HomeMy WebLinkAbout2025-01-14Newcastle Memorial Arena Management Board
Minutes — January 14, 2025 - 7:00 p.m.
Newcastle Memorial Arena
Present: Jim Vinson - Vice Chair
Shea -Lea Latchford - Secretary
Sue White
Regrets — Bryan Hutchison
Absent — Omar Patel
1. Declarations of Pecuniary Interest
2. Land Acknowledgment Statement
Todd Taylor - Treasurer
Councillor Margaret Zwart
3. Adoption of Agenda - Motion #25-001 - Moved by Sue White, seconded by Todd Taylor
THAT: The revised agenda be accepted moving the TOR to the beginning of the meeting.
CARRIED
4. Business Arising from Previous Minutes - Terms of Reference — Julie Mitchell and Jennifer
Stycuk from the MOC met with the Board to review the outstanding items of the draft TOR.
They appreciated our candour and will review the options with Ken Fergerson and will
coordinate a follow-up discussion shortly.
5. Adoption of Minutes — Motion #25-002 — Moved by Sue White, seconded by Todd Taylor
THAT: The revised minutes of November 12, 2024, be accepted.
CARRIED
6. Manager's Report — Safe — Josh gave a list of staff members, and their safety training
received to date. Copies were placed in safety binder. One staff member was informed he
would not receive shifts until his Ladder safety, WHMIS and First Aid were complete. All
emergency evacuation drawings are in their designated spots. A mistake on 3/4 drawings was
discovered and Ron Groen was notified. Risk Management — Sue and Josh had their monthly
review focusing on training and ORFA guidelines. The monthly reports for December were
completed. AED weekly and monthly reports were completed. CIMCO reports were sent out
and EPI updated all fire extinguishers. EPI updated valves on sprinkler. Gerr was reminded
about the push button on the front door. The SW rink emergency exit door is broken again. If
it can't be repaired, it will be replaced.
2.
Rentals/Revenue — There were new rentals every week. We also had several rentals during the
Christmas holidays. All December invoices were sent out and an invoice sent out for Rick
Anderson's new rink ad. Repairs/Maintenance — The bathroom door for the gender neutral was
repaired as well as the toilet and the urinal in the men's washroom. Snow/Ice Maintenance —
Shovelling/salting the night before a snowfall will now be part of the ongoing program. Staff —
Monthly staff meeting with a Christmas party was held. Deven Pollard is being trained as a new
operator receiving both on and off ice training. Josh will drop in to supervise how he is doing
Inspections/Municipal Operations — No inspection was conducted for the month of December.
ORFA Update — No new updates. Other: Summer Camp agreement signed and will drop off a
deposit cheque shortly. Josh met with Jen from MOC to review ice insurance and how to
implement it for users
7. Financial Report — Todd provided the year-end financial update for 2024 noting adjustments.
Budget — 2025 — Motion-2025-003 - Moved by Jim Vinson, seconded by Sue White THAT:
The Budget for 2025 be accepted as presented.
CARRIED
8. Risk Management — Sue and Josh conducted a Risk Management review, rather than the usual
walk about they focused on Training and ORFA Guidelines.
9. New Business — Ice Rates. — Moved by Councillor Zwart, seconded by Sue White THAT:
The ice rates increase 3.5% across the board, except for "Dance" rental.
CARRIED
10. "In Camera"
11.Adiournment — Jim Vinson adjourned the meeting at 9:05 p.m.
Next Board Meeting, Tuesday, February 11, 2025
7:00 p.m. — Newcastle Arena