HomeMy WebLinkAbout2024-06-18NEWCASTLE COMMUNITY HALL BOARD
Meeting June 18, 2024 7:00 PM
Council Chambers
In Attendance: C. Yaki, Chair
B. Carmichael
J. Calder-Rowsell
P. Martin
Virtual Attendance: V. Wong joined 7:18pm
W. Woo, Regional Councillor
Staff In Attendance: J. Tutak, Secretary
K. Symak, Custodian
1. LAND ACKNOWLEDGEMENT
R Martin opened the meeting with the Land Acknowledgement statement.
2. APPROVAL OF AGENDA
Motion by B. Carmichael
Seconded by P. Martin
June 18, 2024 Agenda is accepted as circulated with removal of dishwasher.
"CARRIED"
3. APPROVAL OF MINUTES
Motion by J. Calder-Rowsell
Seconded by B. Carmichael
That the minutes and closed session of May 212024 have been approved as corrected.
"CARRIED"
4. BUSINESS ARISING
4.1 Accessibility Training — Reminder for the board to complete the mandatory training
online and send the certificate of completion to J. Tutak
1
5. FINANCE COMMITTEE
5.1 Finance Report —J. Tutak
Motion by J. Calder-Rowsell
Seconded by W. Woo, Regional Councillor
Financial report is accepted as presented "CARRIED"
6. CUSTODIAL REPORT — K. Symak
Health and Safety Good. One large window on the west side needs caulking, Clarington
to repair this week. Discussed the need for an entrance button for the accessibility
washroom. K. Symak is currently working on this with the municipality.
7. EVENTS
7.1 Community Events
Currently waiting on a quote for Christmas lights for the hall, J. Calder-Rowsell to update
once received to decide on next steps.
Discussed option of participating in the Santa Claus parade, deferred until next meeting.
Discussed option of setting up a table during Harvest Festival, deferred until next
meeting.
7.2 Booking Update—J. Tutak
7.3 Open House Report— C. Yaki
June 2, 2024, 1:00 - 3:00 pm the Open House was held. Thank you to staff, board and
tenants for participating. 16 people in attendance. Total Spent: 484.04, Total Budgeted:
500.00. It is noted that some of the cost was for table cloths that can be re -used. C. Yaki
discussed the option of possibly re -using A -frame poster again and suggested that future
open house be held during other larger community of interest events in order to
guarantee attendance.
7.4 Village Concerts
Village Concerts start Tuesday, June 25. This is the only date the hall was previously
booked.
8. Other Business
8.1 Kitchen & Bar Fridges -
Motion by J. Calder-Rowsell
Seconded by W. Woo, Regional Councillor
2
Motion to purchase two fridges from Ancaster with removal of old fridges.
"CARRIED"
8.2 Cornhole
Discussed fee for rental of main hall for Cornhole League of $300/event. Board would
like a formal proposal before deciding if it will be a sub committee of the hall.
8.3 Snowblower — Snowblower has been dropped off and is ready to sell at brand
new condition.
Motion by J. Calder-Rowsell
Seconded by R Martin
Motion to purchase a $50 gift card for work on snowblower.
"CARRIED"
8.4 Capital — received email June 15 from J. Stycuk, Supervisor — Building Operations of
the Municipality, that she or R. Groen will update C. Yaki, Chair, later this
week.
8.5 Municipal Introduction —W. Woo, Regional Councillor to coordinate for next
meeting.
Motion by B. Carmichael
Seconded by W. Woo, Regional Councillor
That in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing matter that deals with:
Labour relations
"CARRIED"
3
10. RISE AND REPORT FROM CLOSED SESSION 8:27 PM
Motion by J. Calder-Rowsell
Seconded by W. Woo, Regional Councillor
Motion to Rise and Report on Labour relations. One item was discussed in "closed"
session in accordance with Section 239(2) of the Municipal Act, 2001.
Motion by J. Calder-Rowsell
Seconded by W. Woo, Regional Councillor
That the employee discount policy be approved.
"CARRIED"
11. ADJOURNMENT
Motion by J. Calder-Rowsell
Adjourn at 8:29 PM
In