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HomeMy WebLinkAbout11/26/2012 General Purpose and Administration Committee Minutes November 26, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 26, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo (left at 10:00 a.m.) Also Present: Municipal Solicitor, A. Allison Purchasing Manager, Jerry Barber Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Traill announced the following upcoming events: • Speakers Series on Art History, "William Kurelek: A Life of A Painter" Whitby Station Gallery Curator, Olexander Wlasenko will take place on Tuesday, November 27, 2012 at 7:00 p.m. at the Visual Arts Centre • County Town Singers Concert at the Tyrone Community Hall on December 2, 2012 at 2:00 p.m. - 1 - General Purpose and Administration Committee Minutes November 26, 2012 Councillor Woo announced that he will be leaving the meeting early today as he is participating in a trade mission to China which may include a visit to the China Canada International Art Exhibition on November 29, 2012, at the China Millennium Monument, which will include two Clarington artists. Councillor Hooper announced the following upcoming events: • Christmas Holiday Train will arrive Friday, November 30, 2012 at 5:45 p.m. in Bowmanville. • Christmas Tree Lighting Ceremony on Tuesday December 4, 2012 at the Hampton Community Hall. • Tyrone, Haydon, Enniskillen and Enfield Farmer's Christmas Parade of Lights on Wednesday, December 5, 2012 starting at 6:00 p.m. • Breakfast with Santa on December 1, 2012 in Hampton at 9:00 a.m. • Annual Christmas Tree Lighting Ceremony on December 7, 2012 at 6:00 p.m. in Bowmanville. Councillor Neal announced the upcoming Public Information Centre on Thursday, November 29, 2012 at 6:30 p.m. at Faith United Church, in Courtice, regarding two development applications, pertaining to lands located in the Bloor Street and Prestonvale Road area. Councillor Novak announced the following upcoming events: • Public Information Centre regarding an application by W. Daniell, E. Daniell and Green Martin Holdings Ltd., regarding Bonathon Crescent, on Tuesday, November 27, 2012 at 7:00 p.m. at the Main Branch Clarington Public Library, Mezzanine Meeting Room, 163 Church Street, Bowmanville. • Courtice Tree Lighting Ceremony on November 28, 2012 at 6:30 p.m.at White Cliffe Retirement Residence. • Public Information Centre for Phase 2 of the Bowmanville/Soper Creek Watershed Plan on November 29, 2012 at the Baseline Community Centre at 6:30 p.m. • Canadian Nuclear Safety Commission will be hearing presentations on Ontario Power Generation's application to renew the Darlington waste management facility licence and the Darlington nuclear power reactor operating licence, on December 3 to 6, 2012 at the Hope Fellowship Church, Courtice. • Clarington Project Christmas Concert on Monday, December 3, 2012 at 6:30 p.m. Clarington Central Secondary School. Councillor Partner attended the Orono Santa Claus Parade on November 24, 2012. Councillor Partner announced the following upcoming events: • Grand Opening of Rolling Acres on Friday, November 30, 2012. • Breakfast with Santa on Saturday, December 1, 2012 at the Orono Town Hall. - 2 - General Purpose and Administration Committee Minutes November 26, 2012 • Orono Heather Rebekka Lodge Christmas Bazaar on Saturday, December 1, 2012 at 11:00 p.m. • Kendal Community Centre Christmas Turkey Dinner on Saturday, December 1, 2012 at 5:00 p.m. • Newtonville Christmas Tree Lighting on Sunday, December 2, 2012. Mayor Foster reminded everyone to vote in the Federal By-election for the Durham Riding taking place today, November 26, 2012 until 9:30 p.m. ALTER THE AGENDA Resolution #GPA-558-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to add an item of correspondence to the Agenda. CARRIED Resolution #GPA-559-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the correspondence from Leo and Gwyneth Bryant, Objecting to the Proposed Draft Plan of Subdivision for Bonnydon Limited, the subject of the Public Meeting- Report PSD-053-12, be added to the end of the Correspondence Section of the Agenda. CARRIED MINUTES Resolution #GPA-560-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 12, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. - 3 - General Purpose and Administration Committee Minutes November 26, 2012 PUBLIC MEETING (a) Subject: Application to Convert an Existing Residential Building and Property to Permit Professional Office and Limited Commercial Use Applicant: Syvan Developments Report: PSD-051-12 Paul Wirch, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Ed Vanhaverbeke, on behalf of the applicant, was present to answer questions. He noted that the property is owned in trust for Syvan Developments and it is their intention to move their offices there. Mr. Vanhaverbeke added that, at this time, it would only be Syvan offices. (b) Subject: Application to Amend the Official Plan and an Associated Courtice Main Street Secondary Plan Applicant: Municipality of Clarington Report: PSD-052-12 Lisa Backus, Senior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Councillor Woo left the meeting at 10:00 a.m. John Stephenson, local resident, spoke in opposition to the application. Mr. Stephenson noted that the present Official Plan review should be in the context of the challenges of the future. He stated that he is concerned that the application does not take into account the economic and environmental changes which will take place in the future. Mr. Stephenson stated that he believes that Highway 2 should be a major transportation route with a rapid transit corridor, using light rail transportation. He added that he believes that, within five years, fuel will be too costly, automobile use should decrease, and bicycle use should increase. Mr. Stephenson noted that the proposed plan removes 1100 intensification units from the urban areas designated N3 to N12, but adds residential units near the Highway 2 which he believes is too far away from the commercial and employment lands. He stated that the proposal overlooks the fact that the Courtice Mainstreet corner is at Townline. Mr. Stephenson encouraged the Municipality to plan for smaller (6002ft to 9002ft in area), more efficient, stronger, residential units. He stated that he does not believe that we need to strengthen corridors between town and village centres. Mr. Stephenson stated that he believes paragraphs 10.1.5 and 10.2.7 and 10.5.6 of Report PSD-052-12 need to be deleted or - 4 - General Purpose and Administration Committee Minutes November 26, 2012 modified. He added that the proposed new Courtice Town Centre should be located on the south west corner of Courtice Road and Highway 2. Mr. Stephenson stated that he believes the fire station should be located on Highway 2. He concluded that he believes that the plan will cost a great deal of money and with the anticipated poor economy, he suggested that the plan should build on existing infrastructure. Jacqueline Bewick, local resident, expressed concerns with the look of the back of the new development which will be facing the existing residential neighbourhood. Bryce Jordan, Planning Manager, GHD, on behalf of Bonnydon Limited, spoke in opposition to the application. Mr. Jordan outlined the lands owned by Bonnydon Limited. He noted that the study shows the Bonnydon has environmental special study area lands within the property. Mr. Jordan noted that a previous study in September, 2012 had indicated that they were zoned medium density residential. He highlighted the chronology of events with regard to the Bonnydon property. Mr. Jordan stated that it is his client's position there have been too many years of commitments to development and therefore the property should be zoned medium density residential. He added that the development decisions made by the Municipality of Clarington consistently shows that developing the lands has taken precedence over of natural features. Mr. Jordan stated that his client wishes the process be moved forward with medium density residential land uses on the Bonnydon property. Valerie Cranmer, planning consultant for Otto Provenzano, area property owner, was present in support of the application. She stated that Mr. Provenzano is very supportive of being included in the Town Centre and supportive of the policies contained in the Secondary Plan. Vito Falconeri, representing Leonarda Falconeri, was present in support of the application. He stated that he has questions regarding the Bell infrastructure station located on Trull's Road south of Highway 2. (c) Subject: Application for a Proposed Draft Plan of Subdivision Applicant: Bonnydon Limited Report: PSD-053-12 Carlo Pellarin, Senior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. - 5 - General Purpose and Administration Committee Minutes November 26, 2012 Mark Hobe, local resident, stated that he is concerned about the small size of Lots 33 to 35. Mr. Hobe is concerned about the types of development and the impact on the local neighbourhood. He is also concerned about Sandringham becoming an artery, with increased traffic and therefore requested that the driveways be placed on the backside of the properties in order to reduce traffic issues. In conclusion, Mr. Hobe stated that he is in favour of the application. Dave White, local resident, stated that he is concerned about the grading of the proposed development and the impact it will have on his property as he is already been affected by the Fire Hall. He asked whether catch basins will be put in place in order to alleviate future problems with drainage. No one spoke in support of the application. Bryce Jordan, Planning Manager, GHD, planning and engineering consultants for Bonnydon Limited, on behalf of the applicant, was present to address concerns. He stated that Lots 33 to 35 are intended to merge with existing lots and will become full lots. Regarding Sandringham, he agreed that it will become an efficient route to access Trulls Road, and that it is designated as a collector road. Mr. Jordan stated that the driveways are intended to exit into a Ianeway behind the houses, not accessing directly on Sandringham. He stated that the plans for the grading should not result in increased flows on the property and perhaps Mr. White's grading issues may be solved by the development. Mr. Jordan noted that Section 2.6 of Report PSD-053-12 indicates that there has been little activity on the development file since 1996. He explained that this delay was not due to a lack of interest, but rather because of the impending secondary plan. He added that discussions started again in 2011. Mr. Jordan referred to Section 2.7 of Report PSD-053-12, regarding a hydro geological study, noting that there has been a recent study which confirms that the area is not a high re-charge area. He stated that his client does not believe that further study regarding the environmental protection area and watercourse is required. He noted that any watercourse may have been cut off by the building of the Fire Hall in Courtice. Mr. Jordan looks forward to the discussions highlighted in Section 12 of Report PSD-053-12. RECESS Resolution #GPA-561-12 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:13 a.m. - 6 - General Purpose and Administration Committee Minutes November 26, 2012 Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF BRIAN DUNCAN, SENIOR VICE PRESIDENT, DARLINGTON NUCLEAR, REGARDING ONTARIO POWER GENERATION, DARLINGTON NUCLEAR— OPERATIONS UPDATE Brian Duncan, Senior Vice President, Darlington Nuclear, was present regarding Ontario Power Generation (OPG), Darlington Nuclear— Operations Update. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Duncan stated that Darlington Nuclear has operated safely and efficiently for over 20 years. He provided the Committee with an overview of accomplishments during the past five years. Mr. Duncan explained that safety is a cornerstone of the operations, providing statistics to support this principle. He noted that Darlington Nuclear works closely with all area agencies, including the Clarington Fire Department. Mr. Duncan provided the Committee with an overview of radiation statistics, comparing them to other radiation emitters. He explained the reviews which took place as a result of the Fukushima Daiichi event, including additional emergency procedures and applying "lessons learned". Mr. Duncan informed the Committee that OPG will be appearing before the Canadian Nuclear Safety Commission to seek three specific approvals, as follows: • Renewal of the Darlington Nuclear Generating Station operating licence; • Renewal of the Darlington Waste Management Facility operating licence; and • Environmental assessment approvals for Darlington Refurbishment and Continued Operations Mr. Duncan provided the Committee with operational indicators and details about the Darlington Waste Management Facility. He updated the Committee on the progress of the Darlington Refurbishment Project. Mr. Duncan explained that the Darlington Energy Complex in the Clarington Energy Park is a 250,000 square foot multi-purpose training, testing, and warehousing facility and is scheduled to be open in the summer of 2013. Councillor Novak left the meeting at 11:32 a.m. Resolution #GPA-562-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the delegation of Brian Duncan, Senior Vice President, Darlington Nuclear, Regarding Ontario Power Generation, Darlington Nuclear— Operations Update be received with thanks. CARRIED Councillor Novak returned to the meeting at 11:35 a.m. - 7 - General Purpose and Administration Committee Minutes November 26, 2012 PRESENTATIONS PRESENTATION OF PETER GUIRY, FIRE PROTECTION ADVISOR, FIRE PROTECTION SERVICES, OFFICE OF THE ONTARIO FIRE MARSHAL, MINISTRY OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES, REGARDING REPORT ESD-018-12, OPERATIONAL PLANNING: AN OFFICIAL GUIDE TO MATCHING RESOURCE DEPLOYMENT AND RISK Peter Guiry, Fire Protection Advisor, Fire Protection Services, Office of the Ontario Fire Marshal (OFM), Ministry of Community Safety and Correctional Services, was present regarding Report ESD-018-12, Operational Planning: An Official Guide to Matching Resource Deployment and Risk. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Guiry explained that the OFM Guideline 04-08-10 Operational Planning: An Official Guide to Matching Resource Deployment and Risk was used by the Clarington Emergency & Fire Services (CEFS) as an evaluation tool to help CEFS and Clarington Council make informed decisions regarding the delivery of fire suppression services. He explained the five step process outlined in the Guideline. Mr. Guiry concluded by explaining that the guideline is presently being updated to be an Integrated Risk Management tool and will include all three lines of defense (Public Education and Prevention, Fire Safety Standards, and Code Enforcement and Emergency Response). He added that the new document is expected in 2013. Mr. Guiry confirmed that the CEFS is operating well within the guidelines. He recommended that the higher risk buildings be inspected more frequently and that an additional Fire Prevention Inspector should be considered. PRESENTATION OF BOB GENOSKO, PARKS SUPERVISOR, REGARDING REPORT OPD-012-12, EMERALD ASH BORER Bob Genosko, Parks Supervisor, was present regarding Report OPD-012-12, Emerald Ash Borer (EAB). Mr. Genosko explained the nature, effects, signs and symptoms of the EAB. He reviewed maps showing the increasing disbursement of the EAB. Mr. Genosko noted that the Canadian Food Inspection Agency (CFIA) regulates affected areas in Canada. He explained that one of the major concerns is the liability related to the dead trees. Mr. Genosko noted that management plans include removal and chemical treatments. He explained that the chemical treatments must be repeated every two years. He noted that currently biological controls are being tested. Mr. Genosko stated that the EAB has been found in Durham Region, including as close as the City of Oshawa, but not confirmed in the Municipality of Clarington yet. He explained that management plans cannot prevent the invasion of EAB, but can contribute to saving trees. Mr. Genosko explained that the beginning of the management plan, if approved in the 2013, is to inventory all public trees in the Municipality of Clarington. He estimated that there are 3000 to 4000 ash trees on boulevards and parks that could be affected. Mr. Genosko confirmed that the CFIA does not inspect or monitor, but will confirm the presence of EAB. - 8 - General Purpose and Administration Committee Minutes November 26, 2012 ALTER THE AGENDA Resolution #GPA-563-12 Moved by Councillor Novak, seconded by Councillor Partner THAT the agenda be altered to consider Report OPD-012-1 at this time. CARRIED EMERALD ASH BORER Resolution #GPA-564-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD-012-12 be received; THAT Council approve staff recommendations for dealing with infestations of Emerald Ash Borer as part of our Emerald Ash Borer Management Plan; THAT Report OPD-012-12 be forwarded to the Association of Municipalities of Ontario (AMO) to seek support for the Provincial and Federal funding to assist in managing the Emerald Ash Borer; and THAT the Region of Durham, the Central Lake Ontario Conservation Authority, Kawartha Lakes Conservation Authority and the Ganaraska Conservation Authority, be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-565-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-564-12 be amended by replacing the word "approve" with the word "consider" in Item 6 of the Clarington Emerald Ash Borer Management Plan outlined in Section 4.0 of Report OPD-012-12, to read as follows: "That Council consider a comprehensive inventory of Clarington's publicly owned Urban and Park trees in the 2013 Budget." CARRIED The foregoing Resolution #GPA-564-12 was then put to a vote and carried as amended. - 9 - General Purpose and Administration Committee Minutes November 26, 2012 RECESS Resolution #GPA-566-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:17 p.m. with Councillor Novak in the Chair. PLANNING SERVICES DEPARTMENT TO CONVERT AN EXISTING RESIDENTIAL BUILDING AND PROPERTY TO PERMIT PROFESSIONAL OFFICE AND LIMITED COMMERCIAL USE Resolution #GPA-567-12 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report PSD-051-12 be received; THAT the application to amend the Zoning By-law be approved, and that the draft Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-051-12, be passed; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-051-12 and Council's decision; and THAT all interested parties listed in Report PSD-051-12 and any delegations be advised of Council's decision. CARRIED OFFICIAL PLAN AMENDMENT FOR COURTICE MAIN STREET SECONDARY PLAN Resolution #GPA-568-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD-052-12 be received; - 10 - General Purpose and Administration Committee Minutes November 26, 2012 THAT the proposed Secondary Plan and Official Plan Amendment continue to be reviewed by staff and that a further report be prepared following the receipt of additional agency and public comments; and THAT the interested parties listed in Report PSD-052-12 and any delegations be advised of Council's decision. CARRIED REVISED APPLICATION FOR A DRAFT PLAN OF SUBDIVISION — BONNYDON LIMITED Resolution #GPA-569-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD-053-12 be received; THAT the application for a revised Draft Plan of Subdivision 18T-90022, submitted by Bonnydon Limited, continue to be processed including the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-053-12 and any delegations be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT NAMING THE PARKLAND AT 71 OLD KINGSTON ROAD Resolution #GPA-570-12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report EGD-031-12 be received; and THAT the parkland located at 71 Old Kingston Road be officially named Tooley's Mill Park. CARRIED - 11 - General Purpose and Administration Committee Minutes November 26, 2012 TOOLEY'S MILL PARK - POSSIBLE PROGRAMMED USES Resolution #GPA-571-12 Moved by Councillor Neal, seconded by Councillor Partner THAT Report EDG-032-12 be received; and THAT all interested parties listed in Report EDG-032-12 be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-572-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA-571-12 be amended by adding the following after paragraph one: "THAT staff be directed to investigate leasing opportunities as a short-term solution to allow for the planning of the park to proceed sooner, with a view to a long-term parking solution." CARRIED The foregoing Resolution #GPA-571-12 was then put to a vote and carried as amended. OPERATIONS DEPARTMENT Report OPD-012-12 was considered earlier in the meeting. Councillor Hooper chaired this portion of the meeting. - 12 - General Purpose and Administration Committee Minutes November 26, 2012 EMERGENCY AND FIRE SERVICES DEPARTMENT OPERATIONAL PLANNING: AN OFFICIAL GUIDE TO MATCHING RESOURCE DEPLOYMENT AND RISK Resolution #GPA-573-12 Moved by Mayor Foster, seconded by Councillor Novak THAT Report ESD-018-12 be received for information. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-574-12 Moved by Councillor Neal, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-573-12 a second time. CARRIED The foregoing Resolution #GPA-573-12 was then put to a vote and carried. MONTHLY ACTIVITY REPORT — OCTOBER 2012 Resolution #GPA-575-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-019-12 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT LAKERIDGE HEALTH CARDIOVASCULAR PREVENTION AND REHABILITATION PROGRAM AGREEMENT Resolution #GPA-576-12 Moved by Councillor Partner, seconded by Councillor Traill THAT Report CSD-012-12 be received; - 13 - General Purpose and Administration Committee Minutes November 26, 2012 THAT the Mayor and Clerk be authorized to execute a two (2) year agreement commencing December 1, 2012, with an option to extend the agreement for an additional two (2) years between the Municipality of Clarington and Lakeridge Health, Attachment 1 to Report CSD-012-12; and THAT all interested parties listed in Report CSD-012-12 be informed of Council's decision. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENT TO CLARINGTON HERITAGE COMMITTEE AND GANARASKA FOREST RECREATIONAL USER COMMITTEE Resolution #GPA-577-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report CLD-033-12 be received; THAT the resignation of Karina Isert be received, with regret, and that she be thanked for her contribution to the Clarington Heritage Committee; THAT Joseph Earle be appointed to the Clarington Heritage Committee for a term concurrent with the term of Council; THAT Leo Pinto be appointed to the Ganaraska Forest Recreation User Committee for a term ending December 31, 2013; and THAT all interested parties listed in Report CLD-033-12 be advised of Council's decision. (See following motions) - 14 - General Purpose and Administration Committee Minutes November 26, 2012 CLOSED SESSION Resolution #GPA-578-12 Moved by Councillor Hooper, seconded by Councillor Traill THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the confidential attachment to Report CLD-033-12, regarding a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. CARRIED RISE AND REPORT The meeting resumed in open session at 2:27 p.m. with Councillor Partner in the Chair. Councillor Partner advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. APPOINTMENT TO CLARINGTON HERITAGE COMMITTEE AND GANARASKA FOREST RECREATIONAL USER COMMITTEE - Continued Resolution #GPA-579-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-577-12 be divided to consider paragraph three separately. CARRIED The Committee then considered the foregoing Resolution #GPA-577-12, exclusive of paragraph three, being: "THAT Report CLD-033-12 be received; THAT the resignation of Karina Isert be received, with regret, and that she be thanked for her contribution to the Clarington Heritage Committee; THAT Leo Pinto be appointed to the Ganaraska Forest Recreation User Committee for a term ending December 31, 2013; and - 15 - General Purpose and Administration Committee Minutes November 26, 2012 THAT all interested parties listed in Report CLD-033-12 be advised of Council's decision." CARRIED The Committee then considered the third paragraph of the foregoing Resolution #GPA-577-12 being: "THAT Joseph Earle be appointed to the Clarington Heritage Committee for a term concurrent with the term of Council;" MOTION LOST Resolution #GPA-580-12 Moved by Councillor Traill, seconded by Councillor Neal THAT Colin Maitland be appointed to the Clarington Heritage Committee for a term concurrent with the term of Council. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2012-28 CONSTRUCTION OF NEWCASTLE FIRE HALL Resolution #GPA-581-12 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report COD-027-12 be received; THAT Aquicon Construction Co. Ltd., Brampton, Ontario with a total bid in the amount of $3,609,732.48 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2012-28, be awarded the contract for the construction of the Newcastle Fire Hall as required by the Emergency & Fire Services Department; THAT the funds required for the construction project in the amount of $5,526,612.00 (which includes $3,609,732.48 for construction, contingencies, design, contract administration, road widening, site remediation, furnishings and net HST) be drawn from Account #110 28 370 82844 7401; and THAT the Mayor and Clerk be authorized to execute the necessary agreement. CARRIED - 16 - General Purpose and Administration Committee Minutes November 26, 2012 PURCHASE OF FOUR WHEEL DRIVE TRACTOR C/W PLOW MOUNT & CONTROLS, SIDE BOOM & REAR FLAIL MOWER Resolution #GPA-582-12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report COD-028-12 be received for information. CARRIED FINANCE DEPARTMENT SERVICE FEE AMENDMENTS Resolution #GPA-583-12 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report FND-025-12 be received; THAT the implementation of the new services fees and the increase in fees addressed in Report FND-025-12 be approved; and THAT the by-law attached to Report FND-025-12 as Attachment "A" be approved. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 17 - General Purpose and Administration Committee Minutes November 26, 2012 OTHER BUSINESS SUPPORT AND APPROVAL TO THE "FOR THE LOVE OF ART" EVENT IN SUPPORT OF THE CLARINGTON VISUAL ARTS CENTRE, THE GIFT OF ART AND THE ARTS COMMUNITY Resolution #GPA-584-12 Moved by Councillor Novak, seconded by Councillor Hooper WHEREAS the Municipality of Clarington does not have a standard gift for visiting dignitaries that is unique to Clarington; WHEREAS the arts are a significant part of Clarington's cultural community fabric; WHEREAS the Visual Arts Centre of Clarington and The Gift of Art are in the unique position of representing the arts in Clarington; WHEREAS The "For the Love of Art" event has been created to recognize the contribution that the arts make to the quality of life of Clarington residents; to support the ongoing efforts and programs by the Visual Arts Centre of Clarington and The Gift of Art to develop and promote the arts; and WHEREAS "For the Love of Art" event, including the production of a special Clarington- only photographic journal, is to be self-sufficient through the provision of sponsorship opportunities and donations; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington provides its support and approval to the "For the Love of Art" event in support of The Clarington Visual Arts Centre, The Gift of Art and the arts community. CARRIED REQUEST FOR A REPORT — CONSOLIDATION OF MUNICIPAL PUBLICATIONS Resolution #GPA-585-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT, as part of the Clarington Communications Plan, Staff be requested to report on the various departmental publications to determine if there is an opportunity to consolidate them. CARRIED - 18 - General Purpose and Administration Committee Minutes November 26, 2012 COMMUNICATIONS Resolution #GPA-586-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the correspondence items objecting to the proposed Draft Plan of Subdivision for Bonnydon Limited, the subject of the Public Meeting and Report PSD-053-12 from the following people be referred to the Director of Planning Services to be considered as part of the application review process: • Melissa Behr • Jay Davidson • Robert Bell • Maher Ziadeh • David Kennedy • Brian Errey • Clint Van Atter • Leo and Gwyneth Bryant CARRIED CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-587-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 2:58 p.m. CARRIED