HomeMy WebLinkAbout2024-09-25Tyrone Community Centre Monthly Meeting Minutes
Date: Wednesday September 25, 2024
Time: 7:00-8:00
1) Welcome
2) Land Acknowledgement
3) Approval of the Agenda - Kyle and Dave - Carried
4) Approval of Minutes from June - Dave and Kyle - Carried
5) Reports
a) Chair
i) We need to go over the Bylaws sent out by the municipality.
(1) As for notes, we did have a few Under Board
composition. We have numerous people who can no
longer live in Clarington that are senior citizens
because they can't get into any of the retirement
homes that are in the municipality of Clarington, so
our board feels that there needs to be an amendment
to the bylaws that states the majority of individuals
need to be living in Clarington, but any of the
historical board members that need to move outside
will be given honourable member status or something
along those lines we truthfully don't feel that it is
acceptable that because the municipality of
Clarington doesn't have numerous retirement homes
in our area where that I have openings that we should
get rid of hard-working members on our board.
(2) Under absences point 26 we feel that sometimes life
happens and not notifying the chair 24 hours should
not mean that they can't then come again. We have
individuals who are looking after sick parents sick
children have emergency jobs such as first responders
that sometimes they can't give us that 24 hours so we
would like it to say when possible members unable to
attend a board meeting shall notify the chair at least
24 hours in advance of the meeting.
(3) Under quorum, we would like to not have to cancel
the meeting or have it be rescheduled rather to table
motion for future meetings because often times there
are still things that need to be discussed that don't
require a vote for example, an event we are planning
some new rentals where we need to make sure the
hall is set up or The bar is cleaned up etc. etc.
(4) Under relationship with municipality point 60 we
would like to ask does that include janitorial services
as well as bartenders for the use of the hall due to the
fact that that is an expense to the board at that point.
(5) The Board would like me to ask about the budget
point 68 upon BOARD dissolution all assets, including
bank account shall be transferred to the municipality
and all business records shall be turned over to the
municipality. Does this mean because it stated that
we have to dissolve the board at every AGM so that
we can vote back in individuals. Does that then mean
that we will lose our bank account at our next AGM?
b) Maintenance
i) Can we request to get some picnic tables and benches for
the summer? - Danielle will ask
ii) The ice rink application has been filled out and will be
dropped off this month.
iii) The fire extinguishers have been updated and new tags are
on them
iv) We will need a new floor machine as the "motherboard" is
not working. Larry will do some research and send out
information prior to the next meeting for us to vote on.
Marlene W. offered for Larry to go to her school and see the
machines that she uses.
v) The lines in the parking lot need to be redone. - Danielle
will email the town about this.
vi) Kathy, a member of our community, would like to come to
the next meeting to talk about the importance of the
accessible washrooms and what is needed there.
vii) Could we add a changetable to the men's washroom or to
the new washrooms. - Danielle will ask the town if this is
possible.
viii) There is a little water in the basement - Kyle will continue to
keep an eye on it.
ix) The grading starts on Monday, there will be orange snow
fencing around the building. We can continue to rent the
building; we just need to let the renters know.
x) There is no signs of rodents
c) Rentals
i) We have rentals throughout the month and the fitness
classes are back and running
ii) We will need to purchase a few more things at the next
meeting to ensure that we are following the not -for -profit
criteria.
d) Treasurer - Absent
e) Secretary - Vacant - Danielle filling in
f) Events -All
i) Halloween Dance - October 26, 2024 we need a DJ
ii) We would like to purchase a giant screen - Crystal will bring
all the information to the next meeting and we can choose
what we would like to purchase.
iii) Board event December 7, 2024 - Dinner to be catered
iv) Breakfast with Santa December 7, 2024 - Danielle will create
a Jotform for this and then allow people to register for this
event.
v) New Year's Eve - Try to find a DJ - at the next meeting we
will have information
6) Old Business
a) None at this time
7) New Business
a) Shed - we had two local people come and fix the shed. We will
purchase them a gift card and send it to them from us.
8) Adjourn - Larry and Petra - Carried
Next Meeting: Wednesday October 16, 2024 7:00 - 9:00