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Report To: General Government Committee
Date of Meeting: April 7, 2025 Report Number: FSD-012-25
Authored By: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: CL2025-5
Report Subject: Rose Parkette Construction
Recommendations:
1.That Report FSD-012-25, and any related delegations or communication items, be
received;
2.That the proposal received from Royalcrest Paving and Contracting Ltd. with a bid
amount of $282,151.73 (Net HST Rebate) being the lowest bidder meeting all terms,
conditions and specifications of CL2025-5 be awarded the contract for the
completion of Rose Parkette;
3.That additional funding of $63,538.45 is required for this project be approved and
would be funded from the Parks & Recreation Development Charges Reserve Fund;
4.That Public Services staff be directed to work with Deputy CAO/Treasurer of
Finance to address operational financial implications associated with increased
operational costs in future budgets; and,
5.That all interested parties listed in Report FSD-012-25, and any delegations be
advised of Council’s decision.
Municipality of Clarington Page 2
Report FSD-012-25
Report Overview
To request authorization from Council to award tender CL2025-5 Rose Parkette
Construction to the lowest compliant bidder.
1. Background
1.1 Henry Kortekaas Landscape Architects (HKLA) were hired to design and prepare the
tender specifications for the construction of Rose Parkette at 79 Rose Crescent,
Newtonville.
1.2 The project scope includes the completion of the siteworks which includes earthworks,
the construction of playground pod, shade structure, walkways, and associated park
features.
1.3 The park design was reviewed by Public Works. Tender specifications were provided
by Planning and Infrastructure Services.
1.4 Tender CL2025-5 was prepared and issued by the Procurement Division. The tender
was posted electronically on the Municipality’s website and closed on March 5, 2025.
2. Analysis
2.1 Thirty-eight companies registered as plan takers. Fifteen submissions were received.
One submission was deemed non-compliant for failure to submit the required bid bond.
Fourteen submissions were deemed compliant (see Attachment 1). The bid results
were sent to the department for their review.
2.2 After review and analysis by the Planning and Infrastructure Services Department and
the Procurement Division, it was mutually agreed that the low-compliant bidder,
Royalcrest Paving and Contracting Ltd., be recommended for the award of tender
CL2025-5.
2.3 The Municipality of Clarington has worked with Royalcrest Paving and Contracting Ltd,
in the past therefore, no reference checks were completed.
3. Alignment with Parks, Recreation, and Culture Master Plan
3.1 Land for Rose Parkette was received by the Municipality prior to the approval of the
PRCMP. The PRCMP evaluated the Municipality’s existing park hierarchy classification
and recommends that parkettes remain in the hierarchy and be required whenever the
Municipality deems it necessary to augment, provide a good distribution of parks, or
Municipality of Clarington Page 3
Report FSD-012-25
adjust the park requirements of a neighbourhood. The PRCMP further recommends
that parkettes are sized between 0.5 and 0.8 hectares and augment the recreation,
leisure, and amenity needs of a neighbourhood but will not contain sport fields.
3.2 Staff evaluated the Rose Parkette design and determined that it’s development will
enhance distribution, covering an 800-metre service area and ensuring residents are
within walking distance of a park.
3.3 Data gathered during the background review phase of the PRCMP, and subsequent
community engagement identified playgrounds as the 7th highest of 41 categories for
support for additional investment.
4. Financial Considerations
4.1 Due to the industry pricing and timing of tender the budget is insufficient to construct the
park to the planned level of service. Staff are requesting additional funding of
$63,538.45 for this work to be approved and funded from the Parks & Recreation
Development Charges Reserve Fund. To bring the project closer to the approved
budget provisional items 4.03 - Concrete Paving (Playpod) – Colour, 4.05 - Concrete
Paving (Park Entrances) - Colour, and 4.10 - Armourstone will be removed from the
contract to revise the pricing from $300,139.03 (Net HST Rebate) to $282,151.79 (Net
HST Rebate.) The provisional items being removed are aesthetic architectural features
that do not affect the parkette’s overall functionality.
4.2 The total funding required for this project is $413,538.45, which includes the
construction costs of $282,151.73 (Net HST Rebate) and other related costs, including
playground equipment (sourced through separate RFP), materials testing,
communications allowance, and contingency in the amount of $131,386.72 (Net HST
Rebate). The funds exceed the allocated budget and are being requested to be funded
from the following accounts:
Description Account Number Amount
Newtonville Estates Parkette 110-50-325-83654-7401 $350,000
Parks & Recreation
Development Charges Reserve
Fund – Additional Funds
110-50-325-83654-7401 $63,538
4.3 The addition of Rose Parkette will increase operating costs by $14,490 annually for
grass cutting, maintenance, garbage collection, and upkeep of playgrounds and hard
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Report FSD-012-25
structures. Staffing impact is 0.08 Full Time Employees. In 2025, these costs will be
covered by the existing budget and staff. Future budget requests will account for any
additional funds or staff required to maintain service levels. Public Works will work with
the Deputy CAO/Treasurer of Finance to address any financial implications of increased
operational costs.
5. Strategic Plan
This project aligns with C.4 of the strategic plan that implements the Parks, Recreation,
and Culture Master Plan and prioritizes recreation to cultivate a strong, thriving, and
connected community where everyone is welcome.
Additionally, the project aligns with C.2.5 prioritizing initiatives to improve community
safety and well-being.
6. Climate Change
6.1 The parkette’s design includes features that will help address the impacts of climate
change, such as shade structures to reduce heat exposure and native plant species that
require less water and support local biodiversity.
7. Concurrence
This report has been reviewed by the Deputy CAO, Planning and Infrastructure
Services and Deputy CAO, Public Services who concur with the recommendations.
8. Conclusion
It is respectfully recommended that Royalcrest Paving and Contracting Ltd. be awarded
the contract for the construction of Rose Parkette in Newtonville.
Staff Contact: Mandy Chong, Manager of Procurement, 905-623-3379 Ext 2209 or
mchong@clarington.net.
Attachments:
Attachment 1 -Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington Page 5
Report FSD-012-25
Attachment 1 to Report FSD-012-25– Bid Summary
Municipality of Clarington
CL2025-5– Rose Parkette Construction
Bid Summary
Bidder Total Bid
(Including HST) Total Bid
(Net HST Rebate)
Royalcrest Paving & Contracting Ltd. $333,291.18 $300,139.03
Buildscapes Construction Ltd. 357,301.07 321,760.68
Gray’s Landscaping & Snow Removal Inc. 357,979.91 322,372.00
Real Landscaping Plus Inc. 358,639.12 322,965.64
Powcon Inc. 377,329.60 339,796.99
CMB Excavation 387,708.09 349,143.14
Landschaft Construction Ltd. 406,540.10 366,101.95
Cressman Tree Maintenance &
Landscaping Ltd. 422,046.53 380,065.97
M & S Architectural Concrete Ltd. 470,947.56 424,102.86
CSL Group Ltd. 493,499.44 444,411.53
S. McPherson Lawn & Snow Service Inc. 543,966.75 489,858.91
Pro-Lawn Landscaping Ltd. 557,023.44 501,616.86
Laven Associates Limited 650,339.30 585,650.68
Whitby Shores Landscaping Ltd. 798,520.22 719,092.19
1108575 Ontario Ltd. Non-Compliant