HomeMy WebLinkAbout2025-01-24Clarftwn
Electronic Council Communications Information
Package
Date: January 24, 2025
Time: 12:00 PM
Location: ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon
the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the
next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
January 24, 2025
Electronic Council Communications Information Package (ECCIP)
Pages
1. Region of Durham Correspondence
2. Durham Municipalities Correspondence
3. Other Municipalities Correspondence
3.1 Woolwich Township - Election Advocacy and Preparation - January 17, 3
2025
3.2 City of Peterborough - Bill 242 Safer Municipalities Act - January 21, 5
2025
4. Provincial / Federal Government and their Agency Correspondence
5. Miscellaneous Correspondence
5.1 Minutes of the Bowmanville BIA meeting dated January 9, February 6, 8
March 12, April 2, May 14, June 11, September 10, October 8 and
November 11, 2024
5.2 Minutes of the Bowmanville BIA meeting dated January 14, 2025 48
Page 2
THE TOWNSHIP OF
WOOLWICH
BOX 158, 24 CHURCH ST.
ELMIRA, ONTARIO N3B 2Z6
W00LWICH
TEL. 519-669-1647 / 1-877-969-0094
COUNCIL/CAO/CLERKS FAX 519-669-1820
TOWNSHIP
PLANNINENGINEERING/BFAX
ING
FINANCERECREATION/FACl/L TRIES FAX 519-669-93489
January 17, 2025
The Honourable Doug Ford, Premier of Ontario
BY EMAIL
Dear Premier,
RE: Resolution Passed by Woolwich Township Council — Election Advocacy and Preparation
This letter is to inform you that the Council of the Township of Woolwich passed the following
resolution at their meeting held on January 14, 2025:
That the Council of the Township of Woolwich, considering Report CO2-2025 respecting
Election 2026 Report 1 — Election Advocacy and Preparation:
1. Endorse the resolutions from municipalities across Ontario including that from
the Township of Terrace Bay calling on the Province of Ontario to update the
Municipal Elections Act, 1996 with priority amendments as outlined by AMCTO
before the summer of 2025 and commence work to review and re -write the MEA
with longer -term recommendations ahead of the 2030 elections; and
2. Forward this resolution to all municipalities in Ontario, the Premier of Ontario,
the Minister of Municipal Affairs and Housing, the Minister of Education, the
Minister of Public Business Service Delivery, Ministry of Finance, our local Minster
of Provincial Parliament (MPP), the Association of Municipalities of Ontario
(AMO) and the Association of Municipal Managers, Clerks and Treasurers of
Ontario (AMCTO).
Township of Terrace Bay Resolution:
WHEREAS elections rules need to be clear, supporting candidates and voters in their electoral
participation and election administrators in running elections;
AND WHEREAS legislation needs to strike the right balance between providing clear rules and
frameworks to ensure the integrity of the electoral process;
AND WHEREAS the legislation must also reduce administrative and operational burden for
municipal staff ensuring that local election administrators can run elections in a way that responds
to the unique circumstances of their local communities;
AND WHEREAS the Municipal Elections Act 1996 (MEA) will be 30 years old by the next municipal
and school bard elections in 2026;
AND WHEREAS the MEA sets out the rules for local elections, the Assessment Act 1990 and the
Education Act, 1990 also contain provisions impacting local elections adding more places for
Page 3
N
voters, candidates, and administrators to look for the rules that bind the local democratic process
in Ontario;
AND WHEREAS the Act can pose difficulties for voters, candidates, contributors and third -party
advertisers to read, to interpret, to comply with and for election administrators to enforce;
AND WHEREAS while local elections are run as efficiently and effectively as can be within the
current legislative framework, modernization and continuous improvement is needed to ensure
the Act is responsive to today's needs and tomorrow's challenges;
AND WHEREAS to keep public trust and improve safeguards the Act should be reviewed
considering the ever -changing landscape with impacts elections administration including privacy,
the threats of foreign interference, increased spread of mis-disinformation and the increased use
of technologies like artificial intelligence and use of digital identities;
AND WHEREAS the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO)
reviewed the Act and has provided several recommendations including modernizating the
legislation, harmonizing rules, and streamlining and simplifying administration;
AND WHEREAS AMCTO put forward recommendations for amendments ahead of the 2026
elections and longer -term recommendation for amendments ahead of the 2030 elections;
THEREFORE BE IT RESOLVED THAT Council for the Township of Terrace Bay calls for the
Province to update the MEA with priority amendments as outlined by AMCTO before Summer
2025 and commence work to review and re -write the MEA with longer -term recommendations
ahead of the 2030 elections;
AND FURTHER THAT this resolution be forwarded to all municipalities in Ontario for support that
each endorsement be then forwarded to the Minister of Municipal Affairs and Housing, the
Minister of Education, the Minister of Public Business Service Delivery, Ministry of Finance, the
Premier of Ontario, Thunder Bay MPP's, AMO and AMCTO.
Should you have any questions, please contact Tanya Bettridge, by email at
tbettridge@woolwich.ca or by phone at 519-669-6004.
Yours truly,
Jeff Smith, Municipal Clerk
Corporate Services
Township of Woolwich
Cc: Minister of Municipal Affairs and Housing
Minister of Education
Minister of Public Business Service Delivery
Minister of Finance
Mike Harris, Member of Provincial Parliament (MPP)
Association of Municipalities of Ontario (AMO)
Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO)
Municipalities of Ontario
"Proudly remembering our past; Confidently embracing our future. "
Page 4
Cl
o1 500 Geor a Street North, Peterborough Ontario, K9H 3R9
Pa�-'Aorouq g
January 21, 2025
Peterborough - Kawartha MPP Dave Smith;
Honourable Doug Ford, Premier;
Honourable Paul Calandra, Minister of Municipal Affairs and Housing;
Honourable Doug Downey, Attorney General;
Association of Municipalities of Ontario; and
Councils of each of Ontario's municipalities.
Subject: Bill 242, Safer Municipalities Act, 2024
The following resolution, adopted by City Council at its meeting held on January 13,
2025, is forwarded for your consideration.
Whereas:
1. A municipality's parks and open spaces are critical infrastructure that support
a strong community, and the public's shared and safe use of the
municipality's parks and open spaces is integral to ensuring that support.
2. Ontario's municipalities are struggling to maintain their parks and open
spaces for their shared and safe use by the public as a result of the increasing
proliferation of encampments and illicit activities related thereto.
3. Municipalities that enforce their standards regulating or prohibiting
encampments in their parks and open spaces must have regard to the
availability of shelter space for those who need shelter.
4. On January 27, 2023, Justice Valente of the Ontario Superior Court of Justice
rendered his judgment in Waterloo (Regional Municipality) v. Persons
Unknown and to be Ascertained (2023), [2023] O.J. No. 417 (Waterloo
Decision) which declared that the municipality's by-law violated section 7 of
the Charter and was therefore inoperative insofar as it applied to prevent
encampment residents from erecting temporary shelters on a site when the
number of homeless individuals in the region exceeded the number of
accessible shelter beds.
5. The Waterloo Decision's analysis of the adequacy of shelter beds suggests an
unworkable and unclear standard that goes beyond the number of shelter
Peterborough'
It's a Natura .
Page 5
peler1orou�JIi
spaces and that includes the requirement to provide shelter spaces that must
accommodate illicit drug use and other activities that could put shelter
residents, workers and volunteers at risk. The result is that municipalities are
impaired in their enforcement of their standards and have lost or are losing
control of their parks and open spaces.
6. On December 12, 2024, the Honourable Paul Calandra, Minister of Municipal
Affairs and Housing, introduced Bill 242, Safer Municipalities Act, 2024.
Among its various initiatives, Bill 242 proposes to amend section 2 of the
Trespass to Property Act by adding aggravating factors that must be
considered in the court's determination of a penalty under that section.
However, the key challenge is that a municipality's exercise of its rights at
common law and under section 9 of the Trespass to Property Act to remove
encampments from the municipality's parks and open spaces remains
potentially subject to the unworkable and unclear standard for the adequacy
of shelter space suggested by the Waterloo Decision.
7. In these circumstances, municipalities need provincial legislation that clearly
defines a workable standard for shelter space for the purposes of a
municipality's jurisdiction to enforce its standards regulating or prohibiting
encampments in its parks and open spaces.
Now therefore, be it resolved:
1. That the provincial government be respectfully requested to amend Bill 242 to
clearly define a workable standard for shelter space for the purposes of a
municipality's jurisdiction to enforce its standards regulating or prohibiting
encampments in its parks and open spaces.
2. That, without limitation, Bill 242 provides that a municipality will have met the
standard for shelter space for the purposes of the municipality's jurisdiction
to enforce its standards regulating or prohibiting encampments in its parks
and open spaces:
a) despite the establishment and enforcement of shelter rules including rules
that prohibit drug use and other activities that could put shelter residents,
workers and volunteers at risk; and
b) if an official designated by the municipality is satisfied that the number of
available shelter spaces is at least equal to the aggregate of the number of
individuals actually seeking shelter and the number of individuals against
whom the municipality is planning to enforce its standards regulating or
prohibiting encampments in its parks and open spaces.
3. That a copy of this resolution be sent to:
Page 6
a) Peterborough - Kawartha MPP Dave Smith;
b) Honourable Doug Ford, Premier;
c) Honourable Paul Calandra, Minister of Municipal Affairs and Housing;
d) Honourable Doug Downey, Attorney General;
e) Association of Municipalities of Ontario; and to
f) Councils of each of Ontario's municipalities.
Sincerely,
cc:
City of Peterborough Council
City of Peterborough Staff
Page 7
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday January 9, 2024; 6:30pm
Virtual Meeting
In Attendance: Ron Hooper, Chair (departed 8:55pm)
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Lloyd Rang, Council Representative
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative
Laura Knox, MOC Ec Dev representative
Amber Ross, owner Pink Lemon
Sarah Gerdy, owner Markets
Regrets: Erin Kemp, Director
Delegations Present: none
The Chair read the Land Acknowledgement statement and called the meeting to order.
1. Presentation by Delegations
The Chair recognized that no delegations were present.
2. Updates from Community Partners
(a) CBOT
B. Wrightman shared that CBOT has 40+ events planned for 2024. Blue Monday event is coming up with
great line up of speakers, including Oshawa Mayor Dan Carter. March 21 event partnering with Durham
College employment services for business owners to attract potential employees. Invitation for businesses
will be forthcoming. Succession planning event with expert advice is also coming up. Update on November
215T event pertaining to homelessness; 30 members of business community joined the roundtable session.
Representatives from all levels of government, local support organizations, law enforcement, and
emergency medical services. Was a compassionate discussion around this difficult topic. Many businesses
shared concerns about employee safety. Resource list put together by Mayors office. There were a variety
of tools and recommendations mentioned to assist business owners. Action items will be forthcoming.
AODA webinar information has been shared with BIA members.
The Chair thanked CBOT for hosting the homelessness event and shared that DRPS has several initiatives in
place.
(b) Economic Development
L. Knox shared that the current direction for the department is no longer to support visitor attraction. The
tourism aspect will be eliminated. The scaled down Hometown Holiday campaign will be the last marketing
promotion. Statistics are not available at this time. There are a few remaining'Bowmanville is Home' bags
that can be distributed. Ec Dev has assumed responsibility for CIPs. There is a good amount of funding
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Historic Downtown Bowmanville
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JANUARY 2024
available for Bowmanville. Several applications were received prior to the end of the year. Recommends
that an educational campaign may be necessary to promote CIP. There will be a 5 year review on CIP
upcoming. An afghani grocery store is opening in the plaza on Church Street near Square Boy Pizza.
Members of Ec Dev management will be attending in February. If there are any specific questions or
updates requested, the BIA is asked to reach out in advance. Patio program review will be conducted.
Request for comments on patio program will be forthcoming. Volt Raceway will be opening in the former
Target location this spring. Ec Dev is branded as Invest Clarington. Currently there is no one managing
social media communications or marketing.
The BIA shared its appreciation of all past efforts to support downtown businesses and events and
expressed significant disappointment at elimination of tourism and the visitor attraction aspect, as this is a
vital component of business and economic development.
The Chair asked how communications will be distributed now that local newspapers have closed. L. Knox
suggested that the Chair reach out to J. McLean.
3. Adoption of Minutes
Moved by E. Lucas, seconded by L. Holmes
THAT the minutes of the meeting of November 15, 2023 be approved as circulated.
CARRIED
4. Business Arising from Previous Minutes
(a) Vaping/Smoking on sidewalk
No update. The Chair will follow up with the Municipal lawyer.
5. Correspondence
Correspondence was received from
i. Planning department regarding Public Meeting Notice: Soper Springs & Soper Hills (via email)
ii. Planning department regarding Public Meeting Notice: Bowmanville East Urban Secondary Plan &
request for comments (via email)
iii. Community Services regarding Clarington Parks, Recreation, and Culture survey (via email)
Moved by L. Holmes, seconded by E. Lucas
THAT the correspondence be received for information.
CARRIED
6. Treasurer's Report
The Treasurer presented the following:
i. $64 640 in current account
Moved by G. Lucas, seconded by C. Holmes
THAT the Treasurer's Report be adopted as presented.
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Historic Downtown Bowmanville 3 JANUARY 2024
Business Centre (BIA)
CARRIED
7. Directors' Reports
(a) Council Liaison —
L. Rang reported that a warming centre has opened at St Paul's Church. The new sidewalk plow will focus on
main roads. The mayor's levee was well attended. It was a skating party at South Courtice Arena. The Chair
questioned how the levee was advertised.
(b) Events —
C. Holmes reported that Moonlight Magic suffered from inclement weather which impacted a number
attractions. For safety, the grandstand seating was cancelled and a number of inflatables and signage were
not installed. Several participants, including entertainment, vendors, and food drives did not show. Stores
and market vendors reported that sales were very slow. Visit Santa event collected $2750 for donation to
Salvation Army Bowmanville. Lots of disappointment that reindeer were not present. The Grinch Giveaway
was well received. Lots of shoppers commented on how great the promotion was and wondered why their
communities don't offer similar promos. 21 businesses donated gift cards. Feedback was received by
persons hearing the radio advertising. There is no way to know if this advertising translates into sales.
There was some feedback received that Twilight Tuesday and Sidewalk Sale participation was low and
consideration should be given to cancelling for 2024. The Chair reported that a few businesses do not think
there should be a vendor market at Moonlight Magic. A survey of business members regarding these events
will be conducted.
(c) Membership Relations —
G. Lucas reported that Talk of the Town is rumored to be moving.
(d) Streetscape —
E. Lucas reported that business owners have expressed concern about keeping sidewalks clear of snow. The
triangular blade of the new sidewalk plow will create a windrow along curb and business frontage. There
are several businesses who have contracted Wynn's Property Management to help with snow removal. Will
contact the flower vendor about summer baskets. The winter garlands have been removed. Winter
baskets, banners, and shooting stars will be removed later in the winter. Several electrical outlets
downtown have blown and require replacement. The Chair will reach out to Mr. Brake about the outlets.
(e) Communications —
No report.
(f) Website & Social Media —
L. Holmes reported that the contact form on the website received a tremendous number of messages
leading up to the holidays. It was very time consuming to respond to all messages. There also seems to be
some confusion, as several messages should have been directed to Clarington re: permits, bylaws, etc.
Suggest that a notice statement may need to be added to the website to avoid some of these unnecessary
messages. This would require contracting the web designers.
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Historic Downtown Bowmanville 4 JANUARY 2024
Business Centre (BIA)
8. New Business
(a) Tourism Support/Hometown Holiday Campaign
There was a noticeable absence of visitor attraction and destination marketing by Clarington in 2023.
Moved by L. Holmes, seconded by E. Lucas
THAT a letter be sent to Council outlining the impacts felt by the BIA.
CARRIED
(b)Homelessness/Begging
There was a man begging during the Meet Santa event that upset many of the children. There are also a
few persons targeting those traversing in and out of downtown bank branches. Many employees and
customers are feeling uncomfortable.
Resources will be available soon. B. Wrightman will forward once received.
Moved by L. Holmes, seconded by C. Holmes
THAT resources will be distributed to business members once available.
CARRIED
(c) Garbage/Recycling downtown
Garbage and recycling has recently been blowing about the downtown.
A message composed by the Chair was sent to business owners on December 28, 2023. Several business
owners replied and stated that the issue is largely related to residential tenants residing above their
businesses. A few business owners asked if the Municipality could contact the property owners/landlords
about this problem.
(d) Experience Ontario Grant
Through OBIAA, the Chair heard that applications for Experience Ontario Grants were being accepted.
L. Holmes states that eligibility is for events held two or more consecutive days, so we do not qualify.
(e) Power Island repairs
The lock on the power receptacle has been repaired.
(f) OPG at Moonlight Magic
Uninvited representatives from OPG set up a table and tent alongside the tree lighting stage to distribute
hot chocolate to attendees. Prior to the start of the tree lighting, the representatives were approached by
event organizers and were informed that they did not have permission to be in attendance and that this was
communicated with the OPG team several weeks prior when it was explained that there was no opportunity
for Community Outreach space at Moonlight Magic. The representatives claimed to have been invited by
the Mayor's office. Event organizers explained that the Mayor's office was not involved in hosting
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JANUARY 2024
Moonlight Magic and that all invitations/participant registrations must be approved by event organizers in
advance to ensure that proper protocols are followed.
The issues with OPG being present were that they were not included in the permitting and that they had not
obtained a permit from Durham Region Health to be distributing consumable items which placed the BIA
and OPG in a position to receive fines and/or future permit denials. The product offering of hot chocolate
was also in direct competition with approved sales/fundraising efforts from approved participants in
Moonlight Magic. Prior to the commencement of the ceremony, OPG departed.
** The Chair requested to vacate the role of Chair and speak as a business owner. E. Lucas assumed the role of Chair**
R. Hooper spoke in support of permitting OPG to participate in events and raised the idea of charging a
sponsorship fee. A passionate and lively debate ensued.
Strictly speaking, OPG does not qualify to participate in any events in downtown Bowmanville in accordance
with rules and regulations. Exceptions were made for Maplefest and Applefest 2023 after very strong
petitioning. Events are hosted to showcase and support the BIA businesses and therefore
businesses/corporations located outside of the BIA boundaries are not permitted. Hundreds of requests
from ineligible businesses are received every year which are denied. It is widely recognized that events in
downtown Bowmanville are extremely well attended and present an incredible marketing/outreach
opportunity. If an exception to the rules and regulations is made, there must be clear and consistent
messaging to explain why one ineligible participant is permitted and others are denied.
There is a long -existing policy of the BIA to not accept sponsorships. Any change to this policy would need
to be decided at board level.
** R. Hooper departed the meeting. E. Lucas retained the role of Chair until meeting was adjourned**
The Board is willing to come to a compromise on this issue. If OPG is to be given an exception, there must
be consistent messaging to explain why they are permitted, and others are denied. It was suggested that
consideration be given to this issue and it be revisited next meeting.
(g) Date of February Meeting
There is a conflict for some who will be busy with Valentines Day promotions and sales.
Moved by L. Holmes, seconded by G. Lucas
THAT the February meeting be moved one week earlier from February 13 to February 6, 2024.
CARRIED
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday February 6, 2024
commencing at 6:30pm, virtually.
10. Adjournment
Moved by L. Rang, seconded by L. Holmes
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Historic Downtown Bowmanville
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THAT the meeting adjourn.
CARRIED
The meeting adjourned at 9:08pm
JANUARY 2024
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Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday February 6, 2024; 6:30pm
Virtual Meeting
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Lloyd Rang, Council Representative (departed 7:24pm)
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative
Amber Ross, owner Pink Lemon Decor
Sarah Gerdy, owner Markets
Regrets: Erin Kemp, Director
Laura Knox, MOC Ec Dev representative
Delegations Present: Lisa Backus, Manager of Community Planning
Tony Ricciardi, Manager of Infrastructure
Amanda Tapp, Manager of Development Review
The Chair read the Land Acknowledgement statement and called the meeting to order.
1. Presentation by Delegations
A presentation was shared on -screen and copy will be distributed to board members.
L. Backus shared information on Community Planning - Land use planning. Statutory meetings happening.
Bowmanville West Urban Centre includes GO Train. Provincial government is interested in density. Community
consultations revealed insights. Bowmanville East Secondary Plan includes downtown. Consultations continue.
Downtown Civic Precinct — where is higher density appropriate, set-up for future needs, how can usage be
improved, potential for flex -use street on Temperance. Goodyear Lands Precinct — redevelopment plans,
decontamination efforts.
A. Tapp shared information on Development approvals. Developments will have key economic impacts. Several
around the GO train area and Bowmanville Avenue. One across from Bowmanville Mall. Some have ground floor
commercial units. Green Rd/Hwy 2 has a park space. Hospital development plans.
T. Ricciardi shared information on Infrastructure projects. Ongoing Bowmanville Ave/Hwy 2 reconstruction
expected completion July 2024. 2024-7 rehab of Liberty Street expected to start 2026 region led project. Multi-
use trail to connect to baseline. Bowmanville Ave widening from Baseline to CPR finalizing design, construction
2025-6. Regional led project. Multi -use trail north side.
Municipal projects. Bridge rehab should have little impact on traffic. Sidewalk connections will be improved.
Pavement rehab — Scugog to Liberty. Liberty to Haines in 2024, changes to lane configurations. Veterans Square
& Courtyard revitalization being led by Community Services. To tender in early spring and will be unavailable
until Remembrance Day. Temperance St design is impacting King St pavement rehab plans. Active
transportation plan is available on website, public consultations underway.
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Historic Downtown Bowmanville
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FEBRUARY 2024
Clarington plans to extend pavement rehab from CPR underpass to Roegnik. May try to partner with Region to
extend current construction. Bridge on King St requires rehab.
Lambert from Church to King. Utility relocates. 2025 construction tender.
Concept drawing of Veterans Square has been approved by Legion. Accessibility improvements. Level entrance
with sidewalk. Some stairs remain. Seating area. Work to begin spring and be completed by November.
Invest Clarington. Concierge service — dedicated staff person to navigate Municipal requirements. 2023 — 4 CIPS
applications, 1 patio permit. 2024 — refresh of intake process. approx 100 inquiries last year. Investment of 2 —
D&R steel, Volt Raceway.
New website. Low Value, Buy Local directory — local businesses listed on internal municipal site. Employees
encouraged to seek out local sources for goods and services. Part of Angel Investors Durham — will host 3
Clarington events.
Ken Ferguson in Community Services will be best positioned to provide information on timeline for start of
Veterans Square and potential interference with festival road closures. There have been consultations with MTO
on configurations of highway interchanges, particularly Baseline/Hunt.
The Chair asked that L. Backus receive correspondence from OBIAA to present to Council. The Chair will provide
copy of the report.
The Chair thanked the delegations for their presentation. Delegates departed at 7:19pm.
2. Updates from Community Partners
(a) CBOT
B. Wrightman presented that resources regarding Homelessness have been shared with members of the
business community throughout Clarington. Expressed thanks to BIA for distribution to members. Mayor's
office provided a list of resources. Notes from November 2023 roundtable session are available. Ideas from
DRPS and other organizations are included. Upcoming events — March 5 first aid training session, March 20
partnering with Ontario Tech for session on Al, March 21 job fair no fee to business for table. Business
retention and expansion project from 2023 report finalized. Results and recommendations have been
shared with participants. Can be viewed on CBOT website.
(b) OBIAA
The Chair shared that session coming up on February 20 — how to explain BIA to Council.
Lots of conversations at OBIAA center around Director expenses, sponsorship, tax obligations, accounting,
and award ceremony. OBIAA conference is upcoming.
3. Adoption of Minutes
Moved by L. Holmes, seconded by E. Lucas
THAT the minutes of the meeting of January 9, 2024 be approved as circulated.
CARRIED
4. Business Arising from Previous Minutes
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Historic Downtown Bowmanville
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(a) Smoking/Vaping on Sidewalk
FEBRUARY 2024
The Chair spoke with the Municipal lawyer. Bylaw has not been enforcing minimum smoking distance from
business, but a bylaw does exist.
A concerned community member sent a message through the Bowmanville.com contact form about this.
The Chair will reach out to bylaw about sending a letter to all businesses reminding them of the bylaw in
existence.
(b) OPG at Events
Moved by E. Lucas, seconded by G. Lucas
THAT OPG will be permitted to participate at Maplefest and Applefest as an invited guest of the BIA but are
required to follow all rules and regulations outlined to participants.
CARRIED
(c) Downtown Parking
L. Holmes read an update that the Acting Municipal Law Enforcement Coordinator provided by email.
Central meters in municipal lots have been upgraded and will allow debit, credit, and cash payments.
(d) DRPS
The Chair reported that he spoke with Inspector Finateri of DRPS and requested that a larger police
presence be visible downtown. Inspector states that foot patrols are still occurring but will be increased
when possible.
S. Correspondence
Correspondence was received from
i. Fire Chief regarding sidewalk snow clearing; letter to property owners (via email)
ii. Planning department regarding Notice of Public Meeting — Bowmanville Avenue; COPA2023 (via email)
iii. (via website contact form) Concerned community member regarding volume of cigarette butts in front
of Endivine
iv. Concerned business owner regarding recent property damage and thefts downtown (via email)
V. OBIAA regarding advocacy letter (via email)
vi. Planning department regarding Bowmanville East Urban Centre Secondary Plan; JC-015-24 (via email)
Moved by L. Holmes, seconded by G. Lucas
THAT item 5.i. was distributed to business members.
THAT the correspondence be received for information.
CARRIED
The Chair reported that the gas company has put protective covers on meters to avoid damage from snow plow.
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Business Centre (BIA)
6. Treasurer's Resort
The Treasurer presented the following:
i. $65 205 in current account
ii. Audit items are due by end of February
Moved by E. Lucas, seconded by C. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
FEBRUARY 2024
The Chair questioned whether the balance was remainder from previous. The Treasurer confirmed that the levy
transfer had not yet been received.
7. Directors' Reports
(a) Council Liaison —
No report.
(b) Events —
C. Holmes shared the results of the 2024 events survey. Most respondents did not support cancellation of
Twilight Tuesday or Sidewalk Sale, so these will continue in 2024. A small number (non -majority) of
respondents supported cancellation of the vendors market at Moonlight Magic. A decision has been made
to cancel the vendors market for 2024 on a trial basis. A revised Calendar of Events will be distributed to
business owners and published on website. A business owner located on Division St has asked if the road
closure for Maplefest and Applefest could be extended to the Church St intersection to allow participation in
front of their location and increased festival flow up Division St. Several years ago, the road closure was
altered to begin at the south side of the entrance to the municipal lot to allow access to the lot and property
access to the Balmoral Place residences, so changing the closure will impact traffic flow. A request will be
made as part of the Road Closure application. An ad will be placed in Grapevine magazine promoting
Maplefest, along with special advertising opportunity for downtown businesses. A new publication Liberty
N magazine has asked to publish the BIA events calendar. Meet the Easter Bunny is scheduled for Sat March
30. Communications with Clarington Library about a Story Walk or other promotion are ongoing.
(c) Membership Relations —
G. Lucas reported that Talk of the Town is no longer moving. Durham Regional Glass has closed and will
operate out of his home. The Nooks is closing. Chad's Game Room has decided to close because of recent
thefts and a break and enter, feels it is no longer safe to operate in downtown Bowmanville. The Fox and
Falcon has closed.
The Chair would like to make sure that the BIA is celebrating accomplishments/retirements of business
members and asked that flowers be sent to the owner of Durham Regional Glass.
(d) Streetscape —
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FEBRUARY 2024
E. Lucas reported that baskets will come down at end of February. Weather permitting, other winter items
will be removed in March or April. The Chair will investigate if the street sweeper can be used in colder
weather.
(e) Communications —
No report.
(f) Website & Social Media —
No report.
8. New Business
(a) Business Operating Hours
The Chair would like to know if there is an appetite for standardizing business hours, particularly during the
holiday time. Finds it difficult to be one of the only businesses offering late night hours.
Concerns raised about late hours included difficulty of independent business owners agreeing, employee
safety, increased operating costs, rising labour/staffing costs, etc. It was also raised that many downtown
businesses do not operate on Monday's year-round.
(b) Part-time Maintenance
The Chair would like to reach out to Mr. Brake about having clean-up following garbage days.
More information would be required before any decisions are made. The Chair will report back with details.
(g) Member Involvement
The Chair would like to see more member involvement.
(e) Downtown Parking
The Chair would like an update on downtown parking.
Municipal Law Enforcement staff will be invited to share statistics on the uptake of the newly implemented
mobile parking application when the results become available. Item deferred.
(h) Thefts, Break & Enter, Property Damage
In the past few weeks, downtown has suffered from a series of shoplifting incidents which impacted several
businesses, thefts from parked vehicles, at least two known break and enters resulting in significant thefts,
and several incidents of intentional property damage including a BB gun shot into a front window, graffiti,
and broken doors.
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FEBRUARY 2024
It was suggested that business owners need resources on how to protect themselves and their businesses.
The Chair will reach out to DRPS to determine if they are willing to meet with business owners to provide
tips on crime prevention.
(i) OBIAA Advocacy Letter
OBIAA has drafted an advocacy letter for businesses and/or BIAs to submit to multiple levels of government.
In Section 1. earlier in meeting, the Chair asked that L. Backus receive this letter as correspondence to
present to Council.
(j) Membership Networking Event
The Chair would like to host an in -person social networking event for business members.
It was suggested to combine the DRPS speaker with the networking event.
March 20 was proposed as date and Markets as proposed location.
The Chair will reach out to DRPS to determine availability. Planning will commence once DRPS and date is
confirmed.
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on March 12, 2024 commencing at
6:30pm, virtually.
10. Adjournment
Moved by L. Holmes, seconded by G. Lucas
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 9:10pm.
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Board of Management Meeting Minutes
Tuesday March 12, 2024; 6:30pm
Virtual Meeting
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative
Laura Knox, MOC Ec Dev representative (departed at 7:30pm)
Amber Ross, owner Pink Lemon Decor
Sarah Gerdy, owner Markets
Cindy, employee of Gather
Jen, employee of Gather
Marg Seaton, owner The Glass Slipper
Natalie Dookheran, owner Roam Coffee
Regrets: Erin Kemp, Director
Lloyd Rang, Council Representative
Delegations Present: none
The Chair read the Land Acknowledgement statement and called the meeting to order.
1. Presentation by Delegations
The Chair recognized that no delegations were present.
2. Updates from Community Partners
(a) CBOT
B. Wrightman shared that CBOT has connected with Durham Region Social Services- homeless services, to
have a breakfast session in April for businesses to navigate challenges surrounding homelessness. Details
will be forthcoming. Al impacts on business, CBOT has partnered with Ontario Tech continuous learning
division to host an event on March 20, 8:30am at Garnet B. Rickard. Breakfast with Mayor Foster on March
28 at Solina Community Hall at 7:30am. Basilico Restaurant ribbon cutting tomorrow at 5pm.
(b) Economic Development
L. Knox shared that there is a refresh of the Seasonal Sidewalk Patio Program for 2024. Details will be
forthcoming within next 3-4 weeks. Application process will be online. Through survey results, concerns
raised about loss of parking and safety. Update of CIP program will including online form submission.
Information sheet will be sent to business owners and building owners. There is a pot of funds available for
Bowmanville. Marketing of CIP program will include postcards. My Main Street funding from fed dev.
There is opportunity for individual businesses and for group projects. The Municipality is planning to submit
Community Activator application for Veterans Square project. It is likely that Veterans Square will not be
available for use at Maplefest. Chad at Paint Factory inquired at Economic Development about painting a
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MARCH 2O24
mural on a downtown business wall. L. Knox will share the proposal with the BIA to see if there is interest.
There may be opportunity for building owner to submit CIP.
(c) OBIAA
The Chair reported that at the most recent session there was significant conversation on banner poles.
Some BIAs run their own Veteran banner program. The Chair is planning to attend at least one day of the
OBIAA conference.
3. Adoption of Minutes
Moved by G. Lucas, seconded by L. Holmes
THAT the minutes of the meeting of February 6, 2024 be approved as circulated.
CARRIED
4. Business Arising from Previous Minutes
(a) Smoking/Vaping on Sidewalks
L. Holmes reported that a Tobacco Enforcement Officer at Durham Region Health has provided a document
that will be distributed to BIA members. The bylaw is no smoking or vaping within 9m from public
entrances. The Enforcement Officer will be visiting some businesses downtown to ensure that employees
are aware and that window signs are posted.
(b) Part-time Maintenance
Item deferred. The Director of Public Works has recently retired.
(c) Membership Networking Event/DRPS Crime Prevention Session
An officer from the Crime Prevention division of DRIPS will attend to provide tips to businesses. The session
is set for Thursday March 21, 7-8pm at Markets. Refreshments will be provided by Roam Coffee and Nest
Desserts. An RSVP reminder will be sent to businesses.
(d) Garbage/Recycling on Street
There are continuing reports of tenants leaving bags of garbage and household items on the street all days
of the week.
The Chair will speak with businesses/building owners about the garbage issue and will also contact the
Municipality.
5. Correspondence
Correspondence was received from
i. Deputy CAO/Treasurer regarding 2024 Levy Transfer (via email)
ii. Economic Development office regarding My Main Street program information (via email)
iii. Economic Development office regarding Seasonal Patio Program survey (via email)
Moved by E. Lucas, seconded by L. Holmes
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THAT the correspondence be received for information.
THAT item 5.iii. has already been distributed to BIA members.
CARRIED
6. Treasurer's Resort
The Treasurer presented the following:
i. $233 448.99 in current account
ii. 2024 levy has been received
iii. Audit is ongoing
Moved by C. Holmes, seconded by L. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
7. Directors' Reports
(a) Council Liaison —
No report.
(b) Events —
MARCH 2O24
C. Holmes reported that Maplefest vendor spots are sold out. Shuttle will run from Indoor Soccer facility
paved lot on southwest side to Rotary Park. Road closure was approved for Division Street at Church St.
Lions Club declined offer to run pancake breakfast. Meet the Easter Bunny on Sat March 30. Partnered with
Clarington Library on Window Scavenger Hunt for Easter. Lots of businesses interested. Girls Night Out
scheduled for April 18.
(c) Membership Relations —
G. Lucas reported that Enniskillen General Store will be moving into location at King/Silver. There is a rumor
that a pizza place will be moving into the former Lil Tucks location. There are a few other vacancies
downtown.
(d) Streetscape —
G. Lucas has inquired about a bulk discount pricing for summer flowers for business owners. Will report
back when more information available. E. Lucas reported that winter decor will be coming down before
Easter. Six planters have been removed that suffered wind damage. There are several broken banner poles
on Church Street.
(e) Communications—
L. Holmes reported that the CBOT event list, Smoking/Vaping By -Law information, and RSVP reminder about
the DRPS session will be sent this week.
(f) Website & Social Media —
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MARCH 2O24
L. Holmes reported that the business directory has been updated to remove all closed businesses. Will
require more updates as vacancies are filled.
8. New Business
(a) Clarington Library
The Chair spoke with the Executive Director of Clarington Library, Museums, and Archives and invited
Library representatives to attend BIA meetings.
The Library is seeking sponsorships. The Chair explained that the Library will need to approach individual
business owners for sponsorships or partnership opportunities.
L. Holmes explained that the BIA works closely with the Library Marketing Director on several partnership
initiatives throughout the year.
9. Date of Next Meeti
The next meeting of the Board of Management is scheduled to be held on Tuesday April 9, 2024 commencing at
6:30pm, virtually.
10. Adiournment
Moved by E. Lucas, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:53pm.
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Board of Management Meeting Minutes
Tuesday April 2, 2024; 6:30pm
Virtual Meeting
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Lloyd Rang, Council Representative (departed 7:15pm)
Cathy Holmes, Director
Edgar Lucas, Director
Laura Knox, MOC Ec Dev representative
Natalie Dookheran, owner Roam Coffee (departed 7:15pm)
Sarah Gerdy, owner Markets
Amber Ross, owner Pink Lemon Decor
Regrets: Erin Kemp, Director
Bonnie Wrightman, CBOT representative
Delegations Present: none
*** Due to inability to achieve quorum on the scheduled date of April 9, the meeting was moved forwarded by one
week to April 2, 2024 with approval of all board members***
The Chair read the Land Acknowledgement statement and called the meeting to order.
1. Presentation by Delegations
The Chair recognized that no delegations were present.
2. Updates from Community Partners
(a) Economic Development
L. Knox reported that the CIP relaunch and marketing campaign is on. Seasonal sidewalk patio program
applications will launch soon. Veterans Square redevelopment and funding grant is underway. Will be
working on Municipal projects. Andrew Poray, former manager of Economic Development, has left
Clarington. L. Knox is now under CAO office. Ashlee and Jessica are under Community Services in
community development roles.
The Chair reported that at OBIAA they are looking to update the Municipal Act which was last revised in the
1970s. The Chair took the information to Carlos Salazar and it has now been passed to Laura Knox. Wanted
to gauge support of the Municipality on the proposed changes. This information has not been shared with
members of the Board yet.
(b) CBOT
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APRIL 2024
The Secretary shared an update provided by email by Bonnie Wrightman of CBOT. CBOT is hosting an
information session about navigating homelessness on May 23 at Garnet B Rickard at 7:30am. All are
invited to attend, and a notice will be provided to share with BIA members.
(c) OBIAA
The Chair shared 2023 highlights: best practices calls, Digital Main Street, CRM program, update Municipal
Act, EDCO Queen's Park day, Parliament Hill day, AGM. The Chair read highlights from annual letter from
OBIAA Executive Director Kay Matthews. Most recent call focused on policies for volunteers, board
engagement, my main street grant, easter events.
3. Adoption of Minutes
Moved by L. Rang, seconded by G. Lucas
THAT the minutes of the meeting of March 12, 2024 be approved as circulated.
CARRIED
4. Business Arising from Previous Minutes
(a) DRPS Crime Prevention Session
The Secretary shared that approximately 20 BIA members attended the March 21 session held at Markets
with Constable Rice of DRPS.
Valuable information about protecting businesses from crime was imparted and Cst Rice would like to
continue working with the BIA.
The Chair expressed thanks to DRPS, CBOT, Markets, Roam, & Nest for assistance and Councillor Woo for
attending.
5. Correspondence
Correspondence was received from
i. The Office of the CAO regarding briefing note on homelessness and social services in Clarington (via
email to Chair)
ii. The Office of the CAO regarding poster announcing Clarington's Active Transportation Master Plan (via
email)
iii. Economic Development regarding mural concept (via email)
Moved by L. Rang, seconded by G. Lucas
THAT the correspondence be received for information.
THAT items 5.i. & 5.ii. have already been distributed to BIA members.
CARRIED
6. Treasurer's Reoort
The Treasurer presented the following:
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$240 679 in current account
Auditors requested January to March 2024. Audit is ongoing.
Moved by G. Lucas, seconded by L. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
7. Directors' Reports
(a) Council Liaison —
APRIL 2024
L. Rang reported that the warming centre at St Paul's Church is now closed. This was a source of
consternation for some local residents. Ongoing conversations at Council related to homelessness and
mental health and how the Region can better support businesses. The Region believes that the number of
unhoused persons is drastically undercounted. Council is largely focused on the impacts of Bill 23 on budget
and growth in infrastructure. Increase in snow clearing budget was underutilized due to lack of snow this
winter. There is a large community clean-up scheduled soon.
The Chair questioned whether the street sweepers are operational at this point in the season. Councillor
Rang will touch base with Operations. There are also concerns about ongoing issues with street lamp posts
power boxes requiring repairs. Leanne Reck is acting head of Operations.
Councillor Rang reported that a business owner brought forward a concern about potential loss of historic
character of the downtown (ie. buildings being demolished and replaced with large towers, etc). Historic
Downtown Bowmanville is title only. The area is not zoned or designated as 'historic'. There are some
individual buildings that are registered as 'historic'. Councillor Rang is seeking permission from the Board to
speak with the Planning Department about the benefits and pitfalls of designating the area.
(b) Events —
C. Holmes reported that Girls Night Out is coming up on April 18. Maplefest is May 4. The window wrap
design is awaiting approval from BMO head office and will be changed as soon as approved.
(c) Membership Relations —
G. Lucas reported that we are still working with flower vendor about business pricing. Petit Nordique has
changed ownership — new owner is Mikayla.
(d) Streetscape —
E. Lucas reported that winter decor has been removed and spring banners have been installed. Girls Night
Out signs will be installed. Will speak with flower vendor about summer hanging baskets and large sidewalk
planters. Watering contract is in place. Volunteers will plant around the bus shelter area.
(e) Communications —
No report.
(f) Website & Social Media —
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APRIL 2024
L. Holmes reported that there has been an uptick in contact requests on the website, mostly related to
Maplefest.
8. New Business
(a) Mural Concept Proposal
L. Knox shared her conversation with Chad from The Paint Factory who brought forward the proposal. The
mock up was shared on screen. Proposes to paint a mural on the side wall of Boss Nails building. The
owners of the building are willing to consent but will not support financially. There were various viewpoints
on the design, and there may need to be adjustments. Proposal also requires moving the existing mural
owned by the Municipality.
Moved by E. Lucas, seconded by L. Holmes
THAT L. Knox will ask for a formal proposal including pricing and will also investigate any funding
opportunities that may be available.
CARRIED
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday May 14, 2024 commencing at
6:30pm, virtually.
10. Adjournment
Moved by E. Lucas, seconded by L. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:42pm.
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Board of Management Meeting Minutes
Tuesday May 14, 2024; 6:30pm
Virtual Meeting
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Lloyd Rang, Council Representative
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative (departed 7:OOpm)
Laura Knox, MOC Ec Dev representative
Amber Ross, owner Pink Lemon Decor
Natalie Dookheran, owner Roam Coffee
Regrets: Erin Kemp, Director
Delegations Present: none
The Chair read the Land Acknowledgement statement and called the meeting to order.
1. Presentation by Delegations
The Chair recognized that no delegations were present.
2. Updates from Community Partners
(a) CBOT
B. Wrightman thanked the Secretary for sharing the notice about Navigating Homelessness session
happening on May 23 at Rickard with BIA members. CBOT hoping to have a good presence from business
owners. There is also an event for Succession Planning with MNP upcoming on June 4.
(b) Economic Development
L. Knox shared that she attended a single day of the OBIAA conference and will share the key takeaways
with the Clarington BIAS. The information about OBIAAs proposed changes to the Municipal Act was shared
with the Boards of Orono and Newcastle BIAS. Neither is an OBIAA member, but if Bowmanville BIA or
Clarington Council decide to take any action it will be shared with them. Veterans Square renovations began
this week and any updates will be shared. Seasonal Patio Program is open. Brewers Pantry patio was
installed in time for Maplefest. Other applications are expected. Businesses are able to place
chairs/benches etc without a permit provided that 1.8m clearance on sidewalk is open for accessibility.
Question asked about safety of sidewalk patio with no barrier between pedestrian walkway and roadway.
(c) OBIAA
The Chair thanked L. Knox for attending the conference and preparing a report of key takeaways. OBIAA
best practice calls focused on parking and events.
3. Adoption of Minutes
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Moved by L. Rang, seconded by G. Lucas
THAT the minutes of the meeting of April 2, 2024 be approved as circulated.
CARRIED
4. Business Arisine from Previous Minutes
(a) Mural proposal
No update.
(b) Power Supply
MAY 2024
The Municipality has asked for a list of problematic electrical supply boxes to be inspected.
E. Lucas will prepare a list.
5. Correspondence
Correspondence was received from
i. Durham Regional Police Service regarding free document shredding day (via email to Chair)
ii. Economic Development Coordinator regarding Veterans Square renovation (via email)
iii. President of PFLAG Durham Region regarding pride banner install (via email to Clarington, forwarded to
Chair)
iv. Economic Development Coordinator regarding OBIAA's proposed changes to the Municipal Act (via
email to Chair)
Moved by L. Holmes, seconded by E. Lucas
THAT the correspondence be received for information.
THAT item 5.i. & 5.ii. were time sensitive and have already been distributed to BIA members.
CARRIED
6. Treasurer's Report
The Treasurer presented the following:
i. $223 000.65 in current account
Moved by G. Lucas, seconded by C. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
7. Directors' Reports
(a) Council Liaison —
No report.
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(b) Events —
MAY 2024
C. Holmes reported that Maplefest was very successful and very well attended. For the first time in 35
years, there was overnight rain that washed away the vendor booth markings but volunteers were able to
assist during check -in. The shuttle bus had good utilization. Twilight Tuesday is upcoming in July and
Sidewalk Sale in August.
(c) Membership Relations —
G. Lucas reported that flowers were sent to Enniskillen General Store for the grand opening. The Chair
reported that he expressed his regrets that Enniskillen was a target of property damage so soon after
moving downtown.
(d) Streetscape —
E. Lucas reported that the summer flower vendor has sought out some different varieties for use this
summer. A resident near Boss Nails hosted a large yard sale on the sidewalk this past Saturday. Bylaw was
alerted and have indicated that they will send inspectors downtown on weekends. G. Lucas shared that the
business pricing for flowers is still being worked out. Approximately 15 businesses expressed interest, but it
varied in the types of requested. PFLAG banners will be installed before June 1.
(e) Communications—
L. Holmes reported that relevant information has been shared with members.
(f) Website & Social Media —
L. Holmes reported that the business directory will be updated.
L. Knox will share KPI and analytics from past campaigns conducted by Tourism. There are target audiences
already created that may be useful for BIAS.
8. New Business
(a) OBIAA's proposed changes to Municipal Act
The link to the document outlining the proposed changes was shared with Board members in advance of the
meeting. There are numerous proposed changes.
L. Knox provided a synopsis and explained that many of the proposed changes are clarifying wording and
expanding definitions. Since the changes will affect all BIAS within Clarington, but only Bowmanville is an
OBIAA member, it was suggested that a letter of support may be better to come from Council.
Moved by G. Lucas, seconded by E. Lucas
THAT L. Knox be directed to move forward with obtaining a letter of support.
CARRIED
(b) Durham Region cancelled paving work May 3-6
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MAY 2024
The Chair thanked members of Council for reaching out to Regional Council when the paving work was
scheduled for the same weekend as Maplefest. Improved communication has been promised in future.
The revised date for paving work has not been announced.
(c) Crime, property damage, thefts, break & enters downtown
Based on communications from BIA members who have been impacted, it appears that there is one
individual that lives in the downtown area that is responsible for many of the shoplifting and tip jar thefts.
This individual is well known to police.
There continues to be reports of broken windows, doors, and BB gun shots into windows. There have also
been reports of break-ins during non -business hours.
The Chair stated that there was a discussion about security cameras and/or presence during an OBIAA call
and wondered if there may be funding from government to install downtown.
(d) In -person visits to Board members
In the past month, several board members have been approached by community members, other business
owners, or prospective vendors at events at their place of business. These visits have been deemed to be
inappropriate. Persons should not be directed to go to specific businesses or to speak to specific persons on
the Board.
Any inquiries on BIA related matters should be directed to reach out via the website contact form or by
email. A letter of reminder may need to be sent to community partner organizations if the issue continues.
(e) Report on feasibility of historic designation for downtown
Councillor Rang shared during the April meeting that he had been approached by a concerned business
owner regarding possibility of loss of character of downtown if buildings became sold and torn down.
Question raised about designating the downtown as historic to give a layer of protection from development.
Concerns about historic designation creating unnecessary barriers for building owners.
Moved by L. Holmes, seconded by E. Lucas
THAT Municipal staff be asked to investigate the pros and cons, feasibility, and implications of a historic
designation for downtown Bowmanville.
CARRIED
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday June 11, 2024 commencing
at 6:30pm, virtually.
10. Adjournment
Moved by E. Lucas, seconded by L. Holmes
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THAT the meeting adjourn.
CARRIED
The meeting adjourned at 8:04pm.
MAY 2024
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Board of Management Meeting Minutes
Tuesday June 11, 2024; 6:30pm
Virtual Meeting
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Lloyd Rang, Council Representative (departed 7:09pm)
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative
Amber Ross, owner Pink Lemon Decor
Natalie Dookheran, owner Roam Coffee
George Mangos, owner Sugar Dust Bakery
Karen Vella, owner Gather
Regrets: Erin Kemp, Director
Laura Knox, MOC Ec Dev representative
Delegations Present: none
The Chair read the Land Acknowledgement statement and called the meeting to order.
1. Presentation by Delegations
The Chair recognized that no delegations were present.
2. Updates from Community Partners
(a) CBOT
B. Wrightman shared that on May 23 there was a session on navigating homelessness. Durham Region
Social Services (DRSS) outreach team presented on their efforts supporting the unsheltered. The slide deck
has been shared with BIA members. DRSS is going to provide some printed materials for distribution. CBOT
is currently budgeting for the upcoming year and will share any relevant programming with the BIA.
The Chair attended the session and had some unanswered questions from the session. B. Wrightman
shared that CBOT is willing to get answers from DRSS if a list of questions is provided.
Councillor Rang shared that the official count of unsheltered consists of only those persons who are willing
to provide contact information to the Region. The true number of unhoused is vastly greater than the
official count which is problematic because the official count is used to determine funding. Council passed a
motion asking all levels of government to come together to work on a solution for the homelessness
situation.
3. Adoption of Minutes
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Moved by L. Holmes, seconded by E. Lucas
JUNE 2024
THAT the minutes of the meeting of May 14, 2024 be approved with amendment to 8.a. motion. The BIA
withdraws the motion to direct L. Knox to move forward with obtaining a letter of support due to inability to
meeting OBIAA timelines.
CARRIED
4. Business Arisine from Previous Minutes
(a) Power Supply
Councillor Rang forwarded the list of problematic electrical outlets to Public Works. The Chair met with the
new Director of Operations and performed a walkabout downtown.
(b) Feasibility Report on Historic Designation
Councillor Rang is in contact with the Clerks Department about getting the request on the Council agenda.
(c) Crime downtown
The Chair reported that there have been several break-ins in recent weeks, including at 99 King, Service
Ontario, Paisley's, and a hair salon. DRPS is aware and have sent the K9 unit along with foot patrols
5. Correspondence
Correspondence was received from
i. Planning Department regarding Public Meeting Notice re: Bowmanville Ave (via email)
ii. Planning Department regarding Public Meeting Notice re: Official Plan & Zoning Amendments (via email)
iii. Durham Region Social Services presentation slide deck from CBOT session on homelessness (via email to
Chair)
Moved by L. Holmes, seconded by G. Lucas
THAT the correspondence be received for information.
THAT item 5.iii. has been distributed to members.
CARRIED
6. Treasurer's Report
The Treasurer presented the following:
i. $200 927 in current account
ii. Audit is ongoing. Expected to be complete by end of month.
Moved by G. Lucas, seconded by C. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
7. Directors' Reports
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(a) Council Liaison —
No report.
(b) Events —
Upcoming events are Twilight Tuesday in July and Sidewalk Sale in August.
(c) Membership Relations —
JUNE 2024
G. Lucas reported that Little West Indies has papered over their windows. Audacious has opened in a new
location. There is a new business opening on Temperance Street.
(d) Streetscape —
E. Lucas reported that hanging flowers and large planters are going out soon. The watering vendor is aware
of the install date and the fertilization schedule. Rekker's offered a discount to downtown businesses and
some have taken advantage. The Municipality has sprayed weeds and done general clean up downtown.
(e) Communications—
L. Holmes reported that relevant communications have been shared with members.
(f) Website & Social Media —
No report.
8. New Business
(a) Recycling
The Chair attended a Council meeting where representatives from Durham Region spoke about producer
responsibility for recycling and changes to the recycling program in Durham.
The Chair will collect more information and report back.
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday September 10, 2024
commencing at 6:30pm, virtually.
10. Adiournment
Moved by E. Lucas, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:27pm.
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Board of Management Meeting Minutes
Tuesday September 10, 2024; 6:30pm
Virtual Meeting
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Lloyd Rang, Council Representative
Cathy Holmes, Director
Edgar Lucas, Director
Laura Knox, MOC Ec Dev representative
Amber Ross, owner Pink Lemon Decor
Regrets: Bonnie Wrightman, CBOT representative
Erin Kemp, Director
Delegations Present: Paul Pirri, MOC Director of Economic Development
Chief Dave Speed, MOC Fire Chief (departed 6:46pm)
The Chair read the Land Acknowledgement statement and called the meeting to order.
1. Presentation by Delegations
(a) Q&A regarding upcoming Fire Inspections
Chief Speed thanked the BIA for distributing the materials to members. Fire Inspectors have completed
their campaign to visit businesses and deliver letter regarding inspections. Main purpose is to ensure barrier
protections are in place and fire exits are accessible. A full fire code inspection will take place of the
premise. If infractions are uncovered, owners will have opportunity to remedy. If unwilling to rectify, fines
can be issued under the Fire Code. The inspections will focus on business locations with three or more
residential units. There will be no distinction between restaurants and retail.
(b) Introduction of Clarington's new Director of Economic Development
P. Perri has a background as a municipal councillor, holds a Master of Public Administration. Former
positions include Senior Manager of Economic Development for City of Whitby and member of
Entrepreneurial Services with the City of Toronto.
Clarington will hire two Economic Development officers. L. Knox will remain in current position.
There will not be a focus on tourism or destination marketing. Believes Kitchener is a good example of
progress in Ec Dev. Key focus on getting out to business to see how small and home -based business can
grow in Clarington. Build sense of community within Clarington to help local business grow, cross -promote
between sectors, connect local vendors. Concedes that infrastructure is an issue in Clarington, including
telecom and servicing of vacant. Recruitment of larger sector business will be longer term goal. Intention is
for Energy Park and Technology Park to continue to attract new business. There is a role for Ec Dev to play
in safety, cleanliness of downtown.
2. Updates from Community Partners
(a) Economic Development
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L. Knox shared that Veterans Square redevelopment is on schedule for completion this fall. More concrete
timelines will be shared when available. CIP is open. Mystery Wheel pizza is working to renovate and hope
to open by summer. Former Happy King Restaurant has sold. There are two new vacancies on King just
west of Division. Dam Foods has opened in the former Little West Indies. It is their second location.
Mayor's address is Sept 12 in Newcastle and there is opportunity to sign up. CBOT hosting tourism retail
roundtable.
(b) CBOT
Update provided by B. Wrightman via email
Wishes to extend appreciation to the BIA for distribution of information and resources on homelessness
provided by Durham Region Social Services. Another community conversation about homelessness is being
planned for November 12, 2024. More information to follow.
(c) OBIAA
The Chair shared some recent issues raised during best practice calls. Parking. Advocacy. Seeking support
for Municipal Act changes. Issues with building codes. BIA bucks.
3. Adoption of Minutes
Moved by L. Holmes, seconded by G. Lucas
THAT the minutes of the meeting of June 11, 2024 be approved as circulated.
CARRIED
4. Business Arising from Previous Minutes
(a) Power Supply
Councillor Rang will follow up with Public Works to determine if any repair plans are in place.
(b) Feasibility of Historic Designation
Councillor Rang submitted the request to staff just prior to summer break. Will follow up.
(c) Recycling Program
Producer responsibility is a provincial directive downloaded onto Regional Municipalities. Councillor Rang
reports that there is not much clarity related to implementation at the present time. Recommends waiting
until more information is available.
5. Correspondence
Correspondence was received from
i. Planning Department regarding Concession Road 6 ZBA2024-007 Public Meeting Notice (via email)
ii. Steve Kay regarding garbage on King St (via email to The Chair and various members of Municipality)
iii. Clarington Fire and Emergency Services regarding planned fire inspections including letter to business
owners/property owners (via email)
iv. Office of CAO/Treasurer regarding any proposed budget changes (via email)
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SEPTEMBER 2024
V. Legislative Services regarding Notice of Adoption OPA137, OPA138, NOA ZBA2024-004, PD-049-24 (via
email)
vi. Legislative Services regarding Notice of Adoption NOA ZBA2021-0015, 2024-030, PD-057-24 (via email)
vii. Legislative Services regarding Notice of Adoption NOA ZBA2021-0016, 2024-029, PD-056-24 (via email)
viii. Steve Kay regarding Terry Fox kick off promotion (via email to The Chair)
ix. Planning Department regarding Bowmanville East Urban Plan Recommendation Report (via email)
Item 5.ii. was also sent to several persons at the Municipality. Councillor Rang shared that staff is seeking a
solution for the garbage issue downtown.
The Chair did a walkabout with Public Works regarding locations of waste receptacles.
Moved by G. Lucas, seconded by L. Holmes
THAT item 5.iii. and 5.viii were time sensitive and were already distributed to members
THAT item 5.iv. was time sensitive and the Treasurer responded in due course
THAT the correspondence be received for information.
CARRIED
6. Treasurer's Report
The Treasurer presented the following:
i. 2023 Audit document received
$185 657 in current account
Moved by G. Lucas, seconded by C. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
7. Directors' Reports
(a) Council Liaison —
L. Rang reported that homelessness is a Regional responsibility but the Municipality takes a vested interest.
CBOT will host a roundtable in November. Integrated Community Outreach Group is faith -based group that
meet regularly to support unsheltered. Mayor and staff will attend meeting at St Paul's Church. Currently
exploring location for winter warming centre. Library is working with Trent U to have Social Work co-op
student placements. Durham Region Outreach Team provides 24-7 assistance for shelter.
Staff is working with telecos for service improvements in Clarington. MPP Jivani is hosting a townhall on the
issue.
(b) Events —
C. Holmes reported that Applefest is completely sold out. An issue has arisen where people are being told
to contact downtown businesses with event -related questions. All event related inquiries must be directed
to email bowmanvillefestivals@hotmail.com or to use the 'contact us' form on the website. Call for
volunteers will be going out in October. Shuttle service will run between Clarington Fields and Rotary Park.
(c) Membership Relations —
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G. Lucas reported that new businesses have been welcomed and sent flowers.
(d) Streetscape —
E. Lucas reported that fall banners were installed at end of August and will be removed by end of Sept so
that Legion banners can go up on October 1. Flowers and planters did well this summer with lots of rain.
Flowers will come down after Applefest. Stars and garland have been tested and are ready for install this
winter. Power supply boxes will need repaired soon.
(e) Communications—
L. Holmes reported that all relevant communications have been distributed. Recently, the email used to
communicate solely with BIA members has received messages from non-members. Reminds that any
persons wishing to contact the BIA should either use the 'contact us' form on the website or email
bowmanvillefestivals@hotmail.com. Suggests that a 'how-to contact the BIA' document be created and
distributed.
(f) Website & Social Media —
L. Holmes reported that the business directory has been updated.
8. New Business
None.
9. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday October 8, 2024 commencing
at 6:30pm, virtually.
10. Adiournment
Moved by E. Lucas, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 8:03pm.
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Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday October 8, 2024; 6:30pm
Virtual Meeting
1. Attendance
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Cathy Holmes, Director
Edgar Lucas, Director
Laura Knox, MOC Ec Dev representative
Monika Machacek, CLMA representative
Nadine Harron, owner Nest Desserts
Amber Ross, owner Pink Lemon Decor
Becky Thompson, owner Chanterelle Bistro
Natalie Dookerheran, owner Roam Coffee
Sarah Gerdy, owner Markets (joined 6:43pm)
Regrets: Lloyd Rang, Council Representative
Erin Kemp, Director
Bonnie Wrightman, CBOT representative
Delegations Present: none
2. Call to Order
The Chair called the meeting to order.
3. Land Acknowledgement
The Chair read the Land Acknowledgement statement.
4. Presentation by Delegations
The Chair recognized that no delegations were present.
S. Updates from Community Partners
(a) CBOT— B. Wrightman provided update by email.
There is an interactive session on homelessness planned for Nov 12. Details will be forthcoming.
(b) Economic Development
L. Knox reports that Fire Inspections downtown are underway. CIP grants are available to property and
business owners. Veterans Square renovations are nearing completion and there is an opening ceremony
scheduled for October 15t". Dam Foods is having a grand opening ceremony on October 16 at 4pm.
Mystery Wheel pizza is working through the planning process to open in the vacant space beside Enniskillen
General Store. Ec Dev and CBOT have been working together on the Clarington Community Career Fair. The
spring job fair had nearly 500 people in 3 hours. The fall session is October 10 from 12-3pm with 30
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OCTOBER 2024
businesses participating. Ec Dev has some postcards that will be delivered to some businesses downtown.
Encourage businesses to submit for CIP, fall session. Two new economic development officers will be
announced soon.
(c) Clarington Library, Museum, & Archives
M. Machacek reports that over the last year CLMA staff has been working with unsheltered residents. Two
Social Work students from Trent University will be working at the Bowmanville Branch to help. Housing case
workers from John Howard Society will be on -site at Bowmanville Branch to help with navigating housing
search. Bowmanville Branch has a food pantry in a discrete location for those who are suffering from food
insecurity. Unsure if there is an expected increase in visits to the Library this winter season. General
Committee discussed using the former Tourist Information Centre as a warming centre for this winter.
Durham Region Social Services outreach workers are available to assist as needed.
6. Adoption of Minutes
Moved by L. Holmes, seconded by G. Lucas
THAT the minutes of the meeting of September 10, 2024 be approved as circulated.
CARRIED
7. Business Arising from Previous Minutes
(a) Power Supply
The Chair presented the report provided by Councillor Rang by email.
Reports that the light poles have been inspected and receptacles are being replaced with GFIs instead of
covered electrical outlets. Work will be underway.
(b) Feasibility of Historical Designation
No update available.
(c) Recycling Program
The Chair presented the report provided by Councillor Rang by email.
Extended producer responsibility is a Province of Ontario regulation. Municipalities do not have authority or
option to maintain control over recycling program. The phase -in will see municipalities cease involvement
by end of 2025. BIAS currently receive blue box collection from the Region. On Dec 31, 2025 Blue Box
Collection will end for BIAS. There are information gaps and questions unanswered. For example, what
happens to residential pick-up within BIAS? Will businesses need to pay for own recycling? Will recycling
end up in garbage collection? TABIA has hired a lobbyist and expects that Province may make changes.
Region of Durham staff have offered support on advocacy efforts. If progress is not seen, Clarington staff
will recommend a Municipal RFP for lowest cost of recycling.
The Chair presented information Councillor Zwart received from Region, with her approval. Currently, blue
box disposal is provided by the Region to limited number of businesses. Generally, limited to those in mixed
residential/business areas. These were accepted as legacy sites when Region took on responsibility.
Collection of BIAS was initially included because of limited space in area and inability to determine
residential vs business materials. Region offers co -collection until end of 2025. The Region has been looking
at options starting 2026. Designated trucks to legacy areas would cost approx. 10x cost of current co -collect,
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OCTOBER 2024
and is further complicated by vast distances between some legacy sites making routes not financially
reasonable. Earlier this year, Regional Council recommended discontinuation of recycling services to legacy
sites. At this point, the recommendation is to continue green bin and waste services in legacy sites. The
Region, along with other interested parties, has been advocating for changes to the regulation to either
allow small business to be an eligible source or to allow co -collection to help reduce costs. The regulation
continues to require collection of residential including in legacy sites where business is present, so it is
unclear how collection contractors would differentiate between materials. Region is hopeful that changes
will be considered by the Province.
8. Correspondence
Correspondence was received from
i. Planning Department regarding Notice of Public Meeting re: BEUC
ii. Traffic Notice re: Veterans Square construction
iii. Planning Department regarding Notice of Adoption re: ZBA Concession 6
iv. Planning Department regarding Notice of Public Meeting re: Mearns/Concession 3
V. Planning Department regarding Notice of Public Meeting re: Bowmanville Ave
Moved by L. Holmes, seconded by G. Lucas
THAT the correspondence be received for information.
THAT item 5.i. and 5.ii. were distributed to members.
CARRIED
9. Treasurer's Report
The Treasurer presented the following:
i. $179073 in current account
ii. Major expenditures are forthcoming
Moved by G. Lucas, seconded by E. Lucas
THAT the Treasurer's Report be adopted as presented.
CARRIED
10. Directors' Reports
(a) Council Liaison —
No report.
(b) Events —
C. Holmes reported that Applefest organization is complete. Halloween books will be distributed to
businesses. Girls Night Out planning is underway. The date is November 7. Girls Night participation survey
will be done soon. Remembrance Day posters will be delivered to businesses soon.
(c) Membership Relations —
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G. Lucas reported that flowers will be sent to Dam Foods. The Pawlour on Temperance St has moved.
Gather celebrated their 30t" Anniversary. Beauty Paramedic and Petit Nordique celebrated 5 years.
(d) Streetscape —
E. Lucas reported that banners were removed for installation of Legion banners. Following Remembrance
Day, the winter decor will be installed. Provided flowers remain in good condition, they will be removed
following Applefest. Winter baskets and planters are ordered. The Chair would like the Municipality to
inspect the trees downtown, particularly one in front of the parking lot at Spine Wise.
(e) Communications —
No report.
(f) Website & Social Media —
L. Holmes reported that website hosting contracts renewed at end of September and virtual meeting
contract commences in November.
11. New Business
None.
12. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday November 12, 2024
commencing at 6:30pm, virtually.
13. Adjournment
Moved by G. Lucas, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:25pm.
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Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday November 12, 2024; 6:30pm
Virtual Meeting
1. Attendance
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Lloyd Rang, Council Representative (departed 7:34pm)
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative
Amber Ross, owner Pink Lemon
Natalie Dookheron, owner Roam Coffee
Nadine Harron, owner Nest Desserts (joined 6:37pm)
Sarah Gerdy, owner Markets (joined 6:41pm —video not working)
Regrets: Erin Kemp, Director
Laura Knox, MOC Ec Dev representative
Delegations Present: Kristina Bergeron, Manager of Municipal Law Enforcement (departed 7:03pm)
Rob Maciver, Deputy CAO/Municipal Solicitor (departed 7:03pm)
Natalie King, Supervisor Municipal Law Enforcement (departed 7:03pm)
2. Call to Order
The Chair called the meeting to order.
3. Land Acknowledgement
The Chair read the land acknowledgement statement.
4. Presentation by Delegations
Kristina Bergeron shared presentation on parking meter replacement on screen. Part of Municipality's ongoing
effort to upgrade. New meters will allow contactless(tap), card insert, and coin. New decorative pole assembly.
Current 172 poles will reduce to 99 double stalls. LED screens with programmable display negating need to bag
meters. Solar powered. Wireless remote monitoring system. Communications will be sent to BIA. Expected
delivery is end of January 2025. Anticipated install February 2025, weather permitting.
HotSpot mobile payment option will remain. Expect significant savings by shift away from coins. Will be
collecting data on uptake. 2hr parking limit enforcement will still be conducted. There is no plan to upgrade the
central meters in the municipal lots currently, as those were upgrade in recent years to accept card payments.
No planned per hour price increase. Will investigate with Operations about snow bank removal around meters.
The Chair thanked the delegations for attending with information about the meter updates.
5. Updates from Community Partners
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(a) CBOT
B. Wrightman shared that this morning was the fourth iteration of discussions around homelessness. GAP
committee works to prevent/end homelessness through education and connections with the business
community. The session focused on storytelling and seeking solutions through education and experiential
understanding. The Mayor's office is planning to put together a task force. Upcoming events for small
businesses — HR Essentials. December 6t" breakfast with MPP McCarthy. Will share invitations with BIA.
Beauty Paramedic is moving locations. Carwin Tax space is vacant. Endivine is closed. Renovation work is
ongoing in the former Happy King location.
(b) Economic Development
The Secretary read an update that L. Knox shared via email.
The Economic Development team has welcomed Brayden Siersma and Darryl Julott to the team. An email
about CIP for 2025 will be sent to be distributed to members. Any feedback on the Seasonal Sidewalk
program would be welcome. Veteran's Square renovations will be completed over the next several weeks
with work ongoing on the north side.
The Chair is planning to have a small meeting with Economic Development and welcomed any Board
members to attend. The Chair will send details when available.
6. Adoption of Minutes
Moved by G. Lucas, seconded by C. Holmes
THAT the minutes of the meeting of Tuesday October 8, 2024 be approved as circulated.
CARRIED
7. Business Arising from Previous Minutes
(a) Power Supply
The Chair reported that GFI replacements have been installed. One pole in front of Gather has not been
changed yet.
(b) Feasibility of Historic Designation
No update.
8. Consent Items - Correspondence
Correspondence was received from
i. Todd McCarthy, MPP Durham regarding Small Business Week
ii. Planning Department regarding Notice of Adoption ZBA2022-0002 re: Green Road
iii. Economic Development regarding Racialized and Indigenous supports for entrepreneurs
iv. Clerks Department regarding AODA
V. Economic Development regarding Doing Business with Clarington invitation
Moved by E. Lucas, seconded by L. Holmes
THAT the correspondence be received for information.
THAT item 8.v. was time sensitive and distributed to members.
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CARRIED
9. Consent Items — Discussion
none
10. Treasurer's Resort
The Treasurer presented the following:
i. $170136 in current account
ii. Many expenses are upcoming
Moved by G. Lucas, seconded by C. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
11. Directors' Reports
(a) Council Liaison —
[date]
L. Rang reported that Parks Rec & Culture master plan has been approved. Bowmanville Zoo land master
plan is approved. $1.1M for trail construction to begin 2025, open to public 2026. Camp 30 discussions and
heritage impact assessments. $4.5M to stabilize cafeteria building. Marigold Hospice is fundraising for
construction in Newcastle. Ice rinks are still in plans. Pool and recreation centre in South Bowmanville at
Clarington Fields. South Courtice will likely get two additional pads. Shaw House renovation is complete
and Fire & Emergency Services has moved in. Cell towers partnership SharedTowers Inc. Firestation 1 at
Rickard. Northglen municipal land. Could be operational in 6 months and hopefully will resolve connectivity
issues. Warming Centre will be in the former Tourism Office at the Liberty Street highway exit. Recognized
all the work that Municipal staff have done on multiple files in recent months.
(b) Events —
C. Holmes reported that Applefest was very well attended. Expressed disappointment that the Municipality
did not share updates on construction completion at Veterans Square and start of construction on Church
Street. This impacted site planning and resulted in loss of accessible parking on Church Street. Received
numerous messages from participants regarding how our events are the best organized and well attended
of any they attend throughout the year. One issue was that portopotties were placed in accessible parking
spaces in Division lot as tenants from the building on King/Division parked overnight in the spaces that are
usually used for portopotties. This was the first time these tenants were displaced and efforts will be made
to ensure that spaces required for portopotties are blocked off in future. A decision will need to be made on
whether Division Street will continue to be utilized for event site mapping. There were mixed reviews on
Girls Night Out — some businesses were very busy and others were not. Moonlight Magic is upcoming O=on
Dec 6. The treelighting ceremony will be on Temperance Street and horse-drawn wagon rides along King
Street between Scugog and George. The King St parking lot will remain open for parking this year. There are
no vendors or participants this year. Grinch Giveaway scheduled for Nov 30, Dec 7, 14, & 21. There was not
as good of a response for businesses donating this year compared to last. Meet Santa scheduled Dec 7, 14,
and 21 with photo donations going to Salvation Army.
(c) Membership Relations —
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G. Lucas reported that flowers were delivered to new businesses.
(d) Streetscape —
E. Lucas reported that winter holiday decor installation in underway. Winter hanging baskets will be installed
later this week. Vendor is trying to get sidewalk planters delivered before the parade this weekend.
Garlands and tinsel are in good condition. May need to look to replace shooting stars in upcoming years.
BMO window wrap will be changed.
(e) Communications—
L. Holmes reported that the traffic notice about Santa Claus Parade this Saturday was distributed.
(f) Website & Social Media —
L. Holmes reported that Zoom contract is signed. The web masters fixed a few bugs on the website but
everything is working well now.
12. New Business
none
13. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday January 14, 2025
commencing at 6:30pm, virtually.
14. Adjournment
Moved by E. Lucas, seconded by C. Holmes
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 7:54pm.
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Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday January 14, 2025; 6:30pm
Virtual Meeting
1. Attendance
In Attendance: Ron Hooper, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Cathy Holmes, Director
Edgar Lucas, Director
Bonnie Wrightman, CBOT representative (departed 7:48pm)
Laura Knox, MOC Ec Dev representative (departed 8:00pm)
Amber Ross, owner Pink Lemon
Sarah Gerdy, owner Markets (video not working)
Regrets: Lloyd Rang, Council Representative
Erin Kemp, Director
Delegations Present: none
2. Call to Order
The Chair called the meeting to order.
3. Land Acknowledgement
The Chair read the land acknowledgement statement.
4. Presentation bV Delegations
The Chair recognized that no delegations were present.
5. Updates from Community Partners
(a) CBOT
B. Wrightman wished everyone a Happy New Year. Brighten up Blue Monday event is mostly sold out on
Monday Jan 20. March 4 in Council Chambers partnering for Safety with Invest Clarington will have Crime
Prevention from DRPS, Fire and Emergency Services. CBOT will have some stickers provided by DRPS
available. March 19 Generative Al (ie. Chat GPT) with two specialists from IBM for hands-on session. March
25 First Aid recertification. Will share information to be distributed to BIA members.
(b) Economic Development
L. Knox shared a New Year greeting. Full team is comprised of Paul (manager), Laura, Braden, and Darryl.
The Vendor Directory has launched. Any local business can be listed to be considered for procurement from
MOC staff. Postcards will be shared with BIA, CBOT, and distributed at events. Willing to facilitate a
presentation with Planning on what's coming up in Bowmanville. Mystery Wheel Pizza is open. KeepFit HQ
will open soon. Invest Durham will be hosting a Doing Business with the Film Industry session, Feb 11 at
Parkwood. Will send invitation around. Construction at Town Hall will be completed soon.
Historic Downtown Bowmanville 2
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JANUARY 2025
The Chair shared that a presentation on Economic Development was shared at Council Committee.
6. Adoption of Minutes
Moved by L. Holmes, seconded by G. Lucas
THAT the minutes of the meeting of Tuesday November 12, 2024 be approved as circulated.
CARRIED
7. Business Arisine from Previous Minutes
(a) Feasibility of Historic Designation
Councillor Rang sends his regrets. The Chair shared that the Secondary Plan discussions have taken
precedent and no update is available.
(b) New Parking Meters
The Chair will request an info sheet from K. Bergeron to be distributed to BIA members.
8. Consent Items - Correspondence
Correspondence was received from
i. MOC Planning Department regarding BEUC Secondary Plan Update Nov 18 meeting
ii. MOC Operations regarding new garbage receptacles
iii. MOC Traffic Services regarding Moonlight Magic traffic notice
iv. MOC Planning Department regarding BEUC Secondary Plan Update deferral to Dec 9 meeting
V. MOC Planning Department regarding NOA ZBA 2021-0017 & PD-095/PDS-050-24 re: Trulls Rd, Courtice
vi. MOC Economic Development regarding Clarington Warming Centre poster
vii. MOC Economic Development regarding Clarington Vendor Directory
viii. MOC Legislative Services regarding Parking Meter Update and copy of presentation from November 12,
2024 meeting
Moved by E. Lucas, seconded by L. Holmes
THAT the correspondence be received for information.
THAT items 8.i, 8.iii, 8.iv, 8.vi, 8.vii have already been distributed to members due to time sensitive nature
CARRIED
9. Consent Items — Discussion
8ii. Garbage receptacles
The Chair spoke with the Director of Operations regarding potential locations for install and requested that
advertisements be tasteful and in keeping with the ambience of downtown.
10. Treasurer's Report
The Treasurer presented the following:
i. Preparations for Audit are underway
ii. $101 000 in current account
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Moved by G. Lucas, seconded by L. Holmes
THAT the Treasurer's Report be adopted as presented.
CARRIED
11. Directors' Reports
(a) Council Liaison —
No report
(b) Events —
JANUARY 2025
C. Holmes reported that Moonlight Magic was busy but that weather was cold and windy. There were
social media comments about the tree. Visit Santa raised $2875 donation for The Salvation Army
Bowmanville. The photos were scheduled 1pm-4pm and Santa and photographer indicated that 3-4pm is
not busy and tends to get darker and colder, so for 2025 the time frame will be shortened. Closure of
Division St for Maplefest and Applefest is planned. Grinch Giveaway was successful but we struggled to
obtain donations from businesses this year. Shoppers were very appreciative for being rewarded for
spending local. Santa donated his fees to Salvation Army, Bethesda House, Big Brothers. Ashley Kielbiski has
left MOC so we will be working with someone new for events this year. 2025 event dates will be circulated.
(c) Membership Relations —
G. Lucas reported that KeepFit HQ will open later this month. Royal Crown has opened in former Endivine.
Many businesses will be taking vacation this month.
(d) Streetscape —
E. Lucas reported that garlands are removed. Lights in garland seem to be holding. Will obtain pricing on
shooting star repairs. Several hanging baskets have broken and have fallen. May require replacement of
baskets. Lights/banners will remain in place until March. Repairs on GFI have helped but there are some
locations that are still problematic. There are a few 4x8 signs that will need replaced. There is graffiti on the
back of one sign that will be repaired in Spring.
(e) Communications—
L. Holmes reported that relevant updates have been distributed to members, including a reminder about
responsibility of snow/ice clearing.
(f) Website & Social Media —
L. Holmes reported that our online payment processor is required by legislation to verify our account.
Verification process has been underway since November with more documents submitted this month. Our
account is currently paused until the review is complete. As a result, applications for Maplefest cannot be
launched until resolved. The business directory has been updated to reflect new and departing business.
Photos still need updated, but spring will be better aesthetically for photography.
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12. New Business
(a) Graffiti
A property owner received a notice of non-compliance for graffiti on side of building, resulting from a
complaint to bylaw from a community member. The property owner was upset that a fine was pending and
took the issue up with the Mayor.
In the past several months, there has been an increase in graffiti downtown.
L. Knox reports that CIP could cover 20-30% of cost to cover/remove graffiti. This falls under fagade
updates.
Members will report back on products that may be helpful in removal of graffiti.
(b) Tree at BMO
The tree on the BMO property is shabby and likely needs replaced. There were lots of negative comments
on social media about the state of the tree and decoration/lights.
Suggestion to hire an arborist. Suggestion to hire a new company to install lights.
BMO leases the property. Permission would be needed from the property owner.
Investigation will be undertaken, will report back next meeting.
(c) OBIAA
Membership renewal is due. Question whether it is good value for money.
Moved by E. Lucas, seconded by L. Holmes
THAT the membership application for 2025 will be submitted
CARRIED
13. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday February 11, 2025
commencing at 6:30pm, virtually.
14. Adjournment
Moved by L. Holmes, seconded by E. Lucas
THAT the meeting adjourn.
CARRIED
The meeting adjourned at 8:14pm.
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