HomeMy WebLinkAbout2025-02-03
General Government Committee
Agenda
Date:February 3, 2025
Time:9:30 a.m.
Location:Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Lindsey Turcotte, Committee
Coordinator, at 905-623-3379, ext. 2106 or by email at lturcotte@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio/Video Record: The Municipality of Clarington makes an audio and/or video record of
General Government Committee meetings. If you make a delegation or presentation at a General
Government Committee meeting, the Municipality will be recording you and will make the recording
public on the Municipality’s website, www.clarington.net/calendar
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.Declaration of Interest
4.Announcements
5.Presentations/Delegations
5.1 Presentation by Paul Davidson, Manager, Financial Planning/Deputy
Treasurer, and Jackie Hall and Bianca Whiffen, Hemson Consulting,
Regarding Report FSD-005-25 - 2025 Development Charge Study and
Community Benefits Charge Strategy Update
4
5.2 Delegation by Kate Potter and Thomas Hossie, Samuel Wilmot Nature
Area Management Advisory Committee (SWNAMAC), Regarding
SWNAMAC Annual Update
7
6.Consent Agenda
6.1 PDS-002-25 - North Bowmanville Dog Park Site Selection 9
6.2 FSD-003-25 - 2025 Budget Update Implementation 17
6.3 FSD-004-25 - Supply and Delivery of Three Tractor Mowers 23
6.4 FSD-005-25 - 2025 Development Charge Study and Community Benefits
Charge Strategy Update
28
6.5 LGS-004-25 - Assumption of Road Widenings 2025 69
7.Items for Separate Discussion
7.1 LGS-005-25 - Appointments to the Accessibility Advisory Committee,
Bowmanville Santa Claus Parade Committee, Newcastle Village
Community Hall Board, and the Tyrone Hall Board
74
8.Unfinished Business
9.New Business
General Government Committee Agenda
February 3, 2025
Page 2
10.Confidential Items
11.Adjournment
General Government Committee Agenda
February 3, 2025
Page 3
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Hall, Whiffen, Davidson
Date:Monday, January 13, 2025 5:25:46 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
2025 Development Charge Study Update and Community Benefits
Charge Strategy
Action requested of Council
Provide Council with an update on the DC Study and CBC Strategy
Date of meeting
2/3/2025
Summarize your delegation
present draft capital plan and draft rates for both DC Study and CBC
Strategy
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Paul Davidson
Will you be attending this meeting in person or online?
In person
First name:
1. Jackie
2. Bianca
3. Paul
Single/Last name
1. Hall
2. Whiffen
Page 4
Page 5
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations.
Yes
[This is an automated email notification -- please do not respond]
Page 6
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Potter, Hossie
Date:Wednesday, December 11, 2024 12:20:44 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Samuel Wilmot Nature Area
Action requested of Council
Presentation to Council
Date of meeting
2/3/2025
Summarize your delegation
The annual highlights from the Samuel Wilmot Nature Area Citizens
Advisory Committee
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Ken Mercer, Margaret Zwart
Will you be attending this meeting in person or online?
Online
First name:
1. Kate
2. Tom
Single/Last name
1. Potter
2. Hossie
How to pronounce your name:
Page 7
Page 8
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: February 3, 2025 Report Number: PDS-002-25
Authored By: Andrei Micu, Manager, Park Design and Development
Submitted By: Darryl Lyons, Deputy CAO, Planning and Infrastructure
Reviewed By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
By-law Number: Resolution Number:
File Number:
Report Subject: North Bowmanville Dog Park Site Selection
Recommendations:
1. That Report PDS-002-25, and any related delegations or communication items, be
received for information;
2. That the North Bowmanville Dog Park Site attached to Report PDS-002-25, as
shown on Attachment 1, be approved; and
3. That all interested parties listed in Report PDS-002-25, and any delegations be
advised of Council’s decision.
Page 9
Staff Report
Report Overview
Staff recommend locating the new Bowmanville Dog Park at the northeast corner of Baseline
Road West and Spry Avenue. This site has been identified as the preferred option after
thorough evaluation and consideration based on the criteria outlined in the approved Parks,
Recreation, and Culture Master Plan. Staff are seeking direction to proceed with construction
on the recommended site.
1. Background
1.1 At the November 4, 2024, General Government Committee meeting, Council directed
staff to seek an alternative site for the development of a dog park and report back with
options in Q1, 2025.
2. Discussion
The Municipality experienced challenges in developing a dog park on a previously
selected site.
2.1 The planned 6,100m² off-leash dog park, including 1,000m² small dog area, and a 40-
space parking lot on the Longworth Avenue site, could not be developed as initially
planned because the soil was found to be contaminated, posing health risks to both pets
and visitors. This discovery halted progress, as the contaminated soil would require
extensive remediation to make the site safe for public use. As a result, the Municipality
has had to reconsider the location.
Alignment with the Parks, Recreation, and Culture Master Plan
2.2 The Parks, Recreation, and Culture Master Plan recommends improving the distribution
of leash-free dog parks. Additionally, if it is determined that the Longworth Avenue site
is unsuitable for an off-leash dog park, the plan suggests evaluating alternative sites
based on the following site selection criteria:
a. Located on Municipal property.
b. Minimum area of 5,000m².
c. Accessible to the public year-round.
d. Located on flat land with suitable soil quality, adequate drainage and devoid of
environmentally sensitive areas and other geotechnical hazards.
e. Should not be located along the waterfront.
f. Set back from adjacent land uses from 15m to 50m.
g. Include on-site parking. Page 10
Municipality of Clarington Page 3
Report PDS-002-25
2.3 Staff re-evaluated previously proposed sites as well as new sites suitable for the
development of a dog park. The evaluation was based on recommendations noted in
the approved Parks, Recreation, and Culture Master Plan for design and siting of a dog
park.
Recommended Site
2.4 The northeast corner of Baseline Road West and Spry Avenue has emerged as the
preferred location for the new dog park. This site aligns with the selection criteria
outlined in section 2.2, offering several advantages, including municipal ownership, flat
terrain, and existing on-site parking. These factors enable expedited construction of the
dog park, within Q2 of 2025. Additionally, the site meets the minimum area
requirements and the necessary setbacks from adjacent land uses, including
Bowmanville Creek. Attachment 1 and 2.
2.5 Operational constraints including waste disposal, turf maintenance, and existing trail
condition have also been considered and will be addressed through detailed design and
in consultation with the Public Services Department.
2.6 Other considerations including parking capacity of the existing paved parking lot will be
assessed through the design process.
2.7 The proposed site is located within Central Lake Ontario Conservation Authority
(CLOCA) regulated lands. The conservation authority has been consulted on a
preliminary inquiry basis and a permit application will be submitted during the detail
design stage.
Alternate considered sites.
2.8 The following sites were also evaluated but did not meet one or more of the site
selection criteria, conflicted with other programming, or had extensive construction lead
times. Attachment 3.
a) The former Bowmanville Zoo site. This site is not recommended because it does not
align with the recommendations set forth in the approved Parks, Recreation, and
Culture Master Plan and Bowmanville Zoo Master Plan. The programming of the
Zoo lands was subject to extensive public consultation before finalizing the
recommendations, which do not include a dog park. The proposed extensive trail
network planned for the former Zoo lands will provide opportunities for on-leash dog
walking.
b) Garnet B. Rickard, near the existing skate park. The available space at this location
is constrained to approximately 1,000m², which is significantly below the
recommended size outlined in the Parks, Recreation, and Culture Master Plan.
c) The future Fire Training Centre at Liberty and Concession 4. The design and
development exercise of the Fire Hall and Training Centre would have to be
completed prior to siting of the dog park. The timing associated with these tasks
would delay the dog park construction beyond 2025 and not satisfy Council’s motion
to prioritize the dog park construction.
Page 11
Municipality of Clarington Page 4
Report PDS-002-25
d) Soper Hills and Soper Spring secondary plan areas. These areas are currently in the
process of preparing secondary plans. While it is expected that these areas will
include future Municipal Parks, the programming for this infrastructure is currently
unknown. The development of an additional off-leash dog park in these areas would
not be available until 2029 or later.
e) Micro dog parks within existing established parks were considered but are not
recommended because it would eliminate established park amenities or park open
spaces. Proximity to residential lots is also of concern because the increased noise
that is likely to be experienced.
3. Financial Considerations
3.1 In 2021, Council approved $230,000 for the development of a new dog park at a
location to be determined.
3.2 The total cost of consulting services incurred to date is $34,466.11 net HST. No further
consulting fees are expected.
3.3 It is estimated that the remaining budget balance of $195,533.89 is sufficient to develop
a dog park on the recommended site, inclusive of earthworks, fencing, and pathways.
The proposed scope does not include lighting.
3.4 Public Services Department identified incremental annual costs of approximately $5,000
for garbage disposal and grass maintenance. Additionally, Public Services Department
has identified approximately $5,000 per year for staff time, from existing staff
complement, associated with general maintenance and inspections. Public Works will
collaborate with Deputy CAO/Treasurer of Finance to address any financial implications
associated with increased operational costs.
4. Strategic Plan
4.1 G.2.3 prioritizes the Development and implementation of the Parks, Recreation, and
Culture Master Plan. The North Bowmanville Dog Park is identified as an action item
within the approved Parks, Recreation, and Culture Master Plan.
5. Climate Change
5.1 Not Applicable.
6. Concurrence
6.1 The Deputy CAO, Public Services has reviewed this report.
7. Conclusion
7.1 It is respectfully recommended that Council endorse the Baseline Road West and Spry
Avenue site as the preferred location for the new Bowmanville Dog Park and direct staff
to proceed with construction.
Page 12
Municipality of Clarington Page 5
Report PDS-002-25
Staff Contact: Andrei Micu, Manager, Park Design and Development, 905-623-3379 x 2439 or
amicu@clarington.net.
Attachments:
Attachment 1 – Preferred location
Attachment 2 – Preferred location, aerial view
Attachment 3 – Alternate considered sites.
Interested Parties:
The following interested parties will be notified of Council's decision:
Sean Reynolds
Page 13
PDS-002-25Attachment # 1
Bowmanville Valley Trail
Proposed Dog
Park Location.
Existing Parking Lot
Page 14
PDS-002-25Attachment # 2
Proposed Dog Park Location - Aerial View
SpryAvenue
Baseline Road
Proposed Dog
Park Location.
Bowmanville Valley Trail
Page 15
Recommended Site
PDS-002-25Attachment #
Existing dog
park
Baseline & Spry
Avenue. 5,000m2
Garnet B. Rickard
Centre
Future Fire
Training Centre
Soper Springs
Secondary Plan Area
Soper Hills Secondary
Plan AreaAbandoned
Jackman Road
Site
Former Bowmanville
Zoo Lands
Page 16
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 13, 2025 Report Number: FSD-003-25
Authored by: Paul Davidson, Manager of Financial Planning / Deputy Treasurer
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: 2025 Budget Update Implementation
Recommendations:
1. That Report FSD-003-25, and any related delegations or communication items, be
received;
2. That the Deputy CAO/Treasurer be authorized to make an application to the Region
of Durham for the necessary debentures, with the term being at the discretion of the
Deputy CAO/Treasurer, for the projects identified in the 2025 Budget Update;
3. That Report FSD-003-25 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001 for the 2025 fiscal year;
4. That the Public Works vehicles identified in Report FSD-003-25, and included in the
reserve fund contributions during the years 2025-27, be authorized to be ordered
with delivery dates in the applicable fiscal year;
5. That the Deputy CAO/Treasurer is authorized to fund projects which have been
previously approved in the 2022 to 2024 budgets and not completed with funding to
be provided from the appropriate reserve or reserve fund;
6. That the appropriate by-laws to levy the 2025 tax requirement for Municipal, Region
of Durham and Education purposes be forwarded to Council for approval, once final
tax policy information is available; and
7. That all interested parties listed in Report FSD-003-25, and any delegations be
advised of Council’s decision.
Page 17
Municipality of Clarington Page 2
Report FSD-003-25
Report Overview
This report seeks authority for certain actions required to implement the 2025 Budget
Update, once adopted. The report seeks authority to carry out the steps necessary for
interim financing, long-term financing, purchasing of Public Works vehicles with significant
lead-times, and setting the property tax rate by-law.
The report also provides the required statutory information on the difference between
budgeted numbers and PSAB treatment as required by O.Reg 284/09.
This report does not seek to change the budget or comment on the budget itself. The steps
recommended in this report will facilitate the steps necessary to fulfill the adopted budgeted.
1. Background
1.1 The Plan for Growth: Clarington’s 2024-27 Multi-Year Budget was deemed adopted by
Council on December 5, 2023. This document provided a multi-year operating budget
for the years 2024-27, along with a one-year capital budget for 2024.
1.2 Although Council adopted an Operating Budget for 2024 -27, the Municipal Act requires
that the budget for the second year of a multi-year budget, along with each successive
year, be reviewed or updated annually, and then subsequently readopted.
1.3 On December 13, 2025, the Mayor presented the proposed 2025 Budget Update to
members of Council. Staff also provided an overview of the budget update at the
December 16, 2024 Council meeting.
1.4 The 2025 Budget Update is set to be discussed at the General Government Committee
meeting on January 13. Although this report proceeds the adoption of the budget
update, nothing in the recommendations to this report would change if the budget
update is amended in any way. The purpose of this report is to approve the steps
necessary for the implementation of the budget update, once adopted.
2. Cash Flow Authorization
2.1 The 2025 Budget Update includes capital expenditures funded by development charges
(DC’s) as well as DC eligible debenture payments. The timing of DC receipts is based
on legislation and may vary based on economic factors outside of the Municipality’s
control.
2.2 In the past, it was necessary to temporarily borrow from another reserve fund to meet
the funding obligations of a DC Reserve Fund because of the timing of DC collections.
Page 18
Municipality of Clarington Page 3
Report FSD-003-25
Over the past number of years, a resolution of Council has provided authority for the
Treasurer to temporarily borrow internally to fund any cash flow shortfalls.
3. Requirement for Debt Issuance
3.1 The 2025 Budget Update includes capital investments which are funded through
debentures. The proposed debentures are within the regulated Annual Repayment Limit
of the Municipality and are for proposed capital works; therefore, the proposed debt
meets the criteria set out within the Municipal Act, 2001.
3.2 Council needs to provide authorization to staff to seek debenture funding for the capital
works identified as requiring debenture financing. The recommendation in this report is
to provide such authorization for the capital works identified in the budget as requiring a
debenture issuance in 2025.
4. 2025 Accrual Based Budget for PSAB per Ontario Regulation
284/09
4.1 Since 2011, Public Sector Accounting Board annual reporting requirements for
municipal Budgets require that certain accrual-based items be reported to Council in
conjunction with the Budget.
4.2 Accrual-based expenses that are excluded from the 2025 tax-based budget include
post-employment benefits and amortization of capital assets. Other items to transfer to a
PSAB Budget include tangible capital asset acquisitions and accounting treatment of
debt principal payments.
4.3 There is no immediate financial impact of these PSAB additions or reductions since the
tax-based Budget approves the necessary funds to provide municipal services for 2025.
However, longer-term implications exist.
Page 19
Municipality of Clarington Page 4
Report FSD-003-25
4.4 The estimated change to the accumulated surplus at the end of 2025 resulting from the
above items is as follows:
PSAB Additions to the 2025 Budget
Adjustment 2025 Dollar Amount
Tangible capital asset amortization $22,736,952
Post-employment benefit estimate 901,923
Total PSAB Additions $23,638,875
PSAB Reductions to the 2025 Budget
Adjustment 2025 Dollar Amount
Tangible capital asset acquisitions $(126,435,156)
Debt principal payments (3,794,826)
Total PSAB Reductions $(130,229,982)
Total PSAB Impact
Adjustment 2025 Dollar Amount
(Increase) / Decrease in Accumulated Surplus ($106,591,107)
Page 20
Municipality of Clarington Page 5
Report FSD-003-25
5. Vehicles Funded in Future Years
5.1 The 2025 Budget Update includes annual contributions (2025-27) to the Corporate Fleet
Capital Reserve Fund. These annual contributions are to fund future year purchases of
replacement vehicles and equipment.
5.2 Many large, heavy-duty vehicles, such as snowplows and fire trucks, require a large
lead-time for ordering the vehicle to ensure the replacement is received at the time it is
required.
5.3 The Public Works division is proposing to order a number of heavy-duty vehicles and
equipment in 2025 for future delivery. The request to order now is because of the lead-
time required to prepare the vehicle. T he estimated cost of the vehicles and the year
they are required for delivery is provided in the table below.
5.4 Funding for these vehicles will be budgeted in the year the vehicle is expected to be
delivered and will be funded out of the annual contribution to the Corporate Fleet Capital
reserve fund. There is no immediate budget impact for ordering now. The benefit to
ordering now is price stability, as well as known delivery time which could result in
improved service reliability.
Vehicle
Type Vehicle being Replaced
Estimated
Cost
Year of
Delivery
Snow Plow 2012 International Single Dump – Single
Combo plow $341,700 2027
Snow Plow 2013 International Single Dump – Single
Combo plow; $341,700 2027
Snow Plow 2014 International – Single Combo Plow; $341,700 2027
Snow Plow 2014 International 7500 – Single Combo
Plow; $341,700 2027
Snow Plow 2 net new plows to service growth (funded
through DCs) $683,400 2027
Excavator 2010 Gradall XL4100-III $1,110,500 2026
Total $3,160,700
Page 21
Municipality of Clarington Page 6
Report FSD-003-25
6. Tax By-law
6.1 Direction is being sought to bring back the tax by-law to set the rates once information
from the Region of Durham and the Province of Ontario are received, as well as the final
tax roll from MPAC.
6.2 The tax rate by-law is a mathematical calculation based on the levy and the tax
assessment to apportion the taxes to taxpayers. The tax ratios are set by the Region of
Durham and are used for weighing the assessment between tax classes; this is not
within the control of the Council. The Province of Ontario sets education tax rates
across the Province, these rates are expected in the new year.
7. Financial Considerations
7.1 The financial considerations of this report have all been included in the 2025 Budget
Update.
8. Strategic Plan
Not Applicable
9. Concurrence
Not Applicable.
10. Conclusion
It is respectfully recommended that Council provide the necessary resolutions to
facilitate the implementation of the 2025 Budget Update and authorize staff to proceed
with the procurement of the Public Works vehicles identified in the report.
Staff Contact: Paul Davidson, M.Sc, Manager of Financial Planning/Deputy Treasurer, 905-
623-3379 x2607 or pdavidson@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 22
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: February 3, 2025 Report Number: FSD-004-25
Authored By: Mandy Chong, Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Rob Maciver, Deputy CAO/Solicitor
By-law Number: Resolution Number:
File Number: CL2024-42
Report Subject: Supply and Delivery of Three Tractor Mowers
Recommendations:
1. That Report FSD-004-25, and any related delegations or communication items, be
received;
2. That Green Tractors Inc. with a bid amount of $1,090,874.25 (Net HST) being the
low, compliant bidder meeting all terms, conditions and specifications of CL2024 -42
be awarded the contract for the supply and delivery of three tractor mowers;
3. That the total estimated funds required for this project in the amount of
$1,094,374.25 (Net HST) include $1,090,874.25 (Net HST) for three tractor mowers,
and other costs such as licensing, radios, GPS units and Clarington decal lettering
and striping in the amount of $3,500.00 (Net HST) be funded by the Municipality as
provided.
Description Account Number Amount
Fleet Replace -Roads - 2024 budget 110-36-388-83642-7401 $552,750
Additional Funds - Operations Equipment RF 110-36-388-83642-7401 197,394
New Equip-Roads - 2024 budget 110-36-388-83643-7401 266,325
Additional Funds - Roads & Related DC 110-36-388-83643-7401 77,905
4. That all interested parties listed in Report FSD-004-25, and any delegations be
advised of Council’s decision.
Page 23
Municipality of Clarington Page 2
Report FSD-004-25
Report Overview
To request authorization from Council to award CL2024-42 for the supply and delivery of
three tractor mowers.
1. Background
1.1 This report is requesting Council approval for an award that exceeds the approved
budget by 10% in accordance with the Procurement By-law 2024-052, Section 65.
1.2 Tender specifications for the Supply and Delivery of Three Tractor Mowers were
prepared by the Public Works Division and provided to the Procurement Services
Division. The tender specified that two tractors were to have a side mower and one
tractor was to have a boom mower.
1.3 Tender CL2024-42 was issued by the Procurement Services Division and advertised
electronically on the Municipality’s website.
1.4 Eleven plan takers downloaded the tender document.
1.5 The tender closed on December 23, 2024.
2. Analysis
2.1 Three bids were received in response to the tender call.
2.2 The bids were reviewed and tabulated by the Procurement Services Division (see
Attachment 1) and deemed compliant. All bids received were over budget. The results
were forwarded to the Public Works Division for their review and consideration.
2.3 The Public Works Division requires the three new tractor mowers as soon as possible,
two are replacement units and one is new. The tractor mowers that are currentl y in use
are from 2012 and 2013 and are past their ten-year life cycle, with significant repairs
and subsequent downtime. The new tractor mower is associated with a new Heavy
Equipment Operator position. The tractors mowers are required for roadside mowing
which reduces and eliminates tree and bush growth along the road allowance that may
cause traffic site line issues, create drip lines causing damage to the road surface, as
well as maintain good visibility that is paramount during ditch maintenance operat ions.
2.4 After review and analysis by the Public Works Division and the Procurement Services
Division, it was mutually agreed that the low-compliant bidder, Green Tractors Inc., be
Page 24
Municipality of Clarington Page 3
Report FSD-004-25
recommended for the award of tender CL2024-42 for the supply and delivery of three
tractor mowers.
2.5 Green Tractors Inc. has satisfactorily provided similar equipment to the Municipality of
Clarington in the past and references did not need to be checked.
3. Financial Considerations
3.1 The cost of the three tractor exceeds the allocated budget by $275,299.25 (Net HST).
The additional funds required to complete this project will be funded from the
Operations Equipment Reserve Fund and the Roads & Related DC Reserve Fund.
3.2 The total estimated funds required for this project in the amount of $1,094,374.25 (Net
HST) include $1,090,874.25 (Net HST Rebate) for tractor costs and other costs such as
licensing, radios, GPS units, and Clarington decal lettering and striping in the amount of
$3,500.00 (Net HST Rebate) and will be funded by the Municipality as follows:
Description Account Number Amount
Fleet Replace-Roads - 2024 budget 110-36-388-83642-7401 $552,750
Additional Funds - Operations Equipment RF 110-36-388-83642-7401 197,394
New Equip-Roads - 2024 budget 110-36-388-83643-7401 266,325
Additional Funds - Roads & Related DC 110-36-388-83643-7401 77,905
3.3 Queries with respect to the department needs should be referred to the Director of
Public Works.
4. Strategic Plan
Not applicable.
5. Climate Change
Electric or hybrid tractor mowers that meet the Municipality’s specification requirements
are not available on the market.
Page 25
Municipality of Clarington Page 4
Report FSD-004-25
6. Concurrence
This report has been reviewed by the Deputy CAO, Public Services and the Director of
Public Works who concur with the recommendations.
7. Conclusion
It is respectfully recommended that Green Tractors Inc., being the lowest compliant
bidder, be awarded the contract for Supply and Delivery of Three Tractor Mowers in
accordance with the terms and conditions of CL2024-42.
Staff Contact: Mandy Chong, Manager, Procurement, 905-623-3379 Ext 2209 or
mchong@clarington.net.
Attachments:
Attachment 1 – Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Page 26
Municipality of Clarington Page 5
Report FSD-004-25
Attachment 1 to Report FSD-004-25
Municipality of Clarington
Summary of Bid Results
Tender CL2024-42
Supply and Delivery of Three Tractor Mowers
Bidder Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Green Tractors Inc. $1,211,367.83 $1,090,874.25
Equipment Ontario Inc 1,219,896.02 1,098,554.15
Bob Mark New Holland 1,253,478.49 1,128,796.20
Page 27
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: February 3, 2025 Report Number: FSD-005-25
Authored By: Paul Davidson, Manager of Financial Planning / Deputy Treasurer
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: 2025 Development Charge Study and Community Benefits Charge
Strategy Update
Recommendations:
1. That Report FSD-005-25, and any related delegations or communication items, be
received;
2. That Council endorse the population and employment forecasts for the purposes of
informing the capital programs and development charges rate calculation shown in
Attachment 1;
3. That the draft list of capital projects eligible for development charges funding,
provided in Attachment 2, be received and be used as input into the 2025
Development Charges Background Study, subject to amendments as part of the
ongoing public consultation and staff review;
4. That the draft list of capital projects eligible for community benefits charges funding,
provided in Attachment 4, be received and be used as input into the 2025
Community Benefits Charges Strategy, subject to amendments as part of the
ongoing public consultation and staff review;
5. That staff be directed to publicly release the draft by-laws, draft Development
Charges Background Study, and draft Community Benefits Charge Strategy no later
than March 24, 2025, to ensure the Development Charge Study is released a
minimum of 60 days prior to the anticipated Development Charge By-Law passage,
and;
6. That all interested parties listed in Report FSD-005-25, and any delegations be
advised of Council’s decision.
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Report Overview
The Municipality is currently undertaking work to update the Development Charges (DC)
Background Study and corresponding by-law. As part of this process, staff are reviewing and
updating the 10-year growth-related capital program, along with population and employment
growth projections.
In addition to the DC Study, staff are also undertaking the steps necessary to implement the
Municipality’s first Community Benefits Charge (CBC) and corresponding By-law. A CBC
Strategy, inclusive of a 10-year growth related capital program, is being prepared in
conjunction with the DC Background Study.
The Municipality has retained Hemson Consulting (Hemson) to update it’s DC Background
Study and By-law, as well as to prepare the CBC Strategy and corresponding By-law.
Staff are seeking Council endorsement of the 10 -year development forecast that has been
used to derive the capital program for both the DC Study and CBC Strategy. Draft capital
programs and rates have been provided, but are subject to change based on further
consultation and review. The final draft of the capital programs and rates will be released
prior to the proposed public meeting on April 7th. Additional changes may be made to the
capital programs and rate inputs following the public consultation process.
1. Background
1.1 Development Charges (DCs) are a crucial cost recovery mechanism used by
municipalities to aid in financing essential growth-related infrastructure. In the absence
of DCs, the financial responsibility of growth-related infrastructure would be pushed onto
the general tax levy. Under the Development Charges (DC) Act, 1997, c. 27, s. 2(1):
“A municipality may impose development charges by by-law to cover capital costs
arising from increased service needs due to area development.”
1.2 The Municipality’s existing DC By-Law will expire on January 19, 2026. Thus, to
maintain the ability to collect development charges and fund growth related
infrastructure, a new DC By-law must be passed before the date of expiry.
1.3 Hemson Consulting has been retained to update the current DC Background Study and
associated By-law. As part of this process, Municipal staff and Hemson have reviewed
and updated the 10-year growth-related capital program along with population and
employment growth projections. This process also includes examining the current By-
Law’s definitions, rules, exemptions and credits, and proposing updates that account for
recent legislative changes.
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1.4 The update process began on February 28, 2024, with an internal kick-off meeting
involving Hemson Consulting and Municipal staff. Departments across the municipality
contributed to developing the draft 10-year growth-related capital program, which will
form the foundation for the updated DC rate calculations. This update integrates
ongoing and completed master plans (such as the recently adopted Parks, Recreation,
and Culture Master Plan), secondary plans, and other key data, ensuring a more
detailed and accurate capital program. The update also includes updated infrastructure
cost estimates, which are based on recent tenders.
1.5 Staff and Hemson are also reviewing the current DC By-law to ensure that terminology
is updated and clearly defined. A review of existing DC exemptions in the Municipality’s
by-law is being conducted to ensure alignment with best practice, the Municipality’s
development goals, and to reflect any changes to the Development Charges Act.
1.6 Community feedback, including input from the public and development industry will be
actively sought to ensure a transparent and inclusive process. An initial information
session with developers took place on January 7th, with a second session to be held at
the end of February to discuss the draft DC rates. The 2025 DC Background Study and
draft By-law is scheduled to be released publicly on March 24th. A Statutory Public
Meeting is planned for the GGC meeting on April 7th, with the new DC By-Law expected
to be presented for approval at the June 23rd Council meeting.
1.7 At their core, Development Charges are a cost-recovery tool used to finance costs
directly attributable to growth. This ensures that growth pays for the servicing needed
for growth, rather than putting that burden on all tax and rate payers in the Municipality.
Clarington is expected to see significant growth over the next few years, which requires
a significant amount of growth-related infrastructure. This being the case, its important
that DCs are utilized to their greatest extent possible.
2. Legislative Changes
2.1 There have been many legislative changes to DCs in recent years. Bill 108 introduced
policies under sections 26.1 and 26.2 of the Development Charges Act (DCA) for
installment payments and DC freezes on eligible developments. In November 2022, Bill
23 added exemptions for non-profit housing, additional units in rental housing,
residential intensification, and inclusionary zoning (must be affordable). The bill also
introduced rental housing discounts based on the number of bedrooms.
2.2 Bill 23 also included a mandatory five-year phase-in of fully calculated DC rates;
however, this provision has since be repealed and municipalities are again able to
charge 100 per cent of the fully calculated rate upon the passage of their DC by-law.
2.3 Further exemptions for affordable housing units were also included in Bill 23 but have
only come into force as of June 2024. To receive the affordable housing exemption,
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developers must enter into a 25-year agreement with the Municipality that ensures the
development remains affordable for the entire length of the agreement. Affordability
thresholds are defined through the provincial “Affordable Residential Units for the
Purposes of the Development Charges Act, 1997 Bulletin”.
2.4 Currently, the threshold for affordable ownership units in Clarington is $470,000. This
applies to all unit types (e.g. single detached, semi detached, apartments, etc.) and is
based on average gross annual incomes. The monthly rent threshold for affordable
rental apartment units ranges from $1,036 per month for a bachelor unit to $1,895 per
month for a 3-bedroom or greater apartment. Housing units must be bought or rented at
levels at or below these thresholds to receive the DC exemption. These thresholds will
be reviewed and reassessed annually by the Provincial Government.
2.5 The maximum life of the DC By-law has also been extended from 5-years to 10-years.
2.6 Given the dynamic legislative environment, staff are considering referencing legislation
for exemptions and credits in the updated DC By-Law, while looking to minimize
additional discretionary exemptions and credits, where feasible. This approach allows
the Municipality to adapt more efficiently to legislative changes, avoiding the time and
cost of reopening the DC By-Law.
3. Draft Analysis
Draft Growth Forecast
3.1 Attachment 1 outlines a detailed development forecast for the 2025-2034 period, which
will guide the DC Background Study process. A high-level summary of the 10-year
population, household, and employment forecast is presented in Table 1 . The forecast
was prepared by Hemson, with input from the Planning and Infrastructure Department.
Table 1: Summary of 10-year Development Forecast
Year Census
Population
Occupied
Households
Employment
2025 109,379 38,265 33,458
2030 122,347 44,161 38,470
2034 135,536 49,905 43,015
Source: Hemson Consulting Ltd., based on Durham Regional Official Plan, p.40
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Draft DC Capital Program
3.2 The draft 10-year DC capital program is included in Attachment 2. The capital program
represents a forecast of the growth-related infrastructure required to service growth over
the next ten years (2025-2034). The forecast considers the recommendations within the
Parks, Recreation, and Culture Master Plan, along with the infrastructure required to
service the various secondary plan areas. Additionally, the Municipality has committed
to a housing target of 13,000 new units by 2031, necessitating substantial capital
investments to service expansion areas.
3.3 Table 2 provides a high-level summary of the draft capital program, which totals
$918.83 million in gross capital costs over 10-years. Hemson has reviewed the plan in
detail and has considered existing DC reserve fund balances, determined the portions
that relate to post-period development (beyond 2034) as well as the benefit to existing
(the portion that existing residents benefit from).
Table 2: Summary of 10-year DC Capital Program ($millions)
Service Area Net
Costs
Benefit to
Existing
Available
Reserve Funds 2024-34
Other
Dev.
Related
Library Services $46.12 $0.00 $1.43 $16.39 $28.31
Fire Protection $35.01 $1.52 $4.80 $10.57 $18.13
Parks and Recreation $313.65 $3.66 $1.65 $151.13 $157.20
Growth Studies $9.72 $1.71 $0.03 $7.97 $0.00
Services Related to a
Highway
$514.34 $46.16 $30.69 $369.91 $67.58
Total $ $918.83 $53.05 $38.60 $555.97 $271.22
Total % 100% 6% 4% 61% 30%
3.4 A significant driver of capital costs are the inflationary pressures experienced over the
past couple of years. Table 3 below highlights the annual increases in non-residential
building construction over the past few years.
Table 3: Historical Non-residential Building Construction Price Index (Q3 Annual)
2019 2020 2021 2022 2023 2024
3.3% 2.5% 11.7% 15.6% 7.4% 3.3%
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3.5 The non-residential construction price index is also the prescribed index for the annual
indexing of DC rates. DC rates are indexed annually to account for annual inflationary
increases. Capital costs included in the 2025 DC Background Study are shown in
$2025.
Draft DC Rates
3.6 The proposed draft DC rates are provided in Attachment 3. The draft rates reflect the
maximum permissible rates calculated under the DCA. Council may choose to
implement a lower rate, but it will result in a loss of DC revenues which the Municipality
must fund from other sources (such as tax levy).
3.7 The draft rates represent an increase over the current rates, as shown in the table
below. This is attributable to many factors, including inflation, updates to the
development forecast, inclusion of new Secondary Plan Areas, new Master Plans, and a
fulsome capital program update by staff and consultants.
Table 4: Summary of Draft DC Rates
Type Current
Rate
Draft
Calculated
Rate
Difference
($)
Difference
(%)
Single & Semi-
Detached $/unit
$30,486 $45,634 $15,148 50%
Low Density
Multiples $/unit
$24,886 $37,461 $12,575 51%
Apartment 2+
Bedrooms $/unit
$16,230 $22,011 $5,781 36%
Apartment 1
Bedroom or Less
$/unit
$9,963 $15,313 $5,350 54%
Non-Industrial
$/sq.m.
$151.00 $232.54 $81.54 54%
Industrial $/sq.m. $52.00 $105.73 $53.73 103%
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3.8 While further public engagement may refine the draft rates, Council should be aware
that there could be undesirable consequences for not increasing the rates to the extent
required. If rates are not adjusted to reflect the realities of the costs of growth, it will
mean that either key servicing requirements will not be met, inhibiting growth, and
potentially preventing the Municipality from meetings its housing pledge, or it will mean
that the costs will shift to the taxpayers and rate payers to finance these growth -related
costs.
4. Area Specific DC – Clarington Technology Park
4.1 In addition to the municipal-wide DC By-law, the Municipality also has an area specific
DC by-law that pertains to stormwater management services within the Clarington
Technology Park area. Staff are not proposing any changes to this by-law at this time
and will likely propose an amendment to extent the current by-law for an additional five-
years, as the life of DC By-laws has been extended to 10-years under the requirements
of the Development Charges Act.
5. Community Benefits Charge
Background
5.1 In addition to the updated DC Background Study and By-law, staff are proposing the
implementation of a Community Benefits Charge (CBC) as an additional mechanism for
recovering the costs associated with growth. CBCs were introduced to replace the
density bonusing provisions within the Planning Act and allow municipalities to secure
payments from developers for “community benefits”.
5.2 CBCs are similar to DCs in that they represent a charge to developers to recover the
cost of new infrastructure required by growth. However, CBCs are more restrictive in
terms of how they can be implemented. CBCs can only be implemented by single or
lower-tier municipalities and the charges can only be imposed on buildings of 5 or more
storeys that contain 10 or more residential units — effectively high-density
developments.
5.3 Prior to implementing a CBC, municipalities must develop a CBC Strategy, which is
essentially a Background Study to support the amount of the charge. The charge is to
be imposed by a CBC by-law, which sets out the rate structure, rate(s),
services/infrastructure to be funded, and associated rules for imposing, collecting, and
administering the funds. Unlike with DCs, there is no term limit for a CBC by-law, nor is
there a prescribed set of eligible service areas.
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5.4 Under Ontario Regulation 509/20, the amount of the CBC payable by any particular
development cannot exceed an amount equal to 4 per cent of the value of the land on
the day before the first building permit is issued; this is effectively the value of the land
with all the planning approvals (including zoning and density permissions) necessary to
construct the building. The legislation contains complex rules for dealing with situations
where there is disagreement between the municipality and the developer as to the land
value. Among them is a requirement that the municipality maintain a list of at least three
independent appraisers under agreement to assist with disputes.
Draft Capital Program
5.5 CBCs can be used to fund a broad range of growth -related capital costs. They can be
used to fund services and projects that receive development charge funding and can
even be used to “top up” funding for such works where limits on development charges
are in place (e.g. service level caps or DC-ineligible services, such as parking). CBCs
can also overlap with contributions made by developers under Section 42 of the
Planning Act to secure parkland and other public recreation amenities. Provided they
are used to fund costs that are not also funded from DCs and parkland contributions—
no “double dipping” is allowed—the scope of the CBCs is potentially quite broad.
5.6 Attachment 4 provides the draft 10-year CBC capital program. The capital program
includes a wide-range of service areas, including provisions for climate action items and
affordable housing. Table 5 provides a summarized list of the draft CBC capital
program. The CBC eligible shares for 2024-2034 assume a high growth scenario of
CBC eligible developments over the 10-year planning horizon. Scenario testing of low,
medium and high growth scenarios will be discussed in the 2025 CBC Strategy.
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Table 5: Summary of Draft 10-year CBC Capital Program
Service Area Net
Costs
Benefit to
Existing 2024-34
Other
Dev.
Related
Parking Services $0.50 $0.00 $0.04 $0.46
CBC Administration $0.20 $0.00 $0.20 $0.00
Climate Change
Initiatives
$2.05 $0.33 $0.18 $1.54
Library Services $0.27 $0.00 $0.03 $0.24
Cemeteries $0.45 $0.14 $0.03 $0.28
Public Art, Heritage,
Culture and Events
$8.00 $2.00 $0.47 $5.53
Affordable Housing $2.00 $0.00 $0.21 $1.79
Parks & Recreation
Infrastructure
$88.75 $0.00 $8.85 $79.90
Legislative Services $2.58 $0.00 $0.28 $2.30
Total $ $104.80 $2.47 $10.30 $92.04
Total % 100% 2% 10% 88%
5.7 Upon finalizing the CBC capital program, Council will be asked to provide direction to
staff on the prioritization of projects in the CBC Strategy. Cost recovery from a CBC will
be significantly less than the cost recovery received from DCs. Therefore, sta ff will seek
direction from Council on how to allocate the limited funding received between projects
in the CBC capital program.
6. Next Steps
3.1 Public engagement has been a key focus in the DC Background Study update process.
On February 3rd, 2025, Hemson will present to Council, outlining progress to date and
next steps. A second development industry consultation (in addition to the consultation
held on January 7th) will take place in late February to discuss draft DC rates. The draft
DC Background Study and By-Law, along with the draft CBC Strategy and By-law, are
to be publicly released by March 24th, 2025. Additionally, A public engagement
webpage will be launched to share updates and allow community input.
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3.3 A Statutory Public Meeting is scheduled for April 7th, 2025, where staff and Hemson will
present the final draft DC Study and CBC Strategy. It is anticipated that the new DC By-
Law will be approved by June 23rd, 2025, ensuring it takes effect before the current DC
By-Law expires. This timeline ensures the Municipality can continue collecting DCs to
support growth.
3.4 The CBC Strategy will also be reviewed and approved alongside the draft DC capital
programs to ensure alignment.
7. Financial Considerations
7.1 Most projects within the DC and CBC capital programs are intended to be funded
entirely through DCs or CBCs. Certain projects may have components that are ineligible
for DC/CBC funding (i.e. benefit to existing shares), in which case these portions would
need to be funded through non-DC sources.
7.2 Any projects from the DC/CBC capital programs that wish to proceed will be brought
forward through the annual capital budget process for funding approval. Any non -
DC/CBC eligible costs will also be addressed though the annual budget process.
7.3 Development Charges are used to fund only the capital portion of grow-related
infrastructure. Although the use of DCs does not inherently create an operational
impact, net new assets coming online will come with associated expenses to properly
maintain, manage, and eventually replace. Any operating impacts resulting from
DC/CBC capital projects will be addressed through the annual budget update process.
8. Strategic Plan
8.1 The DC and CBC strategy outlined in this report is consistent with the following strategic
priorities outlined in Clarington’s Strategic Plan 2024-2027.
L.2.1: Implement a multi-year budget to promote effective long-term fiscal management,
L.2.5: Maintain, protect and invest in municipal infrastructure and assets,
L.3.2: Identify, establish and report on service levels of interest to the community, and
L.4.2: Proactively communicate with residents about the planning process and how we
are responsibly addressing growth.
9. Climate Change
Not Applicable.
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10. Concurrence
This report has been reviewed by the Deputy CAO, Planning and Infrastructure and the
Deputy CAO, Public Services, both of whom concur with the recommendations.
11. Conclusion
It is respectfully recommended that Council endorse the draft development forecast.
Staff will continue to engage the development industry and will work to finalize the draft
capital programs and draft rates for inclusion in the final DC Background Study and
CBC Strategy to be publicly released on March 24th.
Staff Contact: Paul Davidson, Manager of Financial Planning/Deputy Treasurer, 905-623-3379
x2607 or pdavidson@clarington.net.
Attachments:
Attachment 1 – Draft DC Development Forecast
Attachment 2 – Draft DC Capital Program (2025-2034)
Attachment 3 – Draft Updated DC Rates
Attachment 4 – Draft CBC Capital Program (2025-2034)
Interested Parties:
There are no interested parties to be notified of Council's decision.
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APPENDIX A - TABLE 1MUNICIPALITY OF CLARINGTONHISTORICAL POPULATION, HOUSEHOLDS & EMPLOYMENTCensusOccupiedEmploymentYearPopulationGrowthDwellingsGrowthHH Sizeby POWGrowthActivity Rate200677,82026,8652.9021,07427.1%200779,1211,30127,4445792.8821,31924526.9%200880,4441,32328,0355912.8721,56724826.8%200981,7891,34528,6396042.8621,81825126.7%201083,1571,36829,2566172.8422,07225426.5%201184,5481,39129,8856292.8322,32825626.4%201285,9901,44230,4545692.8223,19686827.0%201387,4571,46731,0345802.8224,09890227.6%201488,9491,49231,6255912.8125,03593728.1%201590,4661,51732,2276022.8126,00897328.7%201692,0101,54432,8406132.8027,0191,01129.4%201793,8211,81133,4406002.8127,57655729.4%201895,6671,84634,0516112.8128,14556929.4%201997,5501,88334,6736222.8128,72658129.4%202099,4701,92035,3066332.8229,31959329.5%2021101,4271,95735,9506442.8229,92360429.5%2022103,3591,93236,5706202.8330,77084729.8%2023105,3281,96936,9683982.8531,64187130.0%2024107,3342,00637,6116432.8532,53789630.3%Growth 2010-202425,5458,97210,719Source: Statistics Canada, Census of Canada; Municipality of Clarington, Building Permit Data; Hemson forecastsAttachment 1 to Report FSD-005-25Page 39
APPENDIX A - TABLE 2MUNICIPALITY OF CLARINGTONHISTORICAL HOUSING ACTIVITY - BUILDING PERMITSYearSingles/SemisRowsApts.TotalSingles/SemisRowsApts.Total2005640595675585%8%7%100%20064998327886058%10%32%100%2007555102165884%16%0%100%200854149159192%8%0%100%20092537326396%3%1%100%20104611112059278%19%3%100%20116361379086374%16%10%100%20124121081453477%20%3%100%20132871211342168%29%3%100%2014553891565784%14%2%100%20155229925687760%11%29%100%201647918318885056%22%22%100%201750427519197052%28%20%100%20186311513181378%19%4%100%2019889910128831%34%35%100%202039339021299539%39%21%100%20212762235855750%40%10%100%202212514234260921%23%56%100%20232452953580930%4%66%100%Total8,1002,4572,40512,96262%19%19%100%10 year Average3821681937435 year Average225177250652Source: Statistics Canada, Building Permits; Municipality of Clarington Building DivisionBuilding Permits - New UnitsBuilding Permits - New UnitsAttachment 1 to Report FSD-005-25Page 40
APPENDIX A - TABLE 3MUNICIPALITY OF CLARINGTONHISTORICAL ANNUAL HOUSING COMPLETIONSYearSingles/SemisRowsApts.TotalSingles/SemisRowsApts.Total20057169116296974%9%17%100%200652446057092%8%0%100%20075247523483363%9%28%100%200846611310868768%16%16%100%200944224647294%5%1%100%201042337646691%8%1%100%2011502931460982%15%2%100%2012584122070683%17%0%100%20133711198657664%21%15%100%2014473104257982%18%0%100%201542132045393%7%0%100%2016479169064874%26%0%100%201745011423279657%14%29%100%20184064924369858%7%35%100%20194755619372466%8%27%100%202025418517661541%30%29%100%20213842789876051%37%13%100%202224214922962039%24%37%100%20232061524039852%38%10%100%Total5,0258246186,46778%13%10%100%10 year Average3791291216295 year Average312164147623Source: CMHC, Housing Completions DataCMHC Annual Housing CompletionsShares by Unit TypeAttachment 1 to Report FSD-005-25Page 41
APPENDIX A - TABLE 4MUNICIPALITY OF CLARINGTONHistorical Households by Period of Construction Showing Household SizePre 19451946-19601961-19701971-19801981-19901991-19951996-20002001-20052006-20102011-20162016-2021Pre 20112011-2021TotalSingles/SemisHousehold Population5,3304,5854,2807,54514,7207,5358,2108,6308,3009,0508,31060,83517,35078,185Households2,0401,8001,6002,7455,2652,5602,7452,7602,5302,6902,37021,5155,22026,735Household Size2.612.552.682.752.802.942.993.133.283.363.512.833.322.92Rows (Including Duplexes)Household Population2803002856451,4801,7101,3759957501,1609407,0701,9108,980Households1451151352955806705353802804204602,8557003,555Household Size1.932.612.112.192.552.552.572.622.682.762.042.482.732.53Apartments All (Including Duplexes)Household Population5053707655202957353953654006256253,9501,0254,975Households2451954002951704051751702454054052,0556502,705Household Size2.061.901.911.761.741.812.262.151.631.541.541.921.581.84Apartments (Excluding Duplexes) - 1 Bedroom or LessHousehold Population12530551201554009011035445615145760Households145305010013045108010030370590130720Household Size0.861.001.101.201.190.890.001.131.101.171.201.041.121.06Apartments (Excluding Duplexes) - 2 or More BedroomsHousehold Population2701502403504301601202603951105501,9805052,485Households120751251752359595170250653251,0903151,405Household Size2.252.001.922.001.831.681.261.531.581.691.691.821.601.77Apartments All (Excluding Duplexes)Household Population3951802954705852001203505051459952,5956503,245Households265105175275365140105250350956951,6804452,125Household Size1.491.711.691.711.601.431.141.401.441.531.431.541.461.53All UnitsHousehold Population6,0055,0654,8608,66016,7859,4459,7059,9759,55510,35510,24570,50020,28592,140Households2,4502,0201,9103,3156,2103,3703,3853,3903,1603,2053,52526,0506,57032,995Household Size2.452.512.542.612.702.802.872.943.023.232.912.713.092.79Source: Statistics Canada, 2011 National Household Survey Special RunPeriod of ConstructionAttachment 1 to Report FSD-005-25Page 42
APPENDIX A - TABLE 5MUNICIPALITY OF CLARINGTONPOPULATION, HOUSEHOLD & EMPLOYMENT FORECASTCensusOccupiedEmploymentYearPopulationDwellingsby POWPPUActivity Rate2021101,42735,95029,9232.8230%2022103,35936,57030,7702.8330%2023105,32836,96831,6412.8530%2024107,33437,61132,5372.8530%2025109,37938,26533,4582.8631%2026111,46239,18534,4052.8431%2027114,08940,37435,3792.8331%2028116,77841,59936,3812.8131%2029119,53042,86137,4112.7931%2030122,34744,16138,4702.7731%2031125,23045,49939,5592.7532%2032128,57546,92340,6792.7432%2033132,01048,39141,8312.7332%2034135,53649,90543,0152.7232%2051211,69280,16069,1442.6433%Source: Hemson Consulting Ltd., based on Durham Regional Official Plan, p.40.Attachment 1 to Report FSD-005-25Page 43
APPENDIX A - TABLE 6MUNICIPALITY OF CLARINGTONFORECAST POPULATION, HOUSEHOLD & EMPLOYMENT GROWTHCensusOccupiedEmploymentYearPopulationDwellingsBy POW20211,95764460420221,93262084720231,96939887120242,00664389620252,04565492120262,08392094720272,6271,18997420282,6891,2251,00220292,7521,2621,03020302,8171,3001,05920312,8831,3381,08920323,3451,4241,12020333,4351,4681,15220343,5261,5141,18420515,5521,9431,9042025-203428,20212,29410,478Source: Hemson Consulting Ltd.Attachment 1 to Report FSD-005-25Page 44
APPENDIX A - TABLE 7MUNICIPALITY OF CLARINGTONGROWTH IN HOUSING BY UNIT TYPEYearSingles/SemisRowsApartmentsTotal2025407142105654202657320014892020277183171531,18920287403271581,22520297633371631,26220307863471671,30020318093571721,33820328623801821,42420338893921881,46820349174041941,5142025-20343,9649811,0365,981Source: Hemson Consulting Ltd.Attachment 1 to Report FSD-005-25Page 45
APPENDIX A - TABLE 8MUNICIPALITY OF CLARINGTONFORECAST POPULATION IN NEW HOUSING BY UNIT TYPE*YearSingles/SemisRowsApartmentsTotal20251,3533871541,89420261,9045442162,66420272,3888662243,47820282,4618922313,58420292,5359192373,69120302,6119472453,80320312,6889742523,91420322,8641,0372664,16720332,9541,0692744,29720343,0461,1022834,4312025-203424,8048,7372,38235,923*Based on PPUs3.322.731.46Attachment 1 to Report FSD-005-25Page 46
TABLE A.9Non-Residential Space ForecastEmployment DensityEmployment Land Employment100.0 m2 per employeePopulation-Related Employment45.0 m2 per employeeMajor Office Employment27.0 m2 per employeeRural Based Employment- m2 per employeeYearTotalGrowthSpace (m2)Total GrowthSpace (m2)Total GrowthSpace (m2)Total GrowthSpace (m2)Total GrowthSpace (m2)20249,59015,640736,92532,22820259,91432432,40016,11147121,19573006,94722033,04581753,595202610,24933533,50016,59748621,87073006,96922033,88884355,370202710,59534634,60017,09750022,50073006,99122034,75686857,100202810,95335835,80017,61251523,17573007,01322035,65189558,975202911,32337037,00018,14353123,89573007,03522036,57492360,895203011,70538238,20018,69054724,61573007,05722037,52595162,815203112,10039539,50019,25356325,33573007,07922038,50598064,835203212,50940920,45019,83358013,05073007,10122039,5161,01133,500203312,93142221,10020,43159813,45573007,12322040,5581,04234,555203413,36843721,85021,04761613,86073007,14522041,6331,07535,7102025-20343,778314,4005,407202,9500022009,405517,350Employment LandPopulation-RelatedMajor OfficeRural BasedTotalAttachment 1 to Report FSD-005-25Page 47
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MUNICIPALITY OF CLARINGTON MUNICIPAL-WIDE DEVELOPMENT CHARGES RESIDENTIAL DEVELOPMENT CHARGES BY UNIT TYPE Attachment 3 to Report FSD-005-25Service Unadjusted Charge Per Capita Adjusted Charge Per Capita Residential Charge By Unit Type (1) Single & Semi-Detached Low Density Multiples Two-Bedroom and Larger Apartments One-Bedroom and Smaller Apartments Library Service $456.14 $466.59 $1,551 $1,273 $748 $520 Emergency & Fire Services $227.77 $236.10 $785 $644 $379 $263 Parks & Indoor Recreation $4,207.11 $5,007.42 $16,643 $13,663 $8,028 $5,585 General Government $171.85 $192.41 $640 $525 $308 $215 Subtotal General Services $5,062.86 $5,902.52 $19,619 $16,105 $9,463 $6,583 Services Related To A Highway: Roads & Relat $7,972.17 $7,826.88 $26,015 $21,356 $12,548 $8,730 TOTAL CHARGE PER UNIT $13,035.03 $13,729.40 $45,634 $37,461 $22,011 $15,313 DRAFT(1) Based on Persons Per Unit Of: 3.32 2.73 1.60 1.12 Page 64
MUNICIPALITY OF CLARINGTON MUNICIPAL-WIDE DEVELOPMENT CHARGES NON-RESIDENTIAL DEVELOPMENT CHARGES PER SQUARE METRE Attachment 3 to Report FSD-005-25Service Non-Industrial Industrial Unadjusted Charge per Square Metre Adjusted Charge per Square Metre Unadjusted Charge per Square Metre Adjusted Charge per Square Metre Library Service Emergency & Fire Services Parks & Indoor Recreation General Government $0.00 $4.61 $0.00 $3.48 $0.00 $4.93 $0.00 $3.79 $0.00 $4.61 $0.00 $3.48 $0.00 $4.93 $0.00 $3.79 Subtotal General Services $8.09 $8.72 $8.09 $8.72 Services Related To A Highway: Roads & Related $226.19 $223.83 $98.01 $97.01 TOTAL CHARGE PER SQUARE METRE $234.29 $232.54 $106.10 $105.73 DRAFTPage 65
MUNICIPALITY OF CLARINGTON COMPARISON OF CURRENT AND CALCULATED RESIDENTIAL DEVELOPMENT CHARGES 2010 DC BY-LAW (GROSS POPULATION) (INDEXED) Attachment 3 to Report FSD-005-25Service Current Residential 1Charge / SDUCalculated Residential Charge / SDU Difference in Charge Library Service Emergency & Fire Services Parks & Indoor Recreation General Government $1,430 $645 $10,907 $449 $1,551 $785 $16,643 $640 $121 $140 $5,736 $191 8% 22% 53% 43% Subtotal General Services $13,431 $19,619 $6,188 46% Services Related To A Highway: Roads & Related $17,055 $26,015 $8,960 53% TOTAL CHARGE PER UNIT $30,486 $45,634 $15,148 50% DRAFT1 Effective July 1, 2024 to June 30, 2025 Page 66
MUNICIPALITY OF CLARINGTON COMPARISON OF CURRENT AND CALCULATED NON-RESIDENTIAL DEVELOPMENT CHARGES Attachment 3 to Report FSD-005-25Non-Industrial ($/Square Metre) Industrial ($/Square Metre) Current Calculated Current Calculated Service Non-Industrial Non-Industrial Difference in Charge Industrial Industrial Difference in Charge Charge Charge Charge Charge Library Service $0.00 $0.00 $0.00 0% $0.00 $0.00 $0.00 0% Emergency & Fire Services $3.48 $4.93 $1.45 42% $3.48 $4.93 $1.45 42% Parks & Indoor Recreation $0.00 $0.00 $0.00 0% $0.00 $0.00 $0.00 0% General Government $1.37 $3.79 $2.42 176% $1.37 $3.79 $2.42 176% Subtotal General Services $4.85 $8.72 $3.87 80% $4.85 $8.72 $3.87 80% Services Related To A Highway: Roads & Related $146.16 $223.83 $77.67 53% $47.22 $97.01 $49.79 105% TOTAL CHARGE PER SQUARE METRE $151.01 $232.54 $81.53 54% $52.07 $105.73 $53.66 103% DRAFTPage 67
$500,000$500,000$500,000$500,000 $461,047$38,953$200,000$200,000$200,000$200,000$200,000$0$500,000$500,000202520252025202520342034203420340%0%$0$0$0$0$0$011%11%11%11%$150,000$150,000$271,944$271,944$271,944$271,944 $242,886$29,058$0$0202520252027202711%11%$141,0906.16.1$1,000,000$1,000,000 25%25%2025202520342034$250,000 $750,000$750,000 $691,570 8%8%$58,430$2,000,000 $1,786,294$2,000,000$2,000,000$2,000,000$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$00%11%$213,706$5,881,353$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$02025 20340%$0$0$0$0$0$0$0$011%MUNICIPALITY OF CLARINGTONSUMMARY OF CBC CAPITAL PROGRAM (A) (B) (C) = A - B (D) = A - B - E (E)BTE Shares(%) BTE Shares($)Project Description Timing Gross ProjectCost Subsidies / OtherRecoveriesGrants / Net Cost Other Funding CBC Share(%) Related CostsTotal CBCRelated CostsDevelopmentTotal DC Funded ShareDevelopment-RemainingRelated1.01.1Parking ServicesProvision for Future Parking Infrastructure 2025 - 2034 0%Subtotal Parking Services $500,000 $500,000 $500,000 $500,000 $461,047 8% $38,9532.02.1CBC AdministrationImplementation of CBC By-law 2025 - 2034Subtotal CBC Administration $200,000 $200,000 $200,000 100% $200,000$53,427-$200,000$500,000 $446,573$03.03.13.33.4Climate Change InitiativesImplementation of Green Development Standard IncentivesUrban Tree Canopy -50%0% $250,000 $250,000$500,000$750,000 $250,000 $223,287$26,7133.2Implementation of Climate Change Adaptation Strategy $500,000$500,000$750,000-$750,000 $669,860$750,000 $150,000 $133,972Electric Vehicle Charging Stations 2025-- 2034 50%0% $75,000 $75,000$0 $150,000 $75,000 $66,986 11% $184,322$80,140$16,028$8,0143.5District Energy Feasilbility Study & ImplementationSubtotal Climate Change Initiatives $2,050,000$150,000 $2,050,000$150,000 0% $325,000 $1,725,000 $1,725,000 $1,540,6784.0 Library Services4.1 Clarington Library, Museums & Archives (CLMA) Technology 2025 - 2027Subtotal Library Services $271,944$144,120$282,180 $271,944$144,120$282,180 $271,944$144,120 $271,944 $242,886 11% $29,0585.05.15.2CemeteriesColumbarium -50%0%$0 $144,120 $128,720Bowmanville Cemetery Road Paving Phases 1 to 3 $141,090 $126,0145.3 Columbarium Concrete Pad 2025-- 2027 $28,490 $25,446 11% $33,520$15,400$15,076$3,0446.0Subtotal Cemeteries $454,790$28,490 $454,790$28,490 0% $141,090 $313,700$0 $141,090$28,490 $313,700 $280,180Public Art, Heritage, Culture and Events -6.1Provision for Public ArtProvision for Future Cultural Space $8,000,000$6,000,000$1,000,000 $8,000,000$6,000,000$1,000,000 25% $1,500,000 $4,500,000 $4,500,000 $4,149,420Provision for Special Events and Festivals 2025-- 2034 $250,000 $750,000 $750,000 $691,570 11%8% $467,440$350,580$58,430Subtotal Public Art, Heritage, Culture and Events 0% $2,000,000 $6,000,000 $6,000,000 $5,532,5607.07.1Affordable HousingAffordable Housing Implementation2025 - 2034Subtotal Affordable Housing $2,000,000 $1,786,2948.08.1Parks & Recreation Infrastructure2 Arenas (Ice Pads) - South Courtice Arena Expansion 2031 - 2034 $88,750,000$59,062,500$29,687,500$2,000,000 $88,750,000$59,062,500$29,687,500$2,000,000 $59,062,500$2,000,000 $0 $59,062,500 $52,751,4898.2 Indoor Acquatic Centre - South Bowmanville Facility Phase 2 2027 - 2028 0% $29,687,500 $23,806,147 $21,262,386 11% $8,854,771$6,311,011$2,543,760$213,7069.0Subtotal Parks & Recreation InfrastructureLegislative Services $88,750,000 $5,881,353 $82,868,647 $74,013,8759.1 Provision for New Animal Shelter $2,575,000$2,500,000$75,000$0 $2,575,000$2,500,000$75,000$2,500,000 $2,232,867TOTAL9.2 Furniture and Equipment for New Animal Shelter 2025-- 2034 0% $0$0 $75,000 $66,986Subtotal Legislative Services $2,575,000$2,500,000$75,000$0$0 $2,575,000 $2,299,853$104,801,734 $0 $104,801,734 $2,466,090 $102,335,644 $5,881,353 $96,454,291 $86,157,374 11% $10,296,917$275,147$267,133$8,014 Attachment 4 to Report FSD-005-25Page 68
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: February 3, 2025 Report Number: LGS-004-25
Authored By: Joanne Barchard, Law Clerk
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: L4000-05-12
Report Subject: Assumption of Road Widenings 2025
Recommendations:
1. That Report LGS-004-25, and any related delegations or communication items, be
received; and
2. That the By-law attached to Report LGS-004-25, as Attachment 1, be approved.
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Report Overview
Through development process, various road widenings and/or reserves have been
transferred to The Corporation of the Municipality of Clarington and require by-laws to have
the lands assumed as public highways.
1. Background
1.1 Through the development process, various road widenings have been transferred to
The Corporation of the Municipality of Clarington. When development conditions are
met by adjacent land owners, the widenings require by-laws to have them assumed as
public highways for permanent maintenance purposes.
1.2 In some instances, 0.3 metre reserves have been transferred to the Municipality. When
development conditions are met by developers, the 0.3 metre reserves require by-laws
to have them dedicated as public highways for public use. The reserves will become
part of the road widenings and will be assumed by the Municipality when the subdivision
is completed.
1.3 Preparing the by-laws on an individual basis is time consuming. As a cost saving
measure, the various lands to be dedicated and assumed for public use have been
permitted to accumulate so that they can be combined in the attached by-law.
1.4 It is now appropriate for the Council to pass the attached by-law.
1.5 It is respectfully recommended that Council pass the by-law attached to this report.
Following its passage, the Municipal Solicitor will register it in the Land Registry Office.
2. Conclusion
It is respectfully recommended that Council pass the by-law attached to this report.
Following its passage, the Municipal Solicitor will register it in the Land Registry Office.
Staff Contact: Joanne Barchard, Law Clerk, 905-623-3379 ext 2014, or
jbarchard@clarington.net.
Attachment 1 – By-law to Establish Certain Lands as Public Highways
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 70
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2025-
Being a by-law to establish
certain lands as public highways
WHEREAS the lands set out in the attached Schedule “A” have been conveyed to The
Corporation of the Municipality of Clarington for road widening purposes.
NOW THEREFORE the Council of The Corporation of the Municipality of Clarington
hereby enacts as follows:
1. The lands shown in Schedule “A” are hereby dedicated and assumed as public
highways;
2. This by-law shall come into effect on the date of passage.
BY-LAW passed this day of February, 2025.
___________________________
Adrian Foster, Mayor
___________________________
June Gallagher, Municipal Clerk
Page 71
SCHEDULE “A”
Firstly
Part of Lot 30, Con 3
Pt 3, 40R-32362
Municipality of Clarington
Regional Municipality of Durham
Secondly:
Part of Lot 14, Con 2
Part 3, 40R-32546
Municipality of Clarington
Regional Municipality of Durham
Thirdly:
Part of Lot 33, Con 3
Part 4, 40R-32602
3362 Tooley Rd.
Municipality of Clarington
Fourthly:
Part of Lots 4 and 5, Block 21
Parts 1 and 3, 40R-29875
Municipality of Clarington
Fifthly
Part of Lot 33, Con 3
Part 4, 40R-32605
Municipality of Clarington
Sixthly
Part of Part 6 West Range, C.G. Hannings Plan
Block G, Part 3, 40R-32559
Municipality of Clarington
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Seventhly
Part of Part 6 and Part of Part 7, West Range, C.G.
Hanning’s Plan, Block 6, Part 4, 40R-32559
Municipality of Clarington
Eighthly
Part of Lot 9, Con 2
Parts 3, 5, 40R-31757
And
Part of Block 134, 40M-2590
Part 11, 40R-31757
Ninthly
Part of the road allowance between Lots 32 and 33
Con 2, (Darlington), Parts 9, 11, 12, 13, 14 and 15, 40R-20102
Municipality of Clarington
Tenthly
Part of Lot 14, Plan N632
Part 3, 40R-32655
Municipality of Clarington
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Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: February 3, 2025 Report Number: LGS-005-25
Authored By: Lindsey Turcotte, Committee Coordinator
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
File Number: Resolution#:
By-law Number:
Report Subject: Appointments to the Accessibility Advisory Committee, Bowmanville Santa
Claus Parade Committee, Newcastle Village Community Hall Board, and
the Tyrone Hall Board
Recommendations:
1. That Report LGS-005-25, and any related delegations or communication items, be
received;
2. That the resignation of Allison Speight, Accessibility Advisory Committee, and Kelly
Maika, Rick Bellamy, Ashley Maika, and Saranya Anantharaman, Bowmanville
Santa Claus Parade, be received with thanks;
3. That Michael Kamstra be appointed to the Accessibility Advisory Committee for a
term ending December 31, 2026, or until a successor is appointed;
4. That Danielle Carroll, Greg Carroll, Crystal Ovenden, Jacquie MacEachern, Larry
Quinney, and Petra Billings be appointed to the Tyrone Hall Board for a term ending
December 31, 2026, or until a successor is appointed;
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Report LGS-005-25
5. That the Committee consider the applications for appointments to the Bowmanville
Santa Claus Parade Committee and Newcastle Village Community Hall Board, and
that the vote be conducted to appoint the citizen representatives , in accordance with
the Boards and Committees Management Policy; and
6. That all interested parties listed in Report LGS-005-25 and any delegations be
advised of Council’s decision.
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Municipality of Clarington Page 3
Report LGS-005-25
Report Overview
This report is intended to provide background information, regarding the vacancies on the
Accessibility Advisory Committee, Bowmanville Santa Claus Parade Committee, Newcastle
Village Community Hall Board, and T yrone Hall Board to assist in the appointment process.
1. Accessibility Advisory Committee (AAC)
1.1 The Accessibility Advisory Committee advises and helps the Municipality develop
strategies toward a barrier-free Clarington for people with disabilities. The goal is to
review Municipal policies, programs, and services to make sure they follow provincial
accessibility standards. The Committee works to identify, prevent and remove any
barriers faced by people with disabilities.
1.2 The Accessibility Advisory Committee is comprised of nine voting members appointed
by Council (eight citizen members and one member of Council).
1.3 The Committee shall consist of the following:
a. The majority (50%) of the Committee shall be held by persons with disabilities. If
this requirement is not met, the Committee can still meet while vacancies are
advertised;
b. Must be a resident of the Municipality of Clarington;
c. Must have awareness and knowledge of the AODA and its Standards;
d. Must have awareness and knowledge of disability and accessibility issues; and
e. Must be familiar with Clarington’s goods, services, and facilities.
1.4 Allison Speight was appointed to the AAC in June 2024, for a term ending December
31, 2026, or until a successor is appointed. In December 2024, the Clerk’s Division
received notification of their resignation.
1.5 There is one vacancy for a term ending December 31, 2026, or until a successor is
appointed. Staff received an application from Michael Kamstra. Committee may appoint
Michael or direct Staff to re-advertise.
2. Bowmanville Santa Claus Parade
2.1 The Bowmanville Santa Claus Parade (BSCP) Committee is a Committee of Council,
responsible for organizing and conducting the annual Bowmanville Santa Claus Parade
and ensuring that an inclusive and safe parade event is planned and presented for the
community.
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Report LGS-005-25
2.2 The Committee is responsible for organizing, coordinating, supporting, and supervising
the annual Santa Claus Parade which includes, but is not limited to, the following
activities:
a. Establish the date, route, and theme;
b. Registration of Floats and Walkers;
c. Marshalling and recruiting volunteers;
d. Partnering with local businesses;
e. Judging, advertising, and trophies; and
f. Working with Durham Regional Police, Municipal Law Enforcement, and any other
authorities required to obtain the appropriate permissions. Further the Committee
shall make all participants aware of the applicable licenses/permissions.
2.3 Members shall demonstrate commitment to, and interest in, the Clarington community;
and shall be residents of, work in, or have a place of business in the Municipality of
Clarington.
2.4 Kelly Maika and Rick Bellamy were appointed to the BSCP in February 2023 for a term
ending December 31, 2026, or until a successor is appointed, and Saranya
Anantharaman and Ashley Maika were appointed to the BSCP in October 2023, for a
term ending December 31, 2026. In December 2024, the Clerk’s Division received
notification of their resignations.
2.5 There are five vacancies for a term ending December 31, 2026, or until a successor is
appointed. The following have put forward an application for consideration:
Angela Schill
Dennis Keane
Jennifer Bheemsingh
Sarah Keane
Mia Mansi
Fazela Yasin
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Municipality of Clarington Page 5
Report LGS-005-25
3. Newcastle Village Community Hall Board
3.1 At the December 2, 2024, General Government Committee meeting, applications for the
Newcastle Village Community Hall Board were brought forward with Report LGS-040-
24, to appoint four members, for a term ending December 31, 2026. Resolution #GG-
199-24 was approved to re-advertise for the vacancies, in light of the new Terms of
Reference.
3.2 There are five vacancies for a term ending December 31, 2026, or until a successor is
appointed. The following have put forward an application for consideration:
Barry Carmichael
Deanna Frost
Peter Martin
Sean McNamara
Mel Green
Travis Woodbeck
Julie Blake
Sharon Payton
4. Tyrone Hall Board
4.1 The Tyrone Hall Board is responsible for the general maintenance, care, and use of the
Tyrone Community Hall and the cost of all utilities for the Tyrone Community Hall.
4.2 The Hall Board’s updated Terms of Reference was approved at the December 2, 2024,
General Government Committee meeting. The Board composition changed from “one
Member of Council and an appropriate number of Directors to maintain operations of
the facility, being no less than three community members” to seven voting members (6
citizens, 1 Member of Council). The term length also changed from annual
appointments to the Term of Council. As a result of the terms of reference update, there
are 6 vacancies on the Board.
4.3 Staff received six applications from Danielle Carroll, Greg Carroll, Crystal Ovenden,
Jacquie MacEachern, Larry Quinney and Petra Billings. Committee may appoint these
applicants for a term ending December 31, 2026, or until a successor is appointed, or
have staff re-advertise for all positions.
5. Advertising and Applications
5.1 The Municipal Clerk’s Division placed an advertisement in the local paper and on the
Municipality’s website, www.clarington.net/Commitees, and on the Municipality’s social
media to fill the vacancy on the Accessibility Advisory Committee, Bowmanville Santa
Claus Parade Committee, Newcastle Village Community Hall Board, and Tyrone Hall
Board.
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Report LGS-005-25
5.2 To extend the reach of our advertisements for vacancies, the Clerk’s Division has
created a profile on the www.claringtonvolunteers.ca website. Vacancies on the
Accessibility Advisory Committee, Bowmanville Santa Claus Parade Committee,
Newcastle Village Community Hall Board, and Tyrone Hall Board were listed on the
Clarington Volunteers website.
5.3 In accordance with the “Boards and Committees Management Policy”, a confidential
application package has been included, as Attachment 1 (distributed under separate
cover).
6. Financial Considerations
Not Applicable.
7. Strategic Plan
L.4.1: Increase opportunities for civic engagement and public participation.
8. Concurrence
Not Applicable.
9. Conclusion
It is respectfully recommended that Committee consider the vote to make the
appointments to the Accessibility Advisory Committee, Bowmanville Santa Claus
Parade Committee, Newcastle Village Community Hall Board, and Tyrone Hall Board
for a term ending December 31, 2026, or until a successor is appointed.
Staff Contact: Lindsey Turcotte, Committee Coordinator, 905-623-3379 ext. 2106 or
LTurcotte@clarington.net.
Attachments:
Attachment 1 – Confidential Application Package (Distributed Under Separate Cover)
Interested Parties:
The following interested parties will be notified of Council's decision:
All Applicants
Accessibility Advisory Committee
Bowmanville Santa Claus Parade Committee
Newcastle Village Community Hall Board
Tyrone Hall Board
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