HomeMy WebLinkAbout2024-10-08Newcastle Memorial Arena Manazement Board
Minutes — October 8, 2024 - 7:11 p.m.
Newcastle Memorial Arena
Present: Gary Oliver - Vice Chair (Remote)
Shea -Lea Latchford - Secretary Todd Taylor - Treasurer
Bryan Hutchison
Sue White
Jim Vinson
Regrets — Josh Turner (Manager)
Absent — Omar Patel
1. Declarations of Pecuniary Interest
2. Land Acknowledgment Statement
3. Adoption of Minutes - Motion #24-029 - Moved by Gary Oliver, seconded by Todd Taylor
THAT: The revised minutes of September 10, 2024, be accepted as presented.
CARRIED
4. Manager's Report — Safe — Josh informed the Board that there was an incident as a staff
member was backing up the Olympia. Josh made Gary aware of the problem and Welmar
repaired the door. All staff members have been informed that all training /certificates must
be completed by the end of October. Risk Management — The fire equipment for September
was completed and recorded. The Fire Safety drawings were subsequently received, but they
are incomplete. The AED weekly and monthly reports were completed. All unused paint cans
have been properly disposed of. The emergency contact list has been updated. A
PPM/Ammonia sheet was created, and the emergency procedure posted on the compressor
room door. The light covers above the ice still need to be installed. The SW rink emergency
exit door closer needs to be repaired. The canteen emergency light battery needs replacing.
Rentals — The winter schedule is posted on our website. All September invoices for ice
activities were mailed. An additional rink ad board has been purchased by Sunspace giving
us a total of 9 rink boards and 2 wall boards. Josh requested that we replace the Home and
Visitors signs above the benches, and he is waiting for a reply from James Printing.
Futuresign has repaired/replaced the video board in the lobby and all outstanding invoices
were paid.
4
Repairs/Maintenance
The faucet in dressing room #5 needs to be repaired/replaced. The bathroom door on the gender -
neutral washroom needs to be repaired. The shower head in room #4 repaired and the Janice Parish
sign still needs to be installed above the time clock. Furnace `B" is not working, and a service call
was placed. The parking lot paving is complete, the new fence post was installed, and the fencing
should be erected shortly. Staff — Josh has placed a job posting for an attendant and an operator.
A staff meeting was held to inform every one of their responsibilities and a follow-up meeting will
be held shortly to so see what areas can be improved. Inspections/Municipal Operations — No
inspection was conducted for the month of September. Ken Ferguson completed his walk though
and was impressed with the operation of the arena. ORFA Update - Josh has started the Legal
Awareness #1 certificate and once completed with proceed with Level #2 time permitting.
5. Financial Report — Todd provided the Board with an update of our revenue for January 15t to
October 8, 2024. He does not see any threats to the budget and will continue to provide regular
updates to the Board.
6. Risk Management — Sue completed a walk -though with Josh and pointed out the following
items: a) several paint cans from the construction need to be disposed of; b) emergency light
requires a new battery (as identified in monthly report); c) water on the floor in front of the
new mechanical room. Not sure if due to the rain or a roof issue. Josh will monitor;
d) door closer on SW emergency exit is broken; e) emergency contact list needs to be updated;
f) lights over the ice area are missing covers. This issue reported to MOC; g) Fire Safety
drawings are not correct, still waiting for revised copy; h) Josh has posted criteria for
Compressor Room entry/Ammonia level outside the room; i) the red warning light along the
south wall of the arena needs to be identified.
7. Business Arising from Previous Minutes - Advertising Update —Sue advised the Board that
another rink board has been sold to Sunspace. Sue inquired if anyone has any other business
we can approach. Terms of Reference — The Board was unwilling to approve the Term of
Reference and has requested further discussion and clarification from the municipal staff.
8. New Business — Ice Rates - Motion #24-030 - Moved by Jim Vinson, seconded by Bryan
Hutchison THAT: The ice rates will hold until August 2025.
CARRIED
3.
New Business — Outstanding Account - Motion #24-0302- Moved by Jim Vinson, seconded by
Todd Taylor THAT: We proceed with a third party to collect the outstanding invoice..
CARRIED
Round Table Discussion — A discussion followed.
9. Next Board Meeting— Tuesday, November 12, 2024 — 7:00 p.m., Newcastle Memorial
Arena
10. Adiournment - Motion #24-031 - Moved by Gary Oliver, seconded by Sue White THAT:
The meeting adjorn at 8:19 p.m.
CARRIED