HomeMy WebLinkAboutWD-45-86f --
TOWN OF NEWCASTLE
REPORT File # _
Res #63 /'�
By -Law #
MFETING: THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: May 20, 1986
REPORT #: WD -45 -86
SUBJECT:
MINISTRY OF TRANSPORTATION AND COMMUNICATIONS
EQUIPMENT RENTAL RATES
FILE #:
RECOMMENDATIONS:
It is respectfully recommended:
1. That this report be received; and,
2. That the Director of Public Works invite Barbara Stead, Equipment
Management Systems Analyst, Equipment Engineering Office of M.T.C.,
to attend an informal meeting at a mutually agreeable time to discuss
the formula used to establish equipment rates set out by the M.T.C.
....2
UT
Page 2
Report No. WD -45 -86
BACKGROUND:
Report WD -29 -86 was presented for Committee's consideration at the G.P.A.C.
Meeting of March 3, 1986. Resolution GPA- 242 -86 requested "That staff
arrange for a representative of the Ministry of Transportation and
Communications to attend a meeting of the General Purpose and Administration
Committee to discuss the formula used to establish equipment rates set by
M.T.0 ".
At the Council meeting of April 14th, a letter from M.T.C. discussing the
formula used to establish equipment rates set by M.T.C. was included as
communication to receive for direction. Resolution C- 319 -86 directed
"That the communication dated March 26, 1986, from C.R. Arbuckle, Assistant
to P.C. Ginn, District Municipal Engineer, District # 6, Municipal Section,
5000 Yonge Street, Willowdale, Ontario, M2N 6E9, Re: MRA -135 Rental Rates
for Equipment be received;
AND THAT -the subject correspondence be referred to the Director of Public
Works for review and a subsequent report ".
M.T.C. has agreed to have a representative address the Council of the Town
of Newcastle to supply further information with respect to equipment rates
if so desired.
....3
Page 3
Report No. WD -45 -86
It is, therefore, recommended, that the Director of Public Works arrange for
Barbara Stead to attend an informal meeting at a mutually agreeable time to
make a presentation to Council Members and provide them an opportunity to
express their concerns and ask questions not answered in the
correspondence.
Respectfully submitted,
Gordon J. Ough, P. Eng.,
Director of Public Works.
GJO: jco
May 13, 1986.
Attachments
Council Minutes
( Mr. Ken Hooper
Re: Executive
Committee
10.12.119.
Fl •
Spinal Health
Week
10.2.11.
D - 10
Ministry of
Transportation &
Communications Re
MRA -135, Rental
Rates for
Equipment
10.2.8.
Reports
G_P.A. Report of
April 7, 1986
- 6 -
Resolution #C- 317 -86
April 14, 1986
Moved by Councillor Hamre, seconded by Councillor Cowman
THAT the communication dated April 8, 1986, from Mr. Ken Hoofer,
140 Ontario Street, Bowmanville, requesting permission
a meeting of the Executive Committee to discuss a matter of
importance be received;
AND THAT Mr. Hooper be advised of the procedure to appear
before Council or the General Purpose and Administration Committee.
"CARRIED"
Resolution #C- 318 -86
Moved by Councillor Stapleton, seconded by Councillor Hamre
THAT the communication dated April 1, 1986, from Dr. J. Baarbe,
Representative of Durham Chiropractic Society, 29 King St. W.,
Box 277, Newcastle, LOA 1HO, requesting that Council proclaim
May 1 to May 7, 1986, as "Spinal Health Week" in the Town of
Newcastle be received;
AND THAT the request referred to herein be approved, and
advertised in accordance with Town Policy;
AND FURTHER THAT Dr. J. Baarbe be advised of Council's decision.
"CARRIED"
Resolution #C- 319 -86
Moved by Councillor Hubbard, seconded by Councillor McKnight
THAT the communication dated March 26, 1986, from C.R. Arbuckle,
Assistant to P.C. Ginn, District Municipal Engineer, District #6,
Municipal Section, 5000 Yonge Street, Willowdale, Ontario, M2N 6E9,
Re: MRA -135 Rental Rates for Equipment be received;
AND THAT the subject correspondence be referred to the Director
of Public Works for review and subsequent report.
"CARRIED"
Resolution #C- 320 -86
Moved by Councillor Hubbard, seconded by Councillor Stapleton
THAT the General Purpose and Administration Committee Report
of April 7, 1986, be approved except for Items #17, 18, 19,
21, 23, and 25. "CARRIED"
. ........ ✓•.. --r. v..- - II II. I.I V11
0
Ministry of
Transportation and
Communications
Tel: (416) 224 -7459
Corporation of the
Town of Newcastle
Office of the 'Town Clerk
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Attention: Rosemary Rutledge, A.M.C.T.
DeDUty Clerk
Dear Sir /Madam:
U - It)
District #6
Municipal Section
5000 Yonge Street
Willowdale, Ontario
M2N 6E9
1986 03 26
RE: MRA -135, Rental Rates For Equipment
v
In response to your request of 86 03 14, I contacted our
Equipment Engineering Office, and I am forwarding their reply
for your information.
11 the information contained in their letter is insufficient,
we would be pleased to make arrangements for an MTC representative
W Mtend In Administration Committee meeting.
Yours truly,
CRA /el C.R. Arbuckle
Assistant to:
P.C. Ginn -
District Municipal Engineer -�--��
�U
k�
I
Crtario
Ministry of
Transportation and
Communications
Town of Newcastle
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Equipment Engineering Office
Room 307, Central Building
1201 Wilson Avenue
Dowasview, Ontario M3M 1J8
Telephone: (416) 248 -3231
Date: 86.02.18
RE: MRA -135 Rental Rates For Equipment
Dear Sir:
In response to your request for information regarding our
calculation of municipal equipment rental rates, the
following information is submitted.
For each class (type) of equipment, the considerations
included in the calculation of the rates are:
(1) Fuel Cost - the fuel cost for one year, based on the
last fiscal year.
(2) Maintenance and Repair Costs - the parts, labour, motor
oil and lube costs for one year, based on the last on a
fiscal year. The labour costs charged are based This
garage labour rate, which is calculated yearly.
rate consists of mechanics' wages and benefits, plus
garage overheads (supervision, garage space and heating
costs, paperwork costs, etc.).
(3) Depreciation Costs - the average yearly depreciation
cost for each class of equipment. This
claculated as follows:
Depreciation = Purchase Price - Estimated Sale Value
No. of years the piece of equipment is
retained.
(4) Usage - the average number of hours per year the
equipment is used.
The formula applied in the calculation of an equipment rate
is.
Fuel Cost + Maintenance & Repair Cost + Depreciation Cost
Usage
-2--
U�66
Other items that may be included in the calculation of the
rates are - estnot includeethese din Insurance. on the calculation,
present M.T.C. does
but they are considered legitimate costs.
the rates for the next fiscal year, an inflation
In setting costs.
rate is applied to the operating
It is not possible to supply a percentage breakdown of the
the
cost considerations which make up e rate. For example, ental rate
the percentage that the repair cost is of tercentage would
varies with the labour rate The operation,
have to be calculated individually
based on your total operating costs. U. I trust this information will be of assistane t o me If
further information is required,
(416) 248 -3231.
BS /zw
Yours very truly,
Barbara Stead
Equipment Management
Systems Analyst Office
Equipment Engineering
l�
G.P.A. Minutes - 21 -
Resolution #GPA- 238 -86
March 3, 1986
Moved by Councillor McKnight, seconded by Mayor Winters
THAT the Mayor's Office arrange for Members of Regional
Police to attend a meeting of the General Purpose and
Administration Committee.
"CARRIED"
Unfinished Business
Resolution #GPA- 239 -86
O.P.A. Amendment Moved by Councillor Stapleton, seconded by Councillor Wotten
Egidio Riccio
60,30.135. THAT Report PD -8 -86 be lifted from the table and dealt
with at this time. "CARRIED"
Resolution #GPA - 240 -86
Moved by Councillor Hamre, seconded by Councillor Wotten
1. That Report PD -8 -86 be received; and
2. That the Regional Municipality of Durham be advise
that the Town of Newcastle does not recommend approval
of the subject application for Official Plan Amendment.
"CARRIED"
Resolution #GPA - 241 -86
1986 Current and
Moved by Councillor Hubbard, seconded by Councillor Wotten
Capital Budget
10.57.5.
THAT Report TR- 14 -86, 1986 Current and Capital Budget, be
deferred until Monday, March 10, 1986.
"CARRIED"
Resolution #GPA - 242 -86
Equipment Rates
Moved by Councillor McKnight, seconded by Councillor Cowman
THAT staff arrange for a representative of the Ministry of
a meeting of the
Transportation and Communications to attend
Administration Committee to discuss the
General Purpose and
formula used to establish equipment rates se M.T.C.
D'by
Resolution #GPA- 243 -86
Moved by Mayor Winters, seconded by Councillor Stapleton
THAT staff arrange a suitable time for all Council to
meet to discuss their goals and objectives.
"CARRIED"
�N E
0
1�
TOWN OF NEWCASTLE
REPORT
THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MARCH 3, 1986.
WD -29 -86 FILE #:
1986 PUBLIC WORKS EQUIPMENT RATES
RECOMMENDATIONS:
It is respectfully recommended:
1. That this report be received; and,
2. That the attached 19 Schedule of Equipment Rates be
approved.
BACKGROUND:
Each year, the Town of Newcastle's Public Works Department
updates its Schedule of Equipment Rates to conform to the
Ministry of Transportation and Communications Directives
MRA -135, maximum subsidizable rates for municipally -owned
equipment. The rental rates are established "door -to- door"
and are applied on an hourly basis.
!j
File #
Res. #
By -Law #
Page 2
REPORT NO. WD -29 -86
The definition of subsidizable time is the recorded time
from when the machine leaves its base to do productive work
in a subsidizable activity until it returns to base, or
otherwise ceases to be part of the productive equipment
required to perform that activity.
REPORT:
The Ministry Directive provides rates for all of the various
pieces of equipment available to municipalities which can be
viewed at the Public Works Offices. From this Directive, a
schedule of equipment rates applicable to the Town of
Newcastle has been prepared. The revised rates, which are
about five percent (5 %) greater than 1985 rates, reflect
increased depreciation allowance, insurance, repairs, fuels,
interest and overhead costs, but do not include operator
costs. As garbage packers are not utilized on activities
normally subsidized by the M.T.C., staff are recommending
that the 1986 rates for these units remain unchanged at this
time. The rates for garbage packers has not changed since
1983. When decisions are finalized in respect to upgrading
of the garbage collection fleet, the rates will be further
reviewed at that time.
....3
Page 3
REPORT NO. WD -29 -86
The following schedule reflects the recommended 1986
Equipment Rates for our Garbage Packers:
Our Rate MTC Rate
Make & Year Capacity Machine Number 1985 1986
Ford (80) 25 cu.yd. 7218 -X- 00527 -X $19.65 $28.85
I.H.C. (76) 20 cu.yd. 7218 -X- 00029 -X $13.95 $18.45
Ford (74) 20 cu.yd. 7218 -X- 74526 -X $13.95 $18.45
The rental rate for a 6 ton Dump, Tandem Axle (50,000 lbs)
GVW will be $26.80.
The Equipment Reserves at the end of 1984 and 1985 were:
Public Works Equipment
Garbage Equipment
DTG:jco
February 24, 1986.
Attachment
1984 1985
$669,033.10 $531,593.97
$124,851.51 $146,806.84
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