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HomeMy WebLinkAbout2024-10-08Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday October 8, 2024; 6:30pm Virtual Meeting 1. Attendance In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes, Director Edgar Lucas, Director Laura Knox, MOC Ec Dev representative Monika Machacek, CLMA representative Nadine Harron, owner Nest Desserts Amber Ross, owner Pink Lemon Decor Becky Thompson, owner Chanterelle Bistro Natalie Dookerheran, owner Roam Coffee Sarah Gerdy, owner Markets (joined 6:43pm) Regrets: Lloyd Rang, Council Representative Erin Kemp, Director Bonnie Wrightman, CBOT representative Delegations Present: none 2. Call to Order The Chair called the meeting to order. 3. Land Acknowledgement The Chair read the Land Acknowledgement statement. 4. Presentation by Delegations The Chair recognized that no delegations were present. S. Updates from Community Partners (a) CBOT— B. Wrightman provided update by email. There is an interactive session on homelessness planned for Nov 12. Details will be forthcoming. (b) Economic Development L. Knox reports that Fire Inspections downtown are underway. CIP grants are available to property and business owners. Veterans Square renovations are nearing completion and there is an opening ceremony scheduled for October 15t". Dam Foods is having a grand opening ceremony on October 16 at 4pm. Mystery Wheel pizza is working through the planning process to open in the vacant space beside Enniskillen General Store. Ec Dev and CBOT have been working together on the Clarington Community Career Fair. The spring job fair had nearly 500 people in 3 hours. The fall session is October 10 from 12-3pm with 30 Historic Downtown Bowmanville Business Centre (BIA) OCTOBER 2024 businesses participating. Ec Dev has some postcards that will be delivered to some businesses downtown. Encourage businesses to submit for CIP, fall session. Two new economic development officers will be announced soon. (c) Clarington Library, Museum, & Archives M. Machacek reports that over the last year CLMA staff has been working with unsheltered residents. Two Social Work students from Trent University will be working at the Bowmanville Branch to help. Housing case workers from John Howard Society will be on -site at Bowmanville Branch to help with navigating housing search. Bowmanville Branch has a food pantry in a discrete location for those who are suffering from food insecurity. Unsure if there is an expected increase in visits to the Library this winter season. General Committee discussed using the former Tourist Information Centre as a warming centre for this winter. Durham Region Social Services outreach workers are available to assist as needed. 6. Adoption of Minutes Moved by L. Holmes, seconded by G. Lucas THAT the minutes of the meeting of September 10, 2024 be approved as circulated. CARRIED 7. Business Arising from Previous Minutes (a) Power Supply The Chair presented the report provided by Councillor Rang by email. Reports that the light poles have been inspected and receptacles are being replaced with GFIs instead of covered electrical outlets. Work will be underway. (b) Feasibility of Historical Designation No update available. (c) Recycling Program The Chair presented the report provided by Councillor Rang by email. Extended producer responsibility is a Province of Ontario regulation. Municipalities do not have authority or option to maintain control over recycling program. The phase -in will see municipalities cease involvement by end of 2025. BIAS currently receive blue box collection from the Region. On Dec 31, 2025 Blue Box Collection will end for BIAS. There are information gaps and questions unanswered. For example, what happens to residential pick-up within BIAS? Will businesses need to pay for own recycling? Will recycling end up in garbage collection? TABIA has hired a lobbyist and expects that Province may make changes. Region of Durham staff have offered support on advocacy efforts. If progress is not seen, Clarington staff will recommend a Municipal RFP for lowest cost of recycling. The Chair presented information Councillor Zwart received from Region, with her approval. Currently, blue box disposal is provided by the Region to limited number of businesses. Generally, limited to those in mixed residential/business areas. These were accepted as legacy sites when Region took on responsibility. Collection of BIAS was initially included because of limited space in area and inability to determine residential vs business materials. Region offers co -collection until end of 2025. The Region has been looking at options starting 2026. Designated trucks to legacy areas would cost approx. 10x cost of current co -collect, Historic Downtown Bowmanville 3 Business Centre (BIA) OCTOBER 2024 and is further complicated by vast distances between some legacy sites making routes not financially reasonable. Earlier this year, Regional Council recommended discontinuation of recycling services to legacy sites. At this point, the recommendation is to continue green bin and waste services in legacy sites. The Region, along with other interested parties, has been advocating for changes to the regulation to either allow small business to be an eligible source or to allow co -collection to help reduce costs. The regulation continues to require collection of residential including in legacy sites where business is present, so it is unclear how collection contractors would differentiate between materials. Region is hopeful that changes will be considered by the Province. 8. Correspondence Correspondence was received from i. Planning Department regarding Notice of Public Meeting re: BEUC ii. Traffic Notice re: Veterans Square construction iii. Planning Department regarding Notice of Adoption re: ZBA Concession 6 iv. Planning Department regarding Notice of Public Meeting re: Mearns/Concession 3 V. Planning Department regarding Notice of Public Meeting re: Bowmanville Ave Moved by L. Holmes, seconded by G. Lucas THAT the correspondence be received for information. THAT item 5.i. and 5.ii. were distributed to members. CARRIED 9. Treasurer's Report The Treasurer presented the following: i. $179073 in current account ii. Major expenditures are forthcoming Moved by G. Lucas, seconded by E. Lucas THAT the Treasurer's Report be adopted as presented. CARRIED 10. Directors' Reports (a) Council Liaison — No report. (b) Events — C. Holmes reported that Applefest organization is complete. Halloween books will be distributed to businesses. Girls Night Out planning is underway. The date is November 7. Girls Night participation survey will be done soon. Remembrance Day posters will be delivered to businesses soon. (c) Membership Relations — Historic Downtown Bowmanville 4 Business Centre (BIA) OCTOBER 2024 G. Lucas reported that flowers will be sent to Dam Foods. The Pawlour on Temperance St has moved. Gather celebrated their 30t" Anniversary. Beauty Paramedic and Petit Nordique celebrated 5 years. (d) Streetscape — E. Lucas reported that banners were removed for installation of Legion banners. Following Remembrance Day, the winter decor will be installed. Provided flowers remain in good condition, they will be removed following Applefest. Winter baskets and planters are ordered. The Chair would like the Municipality to inspect the trees downtown, particularly one in front of the parking lot at Spine Wise. (e) Communications — No report. (f) Website & Social Media — L. Holmes reported that website hosting contracts renewed at end of September and virtual meeting contract commences in November. 11. New Business None. 12. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday November 12, 2024 commencing at 6:30pm, virtually. 13. Adjournment Moved by G. Lucas, seconded by C. Holmes THAT the meeting adjourn. CARRIED The meeting adjourned at 7:25pm.