HomeMy WebLinkAbout2024-09-17NEWCASTLE COMMUNITY HALL BOARD
Meeting September 17, 2024 7:00 PM
Council Chambers
In Attendance: C. Yaki, Chair
B. Carmichael
J. Calder-Rowsell
P. Martin
V. Wong
W. Woo, Regional Councillor
Staff In Attendance: J. Tutak, Secretary
K. Symak
D. DeJong
1. Call to Order
Chair C. Yaki called the meeting to order at 6:59pm
2. Land Acknowledgement
P. Martin opened the meeting with the Land Acknowledgement statement.
3. Approval of Agenda
Motion to approval the agenda with the addition of Planters under Other Business.
Motion made by W. Woo, seconded by V. Wong
Carried
4. Approval of Minutes
Motion to approve the minutes from June 181h 2024 and July 191h 2024
Motion made by J. Calder-Rowsell, seconded by B. Carmichael
Carried
5. Presentations
5.1. G. Bell
G. Bell thanked the Board for her retirement gathering.
6. Business Arising
6.1. Draft Terms of Reference
7. Finance
7.1. Report — J. Tutak
Motion was made to accept the financial report
Motion made by B. Carmichael, seconded by V. Wong
Carried
7.2. Finance Committee
Motion was made to look for a community volunteer to fill remaining position on the
Finance Committee.
Motion made by P. Martin, seconded by W. Woo
Carried
8. Custodial Report — K. Symak
K. Symak gave the Custodial Report. Health and Safety are all good. The hall is busy with the
fall wedding season but events are well staffed.
J. Calder-Rowsell to work with employees on suggested staffing for events and hall rental
contract to bring back to Board proposed suggested changes and modifications.
9. Community Events
9.1. Christmas Hall Lighting
J. Calder-Rowsell presented the Board with two quotes for exterior hall Christmas lighting.
Newcastle BIA will have an 18-foot tree arrive November 15, 2024. Tree/hall lighting will be
the same night as the Santa Claus Parade, November 17 2024 at S:OOpm.
Motion made to proceed with Skedaddle for the hall lighting at a cost of $4,740.00
Motion made by W. Woo, seconded by V. Wong
Carried
9.2. Santa Claus Parade
C. Yaki to check about trailer/repairs to last year's float.
9.3. Harvest Festival
Held October 5, 2024 from 9:OOam — 3:OOpm following with the Rotary Club's Octoberfest
event.
10. Other Business
10.1. Cornhole
Motion made to have the Cornhole League run their event exclusively.
Motion made by J. Calder-Rowsell, seconded by V. Wong
Carried
10.2. Planters
Motion made to purchase four fall planters from Bloomfields for $56.50 each.
Motion made by J. Calder-Rowsell, seconded by B. Carmichael
Carried
11. Adjournment
Motion was made to adjourn the meeting at 9:30 pm
Motion made by W. Woo
Carried