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HomeMy WebLinkAbout2025-01-09If this information is required in an alternate format, please contact the IDEA Officer at 905-623-3379 ext 2563 Clarington Diversity Advisory Committee (Virtual) Thursday January 9, 7:00 p.m. to 9:00 p.m. Microsoft Teams Need help? n Join the meeting now Meeting ID: 241 379 956 663 Passcode: Crdbfd Dial in by phone +1 289-274-8255„384371305# Canada, Oshawa Find a local number Agenda 1. Land Acknowledgment Statement: The Municipality of Clarington is situated within the traditional and treaty territory of the Mississaugas and Chippewas of the Anishinabeg, known today as the Williams Treaties First Nations. Our work on these lands acknowledges their resilience and their longstanding contributions to the area now known as the Municipality of Clarington. 2. Declarations of Interest 3. Review and approval of Agenda 4. Review and approval of November 14, 2024, meeting minutes 5. Welcome New CDAC Members 6. Guest Speakers: Mary -Anne Dempster, CAO and Mayor Adrian Foster 7. Move into closed meeting — Review & selection of new CABRTF members 8. Arise out of closed meeting 9. Review CABRTF Terms of Reference 10. Anti -Black Racism Graffiti communication/statement process Next meeting February 13, 2024, at 7:00 p.m. December 2024 Terms of Reference Recommended Changes for CABRTF: SECTION 2 — SCOPE OF ACTIVITY Current Wording New wording or additions Notes Section 2.3 Section 2.3 Expand reach so CABRTF is Serve as a resource to Diversity Advisory Serve as a resource to Municipality of Clarington known and seen as a resource Committee as they identify and work to as they identify and work to remedy potential and for the Municipality, in addition remedy potential and existing anti -Black existing anti -Black racism within programs, to DAC. racism within programs, services, and services, and policies policies Section 2.4 New section added CABRTF will be promptly notified of any hate *Note- Please see comment by crimes or incidents targeting Black residents June Gallagher, Municipal Clerk including taking an active role in reviewing such incidents to ensure accountability and transparency. The Task Force will work with relevant stakeholders to provide input on drafting public statements. Responses will centre on the safety, dignity, and well-being of Black residents. Section 2.5 Section 2.5 Focus on direct communication Foster a greater understanding of issues Foster a greater understanding of issues of anti- with community as it related to of anti -Black racism in the community; Black racism in the community; Including regular anti -Black racism communication with Clarington residents, businesses, stakeholders and organizations to identify issues, barriers and opportunities within the mandate of the Task Force. Section 2.6 Section 2.6 Expand to invite Consult community groups and Consult and invite key experts, community groups speakers/experts committees on issues of mutual interest. and committees on issues of mutual interest to present at CABRETF meetings. Section 2.7 New Share updates, results, and impacts of Task Force *Note - need clarity on activities and initiatives outlined in the work plan, where/how CABRTF would like as well as recommendations on matters related to to share updates anti -Black racism within Clarington. Section 2.9. Section 2.9. Removed staff liaison and The Task Force will provide an update on The Task Force will provide an update on their added CDAC representative. their activities to Clarington's Diversity activities to Clarington's Diversity Advisory *Note — please see comment Advisory Committee through the staff Committee through the CDAC representative from June Gallagher, Municipal Liaison through regular reports at through regular reports at Clarington Diversity Clerk Clarington Diversity Advisory Committee Advisory Committee meetings. meetings. SECTION 4—TASK FORCE MEMBERS Current Wording New Wording or Additions Notes Section 4.1 Section 4.1 Added wording to specify that The Task Force shall be comprised of the The Task Force shall be comprised of the voting members will self - following 8 voting members appointed by following 8 voting members who self -identify as identify as Black community the Clarington Diversity Advisory part of the Black community, appointed by the *Note —please see note from Committee: Clarington Diversity Advisory Committee: Pinder DaSilva regarding additional options for discussion on composition, if CDAC desires Section 4.1 New c) One member of Council (non -voting member) Section 4.2 Removed That 75% of the Task Force members be part of the black community, and priority will be given to black applicants. Section 4.2 Section 4.2 Remove the 75% and replaced c) 75% must be part of the black c) Must be part of the black community with all ABR members must be community from the Black community Section 4.5 Section 4.5 Added Secretary The Task Force shall elect a Chair, and Vice The Task Force shall elect a Chair, and Vice Chair, Chair from among its voting membership and Secretary from among its voting membership Section 4.6 Section 4.6 Removed Clarington Staff The Task Force shall elect a Chair, and Vice The Task Force shall elect a Chair, and Vice Chair, Chair, from among its voting membership. from among its voting membership and the Staff Liaison sitting on the Task Force is not eligible to assume the position of Chair or Vice -Chair, except as Election Chair, as outlined in this Terms of Reference. Section 4.8 Section 4.8 Removed Clarington Staff Before the election of the Chair, a Before the election of the Chair, the DAC Chair or Clarington Staff, or the former Chair, shall the former Chair, shall be the Election Chair be the Election Chair during the election during the election portion of the meeting. Once portion of the meeting. Once the Chair is the Chair is elected, they may take the Chair and elected, they may take the Chair and conduct the other elections and the remainder of conduct the other elections and the the meeting. See Appendix A for the Election Process. remainder of the meeting. See Appendix A for the Election Process Section 4.10 Removed Clarington Staff The municipal department responsible for resources the Task Force shall provide clerical, administrative, and technical assistance, as deemed appropriate by the Deputy CAO, to ensure the proper functioning of the Task Force, which include: a) preparing and forwarding meeting materials to members, including agendas; b) preparation of summary meeting minutes and Task Force correspondence (including assistance in drafting); c) professional advice on matters within the mandate of the Task Force; and d) assist the Task Force in participating in events and activities related to its mandate. Section 4.11 Removed Clarington Staff Staff resources are provided only to assist resources the Task Force in undertaking its mandate. Additional requests of Staff, such as original research or organization of events shall be at the discretion of the Deputy CAO and within Staff, time, and budget constraints. SECTION 5 - RESPONSIBILITIES AND OBLIGATIONS OF MEMBERS: ABSENCES Current Wording New Wording or Additions Notes Section 5.7 Section 5.7 Removed Staff Liaison and Members unable to attend a Task Force Members unable to attend a Task Force meeting changed to Chair meeting shall notify the Staff Liaison at shall notify the Chair at least 24 hours in least 24 hours in advance. advance. Section 5.8 Section 5.8 Removed `Members of Council' If a member is absent for three consecutive If a member is absent for three consecutive wording as it is not applicable meetings, the Task Force, by resolution, meetings, the Task Force, by resolution, may to the sub -committee may request that Clarington Diversity request that Clarington Diversity Advisory Advisory Committee remove the Member, Committee remove the Member from the Task including a Member of Council, from the Force. Task Force. Section 5.16 New Secretary Responsibilities The secretary is responsible for: a) Assisting the Chair in preparing and distributing meeting agendas; and b) Preparing meeting minutes for each meeting and distributing them to the Municipal Clerk's Office, in accordance with Section 7.2 SECTION 7 - REPORTING & COMMUNICATIONS: MINUTES Current Wording New Wording or Additions Notes Section 7.2 Section 7.2 Remove Staff Liaison The Task Force shall report to the The Task Force shall report to the Clarington Clarington Diversity Advisory Committee Diversity Advisory Committee by presenting the by presenting the unapproved minutes unapproved minutes immediately after the *Note — Please see comment immediately after the minutes are finalized minutes are finalized. Minutes do not wait to be by June Gallagher, Municipal by the Staff Liaison/Chair. Minutes do not adopted by the Task Force first. The draft minutes Clerk wait to be adopted by the Task Force first. of all Task Force meetings shall be reviewed by The draft minutes of all Task Force the Chair and will be included in the next meetings shall be reviewed by the Staff Clarington Diversity Advisory Committee. Liaison/Chair and will be included in the next Cla ri ngton Diversity Advisory Committee.