote of 2/3 of the Members present. 4.13.4 If a meeting is adjourned in accordance with section 4.13.1 or 4.13.2, prior to all agenda items being considered, all remaining items, except procedural items, shall be placed on the next regular committee meeting that the item would otherwise have been added to. 4.14 Portable Electronic Devices 4.14.1 The use of portable electronic devices by Members of Council and Committee during Council and Committee meetings shall be permitted provided the Member is not using the portable electronic device to phone; email, or text each other or members of the public while the meeting is in session. Page 84 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 20 4.14.2 Despite Subsection 4.14.1, the use of any portable electronic device may be prohibited by the Chair, if, in the Chair’s opinion, the device is interfering with any video or audio broadcast of the meeting or is otherwise causing a disturbance. 4.14.3 The use of portable electronic devices may be used as an interface to participate electronically in the meeting. 4.15 Video Recording of Council and Committee Meetings 4.15.1 Meetings may be audio or video recorded, broadcast and / or livestreamed publicly by the municipality, except for Closed Meetings. 4.15.2 Meeting attendees may record all, or portions of, open meetings, provided that doing so is not disruptive to the meeting or other attendees. 4.16 Cancellation or Changes to Meetings 4.16.1 A meeting may be cancelled or the date, time, or location changed by the Clerk in any of the following circumstances: a) If the Clerk determines in advance that quorum will not be achieved; b) By Council or Committee resolution; c) Due to a lack of forecasted agenda items, in consultation with the Mayor and CAO; or d) In the event of exceptional circumstances, including inclement weather, at the discretion of the Chair or Clerk. 4.16.2 The Clerk shall ensure that notice of the cancellation or change is provided to all Members of Council as soon as possible after the cancellation or change. Page 85 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 21 Section 5 – Committees 5.1 General 5.1.1 There shall be two Standing Committees of Council, namely the General Government (GG) Committee of Council and the Planning and Development (PD) Committee of Council, which shall be organized as follows: a) GG and PD Committees shall be comprised of all Members of Council. b) Unless the Strong Mayors Powers are invoked where the Mayor may appoint the Chair and Vice-Chair of Committees wholly consisting of Members of Council, each Member shall Chair the GG Committee meetings in accordance with the following schedule:  Ward 1 Councillor – January and February  Ward 2 Councillor – March and April  Ward 3 Councillor – May and June  Ward 4 Councillor – September and October  Regional Councillor (who is not appointed as the Chair of the PD Committee meetings) – November and December c) A Regional Councillor shall be appointed to Chair the PD Committee meetings by Council. d) In the absence of the Chair or during July and August, the Mayor shall Chair the meeting, and in the absence of the Ma yor the Deputy Mayor. e) Joint meetings shall be chaired by the Mayor unless:  unavailable, in which case, the Deputy Mayor shall chair; or  the Mayor has designated another Member of Council. 5.2 Exceptions 5.2.1 Notwithstanding the Committee mandate outlined in this Procedural By-law, Council may consider any matter without referring it to GG Committee or PD Committee and may withdraw a matter from the GG Committee or the PD Committee at any time. 5.2.2 Notwithstanding the mandates of the Standing Committees, the Municipal Clerk may place a matter on either Standing Committee, where it is deemed more appropriate by the CAO. Page 86 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 22 5.3 GG Committee Mandate 5.3.1 The GG Committee shall make recommendations to Council on all matters not mandated by the PD Committee, including, without limitation, levels of service and operational policy and budgetary matters. 5.4 GG Committee Reporting to Council 5.4.1 The GG Committee shall forward recommendations to Council via the committees minutes, for consideration at Council. 5.5 PD Committee Mandate 5.5.1 The PD Committee shall be mandated with holding public meetings, and any other planning and development matter or matter deemed to require public consultation and such other matters as may be referred to the PD Committee by Council. 5.6 PD Committee Reporting to Council 5.6.1 The PD Committee shall forward recommendations to Council via the committee minutes, for consideration at Council. Section 6 – Agendas and Minutes 6.1 General 6.1.1 When preparing an Agenda, the Clerk may exclude any headings that have no items after the Agenda Update Deadline. 6.1.2 The Municipal Clerk may schedule an item for a specified time during the meeting. When exercising this option, the Municipal Clerk shall include the scheduled time on the meeting Agenda. 6.1.3 Where the Municipal Clerk, has scheduled an item for a specified time, when that specified time arrives during the meeting, the Council/Committee shall set aside the matter currently before it, to allow the item to be heard as scheduled. The scheduled item becomes the next order of business. 6.1.4 The Agenda shall be provided to each Member by noon on the day following the Agenda Deadline. 6.1.5 The Agenda items shall be considered in the order they appear on the agenda unless otherwise decided by a majority vote of the Members present and voting. 6.1.6 Notwithstanding sub-sections 6.2.1, 6.3.1, and 6.4.1, the Municipal Clerk may group items regarding the same matter together on the agenda, in the order that the Municipal Clerk deems appropriate. Page 87 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 23 6.2 Council Agenda 6.2.1 The Municipal Clerk shall cause to be prepared an agenda under the following headings for the use of the Members at the regular Meetings of Council: Call to Order Land Acknowledgement Statement Canadian National Anthem Moment of Reflection Disclosure of Pecuniary Interest Announcements Presentations / Delegations Consent Agenda Items for Separate Discussion Business Arising from Procedural Notice of Motion (to be included on agenda only if there is business to be considered under this Section) Confidential Items Confirming By-law Adjournment 6.3 General Government Committee Agenda 6.3.1 The Municipal Clerk shall cause to be prepared an agenda under the following headings for the use of the Members at the regular meetings of the GG Committee: Call to Order Land Acknowledgement Statement Disclosure of Pecuniary Interest Announcements Presentations / Delegations Consent Agenda Items for Separate Discussion New Business Confidential Items Adjournment 6.4 Planning and Development Committee 6.4.1 The Municipal Clerk shall cause to be prepared an agenda under the following headings for the use of the Members at the regular meetings of PD Committee: Call to Order Land Acknowledgement Statement Disclosure of Pecuniary Interest Page 88 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 24 Announcements Presentations / Delegations Consent Agenda New Business Public Meetings (6:30 p.m.) Confidential Items Adjournment 6.5 Special Meeting Agendas 6.5.1 The Municipal Clerk shall cause to be prepared a printed agenda under the following headings for the use of the Members at Special Meetings: Call to Order Land Acknowledgement Statement Disclosure of Pecuniary Interest Matters of Business Adjournment 6.5.2 When preparing an agenda for a special meeting, the Clerk may include or exclude any headings appropriate for the special meeting. 6.5.3 The business of Special Meetings shall be considered in the order as it appears on the agenda for its Meeting, unless otherwise decided by a majority vote of the Members present and voting. 6.6 Addendum 6.6.1 The Clerk may amend the agenda for a scheduled Council or Standing Committee meeting by way of an addendum. 6.6.2 The addendum shall only include additional items related to matters already on the agenda, or new items that in the opinion of the Clerk, in consultation with the Chief Administrative Officer, are time-sensitive. 6.6.3 Items to be included on the Addendum shall be received by the Agenda Update Deadline and will be published after that deadline. 6.6.4 Notice shall be deemed to have been given for all matters added to an agenda via an addendum. Page 89 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 25 6.7 Meeting Minutes 6.7.1 The Municipal Clerk, shall cause minutes to be taken of each Meeting of Council or Committee, whether it is closed to the public or not. These minutes shall include: a) the place, date and time of Meeting; b) the names of the Chair or Chairs and a record of the attendance of the Members; should a Member enter after the commencement of a Meeting or leave prior to adjournment, the time shall be noted; c) if requested, correction of the minutes of prior Meetings; d) declarations of pecuniary interest; and e) all resolutions, decisions and all other proceedings of Council or Committee, without note or comment. Section 7 – Agenda Item Description 7.1 Call to Order 7.1.1 As soon as a quorum is present after the hour set for the Meeting, the Chair shall call the Members present to order. 7.1.2 If the Chair does not attend within fifteen minutes after the time set for the Meeting and a quorum is present, the Mayor shall preside over the Meeting until the Chair is present at the Meeting and is able to perform the responsibilities of the chair. 7.1.3 If the Mayor is also not present within fifteen minutes after the time set for the Meeting and a quorum is present, the Deputy Mayor shall preside over the Meeting until the Chair or Mayor is present at the Meeting and is able to perform the responsibilities of the chair. 7.1.4 If the Deputy Mayor is also not present within fifteen minutes after the time set for the Meeting and a quorum is present, the Municipal Clerk shall call the meeting to order, and the Members present shall appoint a Member who shall act as Chair of the Meeting until the arrival of the Mayor or Deputy Mayor, whoever is the first to arrive and is able to assume the chair. 7.1.5 A moment of reflection is called at the beginning of a Council meeting to allow Members to consider past and future actions that may be taken. Page 90 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 26 7.1.6 In recognition of a necessary first step towards honouring the original occupants of a place, and as a way to recognize the traditional First Nations, Metis and / or Inuit territories of a place, and to commemorate Indigenous peoples' principal kinship to the land, a Land Acknowledgement Statement shall be read in accordance with the Land Acknowledgement Guidelines. 7.2 Disclosure of Pecuniary Interest 7.2.1 All Members shall govern themselves at any Meeting in accordance with the current legislation respecting any disclosure of pecuniary interest and participation in the Meeting. 7.2.2 Where the meeting is not open to the public, in addition to declaring the conflict, the Member shall leave the meeting, or the part of the meeting, during which the matter is under consideration. 7.2.3 Where a Member is absent from a meeting which includes a matter on which they have a pecuniary interest, the Member shall disclose the interest at the next meeting attended by the Member. 7.2.4 The Clerk shall record any declarations of interest made by a Member in the meeting minutes, noting the matter and the general nature of the declaration. 7.2.5 Notwithstanding Sub-section 7.2.1, if the matter under consideration at a meeting, or a part of a meeting, is to consider whether to suspend the remuneration paid to the member under subsection 223.4 (5) or (6) of the Municipal Act, 2001, the member may take part in the discussion of the matter, including making submissions to council or the local board, as the case may be, and may attempt to influence the voting on any question in respect of the matter, whether before, during or after the meeting. However, the member is not permitted to move, second, or vote on any motion in respect of the matter. Additionally, in the case of a meeting that is not open to the public, the member may attend the meeting, or part of the meeting, during which the matter is under consideration. 7.2.6 Notwithstanding Sub-section 7.2.1, when a Member declares on a matter(s) at a Council meeting, later in the meeting when the confirming by-law is on the floor, the Member’s declaration is understood, and the Member may remain in the room in which the meeting is taking place and participate in the vote on the confirming by-law. Further, if the Member declares on a matter at a meeting and at a subsequent meeting the minutes of the entire meeting are on the floor for adoption, the Member’s declaration is understood and the Member may participate in the vote on adopting the minutes and is not required to submit another declaration of interest form, provided that the matter the Member declared on is not further discussed or amended in any way. Page 91 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 27 7.2.7 At a meeting at which a member declares an interest, or as soon as possible afterwards, the member shall file a written statement of the interest and its general nature with the Municipal Clerk, in the form determined by the Municipal Clerk. 7.2.8 The Municipal Clerk shall establish and maintain a Registry of Declarations of Interest containing, a) A copy of each statement filed; and b) A copy of each declaration recorded in the minutes. 7.2.9 The Municipal Clerk shall provide access to the Registry of Declarations of Interest through the Municipal website or through an alternative means, as requested from time to time. 7.3 Announcements 7.3.1 During this portion of the Meeting, when recognized by the Chair, Members shall be afforded a maximum of five minutes during which time they may announce or comment on community events and activities. 7.4 Presentations 7.4.1 Provided that the request has been submitted to the Municipal Clerk prior to the Agenda Deadline, in the form determined by the Municipal Clerk, a person, organization, corporation, or appointed officer may be permitted to be listed under the “Presentation Section”: 7.4.2 Presentations shall include only the following: a) Awards or recognitions; b) Presentations from senior levels of government; c) Presentations from a member of Staff, in their professional capacity; d) Presentations requested by a Member of Council, or Staff; and e) Presentations as required by legislation. 7.4.3 Municipal audio-visual equipment may be used to assist in presentations, provided that permission has been obtained for use of such equipment from the Municipal Clerk, at the time the presenter(s) contact the Municipal Clerk’s Division to register for the Meeting. Presentations must be provided to the Municipal Clerk’s Division no later than 2:00 p.m. on the business day preceding the commencement of the Meeting. Presentations will not be installed once the meeting has begun. Page 92 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 28 Presentations to Committee 7.4.4 Presentations scheduled to be made to Committee will be assigned to the appropriate Committee based on the presentation topic and the Committee mandate. 7.4.5 The time limit for Staff and Consultant presentations at Public Meetings shall be 20 minutes. 7.5 Delegations 7.5.1 All requests for delegations shall be accompanied by a written summary, to be included in the Agenda, outlining their subject, their name and address, their reason for delegating, their desired action requested of Council, and any supporting documentation. Delegations will not be allowed if the Municipal Clerk, in consultation with the CAO, deems that the written summary is not sufficient to convey the topic and position of the delegation. 7.5.2 All Delegations shall be directed to, and heard by, the Committee except as otherwise provided for in this Procedural By-law. 7.5.3 Notwithstanding Sub-section 7.5.2, unless otherwise determined by the Municipal Clerk, Delegations shall not be added to the agenda or permitted to: a) Speak to PD Committee regarding a matter that is the subject of a Public Meeting which is included on the PD Committee agenda. b) Speak to PD Committee regarding a matter which is within the mandate of the GG Committee meeting. c) Speak to GG Committee regarding a matter which is within the mandate of the PD Committee meeting. d) Speak to a previous decision of Council, that is within the same term of Council that the decision was made, unless a motion to reconsider or re- introduce the matter is presented to Council by a Member, or a report on the matter is included on the agenda. e) Speak to an Integrity Commissioner’s report regarding a Member of Council. Page 93 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 29 f) Speak to matters which have been referred to Staff for a report which is not yet on a published agenda or matters which are within the responsibility of Staff. For these inquiries, the Clerk shall notify the proposed delegate that the delegation shall not be listed on the agenda and shall direct the proposed delegate to the appropriate Department. The delegation shall not be listed on an agenda until Staff has had the opportunity to address the matter. 7.5.4 Delegations shall be limited to a maximum of 15 per meeting. 7.5.5 Without leave of Council, members shall have one opportunity to ask questions of Delegations for the purpose of seeking clarification or additional information, and not to expand the scope of the delegation’s remarks or for adding the Member’s own statement through the delegation. Questions such as “are you aware” and “did you know” will be considered out of order, subject to the discretion of the Chair. 7.5.6 Members shall not enter into debate with the delegate . 7.5.7 Where a Delegation wishes to provide Members with written communication supporting the Delegation’s comments, the communication shall be provided to the Municipal Clerk prior to the meeting. The written communication may be distributed to the Members at the discretion of the Municipal Clerk or designate. 7.5.8 Municipal audio-visual equipment may be used to assist in delegations, if permission has been obtained for use of such equipment from the Municipal Clerk, at the time the delegates(s) contacted the Municipal Clerk’s Division to register for the Meeting. The delegate’s electronic presentation must be provided to the Municipal Clerk’s Division no later than 2:00 p.m. the business day preceding the commencement of the Meeting. Electronic presentations will not be installed once the meeting has begun . 7.5.9 No delegation may speak to matters described in section 2.6. The delegation request will not be added, or noted, in the Agenda. 7.5.10 No delegation may speak to the same matter twice within the same meeting. 7.5.11 Where a delegation request is received after the Agenda Deadline and the matter is included on an agenda for a meeting, the request will be added to the addendum for the applicable meeting if written notice to the Clerk is received, by the Agenda Update Deadline. Page 94 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 30 7.5.12 A delegation, not listed on the agenda, shall not be heard without the consent of at least 2/3 majority of the Members present and shall be pertaining to an item listed on the Agenda. If the delegation is not pertaining to an item listed on the Agenda a suspension of the rules (3/4 vote) is required for the delegation to be heard. The delegation request will not be added, or noted, in the Agenda. 7.5.13 Each Delegation in respect of a particular matter shall be limited to seven minutes in addition to the time taken by Council to ask questions of the delegate and to receive answers to such questions. 7.5.14 Should there be more than one individual who registers to speak as a group on the same matter, the group shall be allotted up to ten minutes to delegate. 7.5.15 A single extension, of up to three minutes, may be provided to a delegation by passing a motion with a simple majority vote. All other extensions require the suspension of the rules of procedure. 7.6 Delegations - To Council 7.6.1 Delegations shall be restricted to speaking to matters included on the Council agenda for the Meeting in question. 7.6.2 Notwithstanding Sub-section 7.6.1, Delegations shall not be permitted to speak to a matter that was considered at a Standing Committee, where the Delegation spoke to the item at a Standing Committee or Council meeting, including a Public Meeting, which is being reported to Council. 7.6.3 Notwithstanding Sub-section 7.6.1, where the Municipal Clerk determines that the matter is of an urgent nature and there is insufficient time for a Delegation to be heard by a Standing Committee, subject to this Procedural By-law, the Delegation may be permitted to speak to Council on the matter. 7.7 Disposition of Items 7.7.1 When a delegate is addressing a matter that is not otherwise included on the agenda, a motion to deal with the delegation shall be in order immediately following the conclusion of the delegation. Page 95 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 31 7.7.2 When considering the disposition of items related to: a) Provincial legislation, Council’s position shall be forwarded to the Association of Municipalities of Ontario (AMO) for review and consideration. b) Federal legislation, Council’s position shall be forwarded to the Federation of Canadian Municipalities (FCM) for review and consideration. c) Forwarding Council’s decision to all Ontario Municipalities, Staff shall forward to the Association of Municipalities of Ontario (AMO) for review and consideration and not to all municipalities. 7.7.3 When Council only receives a correspondence item for information, no correspondence shall be sent to the submitter. 7.7.4 A person wishing to make representation at a Planning Public Meeting, is not required to give written notice unless it is required as part of electronic meeting participation procedures as set out by the Municipal Clerk and is not required to be listed on the PD Committee agenda for the Meeting in question. 7.8 Special Meetings 7.8.1 No Delegation will be heard at a Special Meeting of Council or Committee meeting unless otherwise directed in the call of the special meeting. 7.9 Conduct of Delegations and Presenters 7.9.1 Delegations and presenters shall not: a) speak disrespectfully of any person, or make detrimental comments, or speak ill of, or malign the integrity of staff, the public or Council and Committee; b) use offensive words; c) speak on any subject other than the subject for which they have given notice to address Council/Committee; d) disobey the decision of the Chair; e) enter into debate with Members; f) appropriate any unused time allocated to another Delegation or Presenter; g) deviate from answering directly when answering a question; or Page 96 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 32 h) display placards or props. i) use a meeting as a forum to speak on, or address, any matter relating to a campaign. 7.10 Public Meetings 7.10.1 Shall follow the format developed by the Municipal Clerk and Deputy CAO, Planning and Infrastructure. 7.10.2 Public meetings, under the Planning Act, shall be limited to three per Planning and Development Committee meeting unless otherwise determined by the Deputy CAO, Planning and Infrastructure. 7.10.3 Members of the Public speaking at a Public Meeting shall be limited to five minutes, in addition to the time taken by Council to ask questions of the person and to receive answers to such questions. 7.11 Consent Agenda 7.11.1 Items that do not require discussion, which may include minutes, communications, Staff Reports/Memos, and by-laws, may be added under this section, however, any single Member may, at the beginning of this section, request that an item be removed from the consent agenda to change the recommended motion and to vote on separately. 7.11.2 Should a Member have a pecuniary interest in an item on a consent resolution, the item shall be removed from the consent resolution and voted on separately. 7.11.3 Should a Member wish to simply discuss an item on a consent agenda, but not change the recommended motion, the Member may do so without “removing” the item from the consent resolution. 7.12 Items for Separate Discussion 7.12.1 Items that require, or may need discussion, may be listed here and not within the consent agenda. This may include items pulled from the ECCIP. 7.13 Consideration of Minutes 7.13.1 Minutes of Standing Committees, Advisory Committees, Boards, and municipal service boards shall be listed under this Section of the Council agenda and may be disposed of through a single resolution. 7.13.2 Minutes from previous Standing Committees and Council meeting(s) shall be adopted and all other minutes shall be received for information. Page 97 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 33 7.13.3 Any Member may request that one, or more, recommendations contained in the Standing Committees minutes be extracted and voted on separately only for the purposes of changing the motion or holding a recorded vote . If the motion was lost at Standing Committee, a motion to consider the lost motion shall require a 2/3 majority vote, before discussion on the lost motion begins. 7.13.4 To approve a recommendation from a board or advisory committee , a Member of Council shall remove it from the consent agenda and put forward a motion to approve the recommendation within the minutes of the board or advisory committee. 7.13.5 Minutes of previous meetings may be adopted without having been read at the meeting at which their adoption is considered. 7.13.6 Minutes of Standing Committees approved at Council are not required to be added to the agenda or approved by a future Standing Committee meeting. 7.14 Communications 7.14.1 Where an item of correspondence is received and the subject matter pertains to an item on an agenda for a Council or Committee meeting, the correspondence shall be added to the agenda if received by the Clerk by the Agenda Update Deadline. 7.14.2 Communications which relate to a matter which has been referred to Staff for a report which is not yet on a published agenda or matters which are within the responsibility of Staff, shall not be placed on an agenda or the ECCIP and will be forwarded to the appropriate staff member for response to the author. 7.14.3 Where the Clerk received multiple copies of correspondence containing the same or similar information (such as a form letter), and the matter is on the agenda the Clerk may include one copy of the correspondence in the agenda and provide a summary of the remainder received. 7.14.4 The Municipal Clerk shall prepare an Electronic Council Communication Information Package (ECCIP) containing correspondence received by Staff for Council’s information. This includes minutes of the Business Improvement Areas (BIAs). 7.14.5 The deadline for information to be included in the ECCIP is end of day Thursday, unless Friday is a holiday, then this deadline will move back a day. 7.14.6 The ECCIP shall be delivered electronically every Friday unless Friday is a holiday, then this deadline will move back a day. Page 98 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 34 7.14.7 A Member of Council may request, in writing to the Clerk, including the Member’s motion for the disposition of the item, that an item from the ECCIP be included on the next agenda of the appropriate Standing Committee, as determined by the Clerk. A seconder shall be required. 7.14.8 A member of the public can speak to an ECCIP item if they follow the delegation process, then the ECCIP item will be linked in the agenda. 7.14.9 The pulled item will be included on the agenda of the appropriate Standing Committee if submitted to the Clerk prior to the Agenda deadline. For clarity, this will not be the meeting three calendar days from when the ECCIP was published, but rather a future meeting. 7.14.10 If a Member submits a request to pull an ECCIP item to the Municipal Clerk after the Committee Agenda Deadline and prior to the Committee Agenda Update Deadline, it will be included in the Committee Agenda Update under the “Items for Separate Discussion” of the agenda, and it will require a 2/3 vote of the Members present, and voting at the meeting, to be added to the agenda for discussion. A note for the “required 2/3 vote to be discussed” will be added to the agenda. 7.14.11 If a Member submits an ECCIP item, that is not included in the agenda (i.e. after the Agenda Update Deadline), it shall not be considered until the next appropriate Regular Committee meeting. 7.14.12 If the mover is not present at the meeting, and no other Member wishes to move the item, the item shall not be considered and will need to follow the notice provisions for the next applicable meeting. 7.14.13 Communications which, in the opinion of the Clerk require action by Council shall be included on a Council or Committee agenda under Communications and shall include a recommendation for disposal. 7.14.14 Every communication to be presented to Council or Committee, shall be legibly written or printed, shall not contain any impertinent or improper matter or language, shall identify the author(s) including their name and address, and shall be filed with the Municipal Clerk. 7.14.15 Communications to be posted to the website may be abridged as determined by the Municipal Clerk to facilitate posting. 7.14.16 Communications related to a previous decision of Council shall not be considered by Council or a Committee within the same term of Council following the decision, unless a motion to reconsider or re -introduce the matter is presented to Council by a Member or a report on the matter is included on the agenda. Page 99 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 35 7.15 Staff Reports and Staff Memos 7.15.1 The Staff Reports and Staff Memos Section of the Council agenda may include Removal of a Holding Symbol report upon urgent circumstances as determined by the Deputy CAO, Planning and Infrastructure and any Staff report that, due to timing, urgency, the important nature of the report and/or expediency, the Chief Administrative Officer determines should be considered by Council without first being presented to Committee for consideration. 7.15.2 The Staff Reports and Staff Memos sections of the Standing Committees agendas, shall be pertaining to the Committee mandate, or other such matter as may be referred to the Committee by Council. 7.16 New Business 7.16.1 New Business items shall not be added to the Council agenda. New Business items may be added to a Standing Committee agenda and shall be regarding the mandate of the appropriate Standing Committee. 7.16.1.1 Notwithstanding subsection 7.16.1, Members of Council are permitted to add an agenda item to the “Items for Separate Discussion” section of the Council agenda (not a Standing Committee) to override a Strong Mayors’ Mayoral veto by providing notice to the Clerk prior to the meeting, in accordance with the Council override provisions of the Strong Mayor powers within Part VI.1 of the Municipal Act. 7.16.1.2 Despite any provision in this Procedural By-law and subject to any prescribed requirements, if the Mayor is of the opinion that a particular matter could potentially advance a prescribed provincial priority, the Mayor may require the Council to consider the matter at either a Standing Committee or Council meeting, without notice, in accordance with the Strong Mayor powers within Part VI.1 of the Municipal Act. 7.16.2 Members may only introduce a motion on New Business provided that the matter was introduced in accordance with the notice provisions. 7.16.3 Notice of New Business items will be satisfied if a Member submits a New Business item, in writing, to the Municipal Clerk prior to the Committee Agenda deadline. 7.16.4 Any changes in wording to a New Business item after publication of the Agenda, shall require an amendment of the motion at the meeting. Page 100 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 36 7.16.5 If a Member submits a New Business item to the Municipal Clerk after the Committee Agenda Deadline and prior to the Committee Agenda Update Deadline, it will be included in the Committee Agenda Update under the appropriate section of the agenda, and it will require a 2/3 vote of the Members present, and voting at the meeting, to be added to the agenda for discussion. A note for the “required 2/3 vote to be discussed” will be added to the agenda. 7.16.6 If a Member submits a New Business Item, that is not included in the agenda, it shall be in writing, and shall not be considered until the next appropriate Regular Committee meeting. 7.16.7 A seconder shall be required at the time of providing notice of the New Business item. 7.16.8 If a New Business Item is on the agenda, but the mover is not prese nt at the meeting, and no other Member wishes to move the item, the item shall not be considered and will need to follow the notice provisions for the next applicable meeting. 7.17 Business Arising from Procedural Notices of Motion 7.17.1 A Procedural Notice of Motion introducing a motion to amend something previously adopted by Council, to lift a matter from the table, to rescind a previous decision of Council, or to reconsider a previous decision of Council, shall only be considered at a Council meeting and shall be given to the Municipal Clerk including the date when it will be considered in writing, from the mover and seconder, prior to the Agenda Deadline. Procedural Notices of Motion received after the Agenda Deadline shall be placed on the next regular Council agenda. 7.17.2 Where a Procedural Notice of Motion has been given under subsection 7.17.1, for a “motion to amend something previously adopted by Council” or a “reconsideration”, the details of the amendment and proposed new resolution for a reconsideration respectively shall be included in the Procedural Notice of Motion. 7.17.3 Where a Procedural Notice of Motion has been given under Sub -section 7.17.1, the Procedural Notice of Motion shall be printed in full in the Agenda for that meeting of Council and each succeeding meeting until the motion is considered or otherwise disposed of. 7.17.4 When a Member’s Procedural Notice of Motion has been called by the Chair at two successive meetings and not proceeded with, it shall be removed from the agenda for all subsequent Meetings, unless Council otherwise decided. Page 101 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 37 7.17.5 The Member who moved, or seconded, the procedural notice of motion is not required to be present when the related procedural notice of motion is considered. However, a new mover or seconder will be required for the notice of motion to be in order. 7.18 Confidential Items 7.18.1 The Confidential Items Section of the Agenda shall include any confidential items that, due to the nature of the item should be considered in a closed meeting in accordance with this Procedural By-law. 7.19 By-laws 7.19.1 No by-law, except:  a by-law to confirm the proceedings of Council;  a by-law granting authority to borrow under the authority of the Municipal Act, 2001;  any by-law arising as the result of an order or decision of any judicial or quasi-judicial body; or  a part lot control by-law;  removal of holding symbol; shall be presented to Council unless the subject matter thereof has been considered and approved by Council or by Committee. 7.19.1.1 Despite any provision in this Procedural By-law and subject to any prescribed requirements, if the Mayor is of the opinion that a by-law could potentially advance a prescribed provincial priority, the Mayor may propose the by-law to the Council and require the Council to consider and vote on the proposed by-law at either a Standing Committee or a Council meeting, without notice, other than notice prescribed in Statutes, in accordance with the Strong Mayor powers within Part VI.1 of the Municipal Act. 7.19.2 All by-laws shall be passed in a single motion unless a Member wishes to discuss the contents of the by-law, at which time the subject by-law shall be divided from the motion and dealt with separately. 7.19.3 Every by-law, when introduced, shall be in typewritten form, and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with the provision of any Statute, and shall be complete with the exception of the number and date of the by-law. Page 102 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 38 7.19.4 Every by-law shall be numbered and dated, signed by the Mayor and the Municipal Clerk, sealed with the seal of the Municipality, and retained under the control of the Municipal Clerk. Section 8 – Petitions 8.1 An organizer of a public petition may submit the petition for inclusion on the appropriate Committee agenda. The organizer shall provide their name, address, email, and telephone number with the petition. No petition shall be considered valid and accepted by the Municipal Clerk without the name and contact information of the organizer. 8.2 Any communication with respect to the petition will be with the organizer of the petition only. 8.3 Petitions shall contain the printed name, signature , and municipal address of the individuals signing it. Signatures without contact information, or who are not Clarington residents, shall be redacted by the individual or group submitting the Petition or it will not be accepted by the Municipal Clerk nor placed on an agenda. 8.4 The Municipal Clerk shall refuse to place a petition on the agenda where the subject matter does not meet the Communications criteria as outlined elsewhere in this By-law; 8.5 Signatories to a petition are deemed to have waived any expectation of privacy as a result of the record being created for review by the general public. 8.6 Petitions may be placed on agendas at the discretion of the Municipal Clerk, or the petition may be summarized with a total number of signatories included. Section 9 – Rules of Debate and Conduct 9.1 Conduct of Members of Council or Members of Committees 9.1.1 No Member shall: a) speak disrespectfully of any elected assembly; b) use offensive words or unparliamentary language or speak disrespectfully against the Council, against any Member, or against any officer or employee of the Municipality, past or present; c) speak on any subject other than the subject in debate; Page 103 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 39 d) disobey the Rules of Procedure or a decision of the Chair, on questions of Points of Order or procedure or upon the interpretation of the Rules of Procedure except where the ruling of the Chair is reversed by Council. If a Member persists in any such disobedience after having been called to order by the Chair, the Member shall abide by the ruling to vacate the meeting room or electronic meeting but if the Member apologizes they may, by majority vote of the Members, be permitted to retake their seat; or e) where a matter has been discussed in a closed Meeting, and where the matter remains confidential, disclose the content of the matter or the substance of the deliberations of the closed Meeting to any person. f) use a meeting as a forum to speak on, or address, any matter relating to a campaign. 9.2 Address the Chair 9.2.1 Any Member desiring to speak shall signify their desire to speak in such a manner as the Chair may direct, and upon being recognized by them, shall address the Chair. 9.3 Order of Speaking 9.3.1 When two, or more, Members signify a desire to speak, the Chair shall recognize the Member who, in the opinion of the Chair, so signified first and next recognize in order the other Members. 9.3.2 Members may ask questions of Staff, with the Chair’s permission, during any portion of a Council or Committee meeting if it pertains to a matter on the Agenda. 9.4 Point of Privilege 9.4.1 Where a Member considers that their rights or integrity or the rights or integrity of the Council or Committee as a whole have been challenged, as a matter of Privilege, the Member may rise on a Point of Privilege at any time, with the consent of the Chair, for the purpose of drawing the attention of Council or Committee to the matter. Page 104 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 40 9.4.2 A Member who desires to address Council or Committee, as the case may be, on a matter which concerns the rights or privileges of the Council collectively, or as an individual Member, will be permitted to raise such Point of Privilege. A Point of Privilege will take precedence over other matters. When a Member raises a Point of Privilege, the Chair may use the words “Councillor…state your Point of Privilege”. While the Chair is ruling on the Point of Privilege, no one will be considered to be in possession of the floor, but thereafter the Member in possession of the floor when the Point of Privilege was raised, has the right to the floor when debate resumes. 9.4.3 Points of Privilege will only be recorded in the minutes if there is an appeal of the ruling of the Chair. 9.5 Point of Order 9.5.1 The Chair shall preserve order and decide on Points of Order. 9.5.2 A Member who desires to call attention to a violation of the Rules of Procedure will ask leave of the Chair to raise a Point of Order. When leave is granted, the Chair may use the words “Councillor…state your Point of Order.” The Member will state the Point of Order with a concise explanation and will comply with the decision of the Chair. The Member in possession of the floor when the Point of Order was raised has the right to the floor when debate resumes. 9.5.3 Points of Order will only be recorded in the minutes if there is an appeal of the ruling of the Chair. 9.6 Appeal of Ruling of Chair 9.6.1 With respect to a ruling on either a Point of Privilege or Point of Order, if the Member does not appeal immediately thereafter to Council or Committee, as the case may be, the decision of the Chair shall be final. 9.6.2 If the decision is appealed, the Chair will give concise reasons for their ruling and will call a vote by Council or Committee, as the case may be, without debate on the following question: “Will the ruling be sustained?”, and the decision of Council or Committee is final. The Chair may vote on this question. In the event of a tie vote, the ruling of the Chair shall be deemed to be sustained. 9.6.3 A Member may request a recorded vote for an appeal of the ruling of the Chair. Page 105 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 41 9.7 Members Speaking 9.7.1 When a Member is speaking, no other Member shall pass between the Member and the Chair or interrupt the Member except to raise a Point of Order or Privilege. 9.8 Motion Read 9.8.1 Any Member may request the motion under discussion to be read at any time during the debate but not so as to interrupt a Member while they are speaking. 9.9 Speak Once - Reply 9.9.1 No Member shall speak more than once to the same motion without leave of Council or Committee, by a simple majority vote, except that a reply shall be allowed to be made by a Member if they are asked a question. 9.9.2 Notwithstanding section 9.9.1, Members may ask questions of each Member of the Public speaking at a Planning Public Meeting. 9.10 Time Limit 9.10.1 No Member, without leave of Council or Committee, as the case may be, shall speak to the same motion or in reply for longer than five (5) minutes. 9.11 Questions 9.11.1 A Member may ask a question for the purpose of obtaining information relating only to the matter under discussion and such questions must be stated concisely and asked only through the Chair. 9.11.2 Notwithstanding Sub-section 9.11.1, when a Member has been recognized as the next speaker, such Member may ask a question through the Chair to any Member, the Chief Administrative Officer, or Deputy CAO, or designate, but only for the purpose of obtaining information on matters contained on the Agenda, following which the Member may speak. 9.12 Motions Reading 9.12.1 When a motion is presented in a Meeting, it shall be read by the Member, or, if it is a motion which may be presented orally as provided in this Procedural By-law it shall be stated by the Chair before debate. Page 106 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 42 9.12.2 Notwithstanding Sub-section 9.12.1, a motion, the wording of which is printed in the agenda as either a separate item or as part of a report, need not be read in its entirety unless requested to do so by a Member, but shall be deemed to have been read for the purposes of introducing the motion. Withdrawn 9.12.3 After a motion is properly moved and seconded, it shall be deemed to be in possession of Council or Committee but may be withdrawn by the mover or seconder at any time before the motion is put to a vote. If a mover or seconder wishes to withdraw the motion, the Chair may ask if another Member wishes to move or second the motion before it is considered withdrawn. Seconding 9.12.4(a) No Member shall speak to any motion until it is properly moved and seconded, and the mover is entitled to speak first if the Member so elects. If debated, the motion may be read before being put. 9.12.4(b) Notwithstanding subsection 9.12.4(a), if the Mayor is invoking Strong Mayor powers within Part VI.1 of the Municipal Act for Council to consider and vote on a particular by-law, the Mayor shall be the mover and no seconder shall be required. 9.12.4(c) Notwithstanding subsection 9.12.4(a), if the Mayor is invoking Strong Mayor powers within Part VI.1 of the Municipal Act for Council to consider a matter, the matter may be dealt with as the Committee or Council see s fit through the normal course of a mover, seconder, and voting on a motion. 9.12.5 If no Member seconds the motion, the motion shall not be on the floor for consideration and therefore it shall not be recorded in the minutes unless it was in the agenda. Motion Ruled Out of Order 9.12.6 Whenever the Chair is of the opinion that a motion is contrary to these Rules of Procedure, the Chair shall rule the motion out of order. Not within jurisdiction of Council 9.12.7 A motion in respect of a matter which, in the opinion of the Municipal Solicitor, requires the exercise of a legislative power by Council which is not within its jurisdiction, shall not be in order at a Meeting of Council or Committee unless it is for purposes of requesting a higher level of government to make changes to policy or legislation . Page 107 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 43 Motions Without Notice and Without Leave 9.12.8 The following motions may be introduced orally by a Member without notice and without leave, except as otherwise provided by this Procedural By-law, and may be debated: a) To adopt the Minutes; b) To approve/receive the Standing Committee or Advisory Committee Minutes; c) To pass By-laws; and d) To dispense with Consent Agendas. Motion in Writing 9.12.9 Except as provided in this Procedural By-law, all motions introduced at a Meeting shall be in writing. Priority of Disposition 9.12.10 A motion properly before Council or Committee for decision must be disposed of before any other motion can be received except a motion that may be introduced orally in accordance with this Procedural By-law. Motion to Receive for Information or With Thanks 9.12.11 A motion to receive a matter for information or with thanks: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be submitted orally; d) May be debated; e) May be amended; f) May include additional instructions, and such instructions shall be submitted in writing; g) Shall require a majority vote to be adopted; h) If adopted, shall require that debate on the matter cease and the meeting proceed to the next item of business. Page 108 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 44 9.12.12 Where Council or Committee has adopted a resolution to receive a matter for information, further motions pertaining to that matter may be introduced at a later time without requiring a motion to reconsider. Motions from Members Before Agenda Update Deadline 9.12.13 If the Clerk receives, prior to the Agenda Update Deadline, a motion from a Member of Council regarding an item on the agenda, the Clerk shall place the submitted motion on the Agenda under the section, “Items for Separate Discussion”. 9.12.14 A seconder shall be required at the time of submission to the Clerk. 9.12.15 If the Member who submitted the motion is not present at the meeting, and no other Member moves the submitted motion, the submitted motion shall not be considered. 9.12.16 If multiple motions are received regarding the same item: a) Duplicates of a recommended or existing motion will not be accepted or added to the agenda. b) Motions will be placed on the Agenda in the order received and considered at the Meeting in that order. Motion to Alter the Agenda 9.12.17 A motion to alter the agenda: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be introduced orally; d) Shall not be debated; e) May be amended, and such amendments shall not be debated; f) Shall not include additional instructions; g) Shall require a Majority Vote to be adopted; and h) If adopted, shall require that the Chair of the meeting address matters on the agenda in accordance with the amended order of business. Page 109 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 45 Motion to Refer 9.12.19 A Motion to Refer a matter: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be submitted orally; d) May be debated (time/place/instructions only); e) May be amended; f) May include additional instructions, and such instructions shall include, to whom the matter is to be referred, which may be Council, Committee, a Department or a person, and the terms for referring the matter and the time period, if any, on or within which the matter is to be returned; g) Shall be considered before all amendments to the main motion are considered; h) Shall require a Majority Vote to be adopted; and i) If resolved in the affirmative, shall require tha t consideration of the motion immediately cease and the meeting proceed to the next item of business. 9.12.19 A motion to refer a matter where an amendment is currently under consideration, shall be considered a motion to refer the original matter and any amendments. 9.12.20 If communication items, or delegations, are referred to another Agenda item which is subsequently referred to a future meeting, there is no need to include the communication items, or delegations, in the Age nda of the subsequent meeting. 9.12.21 To allow for transparency for the public, if a Standing Committee refers an item to a future meeting, Council shall not consider the item without a ¾ majority vote prior to the future meeting to which it was referred. Page 110 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 46 Motion to Defer 9.12.22 A motion to Defer a matter: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be submitted orally; d) May be debated (time/place only); e) May be amended; f) Shall include the time and place to which the matter is proposed to be deferred; g) Shall not include additional instructions; h) Shall require a Majority Vote to be adopted; and i) If resolved in the affirmative, shall require that consideration of the motion immediately cease and the meeting proceed to the next item of business, and the matter shall be added to the agenda of the future meeting to which it was deferred. 9.12.23 To allow for transparency for the public, if a Standing Committee defers an item to a future meeting, Council shall not consider the item without a ¾ majority vote prior to the future meeting to which it was deferred. Motion to Amend 9.12.24 A motion to amend another motion at a meeting: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) Shall be presented in writing if requested by the Chair; d) Shall relate to the subject matter of the main motion; e) Shall not be received proposing a direct negative to the motion it seeks to amend; f) May be debated; g) May itself be amended, however only one amendment to an amendment may be considered at a time; Page 111 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 47 h) Shall require a majority vote to be adopted; i) Shall be put to a vote in reverse order to the order in which the amendments are made; and j) If resolved in the affirmative, shall require that consideration of the motion continue as amended. Motion to Amend Something Previously Adopted 9.12.25 A motion to amend something previously adopted: a) May be moved or seconded by any Member; b) Shall require notice to be given in accordance with this Procedural By-law; c) Shall be submitted in writing; d) May be debated, however debate shall be confined to reasons for or against the subject of the amendment; e) May be amended; f) May seek to amend all or only a portion of a motion; g) Shall only be considered by Council; h) Shall require a 2/3 Majority Vote to be adopted if the motion was adopted in the current term of Council or a simple majority vote if the motion was adopted by a previous term of Council; and i) If decided in the affirmative, shall require that amendment of the matter become the next item of business unless the motion calls for a future date, and debate on the amended motion may proceed as though it previously had never been voted on. 9.12.26 No “motion to amend something previously adopted” shall be in order when the original motion has been implemented resulting in a legally binding commitment that is in place on the date that a motion to amend, is to be debated. Page 112 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 48 Motion to Call the Vote 9.12.27 A motion that a vote on the matter be now taken: a) May be moved or seconded by any Member who has not already spoken on the matter; b) May be made only by a Member who is recognized by the Chair and is on the Chair’s list of Members wishing to speak to the motion; c) Shall not require notice to be introduced; d) May be submitted orally; e) Shall not be debated; f) Shall not be amended; g) Shall not include additional instructions; h) May be proposed with respect to any motion currently under consideration; i) Shall require a 2/3 Majority Vote to be adopted; and j) If resolved in the affirmative, shall require that the motion be put to a vote immediately without further debate. Motion to Table 9.12.28 A motion to Table a matter: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be submitted orally; d) Shall not be debated; e) Shall not be amended; f) Shall not include additional instructions; g) Shall require a Majority Vote to be adopted; and h) If resolved in the affirmative, shall require that consideration of the motion immediately cease and the meeting proceed to the next item of business. Page 113 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 49 9.12.286 The matter tabled shall not be considered again by the Council or Committee until a motion has been made to lift from the table the tabled matter at the same or a subsequent Meeting. 9.12.30 A matter tabled at a Meeting of Committee may be lifted from the table by Council. 9.12.31 A matter tabled at Council may not be lifted from the table at a Meeting of Committee. 9.12.32 A motion to table shall only be used to table a matter indefinitely. For clarity, if Council/Committee wishes to consider a matter at a future meeting, a motion to refer or defer would be in order. 9.12.33 A motion that has been tabled at a previous Meeting cannot be lifted from the table unless notice thereof is given in accordance with Sub-section 7.14. Motion to Divide 9.12.34 A motion to divide a motion: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be submitted orally; d) Shall not be debated; e) Shall not be amended; f) Shall not include additional instructions; g) May propose that one or more clauses in a motion be voted upon separately if they are distinct proposals; h) Shall require a Majority Vote to be adopted; and i) If resolved in the affirmative, shall allow for debate and voting on each clause of the motion separately, starting with the balance of the motion, then the clauses that have been divided. 9.12.35 The divided clauses shall have the same mover and seconder as the original motion. Page 114 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 50 Motion to Rescind 9.12.36 A motion to rescind a previous resolution of Council: a) May be moved or seconded by any Member; b) Shall require notice to be given in accordance with this Procedural By-law; c) Shall be submitted in writing; d) May be debated; e) May be amended; f) Shall not include additional instructions; g) May seek to rescind all, or only a portion, of a motion; h) Shall only be considered by Council; i) Shall require a 2/3 Majority Vote to be adopted if the resolution to be rescinded was adopted within the current term of Council or a simple majority vote if the motion was adopted by a previous term of Council; and j) If decided in the affirmative, requires that the rescinded resolution previously adopted by Council is immediately of no further force or effect. 9.12.374 A motion to rescind is not in order when action has been taken on the order of Council which it is impossible to reverse. The part of an order of Council which has not been acted upon, however, may be rescinded. Motion to Reconsider 9.12.38 A Motion to reconsider a previous resolution of Council: a) May be moved or seconded by any Member; b) Shall require notice to be given in accordance with this Procedural By-law; c) Shall be submitted in writing; d) May be debated, however debate shall be confined to reasons for or against the subject of the reconsideration; e) May be amended; Page 115 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 51 f) May seek to reconsider all or only a portion of a motion; g) Shall only be considered by Council; h) Shall require a 2/3 Majority Vote to be adopted if the motion was adopted in the current term of Council or a simple majority vote if the motion was adopted by a previous term of Council; and i) If decided in the affirmative, shall require that reconsideration of the matter become the next item of business, unless the motion calls for a future date, and debate on the reconsidered motion may proceed as though it previously had never been voted on. 9.12.39 No discussion of the main motion shall be allowed until the motion to reconsider is adopted. 9.12.40 If a motion to reconsider is decided in the affirmative at a Meeting, the previously adopted resolution of Council remains in force unless and until Council adopts a new resolution. 9.12.41 A vote to reconsider a particular matter, or decision, will not be considered more than once during the term of Council. 9.12.42 Where a written decision of the Ontario Land Tribunal (OLT) identifies findings with regard to an appeal and delivers those findings to Council to make a new decision, the matter shall be placed as soon as practicable on the PD Committee meeting agenda by way of a staff report, following receipt of the written decision from OLT. The matter shall be deemed not to be a "reconsideration" under this By-law. 9.12.43 No motion to reconsider a decided matter of Council shall be in order when the original motion has been implemented resulting in a legally binding commitment that is in place on the date that a motion to reconsider is to be debated. Motion to Suspend the Rules of Procedure 9.12.44 A motion to suspend the rules of procedure: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be introduced orally; d) Shall not be debated; e) Shall not be amended; Page 116 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 52 f) Shall not include additional instructions; g) Shall require a Three-Quarters Vote to be adopted; and h) If adopted, shall require the Chair of the meeting to observe and enforce the rules of procedure as altered by the resolution. Motion to Recess 9.12.45 A motion to recess a meeting: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be introduced orally; d) Shall not be debated; e) May be amended, and such amendments shall not be debated; f) Shall specify the amount of time the meeting shall stand recessed; g) Shall not include additional instructions; h) Shall require a Majority Vote to be adopted; and i) If resolved in the affirmative, requires that the Chair declare a recess and state the time that the meeting is scheduled to resume, which shall neither end the Meeting nor destroy its continuity and after which, proceedings shall immediately resume at the point where they were interrupted. Motion to Adjourn 9.12.46 A motion to adjourn a meeting: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) May be introduced orally; d) Shall not be debated; e) Shall not be amended; f) Shall not include additional instructions; Page 117 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 53 g) Shall be in order except: i. When a Member is speaking or during the taking of a vote; ii. immediately following the affirmative resolution of a motion that a vote on the matter be now taken; and iii. When a Member has already indicated to the Chair that they wish to speak on the matter. h) Shall require a Majority Vote to be adopted; i) If resolved in the negative, shall not be made again until Council has conducted further proceedings; and j) If resolved in the affirmative, shall require that the meeting be adjourned immediately. 9.12.47 A motion to proceed beyond the scheduled adjournment time: a) May be moved or seconded by any Member; b) Shall not require notice to be introduced; c) may be introduced orally; d) Shall not be debated; e) Shall not be amended; f) Shall not include additional instructions; g) Shall be in order except when a Member is speaking or the Members are voting; h) Shall require a 3/4 Vote to be adopted; i) If resolved in the negative, the meeting shall be adjourned unless an alternative extension is proposed by a Member; and j) If resolved in the affirmative, shall require the Chair to continue the meeting until all matters are dealt with or until the new scheduled adjournment time. Page 118 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 54 9.13 Voting on Motions 9.13.1 Immediately preceding the taking of the vote on a motion, the Chair may state the question in the form introduced and shall do so if required by a Member. 9.13.2 After a question is finally put by the Chair no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. 9.13.3 If, during the call of the vote, there is ambiguity by a Member on what is being voted on, the Member may be afforded the clarity, the call for vote may start again, and a Member is entitled to change their vote. 9.13.4 Every Member present at a Meeting, when a question is put, shall vote thereon unless disqualified under the Municipal Conflict of Interest Act to vote on the question. 9.13.5 Except where the Member is disqualified under the Municipal Conflict of Interest Act from voting, if a Member does not vote when a question is put, the member shall be deemed to have voted in the negative. 9.13.6 A Member not in their seat when the question is called by the Chair is not entitled to vote on that question. 9.13.7 Each Member has only one vote. 9.13.8 The vote required to pass a motion shall be a simple majority except as otherwise provided by this Procedural By-law or by Statute. 9.13.9 Where a vote is taken and a tie results, the motion shall be deemed to have been decided in the negative. 9.13.10 Except for a Recorded Vote, the Chair shall announce the result of every vote. Unrecorded Vote 9.13.11 The manner of determining the decision of the Council or Committee on a motion shall be at the discretion of the Chair and may be by voice, show of hands, or otherwise. Page 119 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 55 Recorded Vote 9.13.12 A Recorded Vote shall be in order at Council, Committee and Local Board meetings, and may be requested immediately before or after the taking of the vote. 9.13.13 When a Recorded Vote is requested by a Member during a Meeting, or is otherwise required, the Municipal Clerk shall record the name and vote of every Member. 9.13.14 The order in which Members vote on recorded votes shall be in alphabetical order of the Members present and voting, commencing with the Member who made the request and continuing through the alphabet and then back to the beginning of the alphabet, if necessary, until all Members have voted. The Chair shall vote last. 9.13.15 If a request for a recorded vote is made by the Chair, the order in which Member’s vote shall be in alphabetical order of the Members present and voting. The Chair shall vote first. 9.13.16 The Municipal Clerk, shall announce the results of the Recorded Vote. 9.14 Conduct of the Audience 9.14.1 Members of the public who constitute the audience in the Council Chamber or adjacent to the Meeting room, or in an electronic meeting, or other such place where the Meeting is held, during a Meeting, shall maintain order and quiet and may not: a) Address Council or Committee without permission; b) Interrupt any speaker or action of the Members or any o ther person addressing Council or Committee; c) Speak out and shall refrain from public outbursts, heckling, shouting, making comments, or behaviour intended to disrupt the debate, discussion and/or general proceedings; d) Clap, except following award presentations; e) Behave in a disorderly manner or be disrespectful of Council, Staff, delegations, or any member of the audience; f) Engage in conversations or make any other noise, or sound, that proves disruptive to the conduct of the meeting; or g) Display placards or props. Page 120 The Corporation of the Municipality of Clarington Procedural By-law 2025-014 56 Section 10 - Implementation 10.1 Any omissions, or failure to strictly comply, with this By-law or any other municipal legislation (including any notice which is substantively given but is irregular) will not invalidate the holding of a meeting or any proceeding or decision taken at the meeting. 10.2 If a court or tribunal of competent jurisdiction declares any portion of this By- law to be illegal or unenforceable, that portion of this By-law shall be considered to be severed from the balance of the By-law, which shall continue to operate in full force and effect. 10.3 By-law 2023-033, and all amendments thereto, are hereby repealed. 10.4 This Procedural By-law shall come into full force and effect on the date of passing. Passed in Open Council this 28th day of April, 2025. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on April 28, 2025, the Mayor Adrian Foster will not exercise the power to veto this by-law. Page 121 Attachment 1 to Municipality of Clarington Report PDS-016-25 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2025-015 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington. Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA2024-0029; Now therefore be It resolved that the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule ‘3’ (Bowmanville) to By-law 84-63, as amended, is hereby further amended by changing the zone from: “Urban Residential Type One (R1) Zone” to “Urban Residential Exception (R2- 26) Zone” “Agricultural (A) Zone” to “Urban Residential Exception (R2-26) Zone” as illustrated on the attached Schedule ‘A’ hereto. 2. Schedule ‘A’ attached hereto shall form a part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. Passed in Open Council this 28th day of April, 2025. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on April 28, 2025, the Mayor Adrian Foster will not exercise the power to veto this by-law. Page 122 -015 28th April Page 123