HomeMy WebLinkAboutWD-12-83 I
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CORPORATION OF THE TOWN OF NEWCASTLE
PUBLIC WORKS DEPARTMENT R. DUPUIS, P. ENG., DIRECTOR
HAMPTON,ONTARIO TEL.(416)263.2231
LOB 1J0 987-5039
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF FEBRUARY 21 , 1983.
REPORT NO: WD-12-83.
SUBJECT: POLICY IN RESPECT OF OCCUPANCY OF MUNICIPAL ROADS.
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RECOMMENDATION:
It is respectfully recommended :
1 . That this report be received; and,
2. That a by-law be passed establishing Town Policy in
respect of the occupancy of Municipal Roads, and the
party, organization or agency requiring such occupancy
be required to complete, and have approved, a permit
for same; and ,
3. That 'Road Occupancy' be defined in the Policy, and
be categorized as follows:
(a) For the moving of wide, heavy or otherwise unconven-
tional loads on Municipal roads and rights-of-way.
(b) For the excavation , building construction, servicing
or modification of any installation, whether Town-
owned or of a utility nature, on Municipal roads and
rights-of-way; and ,
(c) For special events of a nature which will impede or
otherwise restrict the normal occupation of Municipal
roads or rights-of-way by the public at large; and,
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REPORT NO: WD-12-83 - 2
3 (d) For any instance or period of time when it is
determined by the Director of Public Works that
occupancy by other(s) of a Municipal road or
right-of-way may have adverse consequences for
the Town if appropriate confirmation and accept-
ance of liability is not formalized prior to such
occupation.
BACKGROUND:
On an ongoing basis , utility and service agencies perform work on
Municipal roads and rights-of-way, and past practice has been that
the agency files an Application for Road Occupancy before undertaking
the work.
Basically the Road Occupancy Permit defines the conditions of issue,
which, primarily, places the responsibility for all liability on the
Applicant, and covers areas such as insurance coverage for the duration
of the works, restoration of Town property (boulevards, sidewalks , etc.)
upon completion, and appropriate notification of the public (detours or
warnings) during the course of operations. In cases of this type of
occupancy, the Town inspects the completed work and, if necessary,
requires the Applicant to remedy any deficiency resulting from same.
A permit must also be obtained from the Town in the event that a party
wishes to move an oversized or heavy load , using a Municipal road or
right-of-way on the route. In these cases the Applicant is required
to notify the Police, Ontario Hydro, Bell Canada Limited, and any
other agency where plant or installations may be an encumberance to
the moving. Again, the Municipality is exonerated from any liability
which may result, and any damages to Town property must be made good.
The third instance of unusual use of Municipal roads or rights-of-way
is on the occasion of parades and other special events which require
the occupancy or closure of roads normally used by the public at large.
In the past any requests for such events have been handled on an
individual basis, necessitating the referral of the request from
Council to the Public Works Department, circulation (to the Fire
and, if appropriate, Police Departments) and response, through
Committee and Council to the originating Applicant.
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REPORT NO: WD-12-83 _ 3 - V . .(at
The prime reason for any permit approved by the Town is the protection
of the Municipality against any liability, whether from expenditure
or injury.
REPORT:
For some time Staff have felt that the method of application for, and
issuance of, permits could be improved, and the process speeded up
and simplified. From discussions with the Regional Municipality of
Durham it has been discovered that two of the necessary permits can
be combined on one application form (Occupation for Construction,
etc. , and Moving Heavy Loads) which, with minimal modifications,
could be used by the Town to advantage. The Region also has a form
in respect of Special Events which, although quite basic, does cover
all requirements. Attached are the two application forms proposed
for use by the Town of Newcastle; the only modifications made to the
original provided by the Region is in the name of the municipality.
Implementation of these forms, at the earliest possible moment, would
be of considerable benefit to the Town and any potential occupant of
Newcastle roads or rights-of-way.
Respectfully submitted,
R.G. Dupuis, P. Eng. ,
Director of Public Works.
February 14, 1983.
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THE CORPORATION OF THE TOWN OF NEWCASTLE
BY-LAW 83-32
being a by-law to establish a policy in respect
of occupancy of municipal roads and rights-of-way
WHEREAS the Council of the Corporation of the Town of Newcastle
wishes to establish a policy to require any persons, group or agency,.
wishing
to. occupy a Municipal Road or Right-of-Way for any reason which alters the
normal use or status of same to apply and receive approval for, a Road Occupancy
Permit, issued by the Director of Public Works;
NOW THEREFORE the Council of the Corporation of the Town of
Newcastle ENACTS AS FOLLOWS:
1 . THAT the policy in respect of occupancy of Municipal
Roads and Rights-of-way shall be as set out on
Schedule "A" attached hereto.
BY-LAW read a first and second time this 28th day of February 1983
BY-LAW read a third time and finally passed this 28th day of February 1983.
Mayor
Clerk
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