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Staff Report
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Report To: General Government Committee
Date of Meeting: January 13, 2025 Report Number: LGS-001-25
Authored By: Lindsey Turcotte, Committee Coordinator
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Appointment to the Public Library Board
Recommendations:
1. That Report LGS-001-25, and any related delegations or communication items, be
received;
2. That the resignation of Steven Cooke be received with thanks;
3. That the Committee consider the applications for appointments to the Public Library
Board, and that the vote be conducted to appoint the citizen representatives, in
accordance with the Board / Committee Management Policy; and
4. That all interested parties listed in Report LGS-001-25, and any delegations be
advised of Council’s decision.
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Report LGS-001-25
Report Overview
This report is intended to provide background information, regarding the vacancies on the
Public Library Board to assist in the appointment process.
1. Public Library Board
1.1 The Public Library Board sets out policies and oversees the operation and programs of
the Library, Museums and Archives. It also determines future goals for the Library,
Museums and Archives and secures the necessary funding to make those happen. The
Board makes sure that the needs of the community are reflected in Library, Museums
and Archives programming. It also makes sure the organization is aware of standards
and trends in Libraries, Museums and Archives.
1.2 The Library Board has direct responsibility to:
Employ and evaluate a competent and qualified Chief Executive Officer, who may
also be the Secretary-Treasurer of the Board, and who administers the Library;
Create a link between the community and the Library;
Determine the mission, purpose, and strategic ends for the Library;
Actively build relationships with the Clarington community and with the municipal
Council;
Write governing policies that address the broadest levels of all organizational
decisions and relationships;
Assure successful organizational and Board performance;
Secure adequate funds to fulfill the Library's mission; and
Fulfil legal obligations related to the Public Libraries Act.
1.3 The Board is comprised of 9 voting members (8 citizens, 1 Member of Council).
1.4 Steven Cooke was appointed to the Public Library Board in January 2023, for a term
ending December 31, 2026, or until a successor is appointed. In November 2024, the
Clerk’s Division received notification of Steven’s resignation. Therefore, Committee may
appoint 1 resident for a term ending December 31, 2026, or until a successor is
appointed.
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Report LGS-001-25
1.5 The following have put forward an application for consideration:
Alannah Hamdic
Amanda (Wong) Eakins
Deborah Doherty
Dione Valentine
Lauren Reyes-Grange
Terence Hedley
Vincent Wong
2. Advertising and Applications
2.1 The Municipal Clerk’s Division placed an advertisement in local papers and on the
Municipality’s website, www.clarington.net/Committees, to fill the vacancy on the Public
Library Board.
2.2 The Clarington Public Library also placed an advertisement on its website,
www.cplma.ca, and released a media advisory regarding the resignation.
2.3 In accordance with the “Board / Committee Management Policy”, a confidential
application package has been attached, as Attachment 1.
3. Financial Considerations
Not Applicable.
4. Strategic Plan
L.4.1: Increase opportunities for civic engagement and public participation.
5. Concurrence
Not Applicable.
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Report LGS-001-25
6. Conclusion
It is respectfully recommended that Committee consider the vote to make the
appointments to Public Library Board for a term ending December 31, 2026, or until a
successor is appointed.
Staff Contact: Lindsey Turcotte, Committee Coordinator, 905-623-3379 ext. 2106 or
LTurcotte@clarington.net.
Attachments:
Attachment 1 – Confidential Application Package (Distributed Under Separate Cover)
Interested Parties:
The following interested parties will be notified of Council's decision:
All Applicants
Public Library Board