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HomeMy WebLinkAbout2024-11-12Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday November 12, 2024; 6:30pm Virtual Meeting 1. Attendance In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Lloyd Rang, Council Representative (departed 7:34pm) Cathy Holmes, Director Edgar Lucas, Director Bonnie Wrightman, CBOT representative Amber Ross, owner Pink Lemon Natalie Dookheron, owner Roam Coffee Nadine Harron, owner Nest Desserts (joined 6:37pm) Sarah Gerdy, owner Markets (joined 6:41pm —video not working) Regrets: Erin Kemp, Director Laura Knox, MOC Ec Dev representative Delegations Present: Kristina Bergeron, Manager of Municipal Law Enforcement (departed 7:03pm) Rob Maciver, Deputy CAO/Municipal Solicitor (departed 7:03pm) Natalie King, Supervisor Municipal Law Enforcement (departed 7:03pm) 2. Call to Order The Chair called the meeting to order. 3. Land Acknowledgement The Chair read the land acknowledgement statement. 4. Presentation by Delegations Kristina Bergeron shared presentation on parking meter replacement on screen. Part of Municipality's ongoing effort to upgrade. New meters will allow contactless(tap), card insert, and coin. New decorative pole assembly. Current 172 poles will reduce to 99 double stalls. LED screens with programmable display negating need to bag meters. Solar powered. Wireless remote monitoring system. Communications will be sent to BIA. Expected delivery is end of January 2025. Anticipated install February 2025, weather permitting. HotSpot mobile payment option will remain. Expect significant savings by shift away from coins. Will be collecting data on uptake. 2hr parking limit enforcement will still be conducted. There is no plan to upgrade the central meters in the municipal lots currently, as those were upgrade in recent years to accept card payments. No planned per hour price increase. Will investigate with Operations about snow bank removal around meters. The Chair thanked the delegations for attending with information about the meter updates. 5. Updates from Community Partners Historic Downtown Bowmanville 2 [date] Business Centre (BIA) (a) CBOT B. Wrightman shared that this morning was the fourth iteration of discussions around homelessness. GAP committee works to prevent/end homelessness through education and connections with the business community. The session focused on storytelling and seeking solutions through education and experiential understanding. The Mayor's office is planning to put together a task force. Upcoming events for small businesses — HR Essentials. December 6t" breakfast with MPP McCarthy. Will share invitations with BIA. Beauty Paramedic is moving locations. Carwin Tax space is vacant. Endivine is closed. Renovation work is ongoing in the former Happy King location. (b) Economic Development The Secretary read an update that L. Knox shared via email. The Economic Development team has welcomed Brayden Siersma and Darryl Julott to the team. An email about CIP for 2025 will be sent to be distributed to members. Any feedback on the Seasonal Sidewalk program would be welcome. Veteran's Square renovations will be completed over the next several weeks with work ongoing on the north side. The Chair is planning to have a small meeting with Economic Development and welcomed any Board members to attend. The Chair will send details when available. 6. Adoption of Minutes Moved by G. Lucas, seconded by C. Holmes THAT the minutes of the meeting of Tuesday October 8, 2024 be approved as circulated. CARRIED 7. Business Arising from Previous Minutes (a) Power Supply The Chair reported that GFI replacements have been installed. One pole in front of Gather has not been changed yet. (b) Feasibility of Historic Designation No update. 8. Consent Items - Correspondence Correspondence was received from i. Todd McCarthy, MPP Durham regarding Small Business Week ii. Planning Department regarding Notice of Adoption ZBA2022-0002 re: Green Road iii. Economic Development regarding Racialized and Indigenous supports for entrepreneurs iv. Clerks Department regarding AODA V. Economic Development regarding Doing Business with Clarington invitation Moved by E. Lucas, seconded by L. Holmes THAT the correspondence be received for information. THAT item 8.v. was time sensitive and distributed to members. Historic Downtown Bowmanville Business Centre (BIA) CARRIED 9. Consent Items — Discussion none 10. Treasurer's Resort The Treasurer presented the following: i. $170136 in current account ii. Many expenses are upcoming Moved by G. Lucas, seconded by C. Holmes THAT the Treasurer's Report be adopted as presented. CARRIED 11. Directors' Reports (a) Council Liaison — [date] L. Rang reported that Parks Rec & Culture master plan has been approved. Bowmanville Zoo land master plan is approved. $1.1M for trail construction to begin 2025, open to public 2026. Camp 30 discussions and heritage impact assessments. $4.5M to stabilize cafeteria building. Marigold Hospice is fundraising for construction in Newcastle. Ice rinks are still in plans. Pool and recreation centre in South Bowmanville at Clarington Fields. South Courtice will likely get two additional pads. Shaw House renovation is complete and Fire & Emergency Services has moved in. Cell towers partnership SharedTowers Inc. Firestation 1 at Rickard. Northglen municipal land. Could be operational in 6 months and hopefully will resolve connectivity issues. Warming Centre will be in the former Tourism Office at the Liberty Street highway exit. Recognized all the work that Municipal staff have done on multiple files in recent months. (b) Events — C. Holmes reported that Applefest was very well attended. Expressed disappointment that the Municipality did not share updates on construction completion at Veterans Square and start of construction on Church Street. This impacted site planning and resulted in loss of accessible parking on Church Street. Received numerous messages from participants regarding how our events are the best organized and well attended of any they attend throughout the year. One issue was that portopotties were placed in accessible parking spaces in Division lot as tenants from the building on King/Division parked overnight in the spaces that are usually used for portopotties. This was the first time these tenants were displaced and efforts will be made to ensure that spaces required for portopotties are blocked off in future. A decision will need to be made on whether Division Street will continue to be utilized for event site mapping. There were mixed reviews on Girls Night Out — some businesses were very busy and others were not. Moonlight Magic is upcoming O=on Dec 6. The treelighting ceremony will be on Temperance Street and horse-drawn wagon rides along King Street between Scugog and George. The King St parking lot will remain open for parking this year. There are no vendors or participants this year. Grinch Giveaway scheduled for Nov 30, Dec 7, 14, & 21. There was not as good of a response for businesses donating this year compared to last. Meet Santa scheduled Dec 7, 14, and 21 with photo donations going to Salvation Army. (c) Membership Relations — Historic Downtown Bowmanville 4 [date] Business Centre (BIA) G. Lucas reported that flowers were delivered to new businesses. (d) Streetscape — E. Lucas reported that winter holiday decor installation in underway. Winter hanging baskets will be installed later this week. Vendor is trying to get sidewalk planters delivered before the parade this weekend. Garlands and tinsel are in good condition. May need to look to replace shooting stars in upcoming years. BMO window wrap will be changed. (e) Communications— L. Holmes reported that the traffic notice about Santa Claus Parade this Saturday was distributed. (f) Website & Social Media — L. Holmes reported that Zoom contract is signed. The web masters fixed a few bugs on the website but everything is working well now. 12. New Business none 13. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday January 14, 2025 commencing at 6:30pm, virtually. 14. Adjournment Moved by E. Lucas, seconded by C. Holmes THAT the meeting adjourn. CARRIED The meeting adjourned at 7:54pm.