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Home My WebLink AboutWD-13-86TOWN OF NEWCASTLE REPORT File # '. l' � Res. # By -Law # MEETING: THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JANUARY 2.0, 1986 REPORT #: WD -13 -86 FILE #: SUBJECT: REMUNERATION TO BROWNING - FERRIS INDUSTRIES LIMITED FOR EXTENSION OF GARBAGE COLLECTION SERVICES IN ORONO & NEWCASTLE VILLAGE TO MARCH 31, 1986. RECOMMENDATIONS: It is respectfully recommended: 1. That this report be received; and, 2. That Council provide direction to staff with respect to remuneration to be paid to Browning- Ferris Industries Limited for interim garbage collection and disposal services in Orono and Newcastle Village to March 31, 1986, stipulating the rate to be: a) The rates set out in Tender T84 -21; OR b) The rates set out in Tender T85 -20. 3. That Browning - Ferris Industries Limited be so advised. ....2 Page 2 Report No. WD -13 -86 REPORT: In considering the recommendations of Report WD- 77 -85, relating to proposals for garbage collection and disposal in Bowmanville, Newcastle Village, Orono and Courtice, Council directed, in part, that arrangements be made for a three month extension of service by the contractor providing same in Orono and Newcastle Village. No direction was given with respect to the rates to be paid for such extension and as a result, staff contacted B.F.I. proposing the 1985 rates. B.F.I. had some difficulty with the financial viability with this proposal and have responded in the attached correspondence. Attachment Number 1 is a copy of the tender for provision of the garbage service in Orono and Newcastle which was awarded by the Town to James W. Hale and subsequently transferred to B.F.I. as a result of a corporate transaction. Rates in this tender are about $4.75. /unit /month. Attachment Number 2 is a copy of the recently advertised tender for the same service to be provided by B.F.I., indicati.ng a cost of approximately $5.90 /unit /month. In discussions with B.F.I. it has been indicated by that firm that at the time they "inherited" the tender from Hale, they considered his prices somewhat low but continued the contract in good faith. Their operation is much larger and subject to high overhead costs, while the Hale operation did not experience such costs. Thus, they cannot, in consideration of good business management, provide the service for prices bid in late 1984. Their position is that the prices bid in Tender T85 -20 are more realistic. Having considered all related factors, it is felt that there is validity in B.F.I.'s position and that direction to utilize prices set out in Tender T85 -20 would not be inappropriate. Respectfully submitted, G. D puss, Eng., Director of Public Works. RGD : j co January 13, 1986. AttarhmPntc (9) Waste t s'M BROWNING-FERRIS INDUSTRIES LTD. Eastern Lakes District 210 BASELINE ROAD EAST, BOWMANVILLE, ONTARIO L1C 1A4 • 4161623 -3771 r' January 6th,1986 J Corporation of the Town of Newcastle Treasury Department 40 Temperance Street Bowmanville , Ontario L1C - 3A 6 Attention: Lou Ann Birkett Agent Purchasing and Supply A g Dear Mrs. Birkett: In response to your letter of December 19tn,1985, I am pleased to confirm that Browning - Ferris Industries Limited agrees hMeeting month extensin Decembertl6th,1985. at the Council However, we would request that the pricing, terms and conditions not remain the same as in Tender T84 -21, but rather refer to the pricing terms and conditions of Tender No. T85 -20 for the extended period until March 31st,1986. We feel we can no longer absorb the increase costs associated with the old Tender T84 -21 pricing. I trust you will find this confirmation satisfactory. WG /pm C.C. Ron Dupuis, Directory of Public Works VICTORIA • VANCOUVER RO,, H MEDICINE THUNDER Y • WINDSOR LOTON O DURHAM REGION PETERBOROUGH LINDSAY - MONTREAL i T- t-1 ^-' !, �n 4 THE CORPORATION OF THE TOWN OF NEWCASTLE .�" PURCHASING OFFICE �r• ;, TENDER FORM Seated Tenders for goods and/or services listed below, submitted on the forms and in the envelope provided, will be received by the office of the Clerk. Cor po(alion of the Town of Newcastle, 40 TempeiybV., noon , vil� Onta �iC, 3A)' until the closing time and date indicated hereon. (Monddday, November 26, 1984 TENDER NO. ...T84.-2.1 ........................... CLOSING TIME AND DATE (Local Time) Mr D M Homeniuk, P.P. DATE..,.. October 22, 1984 REF./PURCHASING AND SUPPLY AGENT... Phone (4.. ..... . Tenders are invited for the following goods /services and /or projects specified herein and associated documents, plans and specifications. Complete in full, all blanks where provided and return one copy and/or set in the envelope provided. Bid deposits and/or agreement to bond, if required, must accompany tender sub• mission under same cover and envelope. All tenders must comply in accordance with regulations, terms and conditions selforth in all tender documents. Successful tenders must accept terms and conditions of subsequent official purchase order issued by the Corporation of the Town of Newcastle, unless otherwise stipulated. The lowest or any tender not necessarily accepted. Tenders must comply and conform to all regulations, terms conditions and instructions specified in By-Law •82.96 of.the Corporation of the Town of Newcastle. QUANTITY DESCRIPTION UNIT PRICE I EXTENDED PRICES Prices tendered shall be payable in Canadian Funds. F.O.B. destination, including Federal Sales Tax applicable, unless otherwise indicated. Ontario Re /all Sales lax, if applicable, shall be quoted as a separate item. I /We the undersigned agree to perform the garbage r 411 terms, conditions, and specifications herein Area 1 350 40 Area 2 Former Village of Orono Household Commercial Orono Estates Subdivision 83 1 Household Area 3 Former Village of Newcastle 500 1 Household 35 1 Commercial TOTAL NOTE: "mo." means month allection servi es in accordance with r the prices to dered as follows: 22 /unit /mo. ; 4, Pif /unit /mo. ; 4, 7a /un i t /mo. ;4,2d- /unit /mo. t,, R$ /unit /mo. /�S.22 roa 26 v $ oo s / 20, W0 GUARANTEED DELIVERY OR COMPLETION NIA CASH DISCOUNT -�• ,,., // �I.�.l.....rIOM�...M. DATE AFTER OFFICIAL RECEIPT OF ORDER .. ............................... . .AND TERMS.... '. ..... ORIGIN OF GOODS: N/A GOODS TO BE SHIPPED FROM: CITY & COUNTRY .......... ..........1.................... CITY & COUNTRY .......... ..........If .................... The undersigned, tenderer agrees to supply and deliver all goods and/or services for price (s) tendered to the Corporation of the Town of Newcastle in accor- dance with all terms, specifications and conditions specified herein. AUT IZED SIGNATURE: FIRM NAME:. (Tenderer) _ ADDRESS: ... &.� .... 3AK .... /V 4� %s 774.4.. . ' ' ' ' ' ' ' ' ..................... POSTAL CODE.... ..J// ......p ......................... . TELEPHONE ( /. �) ...�.0.� - .44- Cp� 0 ......................... . PRI NAME: S.!`� S .. l✓ ...� ............ . TITLE e Page 16 of 16 THE CORPORATION OF THE TOWN OF NEWCASTLE Tender No. T85-20 PURCHASING OFFICE TENDER FORM Sealed Tenders for goods and/or services listed below, submitted on the forms and in the envelope provided, will be received by the office of the Clerk. Cor• poration of the Town of Newcastle, 40 Temperance St., Bowmanvllle, Ontario, LiC 3A6, until the closing time and date Indicated hereon. 12:00 noon (Local Time) CLOSING TIME AND DATE (Local Time) ... WOoR5ddy, .N9vember..6,.t98.5TENDER NO ....... T85..2Q . . . . ......... . REF. /PURCHASING AND SUPPLY AGENT.. Mr. s.... Lou. Ann..Urke.tt........... DATE....... , pctober, . 22,. mas .......... Phone (416) 623.3379 Tenders are Invited for the following goods/services and /or projects specified herein and associated documents, plans and specifications. Complete In full, all blanks where provided and return one copy and /or set in the envelope provided. Bid deposits and /or agreement to bond, If required, must accompany tender sub- mission under same cover and envelope. All lenders must comply In accordance with regulations, terms and conditions setforth In all tender documents. Successful tenders must accept terms and conditions of subsequent official purchase order Issued by the Corporation of the Town of Newcastle, unless otherwise stipulated. The lowest or any tender not necessarily accepted. Tenders must comply and conform to all regulations, terms conditions and Instructions specified In By-Law 182.96 of.lhe Corporation of the Town of Newcastle. QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICES Pri—s tendered shall be payable In Canadian Funds, F.O.B. destination, Including Federal Sales Tax applicable, unless otherwise Indicated. Ontarlo Relall Sales tax, If applicable, shall be e' as a separate Item. I /We the undersi ned agree to perform the garbage c llection servic s in accordance with all terms, condition , and specifications herein for th prices tendere as follows: Area 1 Former Village of Orono 350, Household 40 Commercial 4 Street Receptacles rea 2 Orono Estates Subdivision ` 83 Household Area 3 Former Village of Newcastle 500 Household 's Commercial Street Receptacles Area 4 Courtice Urban Area 1035 Household 35 Commercial TOTAL NOTE: "mo." means month $ 5.88 /unit /mo. $12.50 /unit /mo. $ =— /unit /mo. $ 5188 /unit /mo. $ 5.88 /unit /mo. $_12.50 /unit /mo. $12.50 /unit /mo. $ 5.88 /unit /mo. $tea /unit /mo. $ 2058.00 $ 500.00 $ 50.00 $ 488..04 $,2940-',A0 $ 437.50 $ 100.00 $x16085.80 $ a37 50 $13096 *84 GUARANTEED DELIVERY OR COMPLETION CASH DISCOUNT DATE AFTER OFFICIAL RECEIPT OF ORDER ....... ............................AND TERMS.. ................... _ .. _ . _ _ ORIGIN OF GOODS: GOODS TO BE SHIPPED FROM: CITY & COUNTRY .......... .......... /.................... CITY & COUNTRY'.......... .......... /.................... The undersigned, tenderer agrees to supply and deliver all goods and/or services for price (s) tendered to t e Corporation of the Town of Newcastle In accor- dance with ail terms, specifications and conditions specified herein. 'A NAME:BROWNING- FERRIS INDUSTRIES LTD AU IZ JSN A D•a 210 Baseline Road, Bowmanville RESS :........................ ............................... ......... Ontario PRINT NAME: ........... ............................... Wilf Goldlust POSTAL CODE. , L1C 1A4 .................................... ................ ............................... General Manacrar