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HomeMy WebLinkAbout2024-10-15NEWCASTLE COMMUNITY HALL BOARD Meeting October 15, 2024, 7:00 PM Council Chambers In Attendance: C. Yaki, Chair B. Carmichael J. Calder-Rowsell V. Wong Regrets: W. Woo, Regional Councillor Absent: P. Martin Staff In Attendance: J. Tutak, Secretary(left meeting at 8:52pm) 1. Call to Order Chair C. Yaki called the meeting to order at 7:00pm 2. Land Acknowledgement C. Yaki opened the meeting with the Land Acknowledgement statement and reading from Braiding Sweetgrass. 3. Approval of Agenda Motion to approval the agenda with the addition under Unfinished Business of the historically significant dress paintings, shed and Board Terms. Motion made by V. Wong, seconded by J. Calder-Rowsell Carried 4. Approval of Minutes Motion to approve the minutes from October 8t" 2024 Motion made by J. Calder-Rowsell, seconded by B. Carmichael Carried 5. Budget Motion to approve 2025 budget made by J. Calder-Rowsell, seconded by V. Wong Carried 6. Unfinished Business 6.1 Concert fundraiser B. Carmichael reported cancellation policy is up to 2 days before the concert but they retain 50% deposit. Board would like more information before deciding on the concert. 6.2 Historically significant dress Paintings Chair C. Yaki to get more information on the exact hanging details of the painting from the Historical Society and understand if these paintings are removeable depending on event requests. 6.3 Board Terms Motion made by C.Yaki to accept her resignation as of December 31, 2024 and Board to appoint pending vacancy, seconded by J. Calder-Rowsell Carried 6.4 Shed B. Carmichael suggested a 10' wide x 6' deep to store excess garbage and replace existing commercial garbage bin. C. Yaki will follow up to understand if there has been a change in the way the garbage is being stored and disposed and whether there is a need for a change in existing bin/process. 7. Closed Session 8:52pm Motion made that in accordance with Section 239 (2) of the Municipal Act, 2001, the meeting be closed for the purpose of discussing matter that deals with: • Personal information about an identifiable individual including employees. Motion made by V. Wong, seconded by J. Calder-Rowsell Carried 8. Rise and Report from Closed Session Motion to Rise and Report on confidential items at 9:46pm. Motion made by V.Wong, seconded by B. Carmichael Carried Chair C. Yaki advised that six items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, and one resolution was passed to provide direction to Chair. 9. Adjournment Motion was made to adjourn the meeting at 10:08pm Motion made by V. Wong Carried