HomeMy WebLinkAbout2024-10-29NOTICE OF MEETING
Special Meeting
Newcastle Community Hall Board of Directors
October 29, 2024 at 7:00pm
Council Chambers, 20 King Avenue W. Newcastle
In Attendance: C.Yaki, Chair
J.Calder-Rowsell
V.Wong
P. Martin
W.Woo, Regional Councillor
Absent: B. Carmichael
1. Call to Order
Chair C. Yaki called the meeting to order at 7:01pm
2. Land Acknowledgement
Chair C. Yaki opened the meeting with the Land Acknowledgement
Statement.
3. Approval of Agenda
Moved by V. Wong
Seconded by Councillor W. Woo
To alter the delivery of the agenda and have New Business/Updates moved
to item 5 on the agenda, with the following additions under New
Business/Updates:
5.1 Hall Lighting
5.2 Christmas Tree
Carried
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
5. New Business/Updates
5.1 Hall Lighting
J. Calder-Rowsell advised Board that the exterior hall lighting has been
completed and is ready for BIA Hall Lighting event that will take place
on November 171" at 5pm and followed by the Santa Parade.
V. Wong questioned need for the Skeddadle advertisement lawns
signs. J. Calder-Rowsell will remove those signs this evening.
5.2 Christmas Tree
J.Calder-Rowsell notified the Board that the BIA Christmas Tree will
be installed near the fountain and bench at the east side of hall. For
installation they will require skids and a boom lift. All necessary
safety measures and insurance requirements have been put in place.
Installation will take place on November 15t" at Sam. Skids will be left
for pickup on the grass in front of the gardens and boom lift will be
left at the west side of the hall. Pick up will be done prior to any
events booked for that day.
6. Confidential Items
Closed session 7:12 p.m.
Moved by Chair C. Yaki
Seconded by V. Wong
That in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing matter that
deals with
• Personal information about an identifiable individual including employees.
Carried
Rise and Report
Moved by J.Calder-Rowsell
Seconded by P. Martin
The meeting resumed in open session at 8:26 p.m.
Chair C. Yaki advised that three items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and two
resolutions were passed.
Resolution # 1
Motion by P. Martin
Seconded by V. Wong
Chair, C. Yaki re -post job posting for the position of Office Administrator
October 291h, 2024, for one week with an applicant deadline to apply by
November 51h, 2024.
Carried
Resolution # 2
Moved by J. Calder-Rowsell
Seconded P. Martin
To accept B. Carmichael resignation from Board effective immediately.
Carried
7. Adjournment
Moved by V. Wong that the meeting adjourn at 8:30 p.m.
Carried