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Report To: General Government Committee
Date of Meeting: April 7, 2025 Report Number: PUB-004-25
Authored By: Julie Mitchell, Director, Community Services
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Elevator Modernization
Recommendations:
1.That Report PUB-004-25, and any related delegations or communication items, be
received;
2. That Council approve additional funding of up to $300,000 to complete the required
modernization of the Municipal Administrative Centre (MAC) and Sarah Jane
Williams Heritage Centre (SJWHC) elevators; and
3.That all interested parties listed in Report PUB-004-25, be advised of Council’s
decision.
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Report PUB-004-25
Report Overview
This report recommends that Council approve the funding needed to modernize the
elevators located at the Municipal Administrative Centre and the Sarah Jane Williams
Heritage Centre.
1. Background
1.1 The elevator modernization at both sites was approved in the 2022 capital budget with
$330,000.00 allocated including contingency.
1.2 In 2022, prior to issuing the tender for this project, the elevator at Sarah Jane Williams
Heritage Centre experienced a hydraulic cylinder failure which necessitated an
emergency repair that required significant funding. The emergency project was funded
through the existing capital budget intended for elevator modernization.
1.3 The elevator modernization for both sites was deferred to 2025 due to the coordination
of other capital projects, including the Veteran’s Square project completed in 2024.
2. Modernization
2.1 Elevators at MAC and SJWHC have been identified during building condition
assessments as requiring upgrades and improvement to extend the life and avoid
increasing frequency of malfunction and repairs. Major components of each elevator are
no longer manufactured and are only available as refurbished parts.
2.2 The scope of work will include new solid-state microprocessor control equipment, a new
power unit, new hydraulic cylinder and piston, new door operator, new fixtures, new
cabin interior finishes and new wiring throughout.
3. Financial Considerations
3.1 This project is included in the 2025 work plan but is underfunded due to the emergency
repair of the SJWHC elevator in 2022.
3.2 The engineering for the modernization has been completed and the project is ready to
be tendered.
3.3 The estimated shortfall to complete the project is between $250,000 - $300,000.
3.4 Funding for this project will come from the Municipality’s Community Services Capital
Reserve Fund.
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Report PUB-004-25
4. Strategic Plan
4.1 This project relates to the Lead pillar under Clarington’s strategic plan, in particular
section L.2.5: Maintain, protect and invest in Municipal infrastructure and assets. This
type of repair demonstrates the importance of an enhanced asset management plan
and condition-based assessments to help develop a funding strategy for aging assets.
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Deputy CAO of Public Services and the Deputy
CAO of Finance who concur with the recommendations.
7. Conclusion
It is respectfully recommended that Council consider and approve the request of the
required funds to complete the elevator modernization at MAC and SJWHC.
Staff Contact: Jennifer Stycuk, Acting Manager of Facilities, 905-623-3379 ext. 2925 or
jstycuk@clarington.net.
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
Clarington Library, Museum and Archives