HomeMy WebLinkAbout2024-09-26September 26 - Orono DBIA Minutes
Time: 8:30 a.m.
Location: Orono Town Hall, lower level
Present: Karen, Julie, Frank, Brad, Perry, Alison D (Library), Bonnie W (CBOT), Councillor Margaret Zwart,
Shelley R (Orono Events Committee)
1. Land Acknowledgment Statement
2. Approval of Agenda: Motion to approve: Brad, Second: Frank
3. Approval of June Minutes: Motion to approve: Julie, Second: Karen
4. Financial Statements/ Bank Balance: Aug statement: $7600
S. Presentations/Delegations N/A
6. Business - DBIA downtown
Inclusion Statement/ Land Acknowledgment Statement
The Municipality of Clarington is situated within the traditional and treaty territory of the Mississaugas
and Chippewas (chip-uh-WUH) of the Anishinabeg (uh-NISH-in-NAH-bek) known today as the
Williams Treaties First Nations.
Our work on these lands acknowledges their resilience and their longstanding
contributions to the area now known as the
Municipality of Clarington
Update from Brad on the Orono Swag -
Brad showed final logo, he proposed that we purchase 100 hoodies/or sweatshirts for the
fall/winter. Each participating business buy 10 from BIA with a slight mark-up, then sell at the
suggested retail price. Wholesale hoodies ar $23.00. Brad to check on cost of sweatshirts. Approved.
b. Frank Maitland — Bank update and Christmas Lights
$2500 was transferred from Orono Events Committee to BIA for Christmas Lights refurbishment.
C. Update from CBOT— Oct. 4 Breakfast with MPP Piccini at the Orono Town Call — Breakfast catered
by Pound & Pesto go tot their website to buy tickets; Oct. 10 — Job Fair; Oct 23 — Wednesday
Morning Motivator at Orono Country Cafe — CBOT to buy tickets.
d. Update from Perry Kirkbride — Orono Town Hall — Committee is hosting a
movie after the Santa Claus Parade, and there will be a fall concert
e. Timothy Jackson — regarding media information required for end of September at the Arena — it is
the individual business' responsibility to connect with Timothy regarding their information that is
shown on arena screen
New Business
a) Pumpkin Walk is the major discussion of this meeting. Volunteers are needed.
Heather is unable to head this committee this year.
b) Shelly to discuss Santa buttons and Orono Public School participation in the design.
- 300 buttons Shelley needed the cheque for $432.09 to pay for buttons. They will be on
sale earlier this year.
c) Order needs to be placed for the wreath for Nov. 11— Apple blossom Flowers will order
wreath through legion
Date of Next Meeting: October 17, 8:30 Orono Town Hall
November 21, 8:30 Orono Town Hall
7. Adjournment — 9:45 a.m.
2024 Pumpkin Walk — Minutes from September, 26 ODBIA Meeting
Pumpkin Walk Meeting Oct. 10 — 8:30 at Orono Weekly Times
Posters
• Make up poster- be sure to highlight what time the costume contest begins (we've used Canva in the
past to design something) - JULIE
• Print and distribute to businesses downtown - ALSO — ADVERTISEMENT IN PAPER
Social Media
• Make up a post for Timothy to share for Pumpkin Walk (we've used Canva in the past to design
something) -JULIE
• Make up a post for Timothy to share looking for farmers to take pumpkins on Nov 2nd (Soper Creek
Wildlife Rescue, Jungle Cat World, Kendal Hills Farm) CHECKING WITH SARAH GRAHAM FIRST -KAREN
• Make up a post asking for volunteers for event set up of decorations at OTH as well as for the event in
the evening, try to post around Thanksgiving (2 weeks before) — ALISON FROM THE LIBRARY
Prize Donations
Ask local businesses for donations for our prizes for the costume contest. (Jungle Cat World usually
donates a family pass and will take pumpkins). Will need to split up amongst each category. Last year
we bought some items from Dollar Store to fill out the prizes. - TO BE ADDRESSED NEXT MEETING AT
JULIE'S OCTOBER 10T" , THURSDAY, 8:30 a.m.
Activities Day Of (in the past)
Colouring table, X's and O's,
Library activities (Sam at Library will usually help with getting student volunteers) -- ALISON - ALSO
ONBOARD FOR THE BUTTON MAKING AND ACTIVITIES AND WILL BE REACHING OUT TO SCHOOL FOR
VOLUNTEERS....
Scavenger hunt and trick or treating downtown
• My Friend the Skeleton plays live on the stage in OTH - PERRY ADVISED WADE WILL BE PLAYING - N/C
• Pumpkin display on OTH steps
• Costume contest (4 categories last year- 2 kids age groups, group costume, adult costume)
• Hot chocolate and apple cider sales (Kent Farms - Sam Kent donated the cider last year)
- JULIE OR KAREN
• Window decorating contest for businesses -NEW IDEA FROM ALISON AT THE LIBRARY -DO A
STORY WALK - HAVE LARGE PAGES OF A STORY IN THE WINDOWS OF BUSINESSES.
KIDS/PARENTS CAN GO AROUND TO THE STORES TO READ ONE PAGE AT EACH BUSINESS.
WINDOWS CAN BE DECORATED TO THE THEME OF THE PAGE...... HOPEFULLY I HAVE THIS
Items Needed for Event
• Hot beverage carafes, if doing sales (Shelley Rivers) and supplies (cups, hot chocolate, etc) - SHELLY
• Halloween decorations (Strands Studio has everything from last year, may need to replace some items)
- YES
• Tea lights and BBQ lighters for pumpkin display (Strands Studio has quite a lot from last year) - YES
WE WILL GET A COUNT
• Colouring supplies (Strands Studio has quite a lot from last year) - YES
• Scissors, tape and twine for decorating
• Tables and chairs supplied by OTH
• Sound system, fog machine and lighting (Eric from OTH) - PERRY TO CHECK
Support in the Past
• Perry Kirkbride- OTH board -
• Mark Rutherford- event Emcee - KAREN TO CHECK
• Samantha Aitkens- Library (usually can source student volunteers for running the event) — ALISON TO
FOLLOW-UP
Other
• Ensure elevator is accessible and path is clear between the hallway and the main area of the Orono
Town Hall -PERRY WILL BE AWAY, HOWEVER HE MAY HAVE A REPLACEMENT
BRAD HAS LEFT OVER T-SHIRTS AT APPLE BLOSSOM —THEY CAN BE USED IN GIFT BASKETS AND DONE AS A
THROW OUT FROM THE BALCONY.
TO CHECK WITH HEATHER IF THERE IS MONEY OWING