HomeMy WebLinkAboutPD-163-96DWROSTERAPA THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File # ELF C k
Date: Monday, December 2, 1996 Res. #
Report #: PD- 163 -96 File #: PLN 17.9.3 By -law #
Subject: MUNICIPAL ROSTER OF CONSULTANTS FOR PREPARATION OF ENVIRONMENTAL
IMPACT STUDIES
FILE: PLN 17.9.3
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD- 163 -96 be received;
2. THAT the Roster of Consultants for the Preparation of Environmental Impact Studies, as
indicated in Section 2.3 of Report PD- 163 -96, be approved, and remain in effect for the
period from December 2, 1996 to December 1, 1999;
3. THAT Purchasing By -law #94 -129, Section 5, Paragraph 5.13, be waived for the term of
the Roster.
1. BACKGROUND
1.1 Section 4.3.8 of the Clarington Official Plan requires that an Environmental Impact Study
be prepared for any development application located on or adjacent to a Natural Feature
identified on Map C of the Plan. The Municipality is to retain qualified professional
expertise to undertake the Study, with the cost of the study to be borne by the
developer.
1.2 On October 7, 1996, Committee considered Report PD- 132 -96 which forwarded
Guidelines to implement Section 4.3.8 of the Official Plan. The Guidelines indicate that
the Planning Department will develop and maintain a roster of consulting firms qualified
to prepare Environmental Impact Studies. When a development application is submitted
that necessitates the preparation of an Environmental Impact Study, only those
consultants on the roster would be invited by the Municipality to submit a proposal. Staff
will seek Council's authorization to renew the roster in three (3) years.
1.3 Report PD- 132 -96 recommended that the Guidelines be endorsed, and that Staff be
authorized to seek Expressions of Interest from qualified consulting firms in order to
recommend a roster of consultants to Council for consideration in the preparation of
Environmental Impact Studies. Committee and Council approved the Report's
recommendations.
2. CONSULTANT SELECTION
2.1 The Municipality issued a Request for Expressions of Interest on November 5, 1996, with
submissions due on November 19, 1996. A total of fourteen (14) Expressions of Interest
were received (see Attachment No. 1). A number of the Expressions of Interest
incorporate sub - consultants in order to provide the range of environmental expertise
required by the Municipality.
2.2 Planning Department Staff reviewed the Expressions of Interest in consultation with the
Manager of Purchasing, and staff from the Central Lake Ontario Conservation Authority
and the Ganaraska Region Conservation Authority. As a result of this review, seven
consulting firms were short- listed and interviewed.
2.3 The short- listed firms were interviewed by Planning Department Staff, the Purchasing
Manager, and CLOCA staff. As a result of the consultant interviews, the following firms
are recommended for inclusion on the Municipality's Roster of Consultants for the
Preparation of Environmental Impact Studies:
o Aquafor Beech Ltd. in association with Beak International Inc. and Geomatics
International
o Bird and Hale Ltd. in association with Hough Woodland Naylor Dance Ltd., G.M.
Sernas and Associates, Azimuth Environmental Consulting Inc. and Shoreplan
Engineering Ltd.
PAGE 3
o Ecological Services for Planning Ltd. in association with Terraprobe Ltd.,
Cosburn Patterson Mather and IMC Consulting Ltd.
o Gartner Lee in association with R.V. Anderson Associates Ltd., Baird and
Associates Ltd. and PMA Landscape Architects.
3. CONCLUSION
3.1 Subject to Council's approval, the Roster of Consultants will come into effect immediately
and remain in effect until December 1, 1999. Under the Guidelines approved by Council,
the Director of Planning is authorized to enter into contracts with the firms on the Roster
for the preparation of individual Environmental Impact Studies.
3.2 As noted earlier, the cost of individual Environmental Impact Studies will be borne by the
development proponent. As such, there are no financial costs to the Municipality in
approving the Roster of Consultants. In addition, if it becomes apparent that any one
of the consultants is not performing adequately, the Director would not include that
consultant in subsequent tenders.
3.3 A competitive bid process was used for the selection of the firms and the Expressions
of Interest included hourly rates which may not be exceeded for the term of the Roster.
As such, Purchasing By -law #94 -129, Section 5, Paragraph 5.13, which indicates the
need for Committee and /or Council approval for Consulting and Professional Services
costing more than $20,000.00, should be waived for the term of the Roster.
Respectfully submitted,
Franklin Wu, M.C.I.P., R.P.P.
Director of Planning
and Development
JAS *DC *FW *df
26 November 1996
Reviewed by,
W.H. Stoc ell
Chief Administrative
Officer
Attachment No. 1: Expressions of Interest Received
Interested parties to be notified of Council and Committee's decision:
Mr. Don Wright
Manager of Planning
Central Lake Ontario Conservation Authority
100 Whiting Avenue
Oshawa, Ontario
L1 H 3T3
Mr. Warren Coulter
Ganaraska Region Conservation Authority
P.O. Box 28
Port Hope, Ontario
L1A 3W4
Mr. D.E. Maunder
Aquafor Beech Limited
14 Abacus Road
Brampton, Ontario
L6T 5B7
Ms. Linda Hellas
Bird and Hale Limited
1263 Bay Street
Toronto, Ontario
M5R 2C1
Mr. David L. Charlton
Ecological Services for Planning Ltd.
361 Southgate Drive
Guelph, Ontario
N1 G 3M5
Mr. Donald M. Fraser
Gartner Lee Limited
140 Renfrew Drive
Suite 102
Markham, Ontario
L3R 6B3
gam
ATTACHMENT NO. 1
ENVIRONMENTAL IMPACT STUDIES
EXPRESSIONS OF INTEREST RECEIVED
LEAD CONSULTANT
SUB - CONSULTANTS
Aquafor Beech Limited
Beak International Inc.
Geomatics International
Bird and Hale Ltd.
Hough Woodland Naylor Dance Limited
G.M. Sernas & Associates Ltd.
Azimuth Environmental Consulting, Inc.
Shoreplan Engineering Limited
CH2M Gore & Storrie Limited
Conestoga- Rovers & Associates
Shroeter & Associates
B.A.R. Environmental Inc.
Christopher Hart
SKE Inc.
Archaeological Services Inc.
Digital Space Systems
Jeff Kaiser, Broadfoot Consulting
Cumming Cockburn Limited
Charlesworth and Associates
Ms. Barbara Steiner
Mr. Daniel Campbell
Mr. Daniel J. O'Brien Associates
Dillon Consulting Limited
Ecological Services for Planning Ltd.
Terraprobe Ltd.
Cosburn, Patternson, Mather
IMC Consulting
Ecologistics Limited
Geo -Logic Inc.
D.M. Wills Associates Ltd.
Ecoplans Limited
R.A. Harrington and Associates Ltd.
Gartner Lee
R.V. Anderson Associates Limited
Baird & Associates
PMA Landscape Architects
LGL Limited Environmental Research
Jagger Hims Limited
Associates
Sabourin Kimble & Associates Ltd.
Todhunter Schollen & Associates
Marshall Macklin Monaghan
Philips Consultants
C. Portt & Associates
Dougan & Associates
Blackport & Associates
Totten Sims Hubicki Associates
Hydro Terra Ltd.
Geologic Inc.
Joe Johnson
Settlement Surveys Ltd.
DEC 09 '96 13:00 ROBBINS APPLEBY TAUB P.2
DENNIS . HEFFERON
BARRISTER & SOLICITOR
Mayor Diane Hamra
and Members of Council
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
I_i C 3A6
Dear Mayor Hamra and Members of Council:
Re: Report #PD- 163.96
RECOMMENDATION:
1. THAT this letter be received.
Telephone (416) 360.3326
Faealmlle (416)86&0306
Suite 2500
130 Adelaide Street Weat
TORONTO, ONTARIO
MSH 2MP
TOX Box 38
December 9, 1996
2. THAT Recommendation No. 3 contained in Report #PD- 16396 be deleted
and replaced with the following:
'Purchasing By -law No. 94 -129, section 5, paragraph 5.13
be amended as set out in the letter from the
Municipality's Solicitor dated December 9, 1996."
DISCUSSION
1 have prepared a draft bylaw (copy attached to implement Recommendation
No. 3 contained in above Report. The By -law will authorize purchase orders for
Environmental Consulting and Professional services to be undertaken by a firm
which is on the approved roster, to be issued by the Director of Planning and
Development in circumstances in which the services will cost less than $25,000.00
and the funds are provided in the appropriate budget. Contracts for services
costing more than $25,000.00 will continue to be made by a formal agreement
executed by the Mayor and Clerk or a purchase order issued by the Purchasing
DEC 09 '96 13:01 ROBBINS APPLEBY TAUB
- Page 2 -
P.3
Agent as provided in section 5.13 of the Purchasing By -law, (fay -law No, 94 -129,
as amended).
In order to avoid any possibility of future confusion, I recommend that
Recommendation No, 3 of Report #PD- 163 -96 be deleted and replaced with the
following:
#3. THAT Purchase By -law No. 94 -129, section 5, paragraph 5.3 be
amended as set out in the letter from the Municipality's Solicitor
dated December 9, 1996."
Yours very truly,
1
Dennis C. Hefferon
DCH:bg
Encl.
o. Mr. W.M. Stockwell
Mrs, M. Marano
Mr. F. Wu
Mrs. P. Barrie
DEC 09 '96 19:01 ROBBINS APPLEBY TAUB P.4
BYLAW NO. 96-
being a by -law to amend the Purchasing By -law, By -law No.
94 -129, as amended respecting Environmental Consulting and
Professional Services
WHEREAS at its meeting on December 9, 1996, Council approved the recommendations
contained in Report #PD- 163.96, as amended,
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF CLARINGTON ENACTS AS FOLLOWS:
1. Paragraph 5.13 of By -law No. 94 -129, as amended, is further amended by adding
the following at the end of the first sentence thereof:
"Where the initiating Department is the Department of
Planning and Development and the Consulting and
Professional Services are to be provided by one of the firms
indicated in the Municipality's Roster of Consultants for the
preparation of Environmental Studies referred to in Report
#PD- 163 -96, a purchase order for the services may be issued
for the Municipality by the Director of Planning and
Development."
By -law read a first time this 9th day of December, 1996.
By -law read a second time this 9th day of December, 1996.
By -law read a third time and finally passed this 9th day of December, 1996.
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