HomeMy WebLinkAboutWD-49-86TOWN OF NEWCASTLE
REPORT File # Ana
Res. #i
By -Law 1"
MEETING: THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: JUNE 2, 1986.
REPORT #: WD -49 -86
q R IFC.T:
REPAIR AND SERVICE OF VEHICLES FOR THE
NEWCASTLE HYDRO ELECTRIC COMMISSION
FILE #:
RECOMMENDATIONS:
It is respectfully recommended:
1. That this report be received; and,
2. That the Town of Newcastle Public Works Department continue to perform
maintenance and repair service on Newcastle Hydro Electric
Commission's vehicles on a chargeback basis; and,
3. That the Newcastle Hydro Electric Commission be so advised.
>...2
f,
Page 2
Report No. WD -49 -86
BACKGROUND & COMMENT:
Resolution GPA # 90 -86 directed that Public Works Report WD -15 -86 be
received; and,
That the Committee and Council give consideration to the Public Works
Department performing maintenance and repair services on vehicles for the
Newcastle Hydro Electric Commission; and,
That the Public Works Department perform the required maintenance and
service on a trial basis, and in three months, prepare and submit a report
to the GPA Committee on how the system is working.
The Public Works Department staff and Newcastle Hydro Electric Commission
staff are completely satisfied with the present arrangements for maintenance
and repair for Newcastle Hydro Electric Commission vehicles at the Town's
Fleet Centre.
The Town is applying charges as follows: the mechanic's time and overhead
costs are being recovered; parts and contract repairs are invoiced at the
Town's cost with no markup. Repairs are scheduled through the Lead Hand
Mechanic and arrangements have been made to accommodate Hydro Fleet for
emergency repairs during electrical power failures. Down time for the Hydro
fleet is subsequently reduced.
....3
Page 3
Report No. WD -49 -86
It should be noted that initially the fleet was in a general state of
disrepair and many items required attention in the beginning.
The additional work load is not reducing the quality of workmanship on Town
vehicles and it is recommended that the Public Works Department be
authorized to continue the repair, maintenance and servicing of Commission
vehicles as long as these arrangements are satisfactory to both parties.
Respectfully submitted,
Gordon J. Ough, P. Eng.,
'Oor
Director of Public Works.
DTG:jco
May 28, 1986.
May 20, 1986.
ill CC
Newcastle Hydro - Electric Commission
H. Partner, Chairman
R.L. Stevens, Vice - Chairman
W.M. Morrison, Member
I.A. Hamilton, Member
J.P. Winters, Mayor
Corporation of the Town of Newcastle,
Public Works Department,
Hampton, Ontario.
LOB 1JO.
Attention: Mr. David Gray, C,E.T.,
Assistant Director of Public Works.
Dear Sir:
P.O. Box 130
Bowmanville, Ontario
L1C 3K9
M.J. Watson - Manager
Telephone(416)623- 4451 -2
or 623 -4625
F�Y
PUS "'C WORKS
I wish to take this opportunity to thank you and your staff at
the Public Works Depot for the servicing of our vehicle fleet. The
service has been of an excellent nature and your staff has proven
that they are second to none in their trade.
We, at Newcastle Hydro, have noticed a vast improvement in the
performance of our vehicle fleet and this aligned with a reduction
in some of our costs, has proven to be a successful venture.
We are looking forward to a continuing relationship in the
future.
Yours very truly,
R. J. King,
Operations Supervisor,
Newcastle Hydro- Electric Commission.
RJK /mw
c.c. - M.J. Watson, Manager
- C. Massey, Line Foreman
NAME:
ADDRESS
Newcastle Hydro Electric Commission,
P_n_ Box 130,
V lJ
INVOICE N! 2353
DATE: March 26, lq 86
BOWMANVILLE, Ontario. L1C 3K9
DATE I DESCRIPTION AMOUNT
RE: Vehicle repairs as per attached workorders
Workorder #1
$ 117.42
#2
1,003.98
#3
189.41
#4
149.74
X15
172.56
#6
84.16
#7
221.19
#8
117.07
#9
253.34
110
25.00
TOTAL OF THIS INVOICE I 521333_87
Gen Ace 7224 -X -101 -X
Debit 1100 -X -5 -2
Credit 6400- X -23 -9
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ADDRESS:
DATE
Newcastle Hydro Electric Commission,
P.O. Box 130,
BOWMANVILLE, Ontario. L1C 3K9
INVOICE N0- 2363
DATE: May 20, 19 86
DESCRIPTION I AMOUNT
RE: VEHICLE REPAIRS AS PER ATTACHED WORKORDERS
Gen Ace 7224. -x -101 -x
Debit 1100 -x -5 -2
Credit 6400- x -23 -9
Workorder #111
#112
$ 807.22
1,155.89
#113
85.49
#114
1,247.66
#115
35.32
X3,331 =58
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TOWN OF NEWCASTLE
REPORT File #
Res. #
By -Law #
WUING: THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: JANUARY 20, 1986
REPORT #: WD -15 -86 FILE #: .
SUB,JECT
REPAIR AND SERVICE OF VEHICLES FOR THE
NEWCASTLE HYDRO ELECTRIC COMMISSION.
RECOMMENDATIONS:
It is respectfully recommended:
I. That this report be received; and,
2. That Committee and Council give consideration to the Public Works
Department performing maintenance and repair services on vehicles for
the Newcastle Hydro Electric Commission; and,
3. That upon favourable consideration, the Public Works Department
perform the required maintenance and service on a trial basis; and,
4. That all costs incurred by the Town be charged to the Newcastle Hydro
Electric Commission; and,
5. That the Newcastle Hydro Electric Commission be so advised.
f
Page 2
Report No. WD -15 -86
BACKGROUND & REPORT:
Representatives of the Newcastle Hydro Electric Commission have requested
the Town of Newcastle Public Works Department to consider servicing and
repairing Commission -owned vehicles. Town staff suggested that the request
be formalized in a resolution from the Commission and that the matter would
require consideration and approval of Town Council.
The Public Works Fleet Maintenance Section employes two Mechanics and one
Lead Hand Mechanic who report to the Division 1 Foreman. They are
responsible to maintain and repair all Public Works fleet and equipment.
As well, they perform repair, service and provide safety certificates for
other Town departments. At present, the responsibility for fleet and
equipment operated by other Town departments lies with that department and
Public Works only provides repairs and service as requested as 'work for
others'.
The Fleet Maintenance Section is presently maintaining and servicing
approximately fifty (50) licensed vehicles and twenty (20) unlicensed
vehicles as well as all small engine equipment such as tractors and mowers.
The fleet operation is equipped to repair and service heavy trucks and
Newcastle Hydro Electric Commission vehicles would not pose a significant
increase.
The Newcastle Hydro Electric Commission fleet consists of:
1 -
1975
G.M., 5
ton
Utility Truck with auger
1 -
1979
G.M.,'5
ton
Utility Bucket Truck
1 -
1980
G.M., 5
ton
Utility Bucket Truck
2
- 1977
& 1980
1/2
ton Trucks
2
- 1982
& 1984
Utility Vans
....3
Page 3
Report No. WD -15 -86
Public Works Mechanics are well qualified to provide the necessary services
being requested, however, obvious priorities would be established to respond
to emergency repairs. Town Staff on a 'work for others' basis have already
provided emergency repairs to Newcastle Hydro Electric's heavy vehicles by
responding to two non - operative equipment calls. Discussions with staff at
the Newcastle Hydro staff revealed that there is difficulty in acquiring
satisfactory service and repair to this fleet and that the size of the fleet
does not warrant a regular Commission mechanic.
Should Council concur with the recommendations of this report, all actual
costs incurred, plus a percentage of the Overhead and Administration Costs,
would be recovered from the Commission.
It is, therefore, recommended that the Town of Newcastle Public Works
Department perform the required service and maintenance of Newcastle Hydro
Electric Commission's vehicles on a trial basis.
Respectfully submitted,
R.G. YDupuis, P. Eng.,
Director of Public Works.
DTG:jco
January 14, 1986.
- LI,,.,,,.ncfIsa Mwdro Electric Commission
December 30, 1985.
Corporation of the Town of Newcastle,
Public Works Department,
Hampton, Ontario.
LOB 1JO
Attention: Mr. David Gray, C.E.T.,
Deputy Director of Public Works.
Dear Sir:
Subject: Servicing of Commission Owned Vehicles.
As a follow up to our earlier conversation in connection with the
servicing of Commission owned vehicles, this subject was taken up with
our Board of Commissioners at their meeting of December 12, 1985, at
which time the attached resolution was duly enacted.
We now await the sanction of v-- Board of Directors and should
this meet with approval, we would like to meet with you and your fleet
supervisor to set up a servicing schedule, whereby each unit can be
serviced on a regular basis.
Thanking you in advance.
Yours very truly,
.J. Watson,
Manager,
Newcastle Hydro - Electric Commission.
MJW /mw
encl.
Newcastle Hydro - Electric Commission
74 7 -85
Resolution No.
Moved by
- v
Seconded
k,
t. ! (
Date
December 12
Carried
i
Chairman