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Home My WebLink AboutLGS-005-25 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: February 3, 2025 Report Number: LGS-005-25 Authored By: Lindsey Turcotte, Committee Coordinator Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services Reviewed By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology File Number: Resolution#: By-law Number: Report Subject: Appointments to the Accessibility Advisory Committee, Bowmanville Santa Claus Parade Committee, Newcastle Village Community Hall Board, and the Tyrone Hall Board Recommendations: 1. That Report LGS-005-25, and any related delegations or communication items, be received; 2. That the resignation of Allison Speight, Accessibility Advisory Committee, and Kelly Maika, Rick Bellamy, Ashley Maika, and Saranya Anantharaman, Bowmanville Santa Claus Parade, be received with thanks; 3. That Michael Kamstra be appointed to the Accessibility Advisory Committee for a term ending December 31, 2026, or until a successor is appointed; 4. That Danielle Carroll, Greg Carroll, Crystal Ovenden, Jacquie MacEachern, Larry Quinney, and Petra Billings be appointed to the Tyrone Hall Board for a term ending December 31, 2026, or until a successor is appointed ; Municipality of Clarington Page 2 Report LGS-005-25 5. That the Committee consider the applications for appointments to the Bowmanville Santa Claus Parade Committee and Newcastle Village Community Hall Board, and that the vote be conducted to appoint the citizen representatives, in accordance with the Boards and Committees Management Policy; and 6. That all interested parties listed in Report LGS-005-25 and any delegations be advised of Council’s decision. Municipality of Clarington Page 3 Report LGS-005-25 Report Overview This report is intended to provide background information, regarding the vacancies on the Accessibility Advisory Committee, Bowmanville Santa Claus Parade Committee, Newcastle Village Community Hall Board, and Tyrone Hall Board to assist in the appointment process. 1. Accessibility Advisory Committee (AAC) 1.1 The Accessibility Advisory Committee advises and helps the Municipality develop strategies toward a barrier-free Clarington for people with disabilities. The goal is to review Municipal policies, programs, and services to make sure they follow provincial accessibility standards. The Committee works to identify, prevent and remove any barriers faced by people with disabilities. 1.2 The Accessibility Advisory Committee is comprised of nine voting members appointed by Council (eight citizen members and one member of Council). 1.3 The Committee shall consist of the following: a. The majority (50%) of the Committee shall be held by persons with disabilities. If this requirement is not met, the Committee can still meet while vacancies are advertised; b. Must be a resident of the Municipality of Clarington; c. Must have awareness and knowledge of the AODA and its Standards; d. Must have awareness and knowledge of disability and accessibility issues; and e. Must be familiar with Clarington’s goods, services, and facilities. 1.4 Allison Speight was appointed to the AAC in June 2024, for a term ending December 31, 2026, or until a successor is appointed. In December 2024, the Clerk’s Division received notification of their resignation. 1.5 There is one vacancy for a term ending December 31, 2026, or until a successor is appointed. Staff received an application from Michael Kamstra. Committee may appoint Michael or direct Staff to re-advertise. 2. Bowmanville Santa Claus Parade 2.1 The Bowmanville Santa Claus Parade (BSCP) Committee is a Committee of Council, responsible for organizing and conducting the annual Bowmanville Santa Claus Parade and ensuring that an inclusive and safe parade event is planned and presented for the community. Municipality of Clarington Page 4 Report LGS-005-25 2.2 The Committee is responsible for organizing, coordinating, supporting, and supervising the annual Santa Claus Parade which includes, but is not limited to, the following activities: a. Establish the date, route, and theme; b. Registration of Floats and Walkers; c. Marshalling and recruiting volunteers; d. Partnering with local businesses; e. Judging, advertising, and trophies; and f. Working with Durham Regional Police, Municipal Law Enforcement, and any other authorities required to obtain the appropriate permissions. Further the Committee shall make all participants aware of the applicable licenses/permissions. 2.3 Members shall demonstrate commitment to, and interest in, the Clarington community; and shall be residents of, work in, or have a place of business in the Municipality of Clarington. 2.4 Kelly Maika and Rick Bellamy were appointed to the BSCP in February 2023 for a term ending December 31, 2026, or until a successor is appointed, and Saranya Anantharaman and Ashley Maika were appointed to the BSCP in October 2023, for a term ending December 31, 2026. In December 2024, the Clerk’s Division received notification of their resignations. 2.5 There are five vacancies for a term ending December 31, 2026, or until a successor is appointed. The following have put forward an application for consideration: • Angela Schill • Dennis Keane • Jennifer Bheemsingh • Sarah Keane • Mia Mansi • Fazela Yasin Municipality of Clarington Page 5 Report LGS-005-25 3. Newcastle Village Community Hall Board 3.1 At the December 2, 2024, General Government Committee meeting, applications for the Newcastle Village Community Hall Board were brought forward with Report LGS-040- 24, to appoint four members, for a term ending December 31, 2026. Resolution #GG- 199-24 was approved to re-advertise for the vacancies, in light of the new Terms of Reference. 3.2 There are five vacancies for a term ending December 31, 2026, or until a successor is appointed. The following have put forward an application for consideration: • Barry Carmichael • Deanna Frost • Peter Martin • Sean McNamara • Mel Green • Travis Woodbeck • Julie Blake • Sharon Payton 4. Tyrone Hall Board 4.1 The Tyrone Hall Board is responsible for the general maintenance, care, and use of the Tyrone Community Hall and the cost of all utilities for the Tyrone Community Hall. 4.2 The Hall Board’s updated Terms of Reference was approved at the December 2, 2024, General Government Committee meeting. The Board composition changed from “one Member of Council and an appropriate number of Directors to maintain operations of the facility, being no less than three community members” to seven voting members (6 citizens, 1 Member of Council). The term length also changed from annual appointments to the Term of Council. As a result of the terms of reference update, there are 6 vacancies on the Board. 4.3 Staff received six applications from Danielle Carroll, Greg Carroll, Crystal Ovenden, Jacquie MacEachern, Larry Quinney and Petra Billings. Committee may appoint these applicants for a term ending December 31, 2026, or until a successor is appointed, or have staff re-advertise for all positions. 5. Advertising and Applications 5.1 The Municipal Clerk’s Division placed an advertisement in the local paper and on the Municipality’s website, www.clarington.net/Commitees, and on the Municipality’s social media to fill the vacancy on the Accessibility Advisory Committee, Bowmanville Santa Claus Parade Committee, Newcastle Village Community Hall Board, and Tyrone Hall Board. Municipality of Clarington Page 6 Report LGS-005-25 5.2 To extend the reach of our advertisements for vacancies, the Clerk’s Division has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the Accessibility Advisory Committee, Bowmanville Santa Claus Parade Committee, Newcastle Village Community Hall Board, and Tyrone Hall Board were listed on the Clarington Volunteers website. 5.3 In accordance with the “Boards and Committees Management Policy”, a confidential application package has been included, as Attachment 1 (distributed under separate cover). 6. Financial Considerations Not Applicable. 7. Strategic Plan L.4.1: Increase opportunities for civic engagement and public participation. 8. Concurrence Not Applicable. 9. Conclusion It is respectfully recommended that Committee consider the vote to make the appointments to the Accessibility Advisory Committee, Bowmanville Santa Claus Parade Committee, Newcastle Village Community Hall Board, and Tyrone Hall Board for a term ending December 31, 2026, or until a successor is appointed. Staff Contact: Lindsey Turcotte, Committee Coordinator, 905-623-3379 ext. 2106 or LTurcotte@clarington.net. Attachments: Attachment 1 – Confidential Application Package (Distributed Under Separate Cover) Interested Parties: The following interested parties will be notified of Council's decision: All Applicants Accessibility Advisory Committee Bowmanville Santa Claus Parade Committee Newcastle Village Community Hall Board Tyrone Hall Board