HomeMy WebLinkAbout02-03-2025•
Cbrington
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date: February 3, 2025
Time: 9:30 a.m.
Location: Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor C. Traill, Councillor W. Woo,
Councillor M. Zwart
Staff Present: M. Dempster, J. Newman, L. Turcotte, D. Lyons, R. Maciver, T.
Pinn, L. Reck
Other Staff Present: M. Machacek, P. Davidson, A. Micu
1. Call to Order
Councillor Elhajjeh called the meeting to order at 9.31 a.m.
2. Land Acknowledgement Statement
Councillor Traill led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
1
General Government Committee Minutes
February 3, 2025
5. Presentations/Delegations
5.1 Presentation by Paul Davidson, Manager, Financial Planning/Deputy
Treasurer, and Jackie Hall and Bianca Whiffen, Hemson Consulting,
Regarding Report FSD-005-25 - 2025 Development Charge Study and
Community Benefits Charge Strategy Update
Paul Davidson, Manager, Financial Planning/Deputy Treasurer, introduced Jackie
Hall, Hemson Consulting, and explained that the existing Development Charge
By-law will expire in January 2026. Jackie Hall provided an overview of the new
framework for growth -related capital, including the Development Charges Act
(DCs), Community Benefit Charges (CBCs), and Parkland Acquisition, as well as
the legislative framework under Bill 23, the More Homes Built Faster Act. Jackie
outlined amendments to the Development Charge Act (DCA) and associated
regulations, explaining the services applicable to the Municipality of Clarington
and key decision points for Council. J. Hall provided an overview of the DC study
process and the development and employment forecast to 2051. Jackie outlined
the 15-year historical inventories and maximum DC funding envelopes. J. Hall
explained the municipal -wide capital program and the draft calculated residential
and non-residential rates, comparing current versus draft calculated municipal -
wide residential and non-residential rates per single -detached dwelling. Jackie
also compared the residential and non-residential rates for industrial and retail
single/semi-detached dwellings. J. Hall provided an overview of community
benefits charges, including legislative basics and the CBC capital program.
Jackie outlined the DC and CBC project timelines and answered questions from
Members of the Committee.
Alter the Agenda
Resolution # GG-023-25
Moved by Councillor Woo
Seconded by Councillor Anderson
That the Agenda be altered to consider Item 6.4, Report FSD-005-25 - 2025
Development Charge Study and Community Benefits Charge Strategy Update, at
this time.
Carried
6. Consent Agenda
6.4 FSD-005-25 - 2025 Development Charge Study and Community Benefits
Charge Strategy Update
Resolution # GG-024-25
Moved by Councillor Zwart
Seconded by Councillor Rang
That Report FSD-005-25, and any related delegations or communication items,
be received;
2
General Government Committee Minutes
February 3, 2025
That Council endorse the population and employment forecasts for the purposes
of informing the capital programs and development charges rate calculation
shown in Attachment 1;
That the draft list of capital projects eligible for development charges funding,
provided in Attachment 2, be received and be used as input into the 2025
Development Charges Background Study, subject to amendments as part of the
ongoing public consultation and Staff review;
That the draft list of capital projects eligible for community benefits charges
funding, provided in Attachment 4, be received and be used as input into the
2025 Community Benefits Charges Strategy, subject to amendments as part of
the ongoing public consultation and Staff review;
That Staff be directed to publicly release the draft by-laws, draft Development
Charges Background Study, and draft Community Benefits Charge Strategy no
later than March 24, 2025, to ensure the Development Charge Study is released
a minimum of 60 days prior to the anticipated Development Charge By -Law
passage, and;
That all interested parties listed in Report FSD-005-25, and any delegations be
advised of Council's decision.
Carried
5. Presentations/Delegations
5.2 Delegation by Kate Potter, Chair and Thomas Hossie, Vice -Chair, Samuel
Wilmot Nature Area Management Advisory Committee (SWNAMAC),
Regarding SWNAMAC Annual Update
Kate Potter, Chair, and Thomas Hossie, Vice -Chair of the Samuel Wilmot Nature
Area Management Advisory Committee (SWNAMAC), presented the SWNAMAC
Annual Update via electronic means. Using an electronic presentation, Kate
provided an overview of the Committee's mandate, the Nature Area location, and
community projects. Thomas provided an overview of the community
engagement activities and additional projects planned for 2025. Thomas and
Kate answered questions from Members of the Committee.
Resolution # GG-025-25
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Delegation Kate Potter, Chair, and Thomas Hossie, Vice -Chair, Samuel
Wilmot Nature Area Management Advisory Committee (SWNAMAC), regarding a
SWNAMAC Annual Update, be received with thanks.
Carried
3
General Government Committee Minutes
February 3, 2025
Suspend the Rules
Resolution # GG-026-25
Moved by Councillor Woo
Seconded by Councillor Rang
That the Rules of Procedure be suspended to add a Delegation, by Oswald
Sharpe, Regarding School Zone Speed Limits, to the Agenda.
Carried
5.3 Delegation by Oswald Sharpe, Regarding School Zone Speed Limits
Oswald Sharpe was present to express concerns regarding the 30 km/h school
zone speed limit and suggested changing the limit to 40 km/h. Oswald also
expressed concerns regarding the location and parking for Concerts in the Park,
and garbage pick-up.
Resolution # GG-027-25
Moved by Councillor Rang
Seconded by Councillor Woo
That the Delegation of Oswald Sharpe, regarding School Zone Speed Limits, be
received with thanks.
Carried
6. Consent Agenda
Resolution # GG-028-25
Moved by Councillor Rang
Seconded by Councillor Anderson
That all items listed in Section 6, with the exception of items 6.1 and 6.3, be
approved, in accordance with the Agenda.
Carried
6.2 FSD-003-25 - 2025 Budget Update Implementation
Resolution # GG-029-25
That Report FSD-003-25, and any related delegations or communication items,
be received;
That the Deputy CAO/Treasurer be authorized to make an application to the
Region of Durham for the necessary debentures, with the term being at the
discretion of the Deputy CAO/Treasurer, for the projects identified in the 2025
Budget Update;
That Report FSD-003-25 be adopted by resolution in accordance with provisions
of Ontario Regulation 284/09 of the Municipal Act, 2001 for the 2025 fiscal year;
12
General Government Committee Minutes
February 3, 2025
That the Public Works vehicles identified in Report FSD-003-25, and included in
the reserve fund contributions during the years 2025-27, be authorized to be
ordered with delivery dates in the applicable fiscal year;
That the Deputy CAO/Treasurer is authorized to fund projects which have been
previously approved in the 2022 to 2024 budgets and not completed with funding
to be provided from the appropriate reserve or reserve fund;
That the appropriate by-laws to levy the 2025 tax requirement for Municipal,
Region of Durham and Education purposes be forwarded to Council for approval,
once final tax policy information is available; and
That all interested parties listed in Report FSD-003-25, and any delegations be
advised of Council's decision.
6.5 LGS-004-25 - Assumption of Road Widenings 2025
Resolution # GG-030-25
That Report LGS-004-25, and any related delegations or communication items,
be received; and
That the By-law attached to Report LGS-004-25, as Attachment 1, be approved.
6.1 PDS-002-25 - North Bowmanville Dog Park Site Selection
Resolution # GG-031-25
Moved by Councillor Rang
Seconded by Councillor Anderson
That Report PDS-002-25 — North Bowmanville Dog Park Site Selection, be
referred to the March 3, 2025, General Government Committee meeting; and
That Staff consult with Valleys 2000 regarding the preferred location.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Traill, Councillor Woo, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Councillor Traill left the meeting at 11:45 a.m.
6.3 FSD-004-25 - Supply and Delivery of Three Tractor Mowers
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By- law.
The meeting reconvened at 1:02 p.m. with Councillor Elhajjeh in the Chair.
5
General Government Committee Minutes
February 3, 2025
Closed Session
Resolution # GG-032-25
Moved by Mayor Foster
Seconded by Councillor Rang
That, in accordance with Section 239 (2) of the MunicipalAct, 2001, as amended,
the meeting be closed for the purpose of discussing a matter that deals with
litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 1:22 p.m.
Councillor Elhajjeh advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
Resolution # GG-033-25
Moved by Mayor Foster
Seconded by Councillor Rang
That Report FSD-004-25, and any related delegations or communication items,
be received;
That Green Tractors Inc. with a bid amount of $1,090,874.25 (Net HST) being the
low, compliant bidder meeting all terms, conditions and specifications of CL2024-
42 be awarded the contract for the supply and delivery of three tractor mowers;
That the total estimated funds required for this project in the amount of
$1,094,374.25 (Net HST) include $1,090,874.25 (Net HST) for three tractor
mowers, and other costs such as licensing, radios, GPS units and Clarington
decal lettering and striping in the amount of $3,500.00 (Net HST) be funded by
the Municipality as provided:
Description
Fleet Replace -Roads - 2024 budget
Additional Funds - Operations Equipment
RF
New Equip -Roads - 2024 budget
Additional Funds - Roads & Related DC
Account Number I Amount
110-36-388-83642- $552,750
7401
110-36-388-83642- 197,394
7401
110-36-388-83643- 266,325
7401
110-36-388-83643- 77,905
7401
n
General Government Committee Minutes
February 3, 2025
That all interested parties listed in Report FSD-004-25, and any delegations be
advised of Council's decision.
Carried
7. Items for Separate Discussion
7.1 LGS-005-25 - Appointments to the Accessibility Advisory Committee,
Bowmanville Santa Claus Parade Committee, Newcastle Village Community
Hall Board, and the Tyrone Hall Board
Resolution # GG-034-25
Moved by Councillor Rang
Seconded by Councillor Zwart
That Report LGS-005-25, and any related delegations or communication items,
be received;
That the resignation of Allison Speight, Accessibility Advisory Committee, and
Kelly Maika, Rick Bellamy, Ashley Maika, and Saranya Anantharaman,
Bowmanville Santa Claus Parade, be received with thanks;
That Michael Kamstra be appointed to the Accessibility Advisory Committee for a
term ending December 31, 2026, or until a successor is appointed;
That Danielle Carroll, Greg Carroll, Crystal Ovenden, Jacquie MacEachern, Larry
Quinney, and Petra Billings be appointed to the Tyrone Hall Board for a term
ending December 31, 2026, or until a successor is appointed, and that Staff re -
advertise for the remaining vacancy;
That the Committee consider the applications for appointments to the
Bowmanville Santa Claus Parade Committee, Newcastle Village Community Hall
Board, and Tyrone Hall Board and that the vote be conducted to appoint the
citizen representatives, in accordance with the Boards and Committees
Management Policy; and
That all interested parties listed in Report LGS-005-25 and any delegations be
advised of Council's decision.
Carried
Bowmanville Santa Claus Parade
That Angela Schill, Denis Keane, Jennifer Bheemsingh, Mia Mansi, and Fazela
Yasin be appointed to the Bowmanville Santa Claus Parade Committee for a
term ending December 31, 2026, or until a successor is appointed.
Newcastle Village Community Hall Board
That Deanna Frost, Peter Martin, Mel Green, Julie Blake, and Sharon Payton be
appointed to the Newcastle Village Community Hall Board for a term ending
December 31, 2026, or until a successor is appointed.
8. Unfinished Business
7
General Government Committee Minutes
February 3, 2025
9. New Business
Suspend the Rules
Resolution # GG-035-25
Moved by Councillor Rang
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to add a New Business Item,
regarding Canadian Export Tariffs, to the Agenda.
Carried
9.1 Canadian Export Tariffs
Resolution # GG-036-25
Moved by Councillor Rang
Seconded by Councillor Anderson
That Staff investigate and report back on options available to restrict the
purchase of products and services originating in the United States by the
Municipality of Clarington;
That Staff consult with the Clarington Board of Trade, Business Improvement
Areas, and other levels of government to provide clarification on how we can
work to help promote buying Canadian products; and
That Council supports organizations such as the Association of Municipalities,
Federation of Canadian Municipalities, Ontario Big City Mayors, the province,
and the Region of Durham to take similar actions.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
10. Confidential Items
11. Adjournment
Resolution # GG-037-25
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the meeting adjourn at 1:53 p.m.
Carried