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Home My WebLink About2025-01-15Tyrone Community Centre Monthly Meeting Minutes Date: Wednesday January 15, 2025 Time: 7:00-9:00 1) Welcome 2) Land Acknowledgement - Danielle 3) Approval of the Agenda a. First - Dave b. Second — Larry C. Carried 4) Approval of Minutes from November a. First - Larry b. Second — Dianne C. Carried 5) Information about AGM and what changes that will be make for the Board of Directors as per new Bylaws and ONCA — If you are interested in staying a board member, please use the link provided at the meeting before January 24 at noon. Once we have approved by the council we will notify the public about our AGM — they must be given 30 days notice. 6) Reports • Chair and Co -Chair o Information about the grant for the accessible washroom update by town. o Insurance — we are still working on getting a quote o Quickbooks has been purchased, and Brian can start using as soon as we sit down and go over some new changes o Jotform — we will continue to use what we have access for free. 6 Months of revenue (Brian is compiling and I will have a total for our meeting) o Grant Application Declined - Details o Canva $150.00 per person Pro account we will need to vote on this however this is what we are using for all of our flyers and with the membership fee we can get so many more options. - we will need to vote on this 7) Maintenance o Ice is good we will post on social media that the rink is open o Miller Waste agreed to pay for the sign o Fire Suppression was completed o Could we get a new humidifier o The light keeps tripping outside at the entrance o Can we please remind renters about boots o We need to wax the floor soon 8) Rentals o Dec was good, lots of Christmas parties were held at the hall. o Jan is a slow month o We have started to get bookings for the summer. 9) Treasurer o Chequing $31.30.46 o Saving $60,732.39 10) Secretary - Vacant - Danielle filling in 11) Events — All o Movie Night! • Dec movie night was fantastic! It is so amazing to see so many people show up to them! • 1 was a little nervous about the January one, but we had about 15-20 kids • Next movie night, I was thinking either "IF" It is about imaginary friends (Ryan Reynolds) Or "Harold and the Purple Crayon", let me know what one you guys pick! And that movie night is on Feb 7th at 6pm doors open. o Breakfast with Santa was a great success!! Thank you all who helped out. Tyrone Tackles hunger with our support from movie nights and the breakfast and much more raised 6,630 Ibs of donated items and $5,305.30 of cash and gift cards. I felt the breakfast had a great set up, and the flow was not overwhelming at all. I think going forward we will continue the sign-up way and maybe ask the people more in-depth questions about what they do to support the community centre or what events have they been too. o *St.P Dance, I am in chats with 2 bands. One is a great big sea tribute band and the other plays a little bit of everything... but is really good at Bon Jovi! I'm working on food.... but not 100% sure where I'm going with that part yet. I will need volunteers for the door and the bar, and help cleaning up afterwards. 12) Old Business o Spending some money - Because we must only keep 6 months in our account. We can save for something special, but we need to state that in the minutes and then have certain timeframes. — we should keep $30,000 in the bank. We need to start purchasing a few things please think about what you would like and bring some ideas to the next meeting. o Planning meeting outcome and timelines — Provided once the Board has been selected, we will start dividing everything up that needs to and create committees to get everything we need completed. 13) New Business o Paul brought up memorial banners that the legion puts up on the street signs to recognize those who are locals from the war. A motion was made to purchase a banner for someone or Paul's choosing. $200.00 per banner we would like to purchase two. d. First — Paul e. Second — Lyndsay f. Carried 14) Adjourn Next Meeting: Wednesday, February 19t", 2025 Items of Action Date Date Who is What is needed Given Completed Responsible 09-25- Danielle Request Picnic Tables 24 09-25- Danielle Get three quotes for insurance 24 09-25- 09-30-24 Danielle Send in our concerns to the town about 24 the new bylaws 09-25- 10-16-24 Larry Look at different floor machines and send 24 out information before the next meeting 09-25- Crystal Look into the giant screens and bring all 24 the information to the next meeting 09-25- Danielle Create monthly upcoming events and 24 figure out how we can post them. 09-25- Cancelled All Look for a DJ for New Years Eve and the 24 Halloween Dance. If you find one let Danielle know and we will book them before the next meeting 09-25- All Think about what you what at the hall 24 and what we need to purchase 09-25- 09-25-24 Alvina Ask Kathy to attend the next meeting 24 09-25- 09-25-24 Greg Drop off the application to the town for the 24 Ice Rink 09-25- 10-27-24 Danielle and 24 Brian Danielle will reach out to Brian and let him know all the cheques that we need by the next meeting. Brian to prepare them. 09-25- 24 09-25- 24