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TOWN OF NEWCASTLE
REPORT File # 1
Res. #
By -Law #
MEETING: THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: JANUARY 20, 1986
REPORT #: WD -15 -86 FILE #:
SUBJECT:
REPAIR AND SERVICE OF VEHICLES FOR THE
NEWCASTLE HYDRO ELECTRIC COMMISSION.
ZECOMMENDATIONS:
It is respectfully recommended:
1, That this report be received; and,
2. That Committee and Council give consideration to the Public Works
Department performing maintenance and repair services on vehicles for
the Newcastle Hydro Electric Commission; and,
3. That upon favourable consideration, the Public Works Department
perform the required maintenance and service on a trial basis; and,
4. That all costs incurred by the Town be charged to the Newcastle Hydro
Electric Commission; and,
5. That the Newcastle Hydro Electric Commission be so advised.
....2
Page 2
Report No. WD -15 -86
BACKGROUND & REPORT:
Representatives of the Newcastle Hydro Electric Commission have requested
the Town of Newcastle Public Works Department to consider servicing and
repairing Commission -owned vehicles. Town staff suggested that the request
be formalized in a resolution from the Commission and that the matter would
require consideration and approval of Town Council.
The Public Works Fleet Maintenance Section employes two Mechanics and one
Lead Hand Mechanic who report to the Division 1 Foreman. They are
responsible to maintain and repair all Public Works fleet and equipment.
As well, they perform repair, service and provide safety certificates for
other Town departments. At present, the responsibility for fleet and
equipment operated by other Town departments lies with that department and
Public Works only provides repairs and service as requested as 'work for
others'.
The Fleet Maintenance Section is presently maintaining and servicing
approximately fifty (50) licensed vehicles and twenty (20) unlicensed
vehicles as well as all small engine equipment such as tractors and mowers.
The fleet operation is equipped to repair and service heavy trucks and
Newcastle Hydro Electric Commission vehicles would not pose a significant
increase.
The Newcastle Hydro Electric Commission fleet consists of:
1 -
1975
G.M., 5
ton
Utility Truck with auger
1 -
1979
G.M., 5
ton
Utility Bucket Truck
1 -
1980
G.M., 5
ton
Utility Bucket Truck
2
- 1977
& 1980
1/2
ton Trucks
2
- 1982
& 1984
Utility Vans
....3
Page 3
Report No. WD -15 -86
Public Works Mechanics are well qualified to provide the necessary services
being requested, however, obvious priorities would be established to respond
to emergency repairs. Town Staff on a 'work for others' basis have already
provided emergency repairs to Newcastle Hydro Electric's heavy vehicles by
responding to two non- operative equipment calls. Discussions with staff at
the Newcastle Hydro staff revealed that there is difficulty in acquiring
satisfactory service and repair to this fleet and that the size of the fleet
does not warrant a regular Commission mechanic.
Should Council concur with the recommendations of this report, all actual
costs incurred, plus a percentage of -the Overhead and Administration Costs,
would be recovered from the Commission.
It is, therefore, recommended 'that the Town of Newcastle Public Works
Department perform the required service and maintenance of Newcastle Hydro
Electric Commission's vehicles on a trial basis.
Respectfully submitted,
R.G. Dupuis, P. Eng.,
Director of Public Works.
DTG:jco
January 14, 1986.
December 30, 1985.
Corporation of the Town of Newcastle,
Public Works Department,
Hampton, Ontario.
LOB 1JO
Attention: Mr. David Gray, C.E.T.,
Deputy Director of Public Works.
Dear Sir:
Subject: Servicing of Commission Owned Vehicles.
As a follow up to our earlier conversation in connection with the
servicing of Commission owned vehicles, this subject was taken up with
our Board of Commissioners at their meeting of December 12, 1985, at
which time the attached resolution was duly enacted.
We now await the sanction of your Board of Directors and should
this meet with approval, we would like to meet with you and your fleet
supervisor to set up a servicing schedule, whereby each unit can be
serviced on a regular basis.
Thanking you in advance.
Yours very truly,
J. Watson,
Manager,
Newcastle Hydro - Electric Commission.
MJW /mw
encl.
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Date December 12 1_85
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Chairman